HomeMy WebLinkAbout5.F.2. Approval of Minutes: December 01, and 15, 2009
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1, 2009
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat
Heitzman, Steve Clay and Terry Joos present. Also present Mark McNeill, City Administrator;
Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director;
Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Jamie
Polley, Parks, Recreation, and Natural Resources Director; Jeff Tate, Police Chief; Jim
Thomson, City Attorney; Judith S. Cox, City Clerk; and Councilor-Elect Pamela Punt.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill
requested adding 13.F.l, Downtown Partnership Holiday Street Closings - December 4,2009.
Joos/Heitzman moved to approve the agenda as amended. Motion carried 5-0.
In the Mayor's report Mayor Schmitt said he received information from the League of Minnesota
Cities and Metropolitan Mayor's meeting he attended and will forward copies of the handouts to
Council members in their staff activity packets. Mayor Schmitt also attended the Scott County
Transit Board task force.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Mr. McNeill asked to remove 5.D.2, Approval of Requests for Home Improvement Loans under
Residential Rehabilitation Loan Program and 5.F.5, Boards and Commissions Expiring Terms.
Cncl. Joos asked to add 13.F.l, Downtown Partnership Holiday Street Closings - December 4,
2009.
Joos/Heitzman moved to approve the Consent Agenda as amended. Motion carried 5-0. Mr.
McNeill read the consent agenda.
Joos/Heitzman moved to approve the suspension of City Code Sec. 10.60, Noise Elimination and
Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, as requested by
Enebak Construction Company, as per their letter dated November 18,2009 and as modified by
City Staff and direct staff to publish notice of suspension terms with the conditions as
recommended by staff. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to approve the amendment to the Conservation Easement over 2389
Wildwood Drive. (Motion carried under the Consent Agenda)
Joos/Heitzman offered Resolution No. 6966, a Resolution of the City of Shakopee, Minnesota,
Accepting a Monetary Donation from the Shakopee Wal-Mart, and moved its adoption. (Motion
carried under the Consent Agenda)
Joos/Heitzman offered Resolution No. 6967, a Resolution ofthe City of Shakopee, Minnesota
Accepting a Monetary Donation from the Shakopee Lions, and moved its adoption. (Motion
carried under the Consent Agenda)
Official Proceedings of the December 1, 2009
" . Shakopee City Council Page -2-
Joos/Heitzman offered Resolution No. 6968, a Resolution of the City of Shako pee, Minnesota,
Accepting Donations from Area Businesses for the Jack-a-Lantern 5K and Kids Pumpkin Run,
and moved its adoption. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to authorize the appropriate City staff to enter into the grant agreement
with the Minnesota State Patrol for the project entitled Operation NightCap during the period
from October 1,2009 to September 30, 2010 for the amount awarded by the Minnesota State
Patrol. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to approve the purchase of hardware and software to upgrade the police
department's audio visual and surveillance system using $35,000 from the Telecommunications
Fund and an estimated $4,175 ofDWI forfeiture funds to helpfund the project. (Motion carried
under the Consent Agenda)
Joos/Heitzman moved to declare the 1994 Plymouth Acclaim, VIN: 3P3AA4634RT262534; and
the 1996 Dodge Stratus, VIN: IB3EJ56H3TN207701 as surplus property. (Motion carried under
the Consent Agenda)
Joos/Heitzman moved to authorize the appropriate City officials to enter into a Joint Powers
Agreement between Southwest Metro Drug Task Force and the City of Shakopee and authorize
the expenditure of $8,400.00 from drug forfeiture funds. (Motion carried under the Consent
Agenda)
Joos/Heitzman moved to approve the "Agreement for the Operation and Management of
Shakopee Area Transit Bus Service" with Scott County and authorizing the appropriate City
officials to execute the agreement. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to set the monthly vehicle allowance for the staff positions named above
at zero ($0.00) effective January 1,2010 and continuing until further action by the Council.
(Motion carried under the Consent Agenda)
Joos/Heitzman offered Resolution No. 6970, a Resolution Adopting the 2010 Pay Plan for
Certain Non-Union Employees of the CityofShakopee and Authorizing 2010 Salaries for
Elected officials, and moved its adoption. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to temporarily reduce the maximum tuition reimbursement benefit for
eligible employees from $3,000 to $,500 per person per calendar year, beginning January 1,
2010, and to exclude those employees currently obligated to obtain a degree in connection with
their position from this reduction. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to accept, with regret, the resignation of Jon Wamsley from his position as
paid-on-call-firefighter with the Shakopee Fire Department. (Motion carried under the Consent
Agenda)
Joos/Heitzman moved to grant Jeff Tate full-time, regular status as Chief of Police/Emergency
Management Director. (Motion carried under the Consent Agenda)
Official Proceedings of the December 1, 2009
Shakopee City Council Page -3-
Joos/Heitzman moved to grant Gary Kern full-time, regular status as a Police Officer for the City
of Shakopee. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to approve the bills in the amount of$291,635.53 and electronic transfers
in the amount of $364,981.24 for a total of $656,616.77. (Motion carried under the Consent
Agenda) (The list of bills is posted on the bulletin board at city hall.)
Joos/Heitzman moved to approve the applications and grant an on-sale and Sunday on-sale
liquor license to Global Restaurant Group Inc. dba Dangerfield's Restaurant of Shakopee, 1583
East 1 st A venue, conditioned upon compliance with all licensing requirements of the City Code
and upon surrender ofthe existing licenses. (Motion carried under the Consent Agenda)
Joos/Heitzman moved to authorize the City Clerk to issue tobacco licenses for 2010. (Motion
carried under the Consent Agenda)
Joos/Heitzman moved to set a hearing for Tuesday, January 5, 2010, at 7:00 p.m., or thereafter,
to review the actions of the tobacco licensees: Stop & Shop Stores Co., 234 West 1 st Avenue;
Speedway Super America LLC, 1155 East 1 st Avenue; and Tobacco Express, Inc. 1148 Vierling
Drive East. (Motion carried under the Consent Agenda)
Joos/Heitzman offered Resolution No. 6965 A Resolution Adopting a Post Issuance Compliance
Policy for Tax Exempt Bonds, and moved its adoption. (Motion carried under the Consent
Agenda)
J oos/Heitzman moved to authorize temporary closure of portions of the 100 Blocks of Holmes,
Sommerville, and Lewis Streets; and First and Second Avenues (west-bound only on Second)
between Holmes and Sommerville, to accommodate the Holiday Festival Activities on December
4,2009. (Motion carried under the Consent Agenda)
Joos/Clay moved to open the public hearing for a Joint Powers Agreement with the City of
Victoria for the issuance for revenue bonds. Motion carried 5-0.
Gregg V oxland, Finance Director, presented Council with the Joint Powers Agreement. Mr.
V oxland said that Augustana Care is purchasing several facilities including Emerald Crest in
Shakopee. The City of Victoria is issuing revenue bonds to finance the purchase. There is no
liability to the City of Shakopee.
Mayor Schmitt asked if there was anyone in the audience who wished to speak at the public
hearing. No one responded.
Joos/Clay moved to close the public hearing. Motion carried 5-0.
Joos/Lehman offered Resolution No. 6964, a Resolution Giving Host Approval and Authorizing
a Joint Powers Agreement with the City of Victoria for the Issuance of Revenue Bonds (Emerald
Crest Project), and moved its adoption. Motion carried 5-0.
Joos/Clay moved to authorize the appropriate City Officials to execute the joint powers
agreement for the Augustana Emerald Crest Project. Motion carried 5-0.
Official Proceedings of the December 1, 2009
Shakopee City Council Page -4-
Joos/Heitzman moved to open the public hearing for the 2009/2010 Tax Levy & Budget
Hearing. Motion carried 5-0.
Mr. Voxland presented Council with the 2009/2010 Tax Levy & Budget. Mr. Voxland discussed
how property taxes are calculated, how Shakopee compares to surrounding cities, the taxation
trends, the 2010 budget, and the value the community receives by collecting City taxes.
Mr. Voxland said the proposed tax rate for 2010 is 33.4%. The 2010 General Fund budget is
$17,806,060 in revenue, $19,767,780 in expenditures, $82,680 in excess (deficiency) Revenues
& other sources over expenditures and other uses.
Mayor Schmitt asked if there was anyone in the audience that wished to speak at the public
hearing. No one responded.
Joos/Heitzman moved to close the public hearing. Motion carried 5-0.
Mr. McNeill commented that the adoption ofthe tax levy and budget will be on the December
15,2009 agenda.
Joos/Lehman moved to open the public hearing for the 2010 Fee Schedule. Motion carried 5-0.
Judith Cox, City Clerk, presented Council with the 2010 Fee Schedule. Ms. Cox said the fee
ordinance includes the fees for all licenses and permits issued within the City of Shakopee. Ms.
Cox highlighted the fee changes for the following departments. City Clerk! Administration,
Building Department, Finance Department, Planning Department, Engineering Department, and
Park and Recreation Department.
Mayor Schmitt asked if anyone in the audience wished to speak at the public hearing. No one
responded.
Heitzman/Clay moved to close the public hearing. Motion carried 5-0.
Joos/Clay offered Ordinance No. 827, Fourth Series, An Ordinance Setting Fees for City
Licenses, Permits, Services and Documents, and moved its adoption. Motion carried 5-0.
JooslHeitzman moved to adopt the summary of Ordinance No. 827, Fourth Series. Motion
carried 5-0.
Michael Leek, Community Development Director presented Council with the Approval of
Requests for Home Improvement Loans under Residential Rehabilitation Loan Program.
Mr. Leek said that in 1999 the City received a Community Development Block Grant through
the State of Minnesota to be used for commercial and residential rehabilitation loans. These
loans are targeted to properties in the CR 101 corridor and Downtown.
Official Proceedings of the December 1, 2009
Shakopee City Council Page -5-
Recently, the Carver CDA received and reviewed two applications. One is 606 Third Avenue
East - $15,000 loan request for roof replacement, minor electrical upgrades and energy
efficiency. The second request is for 225 Sommerville Street South - $15,000 for upgrades to
code, energy efficiency, safety and miscellaneous livability items.
Mr. Leek said that the 606 Third A venue address is adjacent to the targeted area but does not fall
within the area. Mr. Leek is seeking direction from Council regarding extending the boundaries
and allowing the loan.
Clay/Joos moved to approve the request for a rehabilitation loan for 225 Sommerville Street
South, and directed staff to work with the Carver CDA to implement the loan. Motion carried
5-0.
Joos/Lehman moved to direct staff to look into expanding the existing target area and bring it
back to Council for the Community Development Block Grant residential rehabilitation loans.
Discussion followed.
Mr. McNeill asked Council to be more specific regarding the motion. Mr. Joos would like to see
the Rl C zone as well as ages of the properties in the area. Cnc1. Lehman would like staff to
research to see if the City could put in their own criteria.
Mayor Schmitt asked for a vote on the motion. Motion carried 5-0.
Mr. McNeill presented Council with Boards and Commissions Expiring Terms.
Mr. McNeill said that Council is being asked to review and discuss the Economic Development
Advisory Committee as to its role and future. He suggested delaying advertising for applications
until January.
Joos/Heitzman moved to adjust the expiring terms and advertize for all of the expiring terms on
boards and commissions except for the Economic Development Advisory Committee and have
staff come back with recommendations for that committee. Motion carried 5-0.
Mayor Schmitt asked for Council Liaison reports. Cnc1. Clay attended the Transit Committee
meeting. The Federal Government plans on looking at a performance based design 169/494
intersection. Cnc1. Clay said that the Denny Hecker building located on 1 ih A venue has been
discussed as a possible transit repair and park and ride building. Cncl. Lehman and Cncl. Joss
had no report. Cncl. Heitzman said he attended the School Board meeting and the Downtown
Partnership meeting.
Mr. Leek presented Council with the Extension Request for Conditional Use Permit ofInterstate
Companies, Inc.
Mr. Leek said that the City received a request from Dale Glowa, United Properties and
representative ofInterstate Companies, Inc., to extend the approval of the Conditional Use
Permit of Interstate Companies, Inc.
Official Proceedings of the December 1, 2009
Shakopee City Council Page -6-
Due to unforeseen matters, the applicant is not prepared to proceed with the recording of the plat
at this time, but anticipates recording the plat sometime in 2010 or early 2011.
Joos/Clay moved to extend the approval period of the Conditional Use Permit of Interstate
Companies, Inc. (Resolution No. 6893) until one year following the recording the Interstate
Addition Final Plat. Motion carried 3-2 with Cncl. Lehman and Cncl. Heitzman opposed.
Jamie Polley, Director of Parks, Recreation & Natural Resources, presented Council with the
Shade Tree Disease Control and Prevention Text Amendment.
Ms. Polley said that current City Code Section 10.70 pertaining to Shade Tree Disease Control
and Prevention addresses only the shade tree diseases of Dutch elm disease and Oak wilt.
Section I 0.70 was developed based on Minnesota Statutes put in place for control and
maintenance of the diseases. The Minnesota Statutes have since been repealed and different
guidelines have been established. In addition to the above mentioned diseases, emerald ash borer
has also been discovered.
The amended ordinance addresses the shade tree pests as well as the shade tree diseases. The
amended ordinance also establishes more efficient procedures for removal of infected trees and
wood. The ordinance allows for staff to follow the guidelines set forth by the Minnesota
Department of Agriculture and the Minnesota Department of Natural Resources when
controlling and preventing any shade tree diseases or pests.
Clay/Joos offered Ordinance No. 826, Fourth Series, An Ordinanceofthe City of Shakopee,
Minnesota, Amending City Code Section 10.70, Relating to Shade Tree Disease Control and
Prevention, and moved its adoption. Motion carried 5-0.
Ms. Polley presented Council with the Forestry Specification Manual- Resolution No. 6969.
Ms. Polley said that the City Council reviewed and discussed a draft of the Forestry Specification
Manual on October 20,2009. The adoption of the manual was tabled until further information
was brought forth regarding tree removal and replacement guidelines for the older part of
Shakopee, removal requirements and feedback from Shakopee Public Utilities (SPUC).
Ms. Polley said that an amendment to City Code Chapter 10, Section 10.70 was just presented to
council and passed. SPUC has also reviewed the manual and provided their suggestions. Staff
also clarified the language pertaining to pesticide spraying indicating that a valid Minnesota
Department of Agriculture Commercial Applicator License Number is required when requesting
permission to spray boulevard trees. Also, two changes will be made, one on page l, paragraph
3, line 8, "... will make reasonable efforts towards.. .", and one on page 14, paragraph 5, line 4,
"... or SPUC Utilities Manager or delegate".
Joos/Clay offered Resolution No. 6969, A Resolution Adopting a Forestry Specification Manual
for the City of Shakopee, and moved its adoption. Motion carried 5-0.
Mayor Schmitt asked if there were any other Council concerns. No one responded.
Official Proceedings of the December 1, 2009
Shakopee City Council Page -7-
Lehman/Heitzman moved to recess for an executive session to discuss labor negotiations at 8:57
p.m. Motion carried 5-0.
Mayor Schmitt re-convened the meeting at 9:48 p.m. and noted that no action was taken during
the executive session.
Joos/Heitzman moved to adjourn to Tuesday, December 15,2009 at 7:00 p.m. Motion carried
5-0.
The Council meeting ended at 9:48 p.m. on Tuesday, December 1,2009.
~~J~
6 (lith S. Cox
1.,./
City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 15,2009
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat
Heitzman, Steve Clay and Terry Joos present. Also present Mark McNeill, City Administrator;
Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek,
Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim
Thomson, City Attorney; Gregg Voxland, Finance Director; Jeff Tate, Police Chief; Rick'
Coleman, Fire Chief and Pamela Punt, Councilor-Elect.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill
asked to add 13.F.2, Authorization to Purchase New Copier and 13.F.3, Authorization to
Purchase New Water Heaters for Community Center.
Joos/Clay moved to approve the amended agenda. Motion carried 5-0.
In the Mayor's report Mayor Schmitt said he attended the Christmas tree lighting ceremony on
December 4, 2009.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Cncl. Heitzman asked to remove 5.E.2, Appointment of Part-Time Fire Department Officers.
LehmanlJoos moved to approve the Consent Agenda as amended. Motion carried 5-0.
Mr. McNeill read the consent agenda.
LehmanlJoos moved to authorize the appropriate city officials to enter into a two-year agreement
with the Shakopee Hockey Association for Area Advertising. (Motion carried under the Consent
Agenda)
LehmanlJoos moved to declare surplus bicycles as surplus property and authorize staff to
appropriately dispose ofthese items - outlined in December 15,2009 memo from Sergeant
Forberg. (Motion carried under the Consent Agenda) (CC Document No. 443)
LehmanlJoos offered Resolution Number 6976, a Resolution of the City of Shakopee,
Minnesota, Accepting the Donation of a Laser Radar from the Minnesota Department of Public
Safety's Safe and Sober Program, and moved its adoption. (Motion carried under the Consent
Agenda)
LehmanlJoos moved to authorize the appropriate City officials to execute the electrical
inspections contract with Terry Krominga for the years 2010 and 2011. (Motion carried under
the Consent Agenda)
LehmanlJoos moved to authorize the appropriate City officials to execute the "First Amendment
to Agreement for Transit Convenience/Prepaid Fare Reimbursements" between the Metropolitan
Council and the City of Shakopee. (Motion carried under the Consent Agenda)
Official Proceedings of the December 15,2009
Shakopee City Council Page -2-
LehmanlJoos moved to approve the request for rehabilitation loan for 606 Third Avenue East
because it is within the expanded target area for loans, and directed staff to work with the Carver
CDA to implement the loan. (Motion carried under the Consent Agenda)
LehmanlJoos offered Resolution No. 6972, A Resolution Accepting Work on the 2009 Cured-In-
Place Pipe, Project No. 2009-4, and moved its adoption. (Motion carried under the Consent
Agenda)
LehmanlJoos offered Resolution No. 6973, A Resolution Accepting Work on the 2009
Bituminous Overlay, Project No. 2009-3, and moved its adoption. (Motion carried under the
Consent Agenda)
LehmanlJoos offered Resolution No. 6971, Authorizing Agreement No. 92324 for Installing
Railroad Crossing Flashers and Gates at Apgar Street and Scott Street, and moved its adoption.
(Motion carried under the Consent Agenda)
LehmanlJoos offered Resolution No. 6977, A Resolution of the City of Shakopee, Minnesota,
Accepting a Donation from John and Bernice Collins, and moved its adoption. (Motion carried
under the Consent Agenda)
LehmanlJoos authorized staff to utilize the re-purchase agreement with Lano Equipment, Inc. on
unit #147 a 2009 S-185 & unit #l66 a 2009 S-300 Bobcats for the price of$8,036.27 with
$4,137.56 to be expended from the International Service Equipment Fund and $3,898.71 to be
expended from the Surface Water Fund. (Motion carried under the Consent Agenda)
LehmanlJoos offered Resolution No. 6974, A Resolution Adopting the 2010 Pay Plan for Part-
Time Employees of the Shakopee Fire Department, and moved its adoption. (Motion carried
under the Consent Agenda)
LehmanlJoos moved to approve the bills in the amount of $502,613.63 and electronic transfers in
the amount of$370,834.49 for a total of$873,448.12. (Motion carried under the Consent
Agenda) (a list of bills is posted in the bulletin board at city hall)
LehmanlJoos moved to approve the minutes of November 10,2009, Novemberl7, 2009 and
November 30,2009. (Motion carried under the Consent Agenda)
LehmanlJoos offered Ordinance No. 828, Fourth Series, An Ordinance ofthe City of Shakopee,
Minnesota, Amending City Code Section 6.22, Taxicabs and Drivers, Subd. 4, Public Hearing
and Repealing City Code Section 13.01, Urban and Rural Service Districts, and moved its
adoption. (Motion carried under the Consent Agenda)
LehmanlJoos moved to approve the application and grant a Pawnshop License to DRM LLC of
Shakopee, dba Excel Pawn, 450 West First Avenue; approved the application and grant a
Pawnbroker, Precious Metal Dealer and Seconhand Dealer's license to Mark Pearson, DRM
LLC of Shakopee, dba Excel Pawn, 450 West 1 st A venue; approved the application and grant a
Pawnshop License to PawnXchange LLC, 1133 Canterbury Road; approve the application and
grant a Pawnbroker, Precious Metal Dealer and Seconhand Dealer's license to Mark Smith,
PawnXchange LLC, 1133 Canterbury Road. (Motion carried under the Consent Agenda)
Official Proceedings of the December 15, 2009
Shakopee City Council Page -3-
LehmanlJoos moved to approve the applications and grant a Tattoo License to Linda Malone,
Body Art, 205 South Lewis Street, and to Susan Prince, Center for Permanent Cosmetics, 287
South Marshall Road, contingent upon meeting all licensing requirements. (Motion carried under
the Consent Agenda)
LehmanlJoos moved to approve the applications and grant a Taxicab License to Timothy R.
Dressen Jr., dba TNT Taxi, Randy Busch dba Southwest Metro Transportation, and Bradford
Transportation, Inc. dba Shakopee Taxi contingent upon meeting all licensing requirements in a
timely manner. (Motion carried under the Consent Agenda)
LehmanlJoos moved to approve the application s and grant a wine license and an on-sale 3.2
percent malt liquor license to Tokyo Sushi & Grill Restaurant, Inc., 8080 Old Carriage Court
North, conditioned upon the issuance of the Certificate of Occupancy. (Motion carried under the
Consent Agenda)
LehmanlJoos offered Resolution No. 6959, A Resolution of the City of Shakopee, Minnesota
Accepting Donations to the City, and moved its adoption. (Motion carried under the Consent
Agenda)
LehmanlJoos offered Resolution No. 6962, A Resolution Setting the 2009 Tax Levy, Collectable
in 2010, and moved its adoption. (Motion carried under the Consent Agenda)
LehmanlJoos offered Resolution No. 6963, A Resolution Adopting the 2010 Budget, and moved
its adoption. (Motion carried under the Consent Agenda)
LehmanlJoos moved to authorize appropriate City staff to purchase an upgrade for the City's
Storage Area Network and two additional terabytes of storage from Xiotech, in an amount not to
exceed $25,300. (Motion carried under the Consent Agenda)
LehmanlJoos moved to authorize appropriate City staff to purchase a phone system upgrade and
a new voicemail server from Integra Telecom at a combined cost not to exceed $18,110. (Motion
carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
was not on the agenda. Noone responded.
Cncl. Heitzman asked for the removal of 5.E.2, Part-Time Fire Department Officers from the
Consent agenda because he had a question about Tom Pitschneider, a full-time City staff
member, who has been selected to be a Station Captain on the Fire Department. Cncl. Heitzman
wanted pay clarification regarding his full-time City job and his part-time Fire Department
position.
Kris Wilson, Assistant City Administrator, explained that Mr. Pitschneider would receive his
regular full-time pay during his regular work day. Mr. Pitschneider would only receive on-call
fire department pay when responding to fires or training. He would also receive the part-time
pay for his position as an officer with the fire department and would not collect over-time in his
regular paid position with the City for duties he performs with the fire department.
Official Proceedings of the December 15, 2009
Shakopee City Council Page -4-
Heitzman/Joos moved to approve the appointment of the following named individuals to the
indicated officer position with the Shakopee Fire Department, effective January 1,2010: David
Judd, Assistant Chief of Operation; Marty Glynn, Deputy Chief of Training; Ryan Yttreness,
Deputy Chief of Engineering; David Giddings and Tom Pitschneider, Station Captains; Trevor
Geis, Tom Breeggemann, Dan Pauly, and Shawn Remme, Lieutenants; John Clay and Darren
Giese, Engineers; and Allen Johnson and Scott Davis, SCBA Coordinators. Motion carried 5-0.
Joos/Heitzman moved to recess for the Economic Development Authority Meeting, at 7:15 p.m.
Motion carried 5-0.
Mayor Schmitt re-convened the meeting at 7:53 p.m.
Mr. McNeill presented Council with the Complete Count Committee Discussion.
Mr. McNeill asked Council if they were interested in establishing a "Complete Count
Committee" as requested by the U.S. Census Bureau. Mr. McNeill said that in a conversation he
had with a representative of the U.S. Census Bureau, he advised that it was likely Shakopee
would not be establishing a Complete Count Committee in Shakopee but that they would be
providing the City with DVD's to be played on local cable channel 15, provide information to be
sent out in the public via the Shakopee Utility billing process, forward contact information for
Hispanic and Russian languages, and contact with the school district to assist in the process.
Cncl. Clay suggested that Council appoint an ad hoc committee to coordinate the efforts ofthe
Census Bureau. He also suggested that Councilor-Elect Punt and a school district member be a
part of the ad hoc committee.
Joos/Heitzman moved to appoint Cncl. Clay and Councilor-Elect Punt to form an ad hoc
committee to assist the U.S. Census Bureau as well as recruit a Shakopee School District
member to be a part of the committee. Motion carried 5-0.
Ms. Wilson presented Council with the Authorization to Purchase a New Copier.
Ms. Wilson said the Administration Department's photo copier is one of the two large copiers
that serve the various departments at City Hall. Ms. Wilson said they have been experiencing
increasing problems with the current copierthat the service technician is unable to resolve.
A new copier was not budged for in 2009; however, the cost can be covered with remaining
funds from the various divisions. The cost ofthe new copier is $21,000.
Mayor Schmitt had concerns about why the copier and other items on the agenda that were
approved for purchase during the meeting were not being capitalized.
Lehman/Joos moved to authorize the purchase of a new Savin C770 copier from Crabtree
Companies, Inc. at a cost not to exceed $21,000. Motion carried 4-1 with Mayor Schmitt
opposed.
Official Proceedings of the December 15,2009
Shakopee City Council Page -5-
Ms. Wilson presented Council with the Authorization to Purchase New Water Heaters for the
Community Center.
Ms. Wilson said there are currently two inter-connected 100 gallon water heaters at the
Community Center, one which has been leaking. Both are original to the building which is
approximately 14 years.
Staff is recommending that both water heaters be replaced and that they be replaced with more
energy efficient units. The proposed units are 95% energy efficient.
Ms. Wilson said only one quote has been obtained and that is from Minnesota Plumbing and
Heating at a cost of$16,588 plus the cost of the necessary permits and recommended surge
protectors. Staff would like Council's authorization to proceed with the replacement of the water
heaters at a cost not to exceed the current quote; with the commitment that another quote will be
obtained.
Joos/Heitzman moved to authorize the purchase and installation of two new 95% energy efficient
water heaters for the Community Center at a cost not to exceed $17,000.00. Motion carried 5-0.
Mayor Schmitt asked ifthere were any other Council concerns. No one responded.
In other business, Mayor Schmitt thanked Councilor Terry Joos for his time on the City Council.
Joos/Lehman moved to adjourn. Motion carried 5-0.
The Council meeting ended at 8:24 p.m. on Tuesday, December 15, 2009.
q~~~
J~dith S. Cox
City Clerk
Kim Weckman
Recording Secretary