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Home My WebLink About5.B.1. Approve Plans and Order Advertisment for Bids for Fuller St. Pedestrian Bridge and Trail Project No. 2009-1-Res. No. 6961 S. f!:J. / . CITY OF SHAKOPEE Memorandum CO~,^p~m~ ' ,,'Ul ':\ 1,,,.,:, TO: Mayor & City Council J\~~LHI Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Approving Plans and Ordering Advertisement for Bids for Fuller Street Pedestrian Bridge and Trail, from Appaloosa A venue to Vierling Drive, Project No. 2009-1 DATE: November 17,2009 INTRODUCTION: Attached is Resolution No. 6961, which approves the plans and specifications and authorizes staff to advertise for bids for the Fuller Street Pedestrian Bridge over T.H. 169 and trail, from Appaloosa Avenue to Vierling Drive, Project No. 2009-1. Previously, on January 6, 2009, City Council adopted Resolution No. 6863, a resolution approving the plans and specifications for the Fuller Street trail extension Project, No. 2009-1. These original plans were designed to modify the existing bridge over T.H. 169 and to make the trail connection along Fuller Street, from Appaloosa A venue and Vierling Drive. Before those plans were sent out for bids, the City was made aware of possible stimulus funds that could be used for this project. Staff did apply for Federal stimulus funds with a modification in that a new pedestrian bridge similar to the bridge constructed on C.R. 79 would be the design. Attached to this memo is a letter from Mn/DOT stating that all Federal requirements have been met and are approved and we are now authorized to advance this project to a bid letting. The plans have been completed by WSB & Associates, Inc. and all appropriate MnJDOT approvals have been made, thus the recommendation from staff is to bid the project for a December 22nd bid letting and to be brought back to the City Council on January 19,2010 for consideration of award. With Federal funding involved, there are numerous Federal requirements that need to be met and all items must be met prior to the award of contract. AL TERNA TIVES: 1. Adopt Resolution No. 6961, a resolution approving plans and specifications and ordering advertisement for bids for the Fuller Street pedestrian bridge and trail extension, from Appaloosa A venue to Vierling Drive, Project No. 2009-1. 2. Deny Resolution No. 6961. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1. ACTION REQUESTED: Offer Resolution No. 6961, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Fuller Street Pedestrian Bridge and Trail Extension, from Appaloosa A venue to Vierling Drive, Project No. 2009-1 and move its adoption. ~~ Public Works Director ENGR/2009-PROJECTSIFULLER-STREET- TRAILlWORDIMEM6961-APPROVE-PLANS-ORDER-BIDS RESOLUTION NO. 6961 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For The Fuller Street Trail Extension Project No. 2009-1 WHEREAS, pursuant to a motion adopted by City Council on July 1, 2008, Bruce Loney Public Works Director has prepared plans and specifications for improvements for the Fuller Street Trail Extension Project by grading, concrete curb & gutter, bituminous pavement, bituminous trail, street lighting and any appurtenant work, and has presented such plans and specifications to the County for approval; and WHEREAS, Resolution No. 6863 was adopted by City Council on January 6, 2009; and WHEREAS, the City of Shakopee has been successful in obtaining Federal Stimulus Funds through the American Recovery and Reinvestment Act (ARRA); and WHEREAS, the plans and specifications have been revised for a separate pedestrian bridge over T.R. 169 by grading, concrete curb & gutter, bituminous pavement, bituminous trail, street lighting and any appurtenant work and such plans and specifications have been presented to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shako pee, Minnesota, held this day of ,2009. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2009-PROJECTIFUILER-STREET-TRAIL/WORDIRES6961/APPROVE-PLANS I[i\ Minnesota Department of Transportation ~ ~ State Aid for Local Transportation OF Mail Stop 500, 4th Floor 395 John Ireland Boulevard Office Tel.: 651 366-3800 St. Paul, MN 55155-1899 Fax: 651 366-3801 November 5, 2009. Mr. Bruce Loney City of Shakopee 12~ Holmes Street Shakopee,~ 55379 In Reply Refer to: Delegated Contract Project S.P.166-117-03; Minn. Proj. No. ESTEAIOES(036) Construction Plan for Fuller Street pedestrian trail and bridge at TH 169 Dear Mr. Loney: The plans for the above referenced project have been approved and you have been authorized to advance this proj ect to letting. Note that federal requirements include submitting pay requests within 11 months of authorization. The following items are attached or were previously sent to assist you in preparing the specifications and for further processing of this Federal-aid project: - Approved Original Plan - Ad Language (for use in preparing the advertisement). - DBE letter and attachments for use in notifying the low bidder - Annotated Proposal Pages (required language to be incorporated into your proposal) - Computer files (contains project specific information and required language for your proposal) - Schedule of Materials Control- for use on this project (required in your proposal package) Upon completing the Project Proposal, please send a copy to Ron Bumann, Construction Practices Specialist, MnlDOT -1123 Mesaba Avenue, Duluth, ~ 55811. The letting date for this project has been set for December 22, 2009 at 10:00 a.m. as you requested. If this date needs to be revised or if you have any questions about the enclosed materials, please let me know or contact me at (651) 234-7768. Sincerely, cc: Greg Coughlin - DSAE &n Terrina White-Vasser - MS 440 I~ EEO Office - MS 170 Art Ziehl - MS 650 Gregory Kern, P.E. Ron Bumann Metro State Aid File - SALT Enclosures An equal opportunity employer COOPERATIVE CONSTRUCTION AGREEMENT PROCESS I. A!ireement Request and Execution If all review comments have been satisfactorily addressed and all required documentation was included in the fmal submittal, you can expect the following to happen: 1. The Plan, specifications and estimate are submitted to the Central Office Municipal Agreements Unit along with agreement request. See the following agreement submittal checklists. 2. The agreement will be prepared. Approximately 3 to 7 weeks are required depending upon the Municipal Agreements Unit workload and the complexity of the project. 3. The plan will be routed through the Offices of Technical Support, Land Management, and State Aid (if needed) for final review and signatures. Minor revisions may be necessary in which case the designer will be contacted. When fully approved, the original is sent back to the designer. 4. The agreement will be submitted to the local agency to be presented to the City Conncil or Connty Board for approval. A resolution authorizing the agreement is required it must be NOTARIZED or STAMPED with the city or county seal. This process may take between 2 and 12 weeks depending on the local agency processing requirements. 5. After execution by the local agency, the agreement is returned to Metro State Aid for signature. 6. The agreement is then forwarded to the C.O. Municipal Agreements Unit for final signatures from MnlDOT, the Department of Administration and the Attorney General. This signature process takes approximately 1 to 3 weeks. Note: For a detailed description of the traffic signal system plan approval, SJR approval and agreement process, contact the Metro District Traffic Engineering Section Signal Design Unit. II. _Pr~cess ~ a~!~~. A{!r~elDe~t~~as,p be~n ~~~~.~!~d '.' .. ". _,. .,. ..., ..",' ,.... ""'('"'='Vj'!li!!""-""~'ilJl-~"-'-'""""""j"'-'" .7i"!l."....' "Co' ."...' ...",- ".. ...., ,.'. y.,~+.....,..- ".. . ,........... .,...'.,...ol'.. ..~.".,. '..," '. '-'" ,..\. 'o. . . .,',.. 11!i'L'~d' ;ertism ~'lfoE!Bids"'i~F 6r~a:1l6caJ.I' 'let 'co6-erafivttcoristfu'eti6h" iQ'eoVtli€locm,a 'eh'C""sna-lln(jt ~"'-""'~a~~t1i~]!~i~jif4g1@t!!t~~ill~~'f~~~~~a1h~.:Ptgp$$hY;~~~f~~~[~~~fll~{;I~~,!gL;~i'~g~~~y shall run 3 ads in 3weeks and the bid opening cannot occur until 1 0 days after the last ad. 2. Bid Opening - Bid opening (letting) shall not occur until the local government unit (LGU) has executed the agreement. 3. Award of Contract- Award of Contract must not occur prior to the execution of the agreement by MntDOT. Prior to the award of the contract the local agency shall submit an ~bstract of bids and the certified low bid to Metro State Aid Office. - \. - ---.--.,..----. 4. Metro District reviews the low bid and contacts C.O. Estimating,regarding any concerns. 5. Metro District concurs in low bid and submits low bid information to Municipal Agreements Unit as well as a concurrence letter to the LGU supporting the award of the contract to the low bidder. 6. If being utilized, the Municipal Agreements Unit revises the Schedule "I" within the agreement to reflect the actual bid prices for the project. 7. Fully executed agreement sent to local agency, which constitutes MnlDOT's formal concurrence in the award. A copy of the fully executed agreement and payment processing package is furnished to the local agency within approximately 2 to 4 weeks. *!\~~':UD:tDEN"{{ULES-:;~*,*l* "".~. ,._,)"._.<',' .., . '.' ,. :,~: '.', . :: '_ "., ,_. -" t.' _. 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