HomeMy WebLinkAbout7. 2010 Budget Summary
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: FY 2010 Budget
DATE: August 11, 2009
Comment:
Introduction:
At the August 11 th budget workshop, the Council may choose to establish the preliminary
20 I 0 budget for the City of Shakopee.
Current Status:
As of this writing, the budget is approximately $312,000 out of balance. While sizable, it
is certainly more positive than the preliminary budget directions from a few months ago.
At that time we were anticipating a shortfall of$541,000 to $1.12 million.
The $312,000 deficit is based on the following assumptions:
1. Elimination of three currently vacant positions:
a. Custodian (recently resigned; leaves 3 FT custodians)
b. Graduate Engineer
c. Natural Resources Coordinator
2. No Employee Cost of Living adjustmentsfor 2010
3. Eliminates outside GIS consultant--savings $32,000.
4. Elimination of vehicle allowances for the City Administrator and four
designated employees.
5. Elimination of all out of state travel for 2010, except those that are fully or
substantially funded through outside grants.
6. Reduction of legal fees due to settlement of the BIA Trust issue--savings
$60,000.
7. Supplies and Services reduction-we had anticipated a 3% increase, but
department requests came in at 1 %. Provides for no increase in utility costs and a
reduction in gasldiesel from the $4/gallon that was originally budgeted in 2009.
1
Spending Reductions/Transfers
Attached is Appendix A, which outlines spending reductions, as well as fund transfers
which might be used to close the gap for FY2010. Included are the internal and external
prioritization results which were discussed at the May 20th City Council workshop. The
recommendations do not correspond directly.
Recommendation:
Any of these will impact the users of City Services, or departments. However, in order
to close the $312,000 shortfall, it is staffs recommendation to do a combination of
revenue increases, and expenditure cuts.
Our recommendation is as follows:
1. Eliminate EDA levy for 2010 $ 60,000
The current fund balance is $500,000, and no projects are
Anticipatedfor FY 2010
2. State Aid Transfer 122,000
For pavement preservation, State Aid maintenance in the amount
of $248,000 is coming directly into the General Fund. This would
be a transfer of an additional $122,000 from the State Aid Fund.
3. Reduce amount of increase in park asset fund transfer I 00,000
Would still provide for $187,000 to go to this recently
established account
4. Reduce R&D Telecommunications Budget 18,000
Would still provide $17,000 for unanticipated technology needs
identified throughout the year
5. Levy to FY2009level 112,000
Council earlier approved a flat levy, but that would provide a
majority of residential property-tax payers with a slight overall
increase (an average of$7 annually). However, reducing the levy
for FY10 will make the FY11 levy that much more dramatic
6. Increase Transfer to Building Fund (100,000)
Buildingfund balance is approximately $1 million, which is
lessthan 20% of where it should be.
Total $312,000
Action Required:
Council should give direction.
It&~
Mark McNeill
City Administrator
MM:cn
2
Appendix A .
Possible Savings:
The following is a list of potential fund transfers, and budget reductions and their
estimated impacts. The list includes items that ranked as lower priorities in one of the
prioritization exercises earlier this spring, as well as items presented by specific
circumstances (vacant positions, internal accounting practices, etc.)
1. Eliminate Huber Park performances $20,000
2. Eliminate Home Town Messenger $23,000
3. Eliminate Public Access Channel $15,000
4. Close Community Center on Sunday $12,000
5. Fill vacant Community Service Officer position on a seasonal basis
only ($25,000) rather than year round; or leave vacant ($44,400)
8. Eliminate the R& D fund in the Telecommunications Division $35,000
9. Eliminate morning receptionist at City Hall and cover front desk by $20,400
rotating other administrative support staff
10. Eliminate new PT position at Community Center Front desk $13,000
11. Reduce the amount being placed in the park asset fund from the $270,000
currently budgeted $270,000
12. Switch pavement preservation funding from taxes; use MSAS funds $122,000
13. Eliminate EDA levy $60,000
14. Bring 2010 levy up to current amount $112,000
3
City of Shakopee Grading Worksheet External Services 3/3/2009
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The City will The Cily will 9uide The City will The City will
Services that are provide a safe land use & provide active protect the
mandates by the W p environment for W p development in order W p and passive taxpayers
stale or federal The City will provide e 0 residents and e 0 to ensure a healthy e 0 recreation investment in
government will Percent the transportation i i visitors through i i economic base, i i opportunities & public facilities & 300 + 500
SelVice is non~ Scope systems that are proactive public equipment by an = 800
receive a higher tax supported effectively planned 9 n safety and 9 n protect & enhance 9 n other community active possible
score than those h I h I residential h I amenities (i.e.
and well maintained appropriate maintenance and
mandated by the I s enforcement of t s neighborhoods and I s library, Congo planne~
City preserve the natural Dining., Derby
codes and environment Days ele.) replacement
standards program
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Buildino Permits 100 100 100 0 8.64 0 9 18.94 170,5 10 6,14 61,40 0 7.14 0.00 3 9.14 27.42 559
Enoineerina Pro'ect Desian 0 100 100 10 8,64 86,4 7 18,94 132.6 5 6,14 30.70 3 7.14 21.42 7 9.14 63,98 535
Pro' ect Insnection 0 100 100 10 8,64 86.4 7 18.94 132,6 4 6,14 24.56 2 7,14 14,28 6 9.14 54,84 513
Fire Insoection 100 100 80 0 8,64 0 10 18,94 189.4 0 8.14 0,00 0 7.14 0.00 0 9.14 0.00 469
Fire SuDDression 50 7 100 0 8,64 0 10 18,94 189.4 3 6,14 18.42 0 7,14 0,00 8 9,14 73,12 438
Street Winter Maintenance 50 0 100 10 8,64 86,4 8 18,94 151,5 2 6.14 1228 2 7,14 14.28 2 9,14 18,28 433
Emeraencv Mat Preparation 100 0 100 1 8,64 8,64 10 18,94 189,4 3 6,14 18.42 0 7,14 0,00 0 9.14 0,00 416
8,64 25,92 10 18.94 189'~ 6,14 18.42~ 7.14 0,00 0 9.14 0.00 384
8,64 43,2 18,94 189,4 6,14 0,00 7.14 0,00 9,14 0,00 383
.f::. Sealcoatino/maintenance 0 100 10 8,64 86,4 4 18.94 75,76 5 6,14 30.70 1 7.14 7.14 8 9,14 73.12 373
Police Records - other aoencies 100 0 100 2 8.64 17,28 8 18,94 151.5 0 6,14 0,00 0 7.14 0,00 0 9,14 0,00 369
Licensina 50 100 100 2 8,64 17,28 5 18.94 94,7 0 6,14 0.00 0 7,14 0,00 0 9,14 0,00 362
- 3 8,64 25,92 5 18,94 94.7 1n 6,14 61.40 0 7,14 0,00 0 9.14 0,00 352
~ 8,64 69.12 18,94 113.6 6,14 6,14 7,14 7,14 />.......;...A.............. 9.14 0.00 346
Zonina Administration/information 50 30 75 3 8,64 25,92 5 18,94 94,7 10 6,14 61.40 0 7.14 0,00 0 9,14 0,00 337
ForestlWetlandlWater mat 100 0 50 4 8.64 34,56 0 18.94 0 8 6,14 49.12 8 7,14 57,12 5 9.14 45,70 337
Police Records - Courts 50 0 100 2 8,64 17,28 8 18,94 151,5 0 6,14 0,00 0 7.14 0.00 0 9,14 0,00 319
Park Develooment 0 90 100 0 8.64 0 0 18,94 0 6 6,14 36.84 10 7,14 71.40 2 9.14 18,28 317
ST, SIrlDinD 50 0 100 10 8,64 86,4 4 18,94 75.76 0 6,14 0,00 0 7,14 0,00 0 9,14 0,00 312
8,64 0 18,94 0 6,14 4912. 7,14 57,12 ill 6 9,14 54,84 311
8,64 0 18,94 132,6 6,14 61.40 7,14 14.28 9,14 0,00 308
8,64 17,28 18,94 189,4 6,14 0,00 7,14 0.00 9,14 0,00 307
Nat. Res. Development Review 50 50 50 0 8,64 0 0 18,94 0 8 6.14 49.12 8 7,14 57,12 5 9,14 45,70 302
Fire Prevention/Education 50 0 75 0 8,64 0 9 18,94 170,5 0 6,14 0,00 0 7,14 0,00 0 9,14 0,00 295
Investiaations 0 0 100 0 8,64 0 10 18,94 189.4 0 6,14 0.00 0 7,14 0,00 0 9,14 0,00 289
Drua Task Force 0 100 0 8.64 0 10 18,94 189,4 0 6,14 0,00 0 7,14 0,00 0 9.14 0,00 289
Maintenance Parks 0 0 70 0 8.64 0 2 18,94 37.88 5 6.14 30.70 10 7.14 71.40 5 9,14 45.70 256
~ ~ 1nn R 0 8,64 0 3 18.94 56.82 0 6,14 0,0\} 10 7.14 71.40 0 9.14 0.00 236
.; .' !i" ; '0' ,< ..... ......... ,,'6"'.;."". .... <<'.6 <<. 0.00 234
8.64 0 18,94 113,6 6.14 30.70 7.14 0,00 0 9.14
0 75 0 8,64 0 8 18,94 151.5 0 6,14 0.00 0 7,14 0,00 0 9.14 0,00 227
~ 0 50 . 8,64 ".". 0 5 6,14 30,70 10 7.14 71.40 6 9,14 54,84 207
95 1 8.64 o 18,94 37,88 "614 0,00 10 7,14 71.40 < 0 '. 9,14 0,00 205
Ii";;'" :<. .,. 9.14 0.00 200
8,64 o 18,94 0 6,14 0.00 7,14 0.00
Ice Rental 0 100 5 8.64 o 0 18,94 0 0 6,14 0,00 I 10 7,14 71,40 0 9,14 0,00 176
I Recreation Preschool 0 100 2 I 0 8,64 0 0 18,94 0 0 6,14 0,00 I 10 7,14 71,40 0 9,14 0,00 173
8171200910:52 AM 1 of 2
City of Shako pee Grading Worksheet External Services 3/3/2009
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The City will The City will guide The City wilt The City will
Services that are pl'ovide a safe land use & provide active protect the
mandates by the W p environment for W p development in order W p and passive taxpayers
state or federal The City will provide e 0 residents and e 0 to ensure a healthy e 0 recreation investment in
government will Percent the transportation i i visitors through i i economic base, i i opportunities & public facilities & 300 + 500
Service is non- Scope systems that are proactive public equipment by an = 800
receive a higher tax supported effectively planned g n safety and g n protect & enhance 9 n other community active possible
score than those and well maintained h t appropriate h t residential h I amenities (i.e. maintenance and
mandaled by the I s enforcement of t s neighborhoods and t s library. Congo planned
City preserve the natural Dining., Derby
codes and environment Oays ete,) replacement
standards program
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Comm. Center w Ooen Use 0 35 10 0 8,64 0 3 18,94 56,82 0 6,14 0,00 10 7,14 71.40 0 9.14 0,00 173
Recreation Adult 0 95 5 0 8.64 0 0 18,94 0 0 6,14 0.00 10 7.14 71.40 0 9.14 0,00 171
Comm. Center - Proarams 0 95 3 0 8,64 0 0 18,94 0 0 6,14 0,00 10 7.14 71.40 0 9,14 0,00 169
Lod ina Tax 50 100 5 0 8,64 0 0 18.94 0 2 8,14 12,28 0 7,14 0,00 0 9,14 0,00 167
AQuatics Indoors - ProQrams 0 70 4 0 8,64 0 1 18,94 18,94 0 6,14 0,00 10 7,14 71.40 0 9,14 0.00 164
Ice Proarams 0 85 6 0 8,64 0 0 18,94 0 0 6,14 0,00 10 7,14 71.40 0 9.14 0.00 162
AQuatics Outdoor - Proarams 0 70 2 0 8,64 0 1 18,94 18,94 0 6,14 0,00 10 7,14 71.40 0 9.14 0,00 162
Fire - Hi h Level 0 0 10 0 8,64 0 8 18,94 151.5 0 6,14 0,00 0 7,14 0.00 0 9,14 0,00 162
Telecamm Gov't Access 0 100 15 1 8,84 8,64 1 18,94 18.94 1 6,14 6,14 1 7,14 7,14 0 9,14 0,00 156
01 Maintenance Athletic 0 30 7.14 71.40 45,70 147
0 0 8,64 0 0 18,94 0 ~ 8,14 0,00 10 5 9.14
70 4 8,64 0 18,94 0 6,14 0,00 10 7.14 71.40 ..........,..............fi.............. 9.14 0.00 145
Website 0 0 25 2 8.64 17,28 3 18,94 56,82 2 6,14 12,28 4 7,14 28,58 0 9.14 0,00 140
Fire EMS 0 0 25 0 8.64 0 6 18,94 113,8 0 8.14 0,00 0 7,14 0,00 0 9,14 0,00 139
Telecomm Public Access 0 100 10 0 8,64 0 0 18,94 0 0 6,14 0.00 4 7,14 28.56 0 9,14 0.00 139
LibralV 0 0 60 0 8,64 0 0 18,94 0 0 6,14 0.00 10 7,14 71.40 0 9,14 0,00 131
Teen Center 0 15 4 0 8,64 0 2 18.94 37,88 0 6,14 0,00 10 7.14 71.40 0 9.14 0,00 128
Aouatics Outdoor - Ooen Use 0 50 5 0 8,64 0 0 18,94 0 0 6,14 0.00 10 7,14 71.40 0 9,14 0.00 126
0 0 20 0 8,64 0 0 18,94 0 , 6.14 18.42 2 7,14 14.28 7 9,14 63.98 117
40 4 8.64 0 18,94 0 6,14 0,00 10 7,14 71.40 ii.. 9,14 0.00 115
Fire Water Search 0 0 5 0 8,64 0 5 18,94 94,7 0 6.14 0,00 0 7,14 0.00 0 9,14 0.00 100
Aauatics Indoors - Open Use 0 20 2 0 8,64 0 0 18.94 0 0 6,14 0,00 10 7,14 71.40 0 9.14 0,00 93
Newsletter 0 0 60 0 8,64 0 0 18,94 0 0 6,14 0.00 4 7,14 28,56 0 9,14 0,00 89
Recreation Sentors 0 5 1 0 8,64 0 0 18.94 0 0 6,14 0,00 10 7,14 71.40 0 9,14 0,00 77
EDA Develooment Suooort 0 0 15 1 8,64 8,64 0 18,94 0 6 6,14 36,84 2 7,14 14.28 0 9,14 0.00 75
0 0 , 0 8,64 0 0 18,94 0 6,14 0,00 10 7,14 71.40 0 9.14 0,00 74
7,14 35.70 di....... iY 9.14 0,00 37
0 8,64 0 18,94 0 6,14 0,00
8n/20091 0:52 AM 20f2
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I 2009 Budget VS Council Results Target
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I 60.0%
I 50.0%
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I 40.0% ...__~~____..._._..______.~_....._..._.._",._...__..__.......____w..._.._.n_.._~._._.._...~.__.__..__~.___..__......._._._..___......___.............
!
I 30.0%
20.0% mill 2009 Budget
I
r 10.0% mill Target
i
I 0.0%
t
I Transportation Safe Community Community Recreation & Capital Stewardship
I
I systems Development & Amenities
I Standards
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