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Home My WebLink About4. 2010/2011 City Administrator Budgets L/. CITY OF SHAKO PEE 2010-11 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and City Council is to set policy, establish service levels, and set a rate of taxation for Shakopee property owners. ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and dismissal of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at-large for terms of two and four years, respectively. GOALS: 1. Provide for service levels commensurate with population growth; acceptable levels of taxation. 2. Implement the Goals and Strategies of the Shakopee Visioning Process to provide for current and future needs. MEASUREMENT OF GOALS: Cost to provide City services as measured on a per capita basis: Actual Budgeted Requested Requested 2008 2009 2010 2011 Total Mayor & Council Expenditures $124,870 $165,700 $205,810 $202,950 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $3.71 $4.89 $6.05 $5.93 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Mayor's salary $7,860, Council $6,720, Recording Secretary $5,000; No change for 2011 Supplies: Includes items for council members. Professional Service: Provides for $5,000 for undesignated projects, and $40,000 for attorney for civil work (formerly budgeted in the Legal Division). 1 Conference/Schools/Tra i n i ng: LMC or other elected official conferences for Mayor or Council members $1,500 (same for 2011). Travel Subsistence: Council workshop meals, and reimbursement for mileage traveled on City business $2,500 (same for 2011). Dues: AMM dues $8,970 ($9,240 in 2011), League of MN Cities dues $17,800 ($18,160 in 2011), Suburban Rate Authority $3,000 (same for 2011), miscellaneous dues $3,000 (same for 2011), SCALE group participation $5,000 (same for 2011), contribution to Transportation Alliance (SCALE) $34,000 (same for 2011). Designated Miscellaneous: Volunteer/employee recognition picnic, employee appreciation lunch, and retirement plaques $1,500 ($1,500 for 2011); contribution for Derby Days $4,000 ($0 for 2011); MN River Crossing Study Group/ 169 Coalition $3,000 (same for 2011) 2 R5509BUD SH005PV CITY OF SHAKOPEE 7/21/2009 13:48:34 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 I 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code I Description Amount Amount Actual Budget Budget Budget 01000 GENERAL FUND 11 MAYOR & COUNCIL 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 37,463 37,628 18,476 39,740 39,740 39,740 6100 BENEFITS 3,555 3,394 1,670 5,720 5,150 5,150 6001 WAGES & BENEFITS 41,018 41,022 20,146 45,460 44,890 44,890 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 1,297 223 177 900 1,400 1,400 6300 PROFESSIONAL SERVICES 7,652 9,006 6,000 46,000 46,000 6330 COMMUNICATIONS 3,141 185 217 4,000 6350 INSURANCE 1,253 1,555 1,450 1,260 1,360 6400 RENTALS 17,172 17,676 10,446 20,890 24,470 24,920 6470 DUESITRAININGITRAVEL 28,671 49,986 30,748 75,500 79,290 79,880 - 6200 SUPPLIES AND SERVICES 59,187 78,631 41,589 108,740 152,420 153,560 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 61,211 5,217 461 11,500 8,500 4,500 -- 6600 MISCELLANEOUS 61,211 5,217 461 11,500 8,500 4,500 6800 DEBT SERVICE 6000 EXPENDITURES 161,417 124,870 62,196 165,700 205,810 202,950 11 MAYOR & COUNCIL 161,417 124,870 62,196 165,700 205,810 202,950 01000 GENERAL FUND 161,417 124,870 62,196 165,700 205,810 202,950 3 Mayor/Council 2010-11 Budget 2010 2011 0111 0111 Object # Description Management Management 6002 Wages FT - Reg. $ - $ - 6005 Wages OT - Reg. 6015 Wages PT - Temp 39,740 39,740 6122 PERA 2,090 2,090 6124 FICA 3,040 3,040 6170 Workers Comp 20 20 Total Personnel 44,890 44,890 6202 Operating Supplies 400 400 6210 Office Supplies 1,000 1,000 6310 Attorney 40,000 40,000 6327 Other Prof Services 6,000 6,000 6332 Postage 6336 Printing/Publishing 6352 Liability Insurance 1,200 1,300 6356 Auto Insurance 60 60 6430 Building Rent (IS FUND) 24,470 24,920 6472 Conf / School! Training 1,500 1,500 6475 Travel/Subsistence 2,500 2,500 6480 Dues 71,790 72,380 6490 Su bscri ptions!P u blications 3,500 3,500 6640 Designated Miscellaneous 8,500 4,500 Total Supplies & Services 160,920 158,060 6740 Capital Expenditures Total $ 205,810 $ 202,950 4 . CITY OF SHAKOPEE 2010/2011 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the Administration Department is to provide for the day-to-day operation of the City government of Shako pee, in accordance with the policies and directives of the Mayor and City Council, and to support the work of the City's six other departments by providing effective and efficient administrative support services. ACTIVITY: The activities of the Administration Department include direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget, and making recommendations to the Council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the City's website and newsletter; and telecommunications functions including operation of the Public and Government Access Channels. Information technology and facilities maintenance are also part of the Administration Departmentbut are funded through individual divisions elsewhere in this budget. Actual Budgeted Requested Requested 2008 2009 2010 2011 Expenditures $472,430 $553,930 $771,030 $784,540 Population 33,660 33,860 34,000 34,200 Expenditure/Capita $14.04 $16.36 $22.68 $22.94 Number of W-2' issued 391 390 390 390 Staff 2008 2009 2010 2011 City Administrator 1 1 1 1 Assistant Administrator 1 1 1 1 HR Technician 1 1 1 1 Office Service Worker .625 .625 .6 .6 Communications Coordinator .5 .5 .5 .5 Telecomm Coordinator 1 1 1 1 OBJECT DESCRIPTION: Description of lines items: Supplies & Services: Office Supplies $6,000, Attorney for HR issues $6,000, Attorney for Telecom issues $5,000, Residents Guide advertising $1,250 and public access advertising $5,500. Other Professional Services: 5 Sentence to Service $6,300 ($6,500 for 2011), Position Valuation & Labor Negotiations $5,000, Outsourced Benefits Administration $10,000, Misc. graphic design and photography $2,000, Government Access webstreaming service $9,400. Postage: Delivery of HomeTown Messenger four times/year $13,200, general postage and delivery costs $2,410. Printing/Publishing: HomeTown Messenger $9,800, in-house printing and copying, including Council & TAC packets $7,000. Softwa re: Payroll and Timesheet Software $36,000, Communications Software (website, e-newsletter, online surveys) $2,000. Training: ICMA National Conference ($0 for 2010, $1,600 in 2011), state managers conference (for 2) $1,200, Effective Management Group participation (for 2) $1,800, Communications Coordinator training $1,000, Mise. local training for Admin staff $700, $2,500 for Telecommunications Coordinator training and staff and TAC member conference attendance. $5,000 for general city employee training (sexual harassment prevention, customer service, HR training for supervisors, etc.). $25,000 for city-wide safety training and OSHA compliance assistance. Travel/Subsistence: Mileage $4,250, Meal Reimbursement $500. Dues: ICMA (for 2) $1,500, MN Managers Association (for 2) $200; Metro Manager Groups (for 2) $60, Rotary $140, Misc. $200, HR-related professional organizations (SHRM) $200; Government Communicators Organization (MAGC) $100, state and national telecommunications groups (MACTA & NATOA) $1,250. Su bscri ptio ns/P u bl ications: Administration and HR Publications and Books $700. 6 R5S09BUD SHOOSPV CITY OF SHAKOPEE 7/21/200913:49:15 By Co, Div (pb), Object (2 Yr Bdgt) - Portrait Budget Report Page. 1 Fiscal Period: 6 I 09 Level Of Rollup 6 2007 2008 6/30/2009 2009 2010 2011 Actual Actual YTD Final Proposed Proposed Object Code I Description Amount Amount Actual Budget -~~~ Budget "------_._~ 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 295,736 28S,779 140,187 296,340 390,980 398,020 6100 BENEFITS 47,872 67,160 35,533 89,780 126,870 127,950 ~-- 6001 WAGES & BENEFITS 343,608 352,939 175,720 386,120 517,850 525,970 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 4,627 3,250 3,240 5,000 47,000 47,150 6300 PROFESSIONAL SERVICES 21,033 26,275 7,762 30,200 47,170 47,400 6330 COMMUNICATIONS 4,999 24,835 13,247 30,300 42,400 43,710 6350 INSURANCE 3,159 4,530 4,240 5,740 5,910 6400 RENTALS 36,081 45,905 23,422 49,920 63,470 65,350 6470 DUESrrRAININGrrRAVEL 13,208 14,691 19,971 48,150 47,400 49,050 _.~-- 6200 SUPPLIES AND SERVICES 83,106 119,486 67,642 167,810 253,180 258,570 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE --_._------- 6000 EXPENDITURES 426,714 472,426 243,362 553,930 771,030 784,540 --~-_._._-_._- 12 CITY ADMINISTRATOR 426,714 472.426 243,362 553,930 771,030 784,540 -- ------- .__.....~_._- 01000 GENERAL FUND 426,714 472,426 243,362 553,930 771,030 784,540 7 Admin 201 0~11 Budget 2010 2011 2010 2011 0121 0121 0123 0123 Object # Description Ad.min. Admin. Human Res Human Res 6002 Wages FT - Reg. $ 182,970 $ 188,770 $ 94,250 $ 94,250 6005 Wages OT - Reg. 6015 Wages PT - Temp 6122 PERA 12,810 13,210 6,600 6,600 6124 FICA 14,000 14,440 7,210 7,210 6135 Health 47,720 47,720 6139 PEHP 1,200 1,200 6140 Life 1 ,460 1,460 6145 Dental 1,920 1,920 6170 Workers Comp 1,300 1,340 670 670 6180 Compensated Absences 6,000 6,000 6185 OPES 5,720 5,720 Total Personnel 275,100 281,780 108,730 108,730 6202 Operating Supplies 6210 Office Supplies 1,500 1,500 1,000 1,150 6240 Equipment Maint - Supplies 6310 Attorney 6,000 6,000 6316 Equipment Maintenance 6327 Other Prof Services 6,270 6,500 15,000 15,000 6332 Postage 1,300 1,300 500 600 6334 Telephone 3,000 3,000 6336 Printing/Publishing 5,000 5,000 500 500 6352 Liability Insurance 4,030 4,150 6356 Auto Insurance 50 50 6410 LOG/S/software 36,000 37,180 6430 Building Rent (IS FUND) 16,310 16,620 6435 Other Rent 6472 Conf / School/Training 3,700 5,300 30,000 30,000 6475 Travel/Subsistence 3,500 3,500 500 550 6480 Dues 2,100 2,100 200 200 6490 Su bscriptions/Publications 300 300 400 400 Total Supplies & Services 47,060 49,320 90,100 91,580 6740 Capital Expenditures Total $ 322,160 $ 331,100 $ 198,830 $ 200,310 9 2010 2011 2010 2011 2010 2011 0125 0125 0127 0127 Commun. Commun. Telecomm Telecomm Total Total $ 66,380 $ 66,380 $ 343,600 $ 349,400 - 28,780 30,020 18,600 18,600 47,380 48,620 2,010 2,100 5,950 5,950 27,370 27,860 2,200 2,300 6,500 6,500 29,910 30,450 47,720 47,720 1,200 1,200 1 ,460 1,460 1,920 1,920 200 210 400 410 2,570 2,630 1,000 1,000 7,000 7,000 2,000 2,000 7,720 7,720 33,190 34,630 100,830 100,840 517,850 525,980 39,000 39,000 39,000 39,000 1,500 1,500 2,000 2,000 6,000 6,150 2,000 2,000 2,000 2,000 5,000 5,000 11,000 11,000 3,500 3,500 3,500 3,500 2,000 2,000 9,400 9,400 32,670 32,900 13,200 13,860 750 750 15,750 16,510 100 100 3,100 3,100 11,050 11,600 7,000 7,000 23,550 24,100 1,650 1,700 5,680 5,850 10 10 60 60 2,000 2,250 1,000 1,000 39,000 40,430 8,160 8,300 24,470 24,920 - - 600 600 4,000 4,000 38,300 39,900 750 750 4,750 4,800 100 100 1,250 1,250 3,650 3,650 700 700 30,450 31,910 85,570 85,760 253,180 258,570 - - $ 63,640 $ 66,540 $ 186,400 $ 186,600 $ 771,030 $ 784,550 10