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Home My WebLink About5.F.2. Approval of Minutes: November 10, 17, and 30, 2009 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 10, 2009 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, Terry Joos and Steve Clay present. Also present Mark McNeill, City Administrator, R. Michael Leek Community Development Director; Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk. Councilor-Elect Pamela Punt arrived at 8:40 p.m. Mark McNeill, City Administrator, said that City staffhas been working with representatives from Scott County and consulting planner/engineers Bolton & Menk on the 101/1 st A venue corridor. Mr. McNeill introduced Chris Chromy from Bolton & Menk and Bruce Chamberlain of Hoisington Koegler Group, who had a presentation for the Council regarding the 101 II st Avenue corridor, specifically the First Avenue District, which is between Spencer Street and Marschall Road. Mr. Chromy did a presentation of the 101/1st Avenue Corridor. Mr. Chromybriefly discussed the Problem Statement stating that Highway 101 is a minor arterial roadway providing a significant regional transportation connection across the Minnesota River, connecting Carver and Scott Counties. He also said Highway 101 is a multi-functional transportation corridor serving as a gateway to local business, residential and recreational users. Mr. Chromy said that in the next decade the current Toad configuration traffic congestion will be so great that excessive corridor delays will occur during morning and afternoon travel periods. Mr. Chromy also discussed the Finding of Facts which included transportation function, crash rates, and capacity of Highway 101. Mr. Chromy said that in its current configuration, the First Avenue District will reach a point when traffic flow will break down during peak times of the day. Accessing First A venue from crossing streets will become increasing more difficult. Bruce Chamerberlain from Hoisington Koegler Group discussed land use and economic competitiveness for the First Avenue District. Mr. Chamberlain said that as population and jobs grow in the region, Highway 101 will become a crucial roll for Scott County and that Highway 101's performance is vital to the economic competitive to the region. Mr. Chromy then discussed community identity and features of the Highway 101 and the First A venue District. He said that roadway design must find a balance between its regional transportation function, local business and residential access, and enhancement to community identity. Mr. Chromy asked the Council to engage in dialog regarding whether the City wants to redo the road in a traditional fashion or look into the future and reconstruct the road in an approach for what development might eventually be. Official Proceedings of the November 10, 2009 Shakopee City Council Page -2- Cncl. Clay said he would like to see a long-term plan for what the corridor would look like decades from now. He also suggested that direct accesses might eventually be removed and vehicles will use back streets to access businesses and residents. Cncl. Clay said that the turn- back dollars used to fund the project are a one-time "gift" and would like comprehensive thought put into the project. Cncl. .Toos would like to look at alternatives rather than the current road configurations. He also said he would support buying property now to close accesses if that means better road way configuration. Cncl. Lehman didn't agree with Cncl. .Toos and Cncl. Clay with regard to closing access to business and residents. Cncl. Lehman suggested the design that was presented to Council in 2008 which uses a center lane for left-turn lanes, improving traffic flow and providing a safer connection. Cncl. Heitzman agreed with Cncl. Lehman and said that if the City looks too far into the future, it would harm First A venue by not giving access to businesses and closing side streets. Mayor Schmitt would like to see a plan that would accommodate today's traffic counts but could be expanded in the future to accommodate increased traffic beyond 2030. After lengthy discussion, it was decided by all Council members to take a long term look at the roadway when designing the reconstruction and anticipate the First A venue District transition and engineer a roadway to fit within the downtown vision but stay within the right-of-ways. .Toos/Lehman moved for a recess. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 9:05 p.m. Bruce Loney, Public Works Director/City Engineer, presented Council with updates on Public Works items. Mr. Loney said that the Quarry Lake Pedestrian Bridge and Regional Trail Connection.probably will not happen because the City was informed on the rankings for Federal funding. The project ranked low and the City would probably not receive any funding. q: Mr. Loney said that over the summer, staff performed several studies of selected all-way stop intersections. Eleven intersections were selected for the study on whether the existing all-way stops were still necessary. Mr. Loney discussed each of the eleven areas of study and asked if Council wanted to continue the study. Council was in agreement to continue the study and report back the findings. Official Proceedings of the November 10,2009 Shakopee City Council Page -3- Mr. Loney then discussed the Cured In-Place Pipe. Mr. Loney said in the areas oflined sewer main, there are 515 services and it is estimated that the ages are from 32 to 44 years. Staff noticed significant tree roots in some services by the main, however, cannot see a detailed inspection of the service pipe. Mr. Loney said it is now possible to televise the service from the main to determine the pipe type, conditions and tree roots, III and service connection at the main. An option is for the City to contract to televise the service from the house to the main and this would involve permission from the property owners. Another option Mr. Loney suggested would be when a sewer main has been lined by the city, staff could notify property owners and advise them that they are responsible for the sewer service from their house to the main. If an inspection of services were to be done under contract by the City for 515 services at approximately $150.00 each the cost would be $77,250.00. Funding could come from the Sanitary Sewer Fund. After discussion, it was the consensus of Council for staff to notify the property owners when a sewer main has been lined and leave it to the property owner to arrange their own inspection of their service pipe if they so desire. J ooslClay moved to adjourn to Tuesday, November 17, 2009 at 7 :00 p.m. Motion carried 5-0. The Council meeting ended at 9:38 p.m. on November 10, 2009. ~J~ ~ ith S. Cox City Clerk Kim Weclanan Recording Secretary "". OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 17, 2009 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, Steve Clay and Terry Joos present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Bruce Loney, Public Works Director; and Jim Thomson, City Attorney. The Pledge of Allegiance was recited and lead by a local Boy Scout Troop. Mayor Schmitt asked ifthere were any additions or deletions to the agenda. Mark McNeill said there were no changes to the agenda. Clay/Joos moved to approve the agenda. Motion carried 5~O. In the Mayor's report Mayor Schmitt introduced Larry Wittrock with the U.S. Census Bureau. Larry Wittrock gave a brief presentation to Council regarding the 2010 Census campaign. He also discussed the importance oflocal efforts needed to assure total participation. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Joos/Lehman moved to add to the consent agenda 13.C.1. Transfer of Services from Healthy Contributions to Vanco for HMO Membership Reimbursement. Motion carried 5-0. Joos/Clay moved to approve the Consent Agenda as amended. Motion carried 5-0. Mr. McNeill read the consent agenda. Joos/Clay offered Resolution No. 6961, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Fuller Street Pedestrian Bridge and Trail Extension, Project No. 2009-1, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Clay offered Resolution No. 6960, A Resolution Entering Into Agreement No. 94772 Between the City of Shako pee and the State of Minnesota Department of Transportation, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Clay moved to authorize the purchase of two full size police squads from Elk River Ford, Inc. in the amount of$48,584.72 in accordance with the State of Minnesota patrol car contract #439865. The funds to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) Joos/Clay moved to approve the bills in the amount of $634,626.06 and electronic transfers in the amount of$368,713.19 for a total of$1,003,339.25. (Motion carried under the Consent Agenda) Joos/Clay moved to approve the minutes of November 4,2009. (Motion carried under the Consent Agenda) Official Proceedings of the November 17, 2009 Shakopee City Council Page -2- loos/Clay moved to authorize payment of$2,315.00 to Quercus Landscapes, Inc., using funds from the Shakopee Rotary Club donation. (Motion carried under the Consent Agenda) Joos/Clay moved to establish a workshop meeting to be held by the City Council and the Economic Development Ad Hoc Committee on Monday, November 30th, at 7:00 p.m. in the Council Chambers. (Motion carried under the Consent Agenda) Joos/Clay moved to authorize staff to enter into a contract with Vanco and NICHA to administer the processing of the HMO reimbursement program for Blue Cross Blue Shield, Definitely Health and UCare. Also, moved to authorize staff to set up a separate bank account and authorize automatic deduction of fees from Vanco from this account. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. Noone responded. loos/Heitzman moved to open the public hearing for 2010 Currency Exchange Licenses. Motion Carried 5-0. Mr. McNeill presented Council with the 2010 Currency Exchange Licenses. Mr. McNeill said that Madison Financial Companies dba MoneyXchange, DRM LLC of Shakopee, dba Excel Pawn, Cash systems, Inc. dba Canterbury Park, and Los Gallos 13 Inc. dba Los Gallos, have made application for renewal of their currency exchange licenses. All applicants have provided the State with the required $10,000 Currency Exchange Surety Bond. The police department has advised that they are unaware of any reason for the City of Shakopee to object to the granting ofthe currency exchange license for these applicants. Mayor Schmitt asked if there was anyone in the audience who wanted to speak at the public hearing. No one responded. Heitzman/loos moved to close the public hearing. Motion carried 5-0. Clay/Joos offered Resolution No. 6954, A Resolution Approving the Applications of Madison Financial Companies dba MoneyXchange, DRM LLC of Shakopee, dba Excel Pawn, Cash Systems, Inc. dba Canterbury Park, and Los Gallos 13 Inc. dba Los Gallos for a Currency Exchange License, and moved its adoption. Motion carried. 5-0. Mayor Schmitt asked for Council Liaison Reports. Cncl. Heitzman said he attended the School Board meeting, and the Downtown Partnership meeting. He said he also attended the Girls State Volleyball Tournament and congratulated the Shakopee Volleyball Team for winning first place. Cncl. Lehman had nothing to report. Cncl. loos said he attended the Shakopee Public Utility Commission meeting. Discussed was the CIP budget and the construction progress of the wind generator . Cncl. Clay said he attended the Transit Board meeting. Joos/Heitzman moved to recess for the Economic Development Authority Meeting. Motion carried 5-0. Official Proceedings of the November 17, 2009 Shakopee City Council Page -3- Mayor Schmitt re-convened the meeting at 7:23 p.m. Bruce Loney, Public Works Director/City Engineer, presented Council with the Approval to Proceed with Apgar Street and Scott Street Railroad Safety Improvements. Mr. Loney said that City Staff, Mn/DOT staff and Union Pacific representatives looked at the possible closure of Apgar street for the past eleven months. In order for the railroad to agree, all three crossings must be closed and essentially would prevent property between the main line tracks and the siding tracks from entering onto Apgar Street. Council is being asked whether to proceed with the project and to proceed with signals and gates at Scott Street and Apgar Street, at Scott Street only or no-build option. Mr. Loney said the cost for signal improvements at Apgar and Scott streets would be approximately $696,000, and the City's share would be 10% plus electricity. The City has budged $100,000 from Capital Improvement Fund for the project. After a short discussion, Council agreed to proceed with signals improvements at Apgar and Scott Streets. Joos/Heitzman moved to request MnlDOT to proceed with the active railroad warning system installation for Scott Street and Apgar Street. Motion carried 5-0. Mr. Loney presented Council with the 2010 Street Reconstruction Issues. Mr. Loney said that staff is proposing to construct a sidewalk on the east side of Dakota Street from Fourth Avenue to Shakopee Avenue. Mr. Loney said he needs direction from Council on three issues regarding the sidewalk. Mr. Loney said that Dakota Street is 41 feet wide with no sidewalk from Seventh A venue to Shakopee A venue. Staff is proposing to construct a sidewalk on the east side of the street and to narrow the street to 37 -feet. Staff is also proposing to extend the sidewalk 180 feet north of Seventh A venue to connect to the existing sidewalk. Council agreed with staff s recommendations of narrowing the street to 37 feet. Mr. Loney said that in order to make the sidewalk connect from Fourth Avenue to Tenth Avenue there are two gaps outside the project area in the sidewalk route. One is from Fourth Avenue to the alley south of Fourth Avenue and the other is from the Shakopee Avenue to Tenth Avenue along the school district property. Staff recommends making the connection near Fourth Avenue as part of the project. If the school district agrees to pay for and maintain the segment from Shakopee Avenue to Tenth Avenue, this segment would also be added to the project. Council agreed with staffs recommendation on installing sidewalks for the two gaps outside the project area. Mr. Loney then discussed the funding and maintenance of the sidewalk. He said that the reason for the sidewalk installation is to provide a safe route to Pearson and the Middle School and staff recommends that the City should pay 100% of the cost and that staff would ask the School District to pay for the sidewalk connection along Dakota Street from Shakopee A venue to 10tl1 A venue. Council agreed with staff s recommendations and that a sidewalk is desirable, that Official Proceedings of the November 17, 2009 Shakopee City Council Page -4- funding come from State Aid and touch base with the School District. Mr. Loney suggested waiting on a decision on maintenance of the sidewalk. Mr. Loney also discussed the 2010 reconstruction of Shakopee A venue between Main Street and Market Street. He said that the road is currently 45 feet wide. Typically when a road is being reconstructed, the road width has been reduced to 37 feet wide. Staff is recommending reducing Shakopee A venue to 41 feet wide because Shakopee A venue is scheduled to be reconstructed within the next five years. Council agreed not to reduce the width of Shakopee A venue to 41 feet but leave it at the existing 45 foot width at this time. Mr. Loney said that in 2009 the City gave residents the option to have their driveways reconstructed as part ofthe City's project when reconstructing a street. Staff is recommending that the City discontinue this option and require residents to negotiate privately with the contractor if they would like their driveway reconstructed. Council agreed with staff s recommendation. Mayor Schmitt asked if there were any other Council concerns. No one responded. Joos/Heitzman moved to recess for an executive session at 8:10 p.m. to discuss labor negotiations. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 9:06 p.m. and announced that no action was taken during the executive session. Lehman/Heitzman moved to adjourn to Monday, November 30,2009 at 7:00 p.m. Motion carried 5-0. The Council meeting adjourned at 9:07 p.m. on Tuesday, November 17, 2009. " 'Gf / I, \' ~U-t~~~ .)) , / ' . V ( 1 \ Jlidith S. Cox '-City Clerk Kim Weckman Recording Secretary ,- OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 30, 2009 Mayor Schmitt called the meeting to order at 7 :00 p.m. with. Council members Matt Lehman, Pat Heitzman, Steve Clay and Terry Joos present. Also present Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; andJudithS. Cox, City Clerk. Councilor- Elect Pamela Punt arrived at 7:05p.m. Also present were membersofthe Economic Development Ad Hoc Committee, Kevin O'Brien, Greystone Construction and Shakopee Chamber of Commerce Member; Brian Turtle, Turtles Bar and Grill and Downtown Partnership Member; Ben:Ohlander, Klein Bank and Shakopee . Chamber of Commerce Member. Mark McNeill, City Administrator, identified the members of the Ad Hoc Committee: two Council members, Terry Joos and Pat Heitzman, Michael Leek, Mark McNeill, and four members of the Chamber of Commerce and Downtown Partnership. Also in attendance at some meetings were Lauri Glenn, and from Shakopee Public Utilities, Tami Petrich. He discussed the history and background of the Ad Hoc Committee. Kevin O'Brien, Ad Hoc Committee member, said that the committee met several times to discuss strategies for economic development for the City of Shakopee.Mr. O'Brien said discussion at the first two meetings revolved around how to promote Shakopee and also to continue the joint effort of the group in the future. Mr. O'Brien highlighted what Shakopee has to offer such as available commercial and industrial areas. He talked about areas identified by the group as available areas with respect to road access and land availability. The focus is primarily on downtown and First A venue, Marschall Road from CR 101 to CR. 282, and Hwy 169 and CR 69. Other areas they felt were also important, were more established, were CR. 18 and S. Hwy 169, Valley Green Business Park, and Dean Lakes. Ben Ohlander, Ad Hoc Committee member, discusses with Council the funding and assistance alternatives. Mr. Ohlander said the group discussed alternatives for proving economic development assistances including tax increment financing (TIP), tax abatement, Gap financing loan alternatives, locally established programs, programs available through the State's Department of Employment and Economic Development (DEED) and Shakopee Public Utilities Commission energy savings programs and incentives. Cncl. Lehman believes the City needs to look at other marketing strategies rather than focusing on financial assistance. He feels that the City needs to focus on what does Shakopee have that's unique to Shakopee to offer that other communities may not have and capitalize on those factors. Mr. O'Brien stated that financing strategies were just a portion of what the group looked at as far as marketing Shakopee. He also said that.Shakopee is going to have to be competitive in all aspects of what Shakopee can offer and the cost of doing business in Shakopee and the emphases needs to be well rounded. Official Proceedings of the November 30,2009 Shakopee City Council Page -2- Cncl. Clay would like to explore combining private investors and other government entities to build up a capital fund to work with marketing strategies. Mr. O'Brien discussed marketing strategies. He said the committee believes it's important for the City to recou'stitute its Economic Development Auth~rity Committee (EDAC). The EDAC would then be charged with developing and implementing a marketing strategy for the Cityand also be a point of contact for potential business relocation and expansion prospects. Mr. O'Brien said the Ad Hoc Committee also recommended that the City and its partners in economic development should remain fully engaged in the studies, efforts and projects such as Scott. . County Association for Leadership and Efficiency (SCALE), Scott County Transit Review Board (TRB);andthe U.S..Highway 169 Corridor Coalition. , Mr. McNeill stated that theEDAC membership is down to one with that position expiring in 2010. Mr. Leek stated that we could take the resolution that already exists and identify what it is we wish to accomplish and membership make up. Mr. McNeill said he would like some direction from Council to put on a future City Council agenda the reinstatement ofthe EDAC so the process can move forward. He said the EDAC should consist of business Qwners, SPUC, City staff and Council. Council agreed to move forward and advertise for the EDAC members. Joos/Heitzman moved to adjourn to Tuesday, December 1,2009 at 7:00p.m. Motion carried 5-0. The Council meeting ended at 8:47 p.m. on Tuesday, November 30,2009. ('. \\'110 (7, ')x",,}J1jVJJ '_ . . ~ ! 1 , , Ju.dith S. Cox City Clerk Kim Weckman Recording Secretary