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HomeMy WebLinkAbout5.D.1. Volunteer Services Agreement-PGA Championship s: IJ~ J. City of Shakopee Memorandum CO~I~r-NT j1~t' , TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Sergeant Forberg SUBJECT: Volunteer Services Agreement DATE: July 21,2009 INTRODUCTION: The Police Department is requesting approval for appropriate city officials to enter into an agreement for voluntary police services for the 2009 PGA Golf Championship. BACKGROUND: In February 2009, the City of Shako pee was officially requested by the City ofChaska to assist with the 2009 PGA Golf Championship being held in Chaska during August 2009. The official request is attached to this memorandum. The Volunteer Police Services Agreement has recently been reviewed by the City Attorney to permit Shakopee Police Officers to assist Chaska during this event. It is understood that the City of Shakopee is not obligating itself to provide police officers to the City of Chaska under this agreement and that any Shakopee police officers will be serving solely on a voluntary basis for the City of Chaska. In relation to questions regarding the Fair Labor's Standard Act and worker's compensation coverage, Shakopee Officers will not be compensated by the City of Shakopee and will be working completely on a voluntary basis. Under the terms of the agreement, the City of Shakopee agrees to provide worker's compensation coverage for their officers. Historically this event has generated very few law enforcement contacts, other than those associated with traffic and is regarded by staff as low risk. City staff also feels that the important to continue to support our neighboring agencies and continue the strong partnership with the Chaska Police Department by allowing Shakopee officers to volunteer for this event. AL TERNA TIVES: 1. Do not authorize the execution of the agreement. 2. Authorize the execution of the agreement. 3. Table and provide staff with additional direction. RELATIONSHIP TO VISION This is a housekeeping item. RECOMMENDATION: Staff recommends Alternative #2, execution of the agreement. BUDGET IMP ACT: Shakopee Officers will not be compensated by the City of Shakopee and will be working completely on a voluntary basis ACTION REQUESTED: If the Council concurs, they should, by motion, authorize appropriate city officials to enter into the Volunteer Police Services Agreement for the 2009 PGA Championship, August 9th through August 18th, 2009. Attachments: 1. Letter From Chief Knight, Chaska Police Department, May 2009 2. PGA Police Services Joint Powers Agreement MEMO, Chief Knight, Chaska Police Department. 3. 2009 PGA Championship Volunteer Service Agreement Chaska Police Department address all correspondence to May, 2009 SCOTT M. KNIGHT Chief of Police Dear Chief/Sheriff: As you may know, my city is the home of the Hazeltine National Golf Club. We have been the site of many major amateur and professional golf tournaments, such as the 1991 U.S. Open, 2006 U.S. Amateur, and the 2002 PGA Championship to name a few. This year - August 10 through 16 - we will host the 2009 PGA Championship. This tournament is one of golf's "Top Four" championships, with the other three being the Masters, the British Open, and the U.S. Open. I am the PGA Committee Chair of Public Safety and Security. My department has the command and control responsibility for law enforcement and security functions on the golf course. I term this as "inside-the-fence", which includes any and all tournament public safety and security functions occurring relative to actual player, spectator, vendor, and course protection needs. My area of command does not cover traffic control functions. Those functions will again be -expertly- handled by the Minnesota State Patrol. Our other partners are the FBI, ATFE, Secret Service, and US Postal Inspectors. Many metro and out-state officers have worked our past events, and have contacted us expressing an interest in working this 2009 event. I am able to again offer interested officers (and spouses) a day of free admission in exchange for each day they work. Many officers have a desire to work the entire event, because they get the "best seats in the house." Meals will be provided for working officers. Uniformed officers would be assigned to duties such as: . Player escort (Primary) . Dignitary escort (Secondary) . High profile presence on the course Officers can be assured that a large contingent of private security will be employed and in place to staff the more routine, and mundane (yet important) assignments associated with this type of an event. Here is what I need from you: . Your approval of this use of any of your officers. . Getting this information out to your officers. . A Joint Powers Agreement between our units of government (a standard agreement, which I will provide for your review) I am happy to answer any questions you may have. And, you are certainly free to call me. Interested officers should contact CPO Executive Officer Sgt. Ben Anderson, at 952.227.7401 or banderson@chaskamn.com Sincerely, Scott M. Knight Chief of Police Two City Hall Plaza City ofChaska Minnesota 55318-1960 Phone 952/448-4200 Fax 952/448-2307 www.chaskamn.com Email: chaskapolice@chaskamn.com Memo To: Chief/Sheriff From: Chief Scott Knight Date: 7 May 2009 Re: PGA Police Services Joint Powers Agreement Please find attached a Joint Powers Agreement in regard to your assistance with the 2009 PGA Championship. We ask that you insert the name of your city, or county in the blanks, and have the appropriate person sign the agreement. Your copy has already been signed by Matt Podhradsky; City Administrator, City of Chaska. After it has been signed, please keep a copy for your records, and return a copy to: Sergeant Ben Anderson Chaska Police Department Two City Hall Plaza Chaska, MN 55318 . Page 1 CITY OF CHASKA POLICE SERVICES JOINT POWERS AGREEMENT 2009 PGA CHAMPIONSHIP - AUGUST 10 - 16,2009 AGREEMENT, Made this day of , 2009, by and between the CITY of SHAKOPEE a Minnesota municipal corporation, and the CITY OF CHASKA, a Minnesota municipal corporation (hereinafter "Chaska"); WHEREAS, the Chaska Police Department has requested the aid and assistance of the City of Shakopee with the provision of policing services and other related activities at the 2009 PGA Championship, August 10 - 16, 2009; and WHEREAS, the cities of Chaska and Shakopee are authorized to enter into an agreement authorizing the exercise of police powers within the jurisdiction of Chaska, pursuant to Minnesota Statutes, Section 471.59; and WHEREAS, it is in the best interest of the City of Chaska to enter into this Agreement in the interest of public health, safety and welfare. NOW, THEREFORE, the parties agree as follows: 1. PURPOSE. As requested by the City of Chaska, the City of Shakopee will . provide policing services at the 2009 PGA Championship and other related activities on August 10 - 16, 2009, in the City of Chaska. It is understood that the City of Shakopee is not obligating itself to provide police officers to the City of Chaska under this agreement and that any Shakopee police officers will be serving solely on a voluntarily basis for the City of Chaska. 2. COMMAND OF SCENE. The City of Chaska shall be in command of the scene and will make issue and duty assignments. When appropriate and practical, Chaska officers, at the request of City of Shakopee officers, will handle the citing and arrests of persons, as circumstances require. The personnel and equipment of the City of Shakopee shall be under the direction and control of the City of Chaska until the City of Shakopee withdraws assistance. 3. WORKER'S COMPENSATION. Each party shall be responsible for injuries or death of its own personne1. Each party will maintain worker's compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each party waives the right to sue any other party for any worker's compensation benefits paid to its own employee or volunteers. 4. DAMAGE TO EQUIPMENT. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees or volunteers. 5. LIABILITY. A. For the purposes of the Minnesota Municipal Tort Liability Act only (Minnesota Statutes, Section 466), the employees and officers of the City of Shako pee are deemed to be employees (as defined in Minnesota Statutes, Section 466.01, Subdivision 6) of the City of Chaska. B. The City of Chaska agrees to defend and indemnify the City Of Shakopee against any claims brought or actions filed against the City of Shakopee or any officer, employee or volunteer of the City of Shakopee for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance pursuant to this Agreement. C. Under no circumstances, however, shall a party be required to pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466, applicable to anyone party. The limits of liability for some or all of the parties may not be added together to determine the maximum amount of liability for any party. 6. COMPENSATION. Officers will not be monetarily compensated for shifts worked. The City of Chaska will provide meals to uniformed officers 2 working shifts. Officers will be offered from the Professional Golfers Association (PGA) a day of free admission to the Championship in exchange for each full day (minimum of 8 hours) of uniformed shift work. 7. SEVERABILITY. If any portion of this Agreement is found to be illegal, that portion of the Agreement shall be severed and the remainder ofthe Agreement shall remain in full force. 8. AMENDMENT. This Agreement may only be amended in writing by agreement by both parties. THE CITY OF SHAKOPEE By Its THE CITY OF CHASKA By Its L:\Luke\AGMT\Police Services Agreementdoc 3