HomeMy WebLinkAbout12.A. Park and Open Space Encroachment-6555 Hartley Blvd
CITY OF SHAKOPEE I 2.. ft.,
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Jamie Polley, Park, Recreation and Natural Resources Director
Peter Ouchakof, Natural Resources Intern
Subject: Park and Open Space Encroachment -6555 Hartley Blvd
Meeting Date: August 5, 2009
INTRODUCTION:
The property owner is appealing the decision of the Parks and Recreation Advisory
Boards to remove the encroachments on Park and Open Space at 6555 Hartley Blvd.
BACKGROUND:
On May 2, 2006 the City Council approved Resolution No. 6417, a Resolution
Implementing a Program to Mark Boundaries of Park, Open Space and Conservation
Easements. On September 16, 2008 the City Council approved Resolution No. 6806, a
Resolution of the City of Shakopee adopting the Process to Remove Park, Open Space
and Conservation Easement Encroachments (Attachment A). Staff completed marking
the boundaries of all conservation' easements, park land and open space and has been
completing the process to correcting the encroachments.
DISCUSSION
The encroachment in question is a fence and several landscaping features. City staff
visited the site on June 11,2009. The staff member present used a GPS unit to determine
the location of the property line, Which correlated exactly with the previous markings
already located on site (AttachmeI;lt B). The encroachments include a fence that extends
roughly 40 feet into the Park and Open Space area, landscaping structures, irrigation
systems, gardens, and plantings. "
The park and open space area adjacent to this property is intended to be a natural area.
The area is highly wooded and the City does not intend to develop the park into an active
use park. There are some plans for passive recreation opportunities at the time that Parcel
75 (adjacent to the said park and open space) becomes City owned.
The property owner appealed the 4irection to remove the encroachment on park and open
space to the PRAB on June 22, 2009. The PRAB made a motion directing the property
owner to remove the above stated encroachments off of parkland. The property owner
has requested the ability to appeal the PRAB's decision to the City Council. The
property owner is requesting the permission of the City Council to allow his fence to
remam.
ACTION OPTIONS
Staff has discussed the encroachnJ.ent in question with the City Attorney. This property
was conveyed as parkland on the plat drawings and therefore cannot be sold by the City.
The City Attorney also stated that a long term lease would not be an option.
The City Council has the following three options:
1. Require the removal of the encroachment within 60 days or longer if specified.
2. Allow encroachment to remain as is.
3. Table the encroachment for further review.
City Council is currently reviewing a possible encroachment agreement for very unique
encroachment situations. In this case the encroachment would need additional review.
VISIONING RELATIONSHIP:
D. Vibrant, resilient and stable
REQUESTED ACTION:
The City Council, if concur require the removal of the encroachment within 60 days or
longer if specified.
Page 2 of2
AHachme(l+ A
RESOLUTION NO. 6806
A RESOLUTION ADOPTING A PROCESS TO REMOVE
PARK, OPEN SPACE AND CONSER V ATION EASEMENT ENCROACHMENTS
WHEREAS, Resolution No. 6417 of the City of Shakopee City implemented a program
to mark boundaries of park, open space, and conservation easements; and,
WHEREAS, the City of Shakopee, Park and Recreation Advisory Board recommended
the City Council adopt a resolution implementing a process to remove encroachments from park,
open space and conservation easements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAK.oPEE, MINNESOTA, that it hereby approves and adopts the following process to
remove park, open space and conservation easement encroachments:
LEVEL WORK TO BE COMPLETED
Meet with all staff to be included in the process
Step 1 A. Agree to a plan for Plarking boundaries and encroachment issues
B. Involvement and approval ofEAC, PRAB, and City Council
Notices to residents
A. Identify residents living next to park, open space, or conservation easements
Step 2 B. Create link to on'line mapping for residents
C. Notify residents of deadline to correct encroachments
D. Notify .residents that they can call and request a boundary marking but that it
will be completed as qUickly as possible otherwise
E. Provide residents with staff contact information
Field work
A. Reference mylar for property corner iron monuments
Step 3 B. Locate property corner iron monuments
C. lnstall boundary markers
D. Identify potential encroachment issues and document with photo
E. Create GIS database of existing and newly installed boundary markers
F. As requested, meet with residents regarding boundary markers
EncrQachment Corrective Actions
A. Send removal letter with photo to residents with encroachment issues
B. Residents will have 60 days to correct encroachment issue and restore area
C. Provide residents with restoration activities to be completed as a result of the
encroachment - case by case issue
Step 4 D. Residents who want to address, appeal or question the encroachment must
complete the following process:
1. Contact the City within 10 working days of receipt cif the removal letter to
be placed on the next PRAB or EAC agenda
2. Residents can appeal the PRAB or EAC decision to the City Council if
necessary .
E. If required, complete second inspection following timeframe to have
encroachment removed and take photos for records
F. If encroachment issue corrected provide resident with thank you letter
G. If encroachment issue not corrected the following process will'be completed:
1. Letter sent from City Attorney
2. City Attorney will file a Court Order
BE IT FURTHER RESOLVED that it hereby approves the City of Shakopee Park and
Recreation Advisory Board to address and resolve park and open space encroachn1ent issues
with residents.
BE IT FURTHER RESOLVED that it hereby approves the City of Shakopee
Environmental Advisory Committee to address and resolve conservation easement encroachment
issues with residents.
Adopted in session of the City Council ofthe City of Shakopee,
Minnesota, held this _ Day of , 2008.
John J. Schmitt
Mayor of the City of Shakopee
ATTEST:
City Clerk
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