HomeMy WebLinkAbout5.F.1. City Bill List
#5F1
"CONSENT"
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Bill List
DATE: October 16, 2009
Introduction and Background
Attached is the print-out showing the division budget status for 2009 based on data entered as of
10/16/2009.
~
Attached is Cl regular council bill list for invoices processed to date for council approval.
Included in the checklist are various refunds, returns, and pass through.
Visioning Relationship
None perceived routine.
Action Requested
Move to approve the bills in the amount of $975,064.73 and electronic transfers in the amount of
$386,669.27 for a total of $1,361,734.00
Funds transferred electronicaly October 3, 2009 to October 16, 2009.
PAYROLL $ 218,881.82
FIT /FICA/M EDICA 59,662.91
STATE INCOME TAX 12,842.54
PERA 53,936.29
HEALTH CARE SAVINGS 5,650.41
HEALTH SAVINGS ACCT 3,593.32
FLEX SPENDING ACCT 5,230.26
NATIONWIDE DEF COMP 13,186.97
ICMA DEFERRED COMP 1,586.18
CHILD SUPPORT 920.00
BLDG SURCHG 8,709.56
SALES & USE TAX 1,653.00
FUEL TAX -
BANK FEES 816.01
TOTAL $ 386,669.27
R5509FIN1 LOGIS003 CITY OF SHAKOPEE 10/15/200915:08:40
By Co (pb), Div (Totals Only) Monthly Financial Report Page - 1
2009
2009 10/31/2009 2009 <===================== 2008 =====================>
Annual Current YTD Budget Per Cent I Prior Year Same Period Prior Per Cent
Description Budget Period Actual Balance. ___~~ _L ___.~~.~g-'=~_.. Year YTD Actual Used
01000 GENERAL FUND
11 MAYOR & COUNCIL 165.700.00 28.54 106,904.97 58,795.03 64.52 I 177,390.00 114,223,40 64.39
12 CITY ADMINISTRATOR 553.930.00 15,109,49 398,601.80 155,328.20 71.96 I 519.120.00 383,867.43 73.95
13 CITY CLERK 310.200.00 8,835.79 218,262,43 91.937.57 70.36 I 366,440.00 247,183,43 67,46
15 FINANCE 819.090.00 24,680.77 623,785.11 195,304.89 76.16 I 772,100.00 616,339.35 79.83
16 LEGAL COUNSEL 473,500.00 933.64 306,095.36 167,404.64 64.65 I 533,500.00 407,895,45 76,46
17 COMMUNITY DEVELOPMENT 505.820.00 19,979.27 368,345.61 137,474.39 72.82 I 549,150.00 427.182.10 77.79
18 FACILITIES 236.250.00 5,948.99 198,168.39 38,081.61 83.88 I 309,030.00 199,259.51 64,48
20 INFORMATION TECHNOLOGY 359,170.00 6,661.05 262,174.60 96,995,40 72.99 I 313,120.00 254,354.18 81.23
31 POLICE DEPARTMENT 6,199,710.00 197,871.67 4.621.286.83 1,578,423.17 74.54 I 5,920,620.00 4,721,501.19 79.75
32 FIRE 1.974,480.00 289,806.46 1,425,969.05 548,510.95 72.22 I 1,933,710.00 1,490,486,46 77.08
33 INSPECTION-BLDG-PLMBG-HTG 745,130.00 24,964.58 598,013.00 147,117.00 80.26 I 823,690.00 658,974.82 80.00
41 ENGINEERING 685,300.00 17,592.68 422,396.36 262,903.64 61.64 I 790,090.00 506,927.68 64.16
42 STREET MAINTENANCE 1,799,020.00 34,355.65 1,406,823.58 392.196.42 78.20 I 1,973.070.00 1,447.819.37 73.38
44 FLEET 103,640.00 20,328.17 131,595.93 27,955.93- 126.97 I 95.990.00 84.355.32 87.88
46 PARK MAINTENANCE 1,495,000.00 42,698,44 1,094,955.15 400,044.85 73.24 I 1,579,820.00 1,207.038.38 76,40
65 LIBRARY/CONGREGATE DINING 323,380.00 5,565.45 204,283,48 119,096.52 63.17 I 302,350.00 230,438.85 76.22
66 NATURAL RESOURCES 66,230.00 2,743.90 25,692.17 40,537.83 38.79 I 128,030.00 93,739.00 73.22
91 UNALLOCATED 150,000.00 308.31 78,376.54 71,623,46 52.25 I 157,240.00_ _,_,____~0,4~8:~9 .._......5.1.!4
01000 GENERAL FUND 16,965,550.00 718,412.85 12,491,730.36 4,473,819.64 73.63 I 17,244,460.00 13,171,994.01 76.38
02140 TRANSIT
17 COMMUNITY DEVELOPMENT 1,173,500.00 30,260.19 690,141.76 483,358.24 58.81 I 2,080,840.0~. ____.-!.~~~~~ _._.__~.s.:~?
02140 TRANSIT 1,173,500.00 30,260.19 690,141.76 483,358.24 58.81 I 2,080,840.00 742,625.96 35.69
02190 EDA
19 EDA 116,680.00 85.87 59,381.07 __~~,298.93 __ 50.89 I _____~~,!70~0~._"__ 39,401.65 31.83
02190 EDA 116.680.00 85.87 59,381.07 57,298.93 50.89 I 123.770.00 39,401.65 31.83
07500 RECREATION FUND
75 RECREATION PROGRAMS 2,407,360.00 57.657.92 1,737,606.72 __~69,753.2~ 72.18 I ___~,_,_~~.s.0..:6~.0.00 ,.._._ 1,917,064.94 85.18
07500 RECREATION FUND 2,407.360.00 57,657.92 1,737.606.72 669,753.28 72.18 I 2,250,660.00 1,917,064.94 85.18
R55CKSUM LOG20000 CITY OF SHAKOPEE 10/15/200915: 13:48
Council Check Summary Page - 1
10/3/2009 - 10/15/2009
Company Amount
-
01000 GENERAL FUND 186,310.05
02120 FORFEITURE 37,550.77
02140 TRANSIT 27,134.45
02150 TELECOMMUNICATION 604.00
04021 CAPITAL IMPROVEMENT FUND 35,825.92
04065 2008 PROJECTS 109.39
04066 2009 PROJECTS 66,811.92
04067 2010 PROJECTS 3,195.00
07100 SEWER FUND 191,086.91
07300 SURFACE WATER FUND 2,864.57
07500 RECREATION FUND 20,821.69
07810 BUILDING I.S. FUND 19,191.88
08027 TRI-CITY TACTICAL TEAM 2,146.93
08040 ESCROW FUND 381,411.25
Report Totals 975.064.73
R55CKREG LOG22000VO CITY OF SHAKOPEE 10/15/200915: 13:16
Council Check Register Page- 1
10/3/2009--10/15/2009
Check # Amount Vendor 1 Explanation Account Description Business Unit
- -
105957 80.50 AIR LAKE PLUMBING MISCELLANEOUS GENERAL FUND
105958 56.95 CAP AGENCY OTHER PROF SERVICES RECREATION PROGRAMS
105959 295.04 CIT TECHNOLOGY FIN SERV , INC EQUIPMENT RENT POLICE MANAGEMENT
105960 2,250.00 COLLEGE CITY HOMES RESID LANDSCAPE PAYABLE ESCROW FUND
105961 198.78 DOOR WORKS BUILDING MAINT SUPPLIES FACILITIES - PW BLOGS
105962 33.92 DOYLE, MARIE M TRANSPORTATION TRANSIT VAN POOL
105963 14,629.00 GUARANTY BANK FINES & FORFEITS OWl FORFEITURE
105964 100.00 HEITKAMP, AMY PARK FACILITY RENTAL PARK SERVICES
105965 3,059.41 LAFAYETTE LIFE INSURANCE CO LIFE PAYABLE PAYROLL CLEARING
105966 176,540.55 METRO COUNCIL ENVIRO SERVICES CURRENT USE CHARGES SEWER MANAGEMENT
105967 2,513.54 SCOTT CO ATTORNEY'S OFFICE FINES & FORFEITS OWl FORFEITURE
105968 368.500.00 SHAKO PEE PUBLIC SCHOOL DIST 7 PLANNING DEPOSITS ESCROW FUND
105969 38.016.78 SHAKO PEE PUBLIC UTILITY COMM ELECTRIC ICE ARENA MANAGEMENT
105970 2,453.00 4 PAWS ANIMAL CONTROL OTHER PROF SERVICES ANIMAL CONTROL
105971 2,000.00 A & STRAINING LLC CONFERENCElSCHOOLlTRAINING PATROL
105972 3,930.50 AARROW MAILING SERVICE PRINTING/PUBLlSHING FIRE MANAGEMENT
105973 370.90 AG POWER ENTERPRISES. INC MERCHANDISE FLEET MANAGEMENT
105974 640.00 ALEX AIR APPARATUS, INC EQUIPMENT MAINTENANCE FIRE MANAGEMENT
105975 414.00 AMERICAN BAR ASSN DUES PLANNING MANAGEMENT
105976 490.47 AMERICAN PRESSURE, INC EQUIPMENT MAINTENANCE FIRE MANAGEMENT
105977 433.66 APPLE FORD OF SHAKOPEE INC MERCHANDISE FLEET MANAGEMENT
105978 434.83 ARROW ACE HARDWARE BUILDING MAINT SUPPLIES ICE ARENA MANAGEMENT
105979 25.00 AVCAM CONFERENCElSCHOOLlTRAINING INVESTIGATION
105980 85.78 BATTERIES PLUS BUILDING MAINT SUPPLIES CITY HALL
105981 1,441.98 BAUER BUILT TIRE & BATT INC MERCHANDISE FLEET MANAGEMENT
105982 292.54 BIFFS INC OTHER RENT ATHLETIC MAINT & FIELDS
105983 364.51 BRYAN ROCK PRODUCTS MATERIALS STREET MAINTENANCE
105984 516.00 BURSTEIN, ALISON CONFERENCElSCHOOLITRAINING POLICE MANAGEMENT
105985 298.79 C & E AUTO UPHOLSTERY MERCHANDISE FLEET MANAGEMENT
105986 1.162.88 CATCO MERCHANDISE FLEET MANAGEMENT
105987 698.65 CENTERPOINT ENERGY SERVCIES IN GAS FACILITIES - POLICE
105988 6,475.25 CHOICE ELECTRIC INC EQUIPMENT MAINTENANCE ATHLETIC MAINT & FIELDS
105989 154.74 CHRYSLER JEEP MERCHANDISE FLEET MANAGEMENT
105990 2,066.52 CINTAS - 754 INC OPERATING SUPPLIES PARK BLDGS MAINT
105991 153.89 CINTAS FIRST AID & SAFETY OPERATING SUPPLIES STREET MANAGEMENT
105992 220.48 CLAREY'S SAFETY EQUIP INC OPERATING SUPPLIES FIRE MANAGEMENT
105993 330.00 CMS OTHER PROF SERVICES PARK MANAGEMENT
105994 605.00 COMBINED TACTICAL SYS CONFERENCElSCHOOLlTRAINING TRI-CITY TACTICAL TEAM
105995 1,693.97 COVERALL OF THE TWIN CITIES IN OTHER PROF SERVICES PARK BLOGS MAINT
105996 30.00 DOCUMENT DESTRUCTION SERVICE.L OTHER PROF SERVICES POLICE MANAGEMENT
105997 212.21 DREES. JOHN TRANSPORTATION TRANSIT D-A-R
R55CKREG LOG22000VO CITY OF SHAKOPEE 10/15/200915:13:16
Council Check Register Page - 2
1 0/3/200S.- 10/15/2009
Check # Amount Vendor / Explanation Accoul1~()es5'~tion Business Unit
- -_._..---~-----
105998 543.73 DUBOIS CHEMICALS OPERATING SUPPLIES TRUCK WASH
105999 299.97 EMERGENCY AUTO TECHNOLOGIES IN MERCHANDISE FLEET MANAGEMENT
106000 117.03 EXECUTIVE OCEAN OPERATING SUPPLIES FIRE MANAGEMENT
106001 1.213.53 FASTENAL EQUIPMENT MAINTENANCE SURFACE WATER MANAGEMENT
106002 249.09 FERRELLGAS MOTOR FUELS & LUBRICANTS ICE ARENA MANAGEMENT
106003 3,137.45 FILTRATION SYSTEMS INC BUILDING MAINT SUPPLIES COMM CTR FACILITIES
106004 89.21 FLEXIBLE PIPE TOOL CO MERCHANDISE FLEET MANAGEMENT
106005 80,64 FORCE AMERICA INC EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE
106006 375.00 FOX VALLEY TECH COLLEGE CONFERENCE/SCHOOUTRAINING POLICE MANAGEMENT
106007 118.47 FRANCOTYP-POSTALlA INC EQUIPMENT RENT POLICE MANAGEMENT
106008 72.14 FRANCOTYP-POSTALlA INC POSTAGE RECREATION PROGRAMS
106009 65.57 FRANCOTYP-POSTALlA INC POSTAGE PARK DEVELOPMENT
106010 2,561.93 FRONTIER PRECISION INC OPERATING SUPPLIES SEWER MANAGEMENT
106011 742.50 G C BENTLEY ASSOC INC OTHER PROF SERVICES TRANSIT
106012 803.17 GOPHER SIGN COMPANY OPERATING SUPPLIES NATURAL RESOURCES
106013 753.15 GOPHER STATE ONE-CALL INC OTHER PROF SERVICES SURFACE WATER MANAGEMENT
106014 670.96 HEARTLAND TIRE INC MERCHANDISE FLEET MANAGEMENT
106015 8,299.65 HEIMAN FIRE EQUIPMENT OPERATING SUPPLIES FIRE MANAGEMENT
106016 215.18 HENNEN'S SHELL AUTO SERVICE CT MERCHANDISE FLEET MANAGEMENT
106017 2,151.15 HENNEPIN TECHNICAL COLLEGE CONFERENCE/SCHOOLrrRAINING FIRE MANAGEMENT
106018 3.598.37 HIGHWAY TECHNOLOGIES, INC OTHER PROF SERVICES STRIPING
106019 94.91 HOTSY EQUIPMENT OF MINNESOTA EQUIPMENT MAINTENANCE TRUCK WASH
106020 1,196.19 HUEBSCH CO BUILDING MAINT. COMM CTR FACILITIES
106021 390.37 HYDROLOGIC WATER MANAGEMENT IN OPERATING SUPPLIES ATHLETIC MAINT & FIELDS
106022 579.88 INTERSTATE POWER SYSTEMS INC EQUIPMENT MAINTENANCE FIRE MANAGEMENT
106023 813.94 ISG INFRASYS EQUIPMENT MAINTENANCE FIRE MANAGEMENT
106024 3.195.00 ITCO ALLIED ENGINEERING ENGINEERING CONSULTANTS 10-12010 STREET IMPROVEMENTS
106025 56.28 J P COOKE CO OFFICE SUPPLIES CLERK MANAGEMENT
106026 22.00 JENKINS, RUSSELL TRAVEL/SUBSISTENCE FACILITIES MANAGEMENT
106027 22,240.25 KELLEY FUELS, INC DIESEL GENERAL FUND
106028 9,978.77 KENNEDY & GRAVEN CHRTD ATTORNEY AQUAT'C BUILDING
106029 4,012.80 KROMINGA, TERRY OTHER PROF SERVICES INSPECTION MANAGEMENT
106030 247.25 LAKE COUNTRY DOOR LLC BUILDING MAl NT. PW BLDGIY ARD MAINT
106031 4,901.00 LEAGUE OF MN CITIES INSURANCE WORKERS COMPENSATION PATROL
106032 165.65 LIGHTHOUSE UNIFORM UNIFORMS/CLOTHING FIRE MANAGEMENT
106033 452.49 LINK LUMBER INC OPERATING SUPPLIES ATHLETIC MAINT & FIELDS
106034 6.00 LOE'S OIL COMPANY EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE
106035 25.00 MAMA TRAVEUSUBSISTENCE ADMINISTRATION
106036 549.20 MACQUEEN EQUIP MERCHANDISE FLEET MANAGEMENT
106037 95.12 MATRIX LASER CARE INC PRINTING/PUBLISHING CIVIC CENTER
106038 1.000.00 MAXIMUM SOLUTIONS INC SOFTWARE-ANNUAL FEES RECREATION MANAGEMENT
R55CKREG LOG22000VO CITY OF SHAKOPEE 10/15/200915: 13:16
Council Check Register Page - 3
10/3/2009--10/15/2009
Check # Amount Vendor / Explanation Account Description Business Unit
-..- -
106039 6.60 MCINTYRE, BRAD TRAVEUSUBSISTENCE FACILITIES MANAGEMENT
106040 170.00 MED COMPASS INC OTHER PROF SERVICES FIRE MANAGEMENT
106041 3.587.00 MINNEAPOLIS FINANCE DEPT OTHER PROF SERVICES PAWN SHOPS
106042 1.470.85 MINNESOTA PLUMBING & HEATING I EQUIPMENT MAINTENANCE ATHLETIC MAINT & FIELDS
106043 270.00 MN DEPT OF PUBLIC SAFETY TELEPHONE POLICE MANAGEMENT
106044 757.86 MOTOR PARTS MERCHANDISE FLEET MANAGEMENT
106045 19,346.03 MUNICIPAL EMERGENCY SERVICES UNIFORMS/CLOTHING FIRE MANAGEMENT
106046 988.69 NAPA GENUINE PARTS CO MERCHANDISE FLEET MANAGEMENT
106047 1,729.31 NEWMAN TRAFFIC SIGNS OPERATING SUPPLIES SIGN MAINT
106048 1,121.94 NORTH STAR PUMP SERVICE OTHER PROF SERVICES LIFT STATION MAINT
106049 15,220.87 NORTH SHORE ADVISORS LLC OTHER PROF SERVICES FINANCE MANAGEMENT
106050 1,284.28 OFFICEMAX - A BOISE COMPANY OFFICE SUPPLIES LONG RANGE
106051 300.00 OMNISITE EQUIPMENT MAINTENANCE LIFT STATION MAINT
106052 84.00 ONCE UPON A STAR OTHER PROF SERVICES RECREATION PROGRAMS
106053 21.135.63 OWENS COMPANIES INC BUILDINGS BUILDING I.S. FUND
106054 246.64 PARK SUPPLY OF AMERICA, INC OPERATING SUPPLIES VANDALISM
106055 2,440.00 PERSONNEL DECISIONS INTL OTHER PROF SERVICES POLICE MANAGEMENT
106056 25.00 PRECISION METAL FAB RACING BUILDING MAINT. POOL MANAGEMENT
106057 2:10.47 QUILL OFFICE SUPPLIES POLICE MANAGEMENT
106058 20.00 RELIABLE WELDING MERCHANDISE FLEET MANAGEMENT
106059 254.50 RIVERFRONT PRESS PRINTING/PUBLISHING FORFEITURE
106060 1,546.48 RIVERS EDGE CONCRETE INC MATERIALS SIDEWALK MAINT
106061 253.29 ROBERT B HILL CO EQUIPMENT MAINTENANCE POOL MANAGEMENT
106062 159.66 RUFFRIDGE JOHNSON CO MERCHANDISE FLEET MANAGEMENT
106063 489.22 SAVAGE. CITY OF TRAVEUSUBSISTENCE TRI-CITY TACTICAL TEAM
106064 15.00 SCHERER, THERESE TRAVEL/SUBSISTENCE POLICE MANAGEMENT
106065 194.15 SCHMITT. KELLY TRAVEUSUBSISTENCE FIRE MANAGEMENT
106066 46,527.53 SCOTT CO TREASURER TRANSPORTATION TRANSIT D-A-R
106067 1,086.27 SHAKOPEE CHEV INC MERCHANDISE FLEET MANAGEMENT
106068 72.03 SHAKOPEE GRAVEL INC OPERATING SUPPLIES POOL MANAGEMENT
106069 6,127.33 SHAKO PEE PUBLIC UTILITY COMM IMPROVEMENTS 09-2 2009 STREET IMPROVEMENTS
106070 592.64 SHERWIN WILLIAMS CO OPERATING SUPPLIES STRIPING
106071 4.79 SINDELAR, JEFF TRAVEL/SUBSISTENCE FACILITIES MANAGEMENT
1 06072 3,272.35 SKYHAWKSSPORTSACADEMYINC PERFORMERS/ INSTRUCTORS RECREATION PROGRAMS
106073 2,346.17 SOUTHWEST NEWSPAPER INC ADVERTISING COMMUNICATIONS
106074 64.07 SPORT STOP OPERATING SUPPLIES PATROL
106075 1,052.71 STREICHER'S OPERATING SUPPLIES TRI-CITY TACTICAL TEAM
106076 97.79 TOTALRENTALCENTERINC EQUIPMENT RENT CAR WASH
106077 254.19 TOWMASTER, INC MERCHANDISE FLEET MANAGEMENT
106078 334.00 UNIVERSITY OF MINNESOTA CONFERENCE/SCHOOL/TRAINING ENGINEERING MANAGEMENT
106079 9.14 UPS STORE # 4009 OPERATING SUPPLIES SURFACE WATER MANAGEMENT
R55CKREG LOG22000VO CITY OF SHAKO PEE 10/15/200915: 13:16
Council Check Register Page- 4
10/3/2001,).- 10/15/2009
Check # Amount Vendor / Explanation Account Description Business Unit
- - --
106080 262.46 VALLEY NAT'L GASSES-LOC 93 EQUIPMENT MAINTENANCE SEWER EQUIP MAINTENANCE
106081 65,969.51 VALLEY PAVING, INC IMPROVEMENTS 09-32009 BITUMINOUS OVERLAY
106082 682.05 VOSS LIGHTING BUILDING MAINT SUPPLIES LIBRARY
106083 338.00 WESTSIDE EQUIP EQUIPMENT MAINTENANCE FLEET MANAGEMENT
106084 55.50 W1LSON,KRIS FOOD PERSONNEL-PAYROLL
106085 146.18 WM MUELLER & SONS MATERIALS STREET MAINTENANCE
106086 33.202.89 WSB & ASSOC INC ENGINEERING CONSULTANTS 07-10 BECKRICH ESTATES
106087 1.571.92 ZIEGLER INC EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE
106088 3.250.00 DONNAY HOMES RESID LANDSCAPE PAYABLE ESCROW FUND
106089 3,250.00 F&B CONSTRUCTION RESID LANDSCAPE PAYABLE ESCROW FUND
106090 3,190.00 GBI HOMES INC RESID LANDSCAPE PAYABLE ESCROW FUND
106091 933.46 KNUTSON CONSTRUCTION BLDG PERMIT - SURCHARGE UTILITY CLEARING
106092 40.23 MVEC ELECTRIC. PARK BLDGS MAINT
106093 17.60 NASCENE, CARMELA TRAVEUSUBSISTENCE ADMINISTRATION
106094 6,392.92 NEXTEL COMMUNICA TJONS TELEPHONE OWl FORFEITURE
106095 308.52 QWEST TELEPHONE POLICE MANAGEMENT
106096 9,815.00 SAVAGE, CITY OF SEWER SEWER MANAGEMENT
106097 10.00 WENDLAND, SARAH YOUTH ACTIVITIES RECREATION PROGRAMS
975,064.73 Grand Total
Payment Instrument Totals
Check Total 975,064.73
Total Payments 975,064.73
5. F. {.
CITY OF SHAKO PEE Aa<h-hM
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: 10/20/09 Bill List
DATE: October 20, 2009
Introduction & Background
Included in the bill list for approval is payment to MES (Municipal
Emergency Services, Inc) for Fire Department air packs and parts. The
purchase of 5 air packs is $19,251.51 which is more than the $15,000
limit Council set for having prior Council approval for purchasing.
Gregg Voxland
Finance Director
H, \Finance\budget\