The URL can be used to link to this page

Home My WebLink About5.B.3. Award Contract for Fuller St. Trail Extension and Pedestrian Bridge Project No. 2009-1-Res. No. 6982 s: B.~ t CITY OF SHAKOPEE Memorandum cn~~~r~JT TO: Mayor & City Council ~."<Ul1;)ti" . Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider A ward of Contract for the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009-1 DATE: January 19,2010 INTRODUCTION: Attached is Resolution No. 6982, which accepts the bids and awards the contract for the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009-1. BACKGROUND: On November 17,2009 City Council adopted Resolution No. 6961, which approved the plans and specifications and authorized staff to advertise for bids for the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009-1. On December 22,2009 the bid opening was held for the Fuller Street Trail Extension and Pedestrian Bridge Project, in which there were seven bids opened for the improvement project. The bids are summarized in the attached resolution. From the bid opening, the low bidder is S.M. Hentges & Sons, Inc. with a bid of $757,292.41. The Engineer's estimate for this project was $850,000.00. '" Attached with this memo is a letter from Mn/DOT concurring with the low bid and authorizing the City to award the project. Also attached, for Council information on the project, is a summary of the expenses and the funding sources for this project based on the low bid and a 5% contingency. If Council awards the contract, staff is also requesting a contingency amount of 5% of the contract to cover minor change orders and quantity adjustments that may occur on the project. ALTERNATIVES: 1. Accept the low bid of S.M. Hentges, Inc. and adopt Resolution No. 6982. 2. Reject the low bidder and award to another bidder. 3. Reject all bids and rebid. 4. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1 and No.4 in order for this project to commence. ACTION REOUESTED: 1. Offer Resolution No. 6982, A Resolution Accepting Bids on the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009-1 and move its adoption. 2. Authorize a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. ~~ Bruce Lone, .E. Public Works Director ENGR/2009.PROJECTSIFULLER-STREET.TRAIUWORD/MEM6982-AW ARD.CONTRACT .....-' RESOLUTION NO. 6982 A Resolution Accepting Bids For For The Fuller Street Trail Extension And Pedestrian Bridge Project No. 2009-1 WHEREAS, pursuant to an advertisement for bids for the Fuller Street Trail Extension and Pedestrian Bridge, Project No. 2009-2, bids were received, opened on December 22, 2009, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount S.M. Hentges & Sons, Inc. $ 757,292.41 Redstone Construction Company, Inc. $ 798,933.67 Ames Construction $ 832,487.79 Veit & Company, Inc. $ 849,945.48 Minnowa Constructiion, Inc. $ 854,708.64 Edward Kraemer & Sons, Inc. $ 870,183.34 Park Construction $ 1,105,646.81 WHEREAS, it appears that S.M. Hentges & Sons, Inc., P.O. Box 69, Jordan, MN 55352 is the lowest responsible bidder for the Fuller Street Trail Extension and Pedestrian Bridge Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for the Fuller Street Trail Extension and Pedestrian Bridge Project according to the plans and specifications therefore approved by the City Council and on file in the office ofthe City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2010. Mayor of the City of Shakopee ATTEST: City Clerk ENGRI2009-PROJECTSIFUllER-STREET - TRAIL-BRIDGElWORDIRES69S2-A WARD-BIDS ~\l\lltSOI:: t'l~ Minnesota Department of Transportation ~~ : Metro District Office Tel: 651-234-7760 Jo OF Tf'....~"'<>. Office of State Aid Office Fax: 651-234-7765 1500 West County Road 82 Roseville, MN 55113-3174 January 8, 2010 Mr. Bruce Loney Public Works Director/ City Engineer City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Subject: State Concurrence of Low Bid for S.P.. 7005-86 (T.R. 169=005) Agreement Number 94772 City of Shakopee Dear Mr. Loney: I have received a copy oftl1ecertifj~<lI()'W.bi<land Abstract ofBid!ffbrthe above referenced project. The letting (bid opening) date was Dec~1ll1:ler22,2009. Thetabulationshows that the apparent low bidder is S.M. Hentges & Sons, Inc. at$757,292,41which is 15%undertheeIlgineer'sestimate of $896,135.80 for the total project. In addition, I havev~rified that S.M. Hentges & Sons, Inc, is listed as a certified contractor under the Minnesota DePa.rtJnent of Human Rights qon~actor Statl1S Report dated 11/2/09. I have reviewed the low bid price and theyariance is accePtable. The City ()fShakopee is hereby authorized to award this project. When a pre-construction conferenCe is arranged for this project please include us on the notification list. I have included the web address of the Project Contact Information Form The form needs to be filled out and returned one week before construction begins or atthe pre-construction conference. The web address is http://www.dot.state.mn.us/metro/stateaid/ftp/coopth. pdf. Please contact me if you have any questions or additional comments by telephone at 651-234-7776 or by e-mail at iim.myers@dot.state.mn.us. Sincerely, r ~ Jim Myers Cooperative Agreement Project Manager Metro District Enclosures: An equal opportunity employer Mr. Bruce Loney Page 2 January 8, 2010 cc: Bob Vasek, Mn/DOT -Metro State Aid * Greg Kern, Mn/DOT-Metro State Aid * Lynn Clarkowski, Mn/DOT-Metro Program Delivery * Nicole Peterson, Mn/DOT-Metro Program Delivery * Maryanne Kelly-Sonnek, Mn/DOT-Municipal Agreements ** ~ Kevin Walker, Mn/DOT-PubIic Affairs * Barb Loida, Mn/DOT-Metro Water Resources * Buck Craig, Mn/DOT-Metro Permits * Don Sterna, WSB & Associates, Inc. * Project File * Electronic copy only (hard copies available upon request) ** With attachments FULLER STREET PEDESTRIAN BRIDGE AND TRAIL PROJECT NO. 2009-1 Estimated Project Costs Construction $ 757,292.41 (Bid) Plus 5% Contingency $ 37,864.62 Engineering to Date $ 45,000.00 (Includes Consultant & Staff Time) Consultant Engineering for $ 147,480.00 Design and Construction Staff Time $ 15,000.00 Street Lighting $ 15,000.00 TOTAL $ 1,017,637.83 Estimated Fundine Sources and Amounts Federal ARRA $ 700,000.00 Scott County $ 75,000.00 Development Contribution $ 14,000.00 School District $ 3,200.00 Mn/DOT $ 48,195.00 *TOTAL $ 840,395.00 *The City of Shakopee is responsible for remaining costs. ($177,242.03)