HomeMy WebLinkAbout13.F.2. Authorization to urchase New Copier
13 .'F. Z.
City of Shako pee
MEMORANDUM
TO: Mayor and City Council
Pamela Punt, Councilor-Elect
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
SUBJECT: Authorization to Purchase New Copier
DATE: December 14, 2009
Introduction
The City Council is asked to authorize the purchase of a new photo copier for the Administration
Department, at a cost of $20,947.50
Background
The Administration Department's photo copier is one of two large copiers that serve the various
departments housed at City Hall. In addition to making everyday copies, the machine is used to
create agenda packets for each Council meeting and the weekly Activity Report. It also serves as
the primary printer for payroll and administration staff.
We have been experiencing increasing problems with the current copier, which, after numerous
visits, our service technician has been unable to resolve. What started out as an inconvienence to
staff has now become a significant roadblock to completing regular tasks, particularly in the area
of payroll.
Budget
A new copier for the Administration Department was not specifically budgeted for in 2009,
however, the cost can be covered with remaining funds from the various divisions that make up
the Administration Department, including Administration (0121), Personnel (0123),
Communications (0125), IT (0172) and Facilities (0181).
Relationship to Vision
This is a housekeeping item. (F).
Requested Action
If it concurs, the Council is asked to offer a motion to authorize the purchase of a new Savin
cno copier from Crabtree Companies, Inc. at a cost not to exceed $21,000.
~ Crabtree Companies Inc. Sales Order
1301 Corporate Center Drive
l.. Suite 190 Date W.O. No.
Eagan, MN 55121 12/14/2009 72360
Name / Address Ship To
City of Shakopee - City Hall City of Shakopee - City Hall
129 S. Hohnes Street 129 S. Hohnes Street
Shakopee,~ 55379 Shakopee,~ 55379
P.O. No. Terms Rep Ship Date Ship Via Customer
Net 30 Days CT 12/14/2009 OUR TECH *CIT600*
Ordered Item Description Rate Amount
1 ZSC7570 Savin C7570 Color copier 19,450.00 19,450.00T
1 ZFINISHER - SR4010 SR4010 Finisher 0.00
1 ZPUNCHKIT - 3260 Punch Unit Type 3260 0.00 O.OOT
1 SC7570S01 Black Toner for Savin C7570 / C7500 - for set up of 0.00 O.OOT
machine
1 SC7570S02 Cyan Toner for Savin C7570 / C7500 - for set up of machine 0.00 O.OOT
1 SC7570S03 Magenta Toner for Savin C7570 / C7500 - for set up of 0.00 O.OOT
machine
1 SC7570S04 Yellow toner for Savin C7570 / c7500 - for set up of machine 0.00 O.OOT
1 Delivery & Setup Delivery and Setup of Equipment 150.00 150.00T
pickup Bizhub 7272 copier for trade in
Thank you for your business. Subtotal
$19,600.00
Customer Phone
952-233-9315 Sales Tax (6.875%) $1,347.50
Total $20,947.50
Customer Signature
Ph# Fax#
651-688-2727 651-688-2041