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Home My WebLink About6. 2010/2011 Facilities Budgets ". CITY OF SHAKOPEE 2010/2011 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. Actual Budgeted Requested Requested 2008 2009 2010 2011 Expenditures $269,190 $236,250 $246,410 $253,770 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $8.00 $6.98 $7.25 $7.42 Square feet maintained Staff 2008 2009 2010 2011 Facilities Supervisor 1 1 1 1 Maintenance 1 2 2 2 Custodian 3 4 3 3 OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time): Full-time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2), and Custodians (3). Part-time custodian wages for weekend and substitute custodians. Operating Supplies (6202): Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210): Office supplies ($500). 1 Motor Fuels (6222): Fuel for 3 vehicles, $3,000 ($3,300 for 2011). Building Maintenance Supplies (6230): HV AC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($3,500). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replace ment($20,000). Equipment Maintenance: Shop charges for vehicle maintenance, $4,000 ($4,200 for 2011). Telephone (6334): Desk and Cell Phones for 3 employees ($1000). Insurance (6350): Property insurance for City Hall ($2,800). Liability and auto insurance for Facilities Division ($2,540). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for City Hall($40,000). Rentals (6400-6435): Building fund rental charges for Facilities staff ($8,160); Rent on 3 staff vehicles and snow removal equipment ($830). Conferences/Schools/Training (6472) Registration fees for staff training ($500). Travel (6475): Mileage reimbursement for custodian's building-to-building travel ($1200). Dues (6480): Boilers licenses ($100). 2 R5509BUD SH005PV CITY OF SHAKOPEE 7/31/2009 12:23:51 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 18 FACILITIES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 84,787 83,479 46,182 67,810 69,790 69,790 6100 BENEFITS 40,309 56,091 23,213 58,200 73,810 80,350 6001 WAGES & BENEFITS 125,096 139,570 69,396 126,010 143,600 150,140 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES. 10,623 12,044 3,975 20,900 15,100 15,400 6300 PROFESSIONAL SERVICES 84,394 65,440 23,037 31,000 24,000 24,200 6330 COMMUNICATIONS 1,604 738 284 1,100 1,000 1,000 6350 INSURANCE 5,503 8,395 6,200 5,340 5,520 6360 UTILITY SERVICE 33,956 36,666 15,127 40,000 40,000 40,000 6400 RENTALS 2,868 5,172 4,620 9,240 8,990 9,130 6470 DUES/TRAINING/TRAVEL 705 1,160 310 1,800 1,800 1,800 ---. 6200 SUPPLIES AND SERVICES 139,654 129,615 47,352 110,240 96,230 97,050 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 268 6600 MISCELLANEOUS 268 6700 CAPITAL OUTLAY 6730 BUILDINGS 24,652 6740 EQUIPMENT 2,565 ---"- 6700 CAPITAL OUTLAY 27,217 6800 DEBT SERVICE --- ~~-- 6000 EXPENDITURES 292,235 269,185 116,748 236,250 239,830 247,190 - --"- 18 FACILITIES 292,235 269,185 116,748 236,250 239,830 247,190 -- -- ------ 01000 GENERAL FUND 292,235 269,185 116,748 236,250 239,830 247,190 3 Facilities 2010-11 Budget 2010 2011 2010 2011 2010 2011 0181 0181 0183 0183 Object # Description Manage. Manage. City Hall City Hall Total Total 6002 Wages FT - Reg. $ 34,530 $ 34,530 $ 34,760 $ 34,760 $ 69,290 $ 69,290 6005 Wages OT - Reg, 500 500 500 500 6122 PERA 2,420 2,420 2,470 2,470 4,890 4,890 6124 FICA 2,640 2,640 2,700 2,700 5,340 5,340 6135 Health 39,380 45,920 39,380 45,920 6139 PEHP 2,100 2,100 2,100 2,100 6140 Life 800 800 800 800 6145 Dental 3,360 3,360 3,360 3,360 6170 Workers Comp 1,590 1,590 1,730 1,730 3,320 3,320 6180 Compensated Absences 11 ,200 11 ,200 11,200 11,200 6185 OPEB 10,000 10,000 10,000 10,000 Total Personnel 108,020 114,560 42,160 42,160 150,180 156,720 6202 Operating Supplies 1,100 1,100 4,500 4,500 5,600 5,600 6210 Office Supplies 500 500 500 500 6212 Clothing / Uniforms 1,000 1,000 1,000 1,000 6222 Motor Fuels & Lubricants 3,000 3,300 3,000 3,300 6230 Building Maintenance 3,500 3,500 3,500 3,500 6240 Equipment Maintenance 1,500 1,500 1,500 1,500 6315 Building Maintenance 20,000 20,000 20,000 20,000 6316 Equipment Maintenance 4,000 4,200 4,000 4,200 6327 Other Prof Services 6332 Postage 6334 Telephone 1,000 1,000 1,000 1,000 6352 Liability Insurance 1,880 1,940 1,880 1,940 6354 Property Insurance 2,800 2,900 2,800 2,900 6356 Auto Insurance 660 680 660 680 6360 Utility Service 6362 Electric Service 27,270 27,250 27,270 27,250 6364 Water 250 250 250 250 6365 Gas 11,850 11,850 11,850 11,850 6366 Sewer 360 370 360 370 6368 Storm 270 280 270 280 6400 Rentals 6425 Equipment Rent (IS FUND) 830 830 830 830 6430 Building Rent (IS FUND) 8,160 8,300 8,160 8,300 6435 Other Rent 6472 Conf! School! Training 500 500 500 500 6475 Travel/Subsistence 1,200 1,200 1,200 1,200 6480 Dues 100 100 100 100 Total Supplies & Services 25,430 26,150 70,800 70,900 96,230 97,050 6740 Capital Expenditures Total $ 133,450 $ 140,710 $ 112,960 $ 113,060 $ 246,410 $ 253,770 4 CITY OF SHAKO PEE 2010-2011 GENERAL FUND BUDGET DIVISION: Library/Congregate Dining MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of the Library building and Congregate Dining space. ACTIVITY: The Library/Congregate Dining budget provides for the operation and maintenance of the Library and Congregate Dining space. Actual Budgeted Requested Requested 2008 2009 2010 2011 Expenditures $283,781 $323,380 $320,150 $303,030 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $8.43 $9.55 $9.42 $8.86 OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time): Share of Facilities Maintenance Supervisor, Building Maintenance Worker, and Custodians (3). Operating Supplies (6202): Items used in daily building operations: paper products, garbage bags, cleaning products ($2,130). Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($5,200). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; ($17,500). Telephone (6334): Phone service ($1,500) Insurance (6350): Property and liability ($6,810) Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer ($59,210). Rentals (6400-6435): Building fund rental charges Library ($144,610); 200 Levee Drive Lease ($23,640). 5 R5509BUD SH005PV CITY OF SHAKO PEE 7/31/200911:31:24 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 65 LIBRARY/CONGREGATE DINING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 40,346 41,011 18,346 49,820 39,700 32,800 6100 BENEFITS 15,787 15,540 6,963 22,340 15,460 12,980 -- 6001 WAGES & BENEFITS 56,133 56,551 25,309 72,160 55,160 45,780 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 4,296 6,815 3,277 7,330 7,330 6,230 6300 PROFESSIONAL SERVICES 17,332 16,874 6,047 17,500 17,500 15,000 6330 COMMUNICATIONS 1,656 1,575 679 1,500 1,500 1,500 6350 INSURANCE 6,498 6,255 7,390 6,810 6,270 6360 UTILITY SERVICE 54,313 59,035 22,000 63,600 63,600 63,000 6400 RENTALS 138,053 136,676 73,328 153,900 168,250 165,250 6200 SUPPLIES AND SERVICES 222,148 227,230 105,331 251,220 264,990 257,250 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 608 -~~. 6600 MISCELLANEOUS 608 6800 DEBT SERVICE 6000 EXPENDITURES 278,889 283,781 130,639 323,380 320,150 303,030 65 LIBRARY/CONGREGATE DINING 278,889 283,781 130,639 323,380 320,150 303,030 01000 GENERAL FUND 278,889 283,781 130,639 323,380 320,150 303,030 6 Library 2010-11 Budget Sr Dining 2010 2011 2010 2011 2010 2011 0651 0651 0652 0652 Object # Description Library Library Sr Dining Sr Dining Total Total 6002 Wages FT - Reg, $ 32,300 $ 32,300 $ 6,900 $ 39,200 $ 32,300 6005 Wages OT - Reg. 500 500 500 500 6122 PERA 2,310 2,310 470 2.780 2,310 6124 FICA 2,510 2,520 530 3,040 2,520 6135 Health 5,690 5,690 1,010 6,700 5,690 6139 PEHP 300 300 50 350 300 6140 Life 170 170 30 200 170 6145 Dental 480 480 80 560 480 6170 Workers Comp 1,510 1,510 320 1,830 1,510 Total Personnel 45,770 45,780 9,390 55,160 45,780 6202 Operating Supplies 1,630 1,630 500 2,130 1,630 6230 Building Maintenance 4,600 4,600 600 5,200 4,600 6310 Attorney 6315 Building Maintenance 15,000 15,000 2,500 17,500 15,000 6334 Telephone 1,500 1,500 1,500 1,500 6352 Liability Insurance 1,960 2,020 350 2,310 2,020 6354 Property Insurance 4,100 4,250 400 4,500 4,250 6360 Utility Service 3,000 3,000 - 6362 Electric Service 36,700 39,670 36,700 39,670 6364 Water 210 220 210 220 6365 Gas 22,300 22,300 22,300 22,300 6367 Refuse 600 600 6366 Sewer 240 250 240 250 6368 Storm 550 560 550 560 6430 Building Rent (IS FUND) 144,610 147,250 144,610 147,250 6435 Other Rent 23,640 18,000 23,640 18,000 Total Supplies & Services 233,400 239,250 31,590 18,000 264,990 257,250 6740 Capital Expenditures Total $ 279,170 $ 285,030 $ 40,980 $ 18,000 $ 320,150 $ 303,030 7 fa. Facilities 2010-11 Budget 0181 Management 0183 City Hall 0651 Library 0652 Sr Dining 0318 Police 0323 Fire (2) 0429 Public Works (2) 0630 Youth Building 0678 Com. entr TOTAl Object # Description 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 2010 2011 6002 Wages FT - Reg. $ 34.530 $ 34.530 $ 34,760 $ 34.760 $ 32.300 $ 32,300 $ 6.900 $ 34,570 $ 34,570 $ 10,250 $ 10,250 $ 24,920 $ 24,920 $ 10,670 $ 11,030 $ 71,080 $ 72,610 $ 259,980 $ 254.970 6005 Wages OT - Reg. 500 500 500 500 500 500 500 500 500 500 2,500 2,500 6015 'II') ages PT 500 500 2,500 2,500 3.000 6122 PERA 2,420 2,420 2,470 2,470 2,310 2,310 470 2,450 2,450 720 720 1,740 1,740 820 840 5,190 5,290 18,590 18,240 6124 FICA 2,640 2,640 2,700 2,700 2,510 2,520 530 2,680 2,680 780 780 1,910 1,910 890 920 5,670 5,780 20,310 19,930 6135 Health 39,380 45,920 5,690 5,690 1,010 46,080 51,610 6139 PEHP 2,100 2,100 300 300 50 2,450 2,400 6140 Life 800 800 170 170 30 1,000 970 6145 Dental 3,360 3,360 480 480 80 3.920 3.840 6170 Workers Camp 1,590 1,590 1,730 1,730 1,510 1,510 320 1,610 1,610 470 470 1,150 1,150 380 390 3,400 3,480 12,160 11,930 6180 Compensated Absences 11,200 11,200 11,200 11,200 6185 OPEB 10,000 10,000 10,000 10,000 Total Personnel 108,020 114.560 42,160 42.160 45.770 45.780 9.390 41,810 41,810 12,220 12,220 29.720 29,720 13,760 14,180 88,340 90,160 391,190 387.590 6202 Operating Supplies 1,100 . 1,100 4,500 4,500 1,630 1,630 500 1,500 1,500 1,500 1,500 7,500 7,500 18,230 17,730 6210 Office Supplies 500 500 500 500 6212 Clothing! Uniforms 1,000 1,000 1,000 1,000 6222 . Motor Fuels & Lubricants 3,000 3,300 3,000 3,300 6230 Building Maintenance 3,500 3,500 4,600 4,600 600 6,000 6,200 8,000 8,500 5,000 5,000 1,000 1,000 10,000 10,000 38,700 38,800 6240 Equipment Maintenance 1,500 1,500 10,000 10,500 270 270 750 750 12,520 13,020 6315 Building Maintenance 20,000 20,000 15,000 15,000 2,500 18,500 20,000 15,000 15,000 7,500 7,500 4,000 4,000 38,000 28,600 120,500 110,100 6316 Equipment Maintenance 4,000 4,200 200 200 4,200 4,400 6327 Other Prof Services - - 6332 Postage - - 6334 Telephone 1,000 1,000 1,500 1,500 2,500 2,500 6352 Liability Insurance 1,880 1,940 1,960 2,020 350 4,190 3,960 6354 Property Insurance 2,800 2,900 4,100 4,250 400 3,580 3,690 5,200 5,320 15,300 16,000 9,140 9,140 40,520 41,300 6356 Auto Insurance 660 680 660 680 6360 Utility Service 3,000 3,000 - 6362 Electric Service 27,270 27,250 36,700 39,670 44,080 45,180 41,110 40,230 60,000 63,200 2,500 2,500 56,870 55,530 268,530 273,560 6364 Water 250 250 210 220 1,700 1,750 1,270 1,310 8,000 8,000 200 200 2,220 2,280 13,850 14,010 6365 Gas 11,850 11,850 22,300 22,300 24,830 25,570 26,480 27,270 89,000 93,800 1,000 1,000 38,000 39,200 213,460 220,990 6366 Sewer 360 370 240 250 800 830 420 440 8,000 8,000 300 300 1,380 1,420 11,500 11,610 6367 Refuse 600 600 - 6368 Storm 270 280 550 560 2,590 2,670 720 750 7,000 7,000 1,530 1,570 12,660 12,830 6400 Rentals - - 6425 Equipment Rent (IS FUND) 830 830 830 830 6430 Building Rent (IS FUND) 8,160 8,300 144,610 147,250 176,220 179,580 131,870 133,550 144,150 148,480 605,010 617,160 6435 Other Rent 23,640 18,000 23,640 18,000 6472 Conf! School! Training 500 500 500 500 6475 Travel/Subsistence 1,200 1,200 1,200 1,200 6480 Dues 100 100 100 100 6498 Expenses Charged Back (128,200) (136,000) (128,200) (136,000) 6620 Special Assessments 3,500 3,500 3,500 3,500 Total Supplies & Services 25,430 26.150 70,800 70,900 2330400 239,250 31.590 18.000 288,300 295,970 235,540 237,840 73,100 74,000 9,000 9,000 309,540 304,470 1 0401 0400 10408,080 6740 Capital Expenditures - Total $ 1330450 $ 140,710 $ 112,960 $ 113.060 $ 279,170 $ 285.030 $ 40.980 $ 18.000 $ 330,110 $ 337,780 $ 247,760 $ 250,060 $ 102.820 $ 103.720 $ 22,760 $ 23,180 397,880 394,630 $ 1.792,590 $ 1.795.670