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Home My WebLink About4. 2010/2011 Park and Recreation Budgets 1./. CITY OF SHAKOPEE 2010/2011 GENERAL FUND BUDGET DIVISION: RECREATION MISSION STATEMENT: To provide, develop, protect, and enhance excellent park and recreation services, open spaces, and natural resources that contribute to a high-quality of life for our residents. ACTIVITY: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. GOALS: 1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community Center, ensuring quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus continued program development on meeting those needs. 3. Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment. 4. Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the community. MEASUREMENT OF GOALS: 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 10% use in each area for 2010 and 2011. 2. Increase program participation for 2010 and 2011 by 5% through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. Actual Budgeted Requested Requested 2008 2009 2010 2011 Total Revenue $1,146,816 $1,112,600 $1,061,800 $1,097,600 Expenditures $2,303,674 $2,345,760 $2,347,730 $2,374,810 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $68.44 $69.28 $69.05 $69.44 Memberships 613 590 675 680 Participants 11,410 11,000 11,300 11,500 Ice Revenue 267,763 292,500 305,870 305,870 Ice expenditures 369,401 450,870 449,420 449,420 1 Aquatic Revenue 220,458 237,500 228,500 228,500 Aquatic Expenditure 443,989 478,940 487,560 490,920 2008 2009 2010 2011 Recreation Director 1 1 1 1 Recreation Supervisor 4 4 4 4 Secreta ry 1 1 1 1 Office Service Worker 1 1 1 1 Landscape Designer 1 Maintenance 1 1 Custodian 1 1 OBJECT DESCRIPTION: Description of lines items: Salaries (Part-Time): Lifeguards and Water Safety Instructors (45); Recreation Program Activity Leaders (25); Community Center Staff (20), Ice Arena Staff (10); Teen Center Staff (10), and Outdoor Rink Attendants (10). $436,31O(2010),$445,040 (2011). Operating Supplies (6202): Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center, park development, natural resources including: pool chemicals; paper products; uniform;: cleaning supplies; cooling tower chemicals; fitness equipment; skates for rental; park design materials; wristbands $82,300(2010), $81,300 (2011). Office Supplies (6210): Office supplies; Point of Sale support $12,050 (2010 & 2011). Recreation Supplies (6211): Items used to conduct sports and recreation activities, including sports equipment, arts and crafts supplies, teaching aids, etc. $39,270(2010), $40,060 (2011). Motor Fuels (6222): Gasoline and propane $8,050(2010),$10,OOO (2011). Building Maintenance Supplies (6230): Pool filtration systems; doors and door closures; paints and supplies; TV replacements; arena glass and board replacement; replacement arena flooring material; hockey goal; lights and fixtures; plumbing fixtures and mirrors; gym floor resurfacing materials $34,OOO(2010),$35,OOO (2011). 2 Equipment Maintenance Supplies (6240): Fitness and weight room equipment parts; volleyball net and pole repairs; air filters; ice resurfacer parts and supplies; floor scrubber/sweeper/extractor maintenance $6,550(2010), $7,OOO(2011). Merchandise (6250): Aquatic Park concessions; arena pro shop; Teen Center Skate Shop $19,400{2010 & 2011), Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings, including mechanical service contracts for heating, cooling, electrical, refrigeration equipment, elevators, rug service, rodent control, fire alarm and security system monitoring and testing, sealcoat parking lot, includes one-time replacement of three (3) sets of gym doors $10,000 (2010) and replacing the railings and painting the chemical building at the Aquatic Park $5,000 (2010). $58,600(2010), $48,000 (2011). Equipment Maintenance (6316): Copier service contract $2,200{2010 & 2011). Transportation Professional Services (6324): Bussing for youth trips, senior trips, and ski club $7,900(2010 & 2011). Performers/Instructors Professional Services (6325): Performers for Concerts in the Parks, Teen Center, and special events, Independent contractors for youth and adult recreation programs $42,550{2010 & 2011). Other Professional Services (6327): Admissions for senior and youth trips; admission for ski club; Sports camps contract fees; WSI fees; ADA consulting $18,620(2010 & 2011). Postage (6332): Postage for mailings $6,300(2010), $7,350 (2011). Telephone (6334): Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park, and cellular for select staff $5,550{201O),$5,750 (2011). Printing/Publishing (6336): Publication of program catalog in conjunction with Community Education; printing of flyers, forms, letterhead, maps, brochures and envelops for recreation programs, registration, and community center memberships; park development; special park and trail map and community center brochure $27,850{2010 & 2011). Advertising (6338): Advertising in newspaper and publications for department activities and staff recruitment $12,510{2010 & 2011). 3 Insurance (6352-6256): Insurance for Recreation Programs, Community Center, Ice Arena, and Aquatic Park $40,880 (2010), $41,990 (2011). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for the Aquatic Park, Ice Arena, and Community Center $220,OOO{2010 & 2011). Software (6410): Yearly payment for MaxSolutions $12,000 (2010 & 2011). Equipment Rental (IS Fund) (6425): Rental for ice resurfacer and department vehicle $7,680 (2010 & 2011). Building Rentals (IS Fund){6435): Building fund rental charges for Aquatic Park, Ice Arena, and Community Center $382,790{201O), $391,330 (2011). Conferences/Schools/Training (64 72): Registration for association conferences, seminars, and training sessions $5,200(2010), $4,700 (2011). Travel (6475): Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars $4,400(2010), $5,400(2011). Dues (6480): Professional health care program dues, MRPA membership dues, payments per participant per lesson to the school district $9,750{201O), $l1,OOO(2011). Subscriptions and Publications (6490): Magazine, newspaper, and trade publication subscriptions $350{2010 & 2011). Credit Card Fees (6650): Service charge for credit card fees $10,500{2010 & 2011). 4 R5509BUD SH005PV CITY OF SHAKOPEE 7/23/200912:28:19 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code / Description Amount Amount Actual Budget Budget Budget --- ------ - ------ 07500 RECREATION FUND 75 RECREATION PROGRAMS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 1,019,895 1,033,958 437,730 976,460 6100 BENEFITS 206,202 250,793 111,848 279,300 -,-~--- 6001 WAGES & BENEFITS 1,226,097 1,284,750 549,578 1,255,760 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 167,809 175,178 79,171 196,250 6300 PROFESSIONAL SERVICES 177,344 156,432 59,247 120,600 6330 COMMUNICATIONS 45,109 54,096 21,257 49,700 6350 INSURANCE 39,484 53,954 56,800 6360 UTILITY SERVICE 202,305 225,545 77,540 252,000 6400 RENTALS 281,751 313,057 195,287 385,300 6470 DUESrrRAININGrrRAVEL 9,180 17,784 3,925 12,600 -~_. 6200 SUPPLIES AND SERVICES 922,982 996,048 436,427 1,073,250 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 5,813 8,398 4,954 6,750 --- -_.._-----~ 6600 MISCELLANEOUS 5,813 8,398 4,954 6,750 6700 CAPITAL OUTLAY 6740 EQUIPMENT 51,403 14,480 10,355 10,000 - 6700 CAPITAL OUTLAY 51,403 14,480 10,355 10,000 6800 DEBT SERVICE ----_._---~-- -. _.~.._--_._-~ 6000 EXPENDITURES 2,206,296 2,303,676 1,001,314 2,345,760 - --------. --- -"-.----- 75 RECREATION PROGRAMS 2,206,296 2,303,676 1,001,314 2,345,760 ---- ---,--~- 07500 RECREATION FUND 2,206,296 2,303,676 1,001,314 2,345,760 6 . R5509BUD SH005PV CITY OF SHAKOPEE 7/23/200912:27:17 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page- 1 Fiscal Period: 6 1 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code 1 Description Amount Amount Actual Budget Budget Budget -~- 01000 GENERAL FUND 67 RECREATION 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 989,750 1,000,150 6100 BENEFITS 275,840 287,280 - ---~-- 6001 WAGES & BENEFITS 1,265,590 1,287,430 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 202,870 206,060 6300 PROFESSIONAL SERVICES 130,170 119,570 6330 COMMUNICATIONS 52,210 53,460 6350 INSURANCE 40,880 41,990 6360 UTILITY SERVICE 220,000 220,000 6400 RENTALS 405,810 414,350 6470 DUESfTRAININGfTRAVEL 19,700 21 ,450 -- --- 6200 SUPPLIES AND SERVICES 1,071,640 1,076,880 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 10,500 10,500 --_.__.~~ 6600 MISCELLANEOUS 10,500 10,500 6700 CAPITAL OUTLAY 6800 DEBT SERVICE ~----- 6000 EXPENDITURES 2,347,730 2,374,810 -- ------ ----~ 67 RECREATION ' 2,347,730 2,374,810 ._-~-- 01000 GENERAL FUND 2,347,730 2,374,810 7 Recreation 2010-11 Budget 2010 2011 2010 2011 2010 2011 2010 2011 2010 0671 0671 0672 0672 0673 0673 0674 0674 0675 Object Description Rec Mgmt Rec Mgmt Aquatics Aquatics Ice Arena Ice Arena Comm Cntr Comm Cntr Pk Services Operating Revenue 4635 Design Fees 4762 Memberships 53,000 52,500 160,000 162,000 4766 Daily Admissions 56,000 61,200 5,000 6,000 29,750 32,400 2,000 4770 Lessons 94,500 93,150 22,500 21,850 4774 Ice Rental- Taxable .63,370 65,500 4775 Ice Rental - Exempt 199,750 210,000 4780 Youth Activities 4795 Adult Activities 11,500 12.880 4796 Room Rentals 15,000 10,560 4798 Park Facility Rental 17,000 4799 Park Field Rental 2,450 4800 Skate Sherpening 2,250 2,000 4810 Concession Stand 25,000 31,230 1,500 1,780 4812 Vending Concession Comm. 3,500 4,220 4,500 5,430 5,000 6,030 4814 Non-resident Fee 4816 Township Contributions 4817 Arena Advertising 5,000 5,000 4818 Other Rec. Fees 2,000 1,080 4833 Interest 4840 Rents 4845 Contributions 3,000 4850 Miscellaneous 3,500 4,000 1,500 2,000 Total Operating Revenue 7,000 8,220 228,500 238.080 305.870 318,640 222.750 225,870 24.450 Operating Expenses 6002 Wages FT - Reg. $ 82,450 $ 85,940 $ 56,670 $ 56,670 $ 73,520 $ 73,520 $ 72,990 $ 72,990 $ 470 6005 Wages FT - OT 1,000 4,000 6015 Wages - PTffemp 150,000 151,310 72,500 75,660 108,480 111,260 13,050 6017 Wages - PT - OT 2,000 780 2,000 780 3,000 1,140 6122 PERA 5,770 6,020 9,290 9,290 7,760 7,830 9,080 9,320 490 6124 FICA 6,310 6,570 15,970 15,970 11,320 11,470 14,190 14,490 1,040 6135 Health 81,520 91,470 6139 PEHP 2,700 2,700 6140 Ufe/L TD 2,670 2,670 6145 Dental 4,320 4,320 8160 Unemployment 6170 Workers Camp 4,070 4,120 9,590 9,590 1,930 1,950 2,410 2,460 180 6180 Compensated Absences 16,000 16,000 6185 OPEB 10,000 10,000 Total Personnel 215,810 229.810 243,520 243,610 169.030 171,210 211,150 215.660 15,230 6202 Operating Supplies 500 500 23,500 23,000 15,750 15,750 26,350 25,850 4,000 6210 Office Supplies 500 500 2,500 2,500 1,000 1,000 4,500 4,500 200 6211 Recreation Supplies 100 100 2,700 2,700 500 500 1,500 1,500 240 6212 Uniforms 6222 Motor Fuels 2,000 2,500 5,350 6,600 700 900 6230 Building Maint Supplies 2,500 2,500 21,500 22,500 6240 Equipment Maintenance 2,550 2,750 3,250 3,500 6250 Merchandise 14,000 14,000 1,000 1,000 2,000 2,000 6290 Sales Tax 650 650 6314 Computer Services 300 300 6315 Building Maintenance 6,100 4,400 14,500 15,000 6316 Equipment Maintenance 1,000 1,000 400 400 400 400 200 6324 Transportation 6325 Performers 2,000 2,000 10,750 6327 Other Prof Services 500 500 300 300 2,150 6332 Postage 2,800 3,230 750 880 500 590 1,200 1,400 300 6334 Telephone 700 750 1,800 1,950 1,000 1,000 1,000 1,000 600 6336 Printing/Publishing 15,500 15,500 1,600 1,600 750 750 3,500 3,500 1,000 6338 Advertising 1,300 1,300 2,500 2,500 700 700 3,500 3,500 2,010 6352 Liability Insurance 5,100 5,260 2,740 2,820 4,100 4,230 6354 Property Insurance 7,950 8,280 6,300 6,560 6356 Auto Insurance 300 300 6360 Utilities 6362 Electric Service 16,220 16,100 66,880 55,530 6364 Water 820 850 2,220 2,280 6365 Gas 930 960 38,000 39,200 6366 Sewer 850 880 1,380 1.430 6368 Storm 1,180 1,210 1,520 1,580 6410 LOG IS/Software 12,000 12,000 6420 Equipment Rent 720 720 1,020 1,020 1,000 6425 Equipment Rent (IS Fund) 1.400 1.400 6,280 6,280 6430 Building Rent (IS Fund) 142,540 145,410 96,100 97,440 6472 CQnferencelSchoolffraining 1,250 1,130 1,200 1,080 500 470 1,250 1,130 6475 Travel/Subsistence 3,000 3,000 400 610 500 770 200 320 8480 Dues 600 660 6,000 6,820 800 880 2,050 2,310 6490 SubscriptionslPublications 300 300 6650 Credit Card Fees 10,000 10,000 500 500 Total Supplies & Services 52,950 53,870 244,040 246,390 280,390 285.430 57,220 57,760 22,450 6740 Capital Expenditures Total Expenses 268,760 283,680 487,560 490,000 449,420 456,640 268,370 273.420 37,680 Net Income (261,760) (275,460) (259,060) (251.920) (143.550) (138,000) (45,620) (47,550) (13,230) 8 Recreation 2010-11 Budget 2011 2010 2011 2010 2011 2010 2011 2010 2011 0675 0676 0676 0677 0677 0678 0678 0679 0679 Object Description Pk Services Teen Teen Park Dev Park Dev Facilities Facilities Gen. Rec. Gen. Rec. Operating Revenue 4635 Design Fees 4762 Memberships 4766 Daily Admissions 2,400 17,000 18,000 4770 Lessons 4774 Ice Rental- Taxable 4775 Ice Rental- Exempt 4780 Youth Activities 185,000 190,000 4795 Adult Activities 38,830 43,120 4796 Room Rentals 2,000 1,440 4798 Pari< Facility Rental 17,000 4799 Park Field Rental 2,500 4800 Skate Sharpening 4810 Concession Stand 2,000 2,490 4812 Vending Concession Comm. 3,900 4,420 4814 Non-resident Fee 9,000 9,000 4816 Township Contributions 8,000 11,000 4817 Arena Advertising 4818 Other Rec. Fees 4,000 2,120 1,500 800 4833 Interest 4840 Rents 4845 Contributions 1,500 2,000 1,000 4850 Miscellaneous Total Operating Revenue 23,400 30,900 29,470 242.330 253,920 Operating Expenses 6002 Wages FT - Reg. $ 470 $ 31,620 $ 31,620 $ 3,970 $ 3,970 $ 72,000 $ 72,000 $ 150,930 $ 150,930 6005 Wages FT - OT 6015 Wages - PTlTemp 13,350 34,000 35,600 58,280 57,860 6017 Wages - PT - OT 560 210 260 90 6122 PERA 500 3,420 3,460 280 280 5,040 5,040 12,620 12,600 6124 FICA 1,060 5,060 5,160 300 300 5,510 5,510 16,030 15,980 6135 Health 6139 PEHP 6140 LifelL TO 6145 Dental 6160 Unemployment 6170 Worl<ers Camp 180 860 880 50 50 3,310 3,310 6,750 6,730 6180 Compensated Absences 6185 OPEB Total Personnel 15,560 75,520 76.930 4,600 4.600 85.860 85,860 244.870 244,190 6202 Operating Supplies 4,000 2,500 2,500 400 400 7,500 7,500 1,800 1,800 6210 Office Supplies 200 200 200 150 150 3,000 3,000 6211 Recreation Supplies 240 4,500 4,500 29,730 30,520 6212 Uniforms 600 600 6222 Motor Fuels 6230 Building Maint Supplies 10,000 10,000 6240 Equipment Maintenance 750 750 6250 Merchandise 2,400 2,400 6290 Sales Tax 6314 Computer Services 6315 Building Maintenance 38,000 28,600 6316 Equipment Maintenance 200 200 200 6324 Transportation 7,900 7,900 6325 Performers 10,750 2,300 2,300 27,500 27,500 6327 Other Prof Services 2,150 3,000 3,000 12,670 12,670 6332 Postage 370 250 290 500 590 6334 Telephone 600 275 270 175 180 6336 Printing/Publishing 1,000 500 500 500 500 4,500 4,500 6338 Advertising 2,010 750 750 1,750 1,750 6352 Liability Insurance 5,250 5,400 6354 Property Insurance 9,140 9,140 6356 Auto Insurance 6360 Utilities 6362 Electric Service 56,870 55,530 6364 Water 2,220 2,280 6365 Gas 38,000 39,200 6366 Sewer 1,380 1,420 6368 Storm 1,530 1,570 6410 LOGIS/Software 6420 Equipment Rent 1,000 600 600 6425 Equipment Rent (IS Fund) 6430 Building Rent (IS Fund) 144,150 148,480 6472 Conference/SchoollTraining 1,000 890 6475 Travel/Subsistence 300 700 6480 Dues 300 330 6490 SubscriptionslPublications 50 50 6650 Credit Card Fees Total Supplies & Services 22,520 14,475 14,510 4,550 4,640 309,540 304,470 96,525 97,790 6740 Capital Expenditures Total Expenses 38,080 89,995 91.440 9,150 9,240 395,400 390.330 341,395 341,980 Net Income (14,680) (59,095) (61,970) (9.150) (9,240) (395,400) (390,330) (99.065) (88,060) 9 Recreation 2010-11 Budget 2010 2011 Object Description Total Total Operating Revenue 4635 Design Fees 4762 Memberships 213,000 214,500 4766 Daily Admissions 109,750 120,000 4770 Lessons 117.000 115.000 4774 Ice Rental-Taxable 63,370 65,500 4775 Ice Rental - Exempt 199.750 210.000 4780 Youth Activities 185,000 190,000 4795 Adult Activities 50,330 58,000 4796 Room Rentals 17.000 12.000 4798 Park Facility Rental 17,000 17,000 4799 Park Field Rental 2,450 2,500 4800 Skate Sharpening 2,250 2,000 4810 Concession Stand 28,500 35,500 4812 Vending Concession Comm. 16,900 20,100 4814 Non-resident Fee 9,000 9,000 4816 Township Contributions 8,000 11,000 4817 Arena Advertising 5.000 5.000 4818 Other Rec. Fees 7,500 4,000 4833 Interest 4840 Rents 4845 Contributions 5,000 2,500 4850 Miscellaneous 5,000 6.000 Total Operating Revenue 1,061,800 1,097,600 Operating Expenses 6002 Wages FT - Reg. S 544,620 S 548,110 6005 Wages FT - OT 1,000 4,000 6015 Wages - PTITemp 436,310 445,040 6017 Wages - PT - aT 7,820 3,000 6122 PERA 53,750 54,340 6124 FICA 75,730 76,510 6135 Health 81,520 91,470 6139 PEHP 2,700 2,700 6140 Life/LTD 2,670 2,670 6145 Dental 4,320 4,320 6160 Unemployment 6170 Workers Camp 29,150 29,270 6180 Compensated Absences 16.000 16.000 6185 OPEB 10,000 10,000 Total Personnel 1,265,590 1.287,430 6202 Operating Supplies 82,300 81,300 6210 Office Supplies 12,050 12,050 6211 Recreation Supplies 39.270 40,060 6212 Uniforms 600 600 6222 Motor Fuels 8.050 10,000 6230 Building Maint Supplies 34,000 35,000 6240 Equipment Maintenance 6,550 7,000 6250 Merchandise 19,400 19,400 6290 Sales Tax 650 650 6314 Computer Services 300 300 6315 Building Maintenance 58,600 48,000 6316 Equipment Maintenance 2,200 2,200 6324 Transportation 7.900 7,900 6325 Performers 42,550 42,550 6327 Other Prof Services 18,620 18,620 6332 Postage 6,300 7,350 6334 Telephone 5,550 5,750 6336 PrintinglPublishing 27,850 27.850 6338 Advertising 12,510 12,510 6352 Liability insurance 17,190 17,710 6354 Property Insurance 23,390 23,980 6356 Auto Insurance 300 300 6360 Utilities 6362 Electric Service 129,970 127,160 6364 Water 5,260 5,410 6365 Gas 76,930 79,360 6366 Sewer 3,610 3,730 6368 Storm 4,230 4,340 6410 LOGIS/Software 12,000 12,000 6420 Equipment Rent 3,340 3,340 6425 Equipment Rent (is Fund) 7,680 7,680 6430 Building Rent (IS Fund) 382,790 391,330 6472 Conference/Schoolrrraining 5,200 4,700 6475 Travel/Subsistence 4.400 5,400 6480 Dues 9,750 11,000 6490 SubscriplionsiPublicalions 350 350 6650 Credit Card Fees 10.500 10,500 Total Supplies & Services 1,082,140 1,087,380 6740 Capital Expenditures Total Expenses 2,347,730 2.374,810 Net Income (1.285,930) 11,277,210) 10 Shakopee Parks and Recreation 2010 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Aquatic Park Improvements - Railings for Pool Ramp Entry on North Side of Pool - New Counter Top on Concessions Side Prepared by: Travis Karlen Improvement Description: Demolition of current rails and manufacturing and installation of new removable stainless steel rails. Replacing the Concessions stand countertops. Description of Need: The current rails are very rusty on the bottom, This affects the integrity of the rails and can affect the water quality. The rails have been sanded down and repainted each year. The rails are now to the point where they are developing holes. The counter tops which are black conduct a lot of heat. On the hot days people have been burned by touching the counter tops. Staff is recommending replacing the countertops with a lighter color material. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 7752.6315 Replacement Railings & Countertops $12,000,00 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: None anticipated, Impact on City Service Levels by Funding the Improvement: New railings would provide a safer rail for those entering the pool by the ramp and improve the aesthetics of the pool. Replacement of the Countertops would be in the respect of safety for our patrons. 11 Shako pee Parks and Recreation 2010 Budget Improvement Package Instructions - for any improvement that results in an increase of $5, 000 or more, the following information should be provided: Project/I m provement: Interior Community Center Improvements - Cable Access Remodel - Identity Lettering - Replacement of Doors in the Lower Level Prepared by: Travis Karlen Improvement Description: Demotion of the separation wall in the Cable Studio, gutting the editing suites for storage and installation of a hard floor and mirrors to enhance programming and rental opportunities, Purchase and Installation of Lettering at the Service Desk to provide identity to the department. Description of Need: The current Cable Studio has been great to have for smaller meetings or smaller programs. We are looking to make the studio one large room with a hard floor and mirrors so we can do programs such as arts and crafts, senior aerobics, and children's dance programs. Above the one cabinet we are looking to put the words Shakopee Community Center and Shakopee Parks, Recreation & Natural Resources Department. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 7754.6315 Cable Studio Project $8000.00 7754.6315 Lettering $1600.00 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: $3000.00 Annually Impact on City Service Levels by Funding the Improvement: The cable studio project would increase revenue by adding a great rental and programming space. The lettering project would help increase our presence as a department at the Shakopee Community Center. 12 Shakopee Parks and Recreation 2010 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Natural Resources 0661 Natural Resources Coordinator Prepared by: Jamie Polley, Director of Parks, Recreation & Natural Resources Improvement Description: In November 2008 the Natural Resources Coordinator left the City for another employment opportunity, The position has remained vacant. Staff is requesting to fill this vacancy with a full- time Natural Resources Coordinator. Description of Need: The City has made a large commitment to managing and protecting the City's natural resources. Many tasks that are important to managing and protecting the City's natural resources are completed with less knowledge and resources with the absence of this position. The Parks, Recreation & Natural Resources Director spends approximately 40% of her time on natural resource related tasks and responsibilities. The time commitment and limited abilities has impacted natural resource projects as well as recreation management. Cost $67,027 $15,000 $2,200 $84,227 Anticipated Revenue/Existing Funds: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: Providing natural resources programming could generate revenue however filling the position would provide a much needed service to the community and would eliminate the need to pay consultants for expert information. Impact on City Service Levels by Funding the Improvement: The City would be able to manage the urban forestry and natural resources in house using an employee who could communicate directly with the community. This employee is familiar with the goals and objectives of the City and is able to implement the City's vision in all projects. The City would also reduce costs of hiring consultants to complete the natural resources reviews and management. 13 Shakopee Parks and Recreation 2010 Budget Improvement Package Instructions - for any improvement that results in an increase of $5, 000 or more, the following information should be provided: Project/Improvement: Exterior Community Center Improvements - Pillars and Planters outside Community Center Prepared by: Travis Karlen Improvement Description: Repairing and finishing the pillars to the roofline in front of the Community Center. Adding planters to the front of the building to improve the look of the front of the building. Description of Need: The current pillars have metal tops that are dented and some have sharp metal edges. This project would remove those caps and continue the brick pillars to the roofline. One of the concrete pillars does also need some foundation work. The foundation is cracked and is falling apart, Planters were intended to be installed when the planting beds were removed to correct the water infiltration issues. The water infiltration project came in under budget however enough funds were not available to purchase the planters. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 7754.6315 Repair and Build up of Pillars $15000.00 7754,6315 Addition of Planters in front of Building $5000.00 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: None anticipated. Impact on City Service Levels by Funding the Improvement: This project would help with the aesthetics of the Community Center. Removing the metal caps and extending the pillars would eliminate a safety concern. 14 Shakopee Parks and Recreation 2010 Budget Improvement Package Instructions - for any improvement that results in an increase of $5, 000 or more, the following information should be provided: Project/Improvement: Ice Arena Top Half of Cooling Tower Replacement Prepared by: Joshua Barrick Arena Operations Improvement Description: To replace top half of cooling tower, (The Evaporation Portion) Description of Need: Currently the Ice Arena cooling tower is experiencing cooling tower deterioration in the form of pitting of the piping and deterioration of fins on the cooling tower piping, In 2008 and so far in 2009 the Ice Arena has spent close to $12,000,00 in repairs on the tower. Staff is expecting the repairs to continue annually at around $5-8,000.00, Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: To replace the top half of the BAV VC1-110-LMFPR is $57,000.00 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: There would be a potential decrease in operating costs. Impact on City Service levels by Funding the Improvement: The City would benefit from estimated lower operating costs and being able to provide mechanically sound equipment for its community. 15 CITY OF SHAKOPEE 2010/2011 GENERAL FUND BUDGET DIVISION: NATURAL RESOURCES MISSION STATEMENT: To administer and facilitate the development of City-wide environmental and conservation initiatives to protect, restore, and enhance the natural resources within the City. ACTIVITY: Identify, recommend, develop, and coordinate ecologically sound development and management practices. GOALS: 1, Review land use and development proposals 2. Develop and recommend policies, ordinances, and procedures for the management of natural resources, wildlife habitat and conservation development. 3. Provide direction for the creation of greenways and protection of cultural and ecological assets within the community. 4. Provide guidance concerning community-wide environmental education programs. 5. Provide feedback and direction to residents regarding natural resource topics. MEASUREMENT OF GOALS: Cost per capita of NR Dept. expenditures: Actual Budgeted Requested Requested 2008 2009 2010 2011 Expenditures $100,498 $66,230 $54,970 $54,970 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $2.99 $1,96 $1.62 $1.01 2008 2009 2010 2011 Natural Res Specialist 1 1 OBJECT DESCRIPTION: Description of lines items: Salaries: Operating supplies (6202): Natural Resource Work Supplies, $500 Boundary Marking Program Supplies, $1,000 Diseased Tree Management Supplies, $2,500 Native Plant Restoration Supplies, $1,000 Program and Tree Management Supplies, $4,000 17 Office supplies (6210): Office Supplies, $250 Motor Fuels & Lubricants (6222): Gasoline, $500 Professional Services (6327): Diseased Tree Management $10,500 Boundary Marking Program Professional Survey $5,000 Metropolitan Council CAMP Program Lake Monitoring $2,500 Native Plant Restoration $2,000. Printing and Publishing (6336): Printing of parks, trails, open spaces, and natural resources maps and materials for staff, development issues, resident's issues, and Environmental Advisory Committee meetings $500. Postage (6332): Postage for mailings $100. Insurance (6350): Liability and auto insurance $1,250 Equipment Rent (IS FUND) (6425): One vehicle $1,190 Conference and Training: Tree Inspection Training $300 Travel (6475): Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars $150. Dues: Tree Inspector Certification $100 18 R5509BUD SH005PV CITY OF SHAKOPEE 7/22/2009 8:06:58 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 09 level Of Rollup 6 2007 2008 6/3012009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code 1 Description Amount Amount Actual Budget _~dget ___ _~ Budge~__ -------- -- -~._.._..-._--------- ---. 01000 GENERAL FUND 66 NATURAL RESOURCES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 65,458 57,616 6,209 21,860 17,000 17,000 6100 BENEFITS 20,532 16,381 1,763 4,640 4,130 4,130 --.._-~~-- -_._-----~- - 6001 WAGES & BENEFITS 85,990 73,996 7,971 26,500 21,130 21,130 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 8,601 5,968 3,019- 11,000 9,750 9,750 6300 PROFESSIONAL SERVICES 21,209 13,354 741 20,000 20,000 20,000 6330 COMMUNICATIONS 527 318 723 1.150 600 600 6350 INSURANCE 989 1,336 1,250 1,250 1,250 6400 RENTALS 4,253 4,146 2,214 4,630 1,690 1,690 6470 DUESfTRAININGfTRAVEl 1,026 1,379 1,700 550 550 ---, ----- -~----- --~ 6200 SUPPLIES AND SERVICES 36,604 26,501 660 39,730 33,840 33,840 6500 DEPRECIATION 6600 MISCELLANEOUS 6800 DEBT SERVICE ---~---- ~.--."-- -.--- 6000 EXPENDITURES 122,594 100,498 8,631 66,230 54,970 54,970 ---_.----- - _._~_._~ 66 NATURAL RESOURCES 122,594 100,498 8,631 66,230 54,970 54,970 -_._----~--- --- ~~---_. 01000 GENERAL FUND 122,594 100,498 8,631 66,230 54,970 54,970 19 ---- ----" ... LJ, . ~"4 -' - .' ,_.,' , ' ,+ " } J.~~i ~ '. I r ,~ . ' I " "4'$1 !!fr," PliJ,,,:, I 1 '" / , ' h ~!'i " " lIf:..,~,,~~ '<;~ ,J -, '_ < tSJ,~, - ;-~ ~~ . 2 ,., . , .' '[ ,~ .. "_,,,J ' _ ~....i~ jc:'T +"'~~';;-:-'_~,,= j'I1.j~~Vg'" w"f;~';' r~~~~~; ~t . L lZ~ '>Itl~-'JJ,' ',:- '< ,.JjjjjJ < < -'" ~,- ff-" ' ;-- "I """JE - ,\' ,,~~} < - , "~"'tBi!l.?'j~ < <;I.\\i:h JJ,(', ~. '1"1' f \ - ' 7rt; F ~ ':'-i..; Z :%~V;: , 1iii r ,"c""" ~'% C , I ~~.~~l :,"fr~v < ,':",jff~! r1;;,;.rJ' r >;'t" 0 ";:~"'V;~ I .,' ~~, I '"'''' 13t;fJ $f _it : ""'" ~ I ~- 3 If, R5509BUD SH005PV CITY OF SHAKOPEE 712412009 8:27:12 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 20 Fiscal Periocl: 6 / 09 Level Of Rollup 5 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed . .O,bj:c;t<:o,de!.~:sc~fJ!ion,______ u, ' Amount Amount Actual ElIl,<J(jet___, ,Elu~(j.:t.._,_, __""El,ud,9,et. _~_'_..._"'m._ _.-._.~... .'..-.....-.-.- --.------..-,-...... 67 RECREATION 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4500 CHARGES FOR SERVICE 1,051,800- 1,089,100- 4830 MISCELLANEOUS 10,000- 8,500- - .-- -......,----".-.-.---.--.. ---~--_._.'------_._-_..------- . .,..---....--....-...---..,-. '.. . . - -..- . .--..---.----- ,_,_.-__ .._-,0"------_.- 4001 REVENUES 1,061,800- 1,097,600- 6000 EXPENDITURES 6001 WAGES & BENEFITS 1,265,590 1,287.430 6200 SUPPLIES AND SERVICES 1,071,640 1,076,880 6600 MISCELLANEOUS 10,500 10,500 ..-.....-..-.-.-... ----~---_.._- ----"'-.-.....-...-- -.-.------.-..-------., 6000 EXPENDITURES 2,347,730 2,374,810 ____.u,________ _~______..___._._ .._...._.. _._____u__.____^__"_ ___ _n_''-__ ___ __....._....._ 4000 REVENUES AND EXPENDITURES 1,285,930 1,277,210 __,'___W'_'_'___ ~_.________..____..._ ...,,_.._...._....__u... --~---,_._-_. ..----.... .....-...- ~--_..-.- 67 RECREATION 1,285,930 1,277,210 R5509BUD SH005PV CITY OF SHAKOPEE 712412009 8:27:12 1, By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 19 Fiscal Period: 6 1 09 Level Of Rollup 5 2007 2008 6/3012009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object,~ode 1 Desc,ri.ptio~__ _'___, _,~, Amount Amount Actual Budget u,~:,d(jet..____" ___.E!~~g,:!._ ---._.----",----.',-"-- -- - ---_....~-----_. -_.._,~_._-_..--- 66 NATURAL RESOURCES 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4100 SPECIAL ASSESSMENT 1,402- 4200 LICENSES AND PERMITS 1,689- 800- 404- 1,600- 800- 800- 4400 INTERGOVERNMENTAL 2,356- 2,432- 4500 CHARGES FOR SERVICE 1,000- ..----.-.--.-.- ._....-,-..-- -_......,.,--- ----.---.--- ---~- -.--....-. ___~____._____._ ._._._________._..m. _.."..... 4001 REVENUES 5,448- 4,232- 404- 1.600- 800- 800- 6000 EXPENDITURES ( 6001 WAGES & BENEFITS 85,990 73,996 7,971 26,500 21,130 21,130 6200 SUPPLIES AND SERVICES 36,604 26,501 660 39,730 33,840 33,840 ---._--._--_.--.-_.y-- .-.-.-----,. .__.n._'_.._ - -_._.."---_.~ -----_.__.--~_.__._---..----. 6000 EXPENDITURES 122.594 100,498 8,631 66,230 54,970 54,970 .'____...... _.._________.. .___._.,_______ ____.____~_,.__ 'v ___dO_O'__ --~---_._--_._,---- -------,. - -"---"'-""'-"- 4000 REVENUES AND EXPENDITURES 117,146 96,265 8,227 64,630 54,170 54,170 .--- ---~ ..--.-,.-.-- ----------~ - -- .. ..----'",--..-.--< ---.--,.,.y-...-..-.....-..--.-..-- 66 NATURAL RESOURCES 117,146 96,265 8,227 64,630 54,170 54,170