HomeMy WebLinkAbout5.F.3. Rotary Supplier Payment
CITY OF SHAKOPEE SF.)
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Memorandum
TO: Mayor and City Council COI!!~Ff~T
Council-Elect Pamela Punt ... ~~ \) r:'l .
FROM: Mark McNeill, City Administrator
SUBJECT: Rotary Supplier Payment
DATE: November 17,2009
Comment:
Introduction:
The City Council is asked to approve a payment of$2,315.00 :from funds donated by
Rotary, to Quercus Landscapes, Inc.
Background:
The Shakopee Rotary Club has donated $3500 to the City of Shako pee to be used to
reimburse for improvements along the Minnesota River Regional Trail and other
riverfront improvements.
In October, Rotarians themselves ordered the purchase of$2,315.00 oflandscaping
material from Quercus Landscapes, and installed the materials near the trail rest area
northwest of Levee Drive Apartments. They recently forwarded the bill to the City,
requesting payment from the donated funds be made to the landscaper.
Technically, the City should have ordered the materials, but that was not understood by
the volunteers. For this reason, this has been identified as an irregularity in the claims list,
and the Council is asked to make approval. The Rotary volunteer in charge of the project
has been notified of the proper procedure which should eliminate future recurrences.
Financial Impact:
The bill would be paid with funds that had been donated by Rotary to the City for this
purpose. Therefore, there is no impact on City finances.
Recommendation:
I recommend that payment be approved.
Relationship to Visioning:
This supports Goal B, "High Quality of Life".
Action Required:
If the Council concurs, it should, by motion, authorize payment of $2,315.00 to Quercus
Landscapes, Inc., using funds from the Shakopee Rotary Club donation.
/lJ1 ~
Mark McNeill, City Admimstrator
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Df:FiCE DATE
PO Box 627 10/27/2009
Shakopee, Minnesota 55379
F)HeNE: SEHViCES PROVIDED FOR:
952233.8746 Shakopee Rotary
Shakopee Rotary
dviAiL PO Box 135
admin@quercuslandscapes.com Shakopee, Minnesota 55379
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www.quercusiandscapes.com
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(main) Rotary Reststop
!N\!OICE NUMBER
5568
DESCRiPTION H;\TE ClU/\NTITY SE.R\!ICED /\MOUNT
Rotary Reststop 2315.00 1.00 2315.00
SUBTOTAL $2,315.00
Thank you, Shakopee Rotary! SALES TAX at 0% $0.00