HomeMy WebLinkAbout13.F.3. Authorization to Purchase New Water Heaters for Community Center
13, F. 3.
City of Shako pee
MEMORANDUM
TO: Mayor and City Council
Pamela Punt, Councilor-Elect
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
SUBJECT: Authorization to Purchase New Water Heaters for Community Center
DATE: December 15, 2009
Introduction
The City Council is asked to authorize the purchase oftwo new, high-efficiency water heaters for
the Community Center at a cost not to exceed $17,000.
Background
There are currently two inter-connected 100 gallon water heaters at the Community Center, one
of which we recently discovered to be leaking. The current units are original to the building,
making them approximately 14 years old. It has been determined that the leaking unit cannot be
fixed and, because they are inter-connected, we cannot turn offthe leaking unit and run only the
remaining unit.
Additionally, because of the age of both units and the labor and piping resulting from them being
inter-connected, it is more cost effective to replace both at the same time, even though one is
currently still working. (The average lifespan for this type of water heater is approximately 12
years and these units have already exceeded that.)
Therefore, staff is recommending that both water heaters be replaced and that they be replaced
with more energy efficient units. The current units have an 80% energy efficiency rating, while
the proposed new units are 95% energy efficient.
These two water heaters provide hot water for approximately 18 showers and 40 sinks
throughout the Community Center and ice arena.
Budget
At this time staff has only been able to obtain one quote for the project, but we are working on
obtaining a second. The quoted price from Minnesota Plumbing and Heating is $16,588 plus the
cost of the necessary permits and recommended surge protectors.
Weare currently on track to under-spend the 2009 utility budget for the Community Center
building by more than $20,000. (In part due to savings from the energy-efficient lighting
installed in the gym, fitness room and ice arena last December.) Therefore staff is
recommending that these remaining funds be used to pay for the new water heaters, which in
turn should further lower the building's utility bills in future years.
Staff is seeking Council authorization to proceed with replacement of the water heaters at a cost
not to exceed the current quote, with the commitment that we will obtain a second quote prior to
proceeding with the project. Given the fact that the next City Council meeting is not for three
weeks and we are currently heating water only to have it leak out, it is important that we obtain
approval at the December 15 Council meeting.
Relationship to Vision
This is a housekeeping item. (F).
Requested Action
If it concurs, the Council is asked to offer a motion to authorize the purchase and installation of
two new 95% energy efficient water heaters for Community Center, at a cost not to exceed
$17,000.
';..,/..
~ DEC-15-2009(TUE) 09: 33 P 00]/003
i 1420 THlRD AVENUE WEST
SHAKOPEE, MN 55379 MN Plumbing &
952-4454444 Heating, Inc
952-44&.9401
Fax
"1'0: Duane Toenyan From: Paul Sullwold
Fax: 952-233-380~ Pages: 3
Phone: Date: 12/1512009
Re: Estimate cc:
o Urgent o For Review CI Please Comment o Please Reply o Please Recycle
. Comments:
...
DEC-J5-2009(TUE) 09:3d P. 002/003
~(CR. 1C1) 1tV''7
<!... ~~JO.
MINNESOTA PLUMBING AND HEATING, INC.
J 420 THllm 1\ VHNUI! WEST. SHAKOPF.E, MINNESOTA 55379
PHONE: (952) 445-4444 FAX: (952) 445.9401
0:
Thank you for the opportunity to provide this proposal.
ExistinB Unit Irlli>rmation:
);> (2) 100 gallon. 199,000 BTU water healers
... Plped in pnraHel
,..
);> installed approximately 1994
, Oursldeheater has an intt.-mal tank leak
W...-: propose th~...f.Q.llQwins:
);> Option A: Replace only_~.h.e lenkin~ WRter heater with St!!,~e_M% efficiency
0 Furnish & install:
. (I) State brand #SBD I 00 I 99NET, natural gas hearer, 80% thermal efficlency
. Necessary 2" copper hot & cold piping
. Reconnect 6" vent COlmecter
0 Labor
o Old heater disposal &. take away
Estimated Cost Option A: $6,400
);. 9"ti~m B:.Replace both water hcatcrn at t.b.~.J.iame time with State 80% effit;:ilfn.~
0 Fwnish &. install:
. (2) Slale bnmd ftSBDI00199N.BT, naruraJ gas heater. 80% thennal efficiency
. Neccs.<;ary 2" copper hot & cold piping
. ReCOMCCl 6" vent connecter
0 Labor
0 Old heater disposal & lake away
Estimated Cost Option B: $12,200
)0>- Option c: R~lal'.~both water heaters with State 95% ~encjency condensing water heater
0 Furnish & Install:
. (2) State brand #SUFI 00 ] 99, direct vent natural gas water healer
. Copper pipe & fittings
. .rye vent & intake out side of building
0 Core drill spancretc llide walls
0 Labor
0 Old henter dlsposaJ & take away
Estimated Cost Option C: $16,588
~
)0>- We recommand surge protectors for the high efficiency water heaters (budget $61 each)
}> Leaving the back heater & not I\.-placing now will require piping ehange in the future; adding labor & malerial cost..,
Page 1 of2 \\DAT I\STOkP.\U\~OMf.1M :IULLWOLDlDOCUMl!N'I'S\MAlU('S I'OLDf<ItII'AlIL'S fOl.DliRIClIT OF SllAKOPllIl\COMMUNrrv CHNTf-ll. W ATEIlIIllA.Tllll. 12.09.000:
DEC-J5-2009(TUE) 09:3.1 P.003/003
Not included in this bid:
>Cjty pennit fee is extrn and will be charged at cost plus handling ($1 $)
>AIl patching ofwoJ/.s and carpentry
>ElectriC!ll wiring by others
:::-Cutling and removal or patchlng of cement
>Core drilling of cement, ifneeded
>Night work or overtime: expense
~.nrJerms;
> Progress billing monthly
WE "ROPOS~: hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
",See above
All material is guaranteed (0 be 8:> specified. All work to be completed in a workmanlike manner according to standard practices.
Any alteration or deviation from above specifications involving extra caslS (including any code changes or alterations needed) will be
executed upon written or verbal orders, and will become an extra charge over and above the estimate. All agreements contingent upon
strjkes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully
covered by Workman's Compensation Insurance. Any person or company supplying labor or materials lor this improvement to your
properLy may file 11 lien against your property if that person or compan)' is not paid for the contributions. Pre-Lein Notice; The
following notice is provided to you liS required by Minnesota Statllte Section S 14.0 11, Subdivision 1. This notice is to advise you of
your right." under Minnesota Law in cOlUleclion witll Ule improvement to your property; A) any parson or company supplying labor or
materials for this improvement to your propeny may file a lien against your property if that person or company is not paid for the
cOJltributions. B) Under Minnesota Law, you have the right to pay persons who supplied Jabor or materials ror this lmprovemcnt
directly and deduct thlS amount from our contract price, or withhold the amounts due them from us unlil 120 days ilft.er completion of
the improvement unless we give you alien waiver signed by persons who supplied :my labor or material for the improvement and who
gave you timely notice. If you have any questions or concerns regarding this pre-lien notice plense cOnmct your general contractor
immediately.
Paul Sullwold, MilUlcsota Plumbing and Heating, Inc. Note; proposal may he withdrllWn by LIS iCooL llCCc:plcd wilhin-1.lLdnys.
A(:C"~M'ANCE OJ<' PROPOSAL - The above prices. specificulion.'l and condiuons ure ~atisfactory and hereby accepled. You are autborizcd 10 do the work as
i:lpcciticd. Payment will be: madc as outlined llbovc. II is underli.l.ood that a 1.5% l't:r month charge is added 10 balances 30 dl1~ f1ast due. $20 will be charged on
rc:mrned chcGks.
Date of Acceptmlce Signature
Page 2 of2
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