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HomeMy WebLinkAbout6. 2010/2011 City Clerk Budget cO. CITY OF SHAKO PEE 2010 - 2011 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2.Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: Cost Per Capita of departments expenditures: Actual Budgeted Requested Requested 2008 2009 2010 2011 Expenditures $317,843 $310,200 $331,620 $319,790 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $9.44 $9.16 $9.75 $9.35 Number of licenses issued 178 180 180 180 Records imaged 184,000 196,000 200,000 200,000 Staff 2008 2009 2010 2011 City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Record Clerk 1 1 1 1 Receptionist (2 pt) 1.1 1.1 1.1 1.1 OBJECT DESCRIPTION: Description of lines items: Professional Services: Election Judges @ $8.75/hr for regular judges and @ $9.75/hr for head- judges for primary and general elections $24,000 (2010) and for city election $4,500 (2011). 1 Communications: Printing and publishing $12,150 (2010) and $13,600 (2011). Insurance: Liability insurance $2,500 (201O) and $2,580 (2011). Softwa re: LaserFiche and Weblink - software maintenance and upgrades (electronic imaging) $7,000 (2010) and $7,200 (2011) Building Rent (IS FUND): Building fund rental charges for city clerk division $16,310 (2010) and $16,620 (2011). 2 R5509BUD SH005PV CITY OF SHAKOPEE 7/21/200914:08:13 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page. 1 Fiscal Period: 6 I 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code I Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 181,419 177,461 84,162 178,120 180,860 183,660 6100 BENEFITS 57,088 59,215 25,171 69,840 78,050 78,480 6001 WAGES & BENEFITS 238,506 236,676 109,334 247,960 258,910 262,140 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 7,628 9,414 141 2,250 1,750 3,100 6300 PROFESSIONAL SERVICES 13,737 26,764 2,729 15,950 28,200 9,750 6330 COMMUNICATIONS 23,790 22,080 9,923 24,950 15,280 16,680 6350 INSURANCE 3,348 3,643 444 3,500 2,500 2,580 6400 RENTALS 12,540 17,688 13,401 14,340 23,830 24,390 6470 DUESfTRAININGfTRAVEL 1,185 1,354 1,217 1,250 1,150 1,150 6200 SUPPLIES AND SERVICES 62,229 81,143 27,855 62,240 72,710 57,650 6500 DEPRECIATION 6600 MISCELLANEOUS 24 ----.. 6600 MISCELLANEOUS 24 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 300,735 317,843 137,188 310,200 331,620 319,790 ------ 13 CITY CLERK 300,735 317,843 137,188 310,200 331,620 319,790 --~ 01000 GENERAL FUND 300,735 317,843 137,188 310,200 331,620 319,790 3 Clerk 2010-11 Budget 2010 2011 2010 2011 0131 0131 0132 0132 Object # Description Mgt Mgt Elections Elections 6002 Wages FT - Reg, $ 139,600 $ 142,400 $ 9,630 $ 9,630 6015 Wages PT - Temp 20,400 20,400 6122 PERA 11,200 11,400 670 670 6124 FICA 12,240 12,450 740 740 6135 Health 33,750 33,750 6139 PEHP 1,200 1,200 6140 Life/L TO 890 890 6145 Dental 1,920 1,920 6170 Workers Comp 1,220 1,240 70 70 6180 Compensated Absences 6,700 6,700 6185 OPEB 5,720 5,720 Total Personnel 234,840 238,070 11,110 11,110 6202 Operating Supplies 6210 Office Supplies 1,600 1,700 100 1,000 6240 Equipment Maintenance 6310 Attorney 3,200 3,400 50 100 6314 Computer Services 800 6316 Equipment Maintenance 300 300 6318 Filing Fees 250 250 6327 Other Prof Services 24,000 4,500 6332 Postage 2,700 2,700 180 100 6334 Telephone 250 280 6336 Printing/Publishing 12,000 12,200 150 1 ,400 6352 Liability Insurance 2,500 2,580 6410 Software - Annual Fees 6420 Equipment Rent 400 450 6430 Building Rent (IS FUND) 16,310 16,620 6435 Other Rent 120 120 6472 Conf I School/ Training 500 500 6475 Travel/Subsistence 400 400 6480 Dues 100 100 6490 Su bscriptions/Pu blication s - Total Supplies & Services 40,510 41 ,480 24,600 8,020 6740 Capital Expenditures 6/17/2009 Total $ 275,350 $ 279,550 $ 35,710 $ 19,130 5 2010 2011 2010 2011 2010 2011 0133 0133 0134 0134 Licenses Licenses Imaging Imaging Total Total $ 11,230 $ 11,230 $ 160,460 $ 163,260 20,400 20,400 - - 790 790 12,660 12,860 - - 860 860 13,840 14,050 33,750 33,750 1,200 1,200 890 890 1,920 1,920 - - 80 80 1,370 1,390 6,700 6,700 5,720 5,720 - - 12,960 12,960 258,910 262,140 - - 50 50 1,750 2,750 350 - 350 3,250 3,500 - 800 200 200 500 500 250 250 200 200 24,200 4,700 2,880 2,800 250 280 12,150 13,600 2,500 2,580 7,000 7,200 7,000 7,200 400 450 16,310 16,620 120 120 150 150 650 650 400 400 100 100 - - - - 7,600 8,150 72,710 57.650 - - $ - $ - $ 20,560 $ 21,110 $ 331,620 $ 319,790 6