Loading...
HomeMy WebLinkAbout5.F.2. Approval of Minutes: June 16 and July 07, 2009 5.: r 1.. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 16, 2009 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Jeff Tate, Police Chief; RickColeman, Fire Chief; Jim Thomson, City Attorney; and Judith S. Cox, City Clerk. Mayor Schmitt asked if there any additions, deletions or corrections to the agenda. Mr. McNeill asked to defer to a later meeting 5. C.1, Shoreland Ordinance Text Amendment - Ordinance No. 822 to a later meeting. Joos/Heitzman moved to approve the agenda as amended. Motion carried 5-0. Mayor Schmitt had nothing to report for the Mayor's Report. Mayor Schmitt asked if there were ani additions or deletions to the consent agenda. Mr. McN eill restated the deletion of 5. C.1. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mayor Schmitt asked Mr. McNeill to read the amended Consent Agenda. Motion carried 5-0. Lehman/Heitzman moved to declare eBay or Craigslist internet sites suitable and authorize staff to utilize them in the disposal of surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate city officials to enter into a two-year agreement with 4 PAWS Animal Control Services LLC for the City's Animal Control Services. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate city officials to enter into agreements with the Minnesota Court Information System (MNCIS), MN District Courts to allow Shakopee Police Department with assistance from Scott County IT staff to electronically transfer ticket data to the Minnesota Court Information System (MNCIS), MN District Courts. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regrets, the resignation of Kate Sedlacek from the Environmental Advisory Committee, thank her for the contributions she has made for residents of Shakopee and begin the process to fill the vacant position. Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to utilize the re-purchase agreement with Siemon Implement, Inc. on the 2007 John Deere 5425 Tractor and 2007 John Deere 1445 Mower for the combined price of$15,553.26 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Official Proceedings of the June 16, 2009 Shakopee City Council Page -2- Lehman/Heitzman moved to authorize the appropriate City officials to execute the Construction Cooperative Agreement for the C.R. 83 Extension Project (CSAH 16 to CSAH 42) between the City of Shakopee and Scott County. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $636,254.21 and electronic transfers in the amount of $423,243 .93 for a total of $1 ,059,498.14. (Motion carried under the Consent Agenda) LehmanlHeitzman moved to approve the minutes of May 19,2009 and May 20, 2009. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to 1. approve the application and grant an On Sale and an Off Sale 3.2 Percent Malt Liquor License to Chaska Market LLC, dba Los Ranchos Plaza, 123 West 2nd Avenue. 2. Approve the application and grant an On Sale 3.2 Percent Malt Liquor License to Raceway Park Inc., One Checkered Flag Boulevard. 3. Approve the application and grant an On Sale 3.2 Percent Malt Liquor License to the Shakopee Jaycees, Inc., at the Joe Schleper Baseball Stadium in Tahpah Park. (Motion carried under the Consent Agenda) . LehmanlHeitzman moved to authorize the appropriate city officials to execute the assessment agreement with Scott County for the 2010 assessment year in the amount of $175,000. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize payment of $4,000 to the Derby Days Committee for use towards general operating expenses. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda. No one responded. Mark McNeill, City Administrator, introduced Steve Wischmann, partner, in the firm of Kern, DeWenter, Viere, LTD (KDV). Mr. Wischmann presented Council with the Comprehensive Annual Financial Report/Auditor's Report. In an overview, Mr. Wischmann discussed the Comprehensive Annual Financial Report, Compliance with Government Auditing Standards/Legal Compliance Audit Guide and the Management Letter. Mr. Wischmann discussed the City's material weaknesses, significant deficiencies and control deficiencies. The lack of segregation of duties is due to the small number in staff in some divisions who control incoming and outgoing cash flow. Overall Mr. Wischmann said that the City of Shakopee is in good financial standings with a Moody Bond rating of Aa3, which is a good rating. Mr. Wischmann then summarized the required communication summary with regard to the auditing performance and process preformed by KDV. Mayor Schmitt asked for Council Liaison Reports. Cncl. Clay had nothing to report. Cncl. Joos said he attended the Shakopee Public Utility Commission meeting. He reminded the public of the Official Proceedings of the June 1'6,2009 Shakopee City Council Page -3- water ban currently in effect. He also discussed their quarterly report. Cncl. Lehman had nothing to report. Cncl. Heitzman had nothing to report. Joos/Clay moved to recess for the Economic Development Authority meeting. Motion carried 5- O. Mayor Schmitt re-convened the meeting at 8:00 p.m. Bruce Loney, Public Works Director/ City Engineer, presented Council with Discussion on Completing Church Addition Public Improvements. Mr. Loney said that the final plat for the Church Addition was approved on June 1, 2004 and the public utilities, curb and gutter, and first layer of pavement were completed in 2004. Much of the building was also completed in the following years and staffhas been working with the developer to complete the public improvements, which consists mainly of the final bituminous wear course. Mr. Loney said that with the Church Addition there is a Letter of Credit from the bank but the bank is no longer in business. In addition, Tollefson Development is being foreclosed on its development by the bank that did the financing for the development. In consulting with the City Attorney, there are four alternatives available to the City. The first is to do nothing; complete the public improvement project and the City picks up the cost from the Capital Improvement Fund; complete the public improvement project with a 429 assessment project and asses the properties in the Church Addition for these improvements; or complete the public improvement project and sue the developer for that obligation. Mr. Loney said it would cost approximately $166,000.00 to put the final wear course down. Mr. Loney said staff is also reviewing to assess only undeveloped parcels. Many of them have been sold to another company, as the previous builder has gone bankrupt. Joos/Lehman moved to complete the public improvement project within the Church Addition with a 429 assessment project and assess the undeveloped properties. After a long discussion, Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Lehman/Heitzman moved to direct staff to post road restrictions on Kinlock Way until the road is completed. Motion carried 5-0. Gregg. V oxland, Finance Director, presented Council with the 2009/2010 Insurance Renewals. Mr. V oxland said he is seeking direction from Council on several insurance policy issues. The first is Employee Bonding. The City has a $100,000 blanket bond covering all employees. Mr. Voxland explained what the insurance covers. Mr. Voxland said that previously the Council decided that the Clerk and Treasurer needed to have a $250,000 separate bond. State law no longer requires that there be a separate bond. Mr. V oxland recommended increasing the blanket bond to $400,000 and discontinuing the other separate bonds. Council agreed to increase the blanket bond to $500,000 with a premium cost Official Proceedings of the June 16, 2009 Shakopee City Council Page -4- comparison between the $400,000 and the $500,000. If the cost is not that significant, Council would like the $500,000 blanket bond. Mr. Voxland discussed auto insurance. He said that if the City drops comprehensive and collision insurance on low value vehicles and trailers, the savings would be about $3,000. This would apply to vehicles that are estimated to be worth less than $10,000. Council agreed to drop comprehensive and collision coverage on trailers and vehicles worth $10,000 and under. Mr. V oxland discussed property insurance. He said that if the City would drop insurance on low value assets such as park shelters and property in the open such as fences and play equipment, it would save $2,000 to $3,000 dollars annually. The insurance policy has a $2,500 deductible. Mr. V oxland recommended dropping the property coverage on assets worth $25,000 or less. Council disagreed with Mr. Voxland and decided to keep the coverage. Mr. Voxland discussed No-fault sewer backup coverage. Mr. Voxland said the current premium for $10,000 limit is $17,483 for $25,000 limit is $20,568 and $40,000 limit is $25,710. The Sewer Fund would pay the premium. Mr. V oxland said that sewer backup coverage is generally available under home owner's policies and would provide primary coverage with the city's policy covering after that. Mr. V oxland recommended that if the City isn't liable for damage, it should not be paying for the claims or the insurance. The City has policies and procedures in place to properly maintain the sewer systems. There have not been many backup's occurring and there may be more paid out in insurance premiums than costs incurred. Council agreed with Mr. Voxland and decided not to carry no-fault sewer backup insurance. Mr. McNeill presented Council with the Parking Lot at 151 and Fuller Street. Mr. McNeill said that recently staff was contacted by Bergstad Properties, which is the owner of the Levee Drive Apartment building, about the possibility of purchasing the City-owned parking lot located at First and Fuller Street. The parking lot consists of fifty-three parking spaces. The lot has been relocated a couple of . times over the years, but originally it was one of five parking lots which was funded by a City initiated public improvement in the 1960's. Mr. McNeill said the parking lot has not been widely utilized, with the exception of Derby Days when parking is at a premium. Otherwise, the lot does serve parking for adjacent Levee Drive apartments and other occasional downtown parking needs. Mr. McNeill discussed ways to determine the value of the parking lot. After a long discussion, itwas Council's decision that they were not in favor of selling the parking lot. Official Proceedings of the June 16, 2009 Shakopee City Council Page -5- Mr. McNeill discussed the Board of Review. Mr. McNeill asked City Council to give direction to staff as to whether it wishes to retain the current local Board of Review, or go to what is known as an "Open Book" system where Scott County would take over the review of all property valuations in Shakopee. Mr. McNeill discussed the pro's and con's of keeping the Board of Review. After discussing the issue, Council agreed to keep the Board of Review. Kris Wilson, Assistant City Administrator, presented Council with an Energy Efficiency Contract for a detailed energy study and technical energy audit of City facilities. Ms. Wilson said that over the past few years the City has been making gradual improvements to the energy efficiency of City facilities. In 2008 the City looked at a proposal from Harris Companies for a set of energy efficiency improvements to the Community Center and Vierling Drive Fire Department but ultimately decided not to proceed with the arrangement. Ms. Wilson said that staffhas been approached by an energy and facility service company called McKinstry. Staff has met with McKinstry three times to gain an understanding of their services and they have toured all of our City buildings. They have developed a Preliminary Energy Audit Report for the City at no cost. To proceed with a more quantitative analysis of each building and advance to the point of developing specific projects with the greatest return on investment, the City would need to enter into an agreement with McKinstry. McKinstry guarantees a return on the complete investment of no more than 15 years, and provides ongoing reporting to verify this savings as well as assistance with ongoing reporting that would be required for any grant funding obtained. Ms. Wilson said if the City proceeds with the detailed engineering study and technical audit but not the resulting projects, the $22,400 cost of the study would need to be paid for out of the General Fund fund balance. If the City proceeds with the projects resulting from the study, a financing plan will be developed that incorporates available rebates, grant funding and City funds or loans. After discussing the issue at length, Council agreed they would like to see what Shakopee Public Utilities can do to assist the City on energy cost savings before entering into an agreement with McKinstry and then come back to Council with the results. Mr. McNeill presented Council with the Approval of a used Fire Truck Donation to SCALE. Mr. McNeill said one of the unmet needs of the SCALE Regional Training Facilities (RTF) is to "own" a fire truck for use in training participating Fire Departments. Mr. McNeill said that the City recently purchased a combination pumper/tanker. When it arrives the 1992 GMC pumper will be available as excess equipment. Staff believes that a trade-in value of the pumper would be around $5,000. Council is being asked if they would donate the pumper to the RTF. Official Proceedings of the June 16,2009 Shakopee City Council Page -6- Council asked that staff check with SCALE to see if the City could receive a $4,500 credit toward the SCALE dues for donating the pumper truck before committing to the agreement. Mayor Schmitt asked if there were any Council concerns. Cncl. Lehman said that he and Cncl. Heitzman attended the Telecommunication meeting for the cable programming. He said the Telecommunications Commission will be looking at policy issues and revisions at their June 24, 2009 meeting. Joos/Clay moved to adjourn to Tuesday, July 7, 2009 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 10: 16 p.m. r~ ~.J1 J ~ 7"1U,cV WL . ( , 1wAith S. Cox City Clerk Kim Weckrnan Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JULY 7,2009 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Matt Lehman, Pat Heitzman, and Steve Clay present. Cncl. Joos was absent. Also present Mark McNeill, City Administrator, R. Michael Leek Community Development Director; Bruce Loney, Public Works Director; Jim Thomson, City Attorney, Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; Jamie Polley, Park, Recreation, and Natural Resources Director; Jeff Tate, Police Chief; and Brad Eller, Park and Recreation Supervisor. The Pledge of Allegiance was recited. Mayor Schmitt asked ifthere were any additions or deletions to the agenda. Mark McNeill said there were no changes to the agenda. ClaylHeitzman moved to approve the agenda. Motion carried 4-0. In the Mayor's report Jamie Polley, Parks, Recreation, and Natural Resources Director introduced Michelle Swanson ofXcel Energy and John Davis of the Shakopee-Prior Lake Water Ski Association (SPLWSA). Ms. Swanson presented a grant of$5,000 to John Davis ofthe SPLWSA for the future development of the City's Quarry Lake Park. Also in the Mayor's report, Mayor Schmitt said he attended the 169 Corridor Coalition meeting. He said he also attended a meeting regarding improvements to Highway 101 from Spencer Street to Marschall Road. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to remove 5.F.5., Temporary 3.2 Percent Malt Liquor License - Shakopee Jaycees Inc. He also noted that the 5.F.6 payment for Sentencing to Service is for 2009, not 2008. Lehman/Heitzman moved to approve the Consent Agenda as amended. Motion carried 4-0. Lehman/Heitzman offered Resolution No. 6915, A Resolution Accepting the Work of Kevin Casey Contracting Services, LLC. on Savannah Oaks Neighborhood Park Improvements and Authorize Final Payment, Project PR 2005-5, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 6916, a Resolution Approving the Final Plat for Riverside Bluffs Second Addition, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to extend the approval period of the preliminary plat for Maple Ridge Estates by an additional two years. (Motion carried under the Consent Agenda) Official Proceedings of the July 7, 2009 Shakopee City Council Page -2- Lehman/Heitzman moved to authorize the appropriate City officials to execute the Construction Cooperative Agreement between the City of Shakopee and Scott County for the County's contribution towards the Fuller Street Trail Improvement Project. (Motion carried under the Consent Agenda) LehmanlHeitzman offered Resolution No. 6913, A Resolution Receiving a Report and Calling a Hearing for the Church Addition Improvements, Project No. 2009-7, and moved its adoption. (Motion carried under the Consent Agenda) LehmanlHeitzman offered Resolution No. 6914, A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the Church Addition Improvements, Project No. 2009-7, and moved its adoption. (Motion carried under the Consent Agenda) Lehrnan/Heitzman offered Resolution No. 6917, A Resolution Approving the Preparation of Plans and Specifications for the Shakopee V alley Market Place Drainage Repair, Project No. 2009-6 and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept the low quote from Gopher State Seal coating, Inc. for the price of$19,600.00 and authorize staff to proceed with the 2009 Trail Sealcoat Project. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 6918, A Resolution Approving City Staff to Execute an Encroachment Agreement with Cokem International, LLC (3880 4th Street) and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to declare the 1991 Ford Ranger; VIN: 1FTCR15XXMPA69225; the 1995 Chrysler Cirrus, VIN: lC3EJ56H9SN587001; the 1996 Chevrolet Monte Carlo, VIN: 2G1WW12M6T9124646; the 1999 Mitsubishi Eclipse, VIN: 4A3AK44Y6XE014730; the 2000 Chevrolet 3500 pickup, VIN: 1GCHK34J9YR200898; the 2001 Dodge Dakota, VIN: 1B7HL2AX61S233355; the 2001 Ford Econoline E250, VIN: 1FTNE24281HB43411; and the 2008 Kawasaki 110 cc motorcycle, VIN: JKALXSA158DA65472 as surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 6912, A Resolution of the City of Shako pee, Minnesota, Regarding Participation in the Safe and Sober Grant, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Joe Ries from the Shakopee Fire Department. (Motion carried under the Consent Agenda) LehmanlHeitzman moved to approve the bills in the amount of $500,050.07 and electronic transfers in the amount of $398,515.60 for a total of$898,565.67. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of June 2,2009. (Motion carried under the Consent Agenda) Official Proceedings of the July 7, 2009 Shakopee City Council Page -3- Lehman/Heitzman offered Resolution No. 6911, A Resolution Appointing Jim Connell to the Environmental Advisory Committee, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No, 6910, A Resolution Changing the August 4,2009 Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize execution of the Joint Powers Agreement with Scott County for the Sentencing to Service Program, and authorize payment of $6266 for fiscal year 2009. (Motion carried under the Consent Agenda) Lehman/Heitzrnan offered Resolution No. 6919, A Resolution Accepting a Donation of $9,000 and $3,500 from the Shakopee Rotary Club for improvements to a playground and trail amenities in ShakopeeMinnesota. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution 6920, A Resolution Accepting Donations of $3,000 and $1,000 from the Shakopee Downtown Partnership. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a matter that is not on the agenda. Curtis Prey, 512 Shakopee Ave. E., stated that last month he discussed with Council the sewer problems he and his surrounding neighbors have been experiencing. At that time Council asked staffto video the City's main sewer line to see if there were any defects to the City's sewer line. Mr. Frey stated that the City video taped the line. Mr. Frey was told by staff that the City's sewer main had no defects. Mr. Prey said that one of the neighbors's hired Roto-Rooter to video tape the sewer line from her house to the sewer main. The video indicated breakage in the line that runs from her house and connects to the sewer main. Mr. Frey stated that he and his neighbors can get a discounted rate if all of the sewer lines are done at the same time. What Mr. Frey wanted to know is when the City plans on replacing the sewer main on Shakopee A venue between Main and Market so he and his neighbor's can coordinate with the City when the work on their sewer lines can be done. Bruce Loney, Public Works Director/City Engineer, said that he will be making his 2010 CIP budget presentation to the Council on August 3, 2009. The 2010 Capital Improvement Program includes the replacement of the sewer main on Shakopee A venue between Main and Market. Mayor Schmitt advised Mr. Frey that after the budget presentation on August 3, 2009, Council will have a better idea of a timeline of when the project will take place in 2010. Jamie Polley presented Council with the Park Reserve CIP 2009-2013 Interfund Loan Payback Extension. Official Proceedings of the July 7, 2009 Shakopee City Council Page -4- Ms. Polley said that in 2006 the City committed a significant amount of current and future funding resources toward completing the Huber Park project, including $2 million inter-fund loan. As a result of this action and the subsequent slow down in development and decrease in park dedication revenue, there is a significant change in the Capital Improvement Program (CIP) from what is proposed for 2009-2013, with many projects deferred until funding is available in 2013. Ms. Polley said that staff presented the proposed Park Reserve CIP to the Parks and Recreation Advisory Board (PRAB) on June 22, 2009 for comments prior to submittal to the Finance Department. Ms. Polley highlighted the proposed options suggested by the PRAB for Council which is to change the payback of the inter-fund loan from five years to 10 years. This would allow for two larger parks in the Riverside Fields/Riverside Bluffs and the Greenfield East/Park Meadows developments to be constructed in 2010. Gregg Voxland, Finance Director, advised Council that he would not recommend extending the term ofthe loan to the Park Reserve Fund. He provided Council with a memo of some points to consider when making their decision. Discussion followed Council asked Ms. Polley to corne up with variations of the CIP by reducing the payback interest, changing the payback time from five years to seven years, etc., and then provide the information at the Parks, Recreation, and Natural Resources budget presentation at the end of July. Ms. Polley presented Council with the Shakopee Sponsorship Program. Ms. Polley said that staff is proposing a Facility Sponsorship Program and an Activity/Supplies Sponsorship Program. The Facility Sponsorship Program establishes naming rights for facilities for 10 years for a specific fee. The Activity/Supplies Sponsorship Program provides sponsorship options for smaller supplies and large parks and recreation activities and special events. 'The sponsorship of activities or supplies would provide the sponsor with advertising for one year. The funds received from the program would be utilized to purchase furniture and supplies for the sponsored facility. Excess funds would be placed in an escrow account to be used for one time large items within the Community Center or Ice Arena. Staff would administer the programs for now. Clay/Lehman offered Resolution No. 6921, A Resolution of the City of Shakopee, Minnesota, Adopting the Shakopee Sponsorship Program, and moved its adoption. Motion carried 4-0. Mark McNeill, City Administrator, presented Council with 5.F.5 which was removed from the Consent Agenda as well as 13.F.l, concerning the Derby Day's celebration. Mr. McNeill said that the Derby Day's Committee has presented items to Council that the City will be participating in for this year's Derby Day's. Mr. McNeill stated that the requests are the same items requested last year. Mr. McNeill noted the two changes which are that Derby Day's will begin on Wednesday instead of Thursday. The other item is that the Sunday parade will be held on 10th Avenue from Shakopee Town Square to the Jr. High School. Official Proceedings of the July 7, 2009 Shakopee City Council Page -5- Mr. McNeill said that the item that was deferred earlier was the Temporary 3.2 Percent Malt Liquor License - Shakopee Jaycees, Inc. In the current memo, the beer sales are to end at 11:30 p.m. with the bar being cleared of alcohol by 12:00 a.m. and everyone out of Huber Park by 1:00 a.m. Mr. McNeill introduced a few Jaycee members who wished to address Council regarding the beer sales. Dana Listrud, 3876 Marschall Road, Shakopee Jaycee member, and Jack McGovern addressed Council regarding the beer sales. Ms. Listrud said that the Shakopee Jaycee's make most of their money from beer sales at community events. Ms. Listrud said that two years ago she asked Council to increase the time of beer sales by one half hour. Council agreed to increase the time as a probationary period. Ms. Listrud stated that in the 35 years the Jaycees have participated in beer sales they have not had any incidents. Ms. Listrud asked Council to consider increasing the time for beer sales by one half hour for this year's Derby Day's. Jeff Tate, Police Chief, advised Council that he does not see an issue with extending the beer sales by a half hour until 12:00 a.m., if they are willing to pick up the extra overtime for staffing. LehmanlHeitzman moved to approve the application and grant a temporary on-sale 3-2 percent malt liquor license to the Shakopee Jaycees, Inc., for the fenced in beer garden at Huber Park, on Thursday, July 30, 2009 with sales to cease at 8:00 p.m.; and on Friday and Saturday, July 31 st and August 1 s\ 2009, with sales to cease at 12:00 a.m. and the bar being cleared of alcohol by 12:30 a.m. and everyone out of Huber Park by 1 :00 a.m. Motion carried 4-0. Clay/Lehman moved to approve the various requests of the Derby Days Committee and staff regarding the Derby Days weekend to be held Wednesday, July 29th through Sunday, August 2, 2009 (as outlined in the July 7,2009 memo from Mark McNeill, City Administrator, Document No. CC-468). Motion carried 4-0. Mr. McNeill presented Council with the Derby Days Sidewalk Sales. Mr. McNeill said that Council is being asked to authorize sidewalk sales in conjunction with Derby Days which will be held July 29th-August 2nd. ClaylHeitzrnan moved to authorize sidewalk sales to be held in conjunction with Derby Days July 29th to August 2nd, for the 100 blocks of Lewis and Holmes Street, First Avenue from Holmes to Sommerville Street, and 238 South Lewis Street. Motion carried 4-0. Mayor Schmitt asked for Council liaison reports. Cncl. Heitzman said he attended the School Board meeting on June 22, 2009. Cncl. Heitzman said school board members were inquiring about the City putting up No Parking signs in the neighborhood north of the High School across 17th Avenue. Mr. McNeill stated that it was brought up at the Traffic Safety Committee. Mr. McNeill said it will be an item at an upcoming City Council meeting. Cncl. Heitzman discussed attending the Ad Hoc Economic Development Committee Meeting and asked Mr. Leek to summarize the meeting. Mr. Leek highlighted items that will be discussed at future meetings. Cncl. Heitzman said he also attended the Downtown Partnership meeting. There was discussion regarding the every other Friday car rally. There's concern about pedestrian safety prior to the street closures. Official Proceedings of the July 7, 2009 Shakopee City Council Page -6- Cncl. Lehman had nothing to report. Cncl. Clay said he attended the Transit Review Board meeting. The board was counting on receiving three used coach busses from Met. Council to expand service for Blue Express. Unfortunately only one of coaches was in acceptable condition. Cncl. Clay also said there's some interest in using the Denny Hecker Chrysler building as a transit site. Cncl. Clay also discussed the Dan Patch corridor. Heitzman/Clay moved to adjourn to Tuesday, July 21,2009 at 7:00 p.m. Motion carried 4-0. The Council meeting ended at 9:06 p.m. on July 7,2009. ~JL~. rJr- IJu ith S. Cox 'elty Clerk Kim Weckman Recording Secretary