Loading...
HomeMy WebLinkAbout13.F.1. Derby Days Requests for Street Closures and City Assistance 13. 1=. I. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Derby Days Authorizations DATE: July 7, 2009 Comment: Requests: City Council has asked to give approval to a number of requests from the Derby Days Committee and City staff, related to this year's event. Derby Days is to run this year from July 29th to August 2nd. Background: Attached is a request for action and supporting information from the Shakopee Derby Days Committee. To summarize, the issues from which the City Council needs to act is as follows: 1. Authorize beer sales by the Shako pee Jaycees in Huber Park Thursday through Saturday night. This will allow for beer sales until 11 :30 PM, and for all alcohol to cease to be consumed in the Jaycees tent at midnight. 2. Authorize the extension of Huber Park hours to midnight on Friday and Saturday, from the normal 10 PM closing. This request was approved last year, and no complaints were received regarding noise. In view ofthe midnight alcohol consumption deadline, the request is to allow the park to remain open until 1 :00 AM. 3. Authorize the use of Huber Park without paying a usage fee and damage deposit. This was approved by Council last year. 4. Allow food vender parking on Bluff Avenue during the Taste of Shako pee from 2- 8pm on Thursday, July 30th. In addition, the gate that is located between the parking lot and Bluff Avenue is requested to be unlocked and be open, so as to load and unload. 5. Authorize Placement of Derby Days advertising signage. These would be banners that would be placed at seven locations throughout the community. 6. Authorize the work requested of Public Works employees. See attached request from Derby Days. This includes placement of banners, barriers, fencing, moving .. picnic tables, garbage receptacles, emptying of garbage during the event, clean up of parade route. 7. Authorize closure of lOth Avenue on Sunday, August 2n from the Town Square Mall to Spencer Street. After a switch to 4th Avenue in 2008, the Derby Days Committee is preparing to switch the parade route back to lOth A venue. The parade marshalling area will be at Town Square Mall, and it will end at the Junior High. 8. Approve Fireworks display at sunset on Saturday, August pt (river front). The fireworks would be discharged from the north side of the river on private property. The Shakopee Fire Department will assist. 9. Approve various Park and Rereation stcif.f recommendations. See attached memo. 10. Approve Scott Co Historical Society Antique Flea Market-The SCHS is sponsoring an antique flea market along the DNR walking trail along the river. Coordination has been made with the DNR, and efforts will be made to minimize vehicular traffic on the trail. While not requested by Derby days, last year the City prohibited parking by non-residents on Bluff A venue, but did allow for vendor parking during the Taste. While no issues were reported then, it was noted that at least one neighbor did take advantage of the parking prohibition, and invited several guests to park on street at that location while the guests attended Derby Days activities. If Bluff A venue parking restrictions are to be done this year, Public Works employees would post advisory signage in the area on Wednesday, and the restirctions would be applied to both vendors (except during the Taste and for general parking. The Derby Days committee would distribute Resident Parking Permits prior to then. Jack McGovern of the Derby Days Committee will be in attendance to answer questions at the July 7th meeting. I would note that Mr. McGovern and the Derby Days Committee significantly increased the number and scope of participation in the planning of Derby Days this year. He and the Committee are to be commended for their efforts. Budget Impact: Previously, the Council approved the reimbursement of public benefit-related Derby Days expenses of up to $4000. In addition to this direct expenditure, the City also for the first time last year tracked the amount of "in-kind" expenditures that are incurred by the City as a result of Derby Days. This is primarily Police and Public Works staff. It was found that the payroll costs amounted to a total of$17,740. Note that this is not all-inclusive-it did not include time spent by the City Clerk and City Administrator; the Parks and Recreation Department in helping to prepare for or implement Derby Days activities; or the Fire Department assistance with setting up the beer tent or with fireworks. Last year some $1440 in Police overtime expenses were reimbursed by Derby Days. It is important to note that the concept of eliminating Derby Days would not provide a net savings to the City of all of those Derby Days expenses-employees would in non- overtime situations merely would refocus their work to other activities. However, the numbers do demonstrate the more "fully loaded" costs of the Derby Days weekend. Relationship to Visioning: This supports Goal A, (Active and Healthy Community) and Goal C, (Great Place for Kids to Grow Up). Action Required: The Council should consider and approve the various requests of the Derby Days Committee and staff regarding the Derby Days weekend to be held Wednesday July 29th through Sunday, August 2nd, 2009. t ~d2IVC c tJ-dl) Mark McNeill City Administrator MM:cn CC: Brad Eller Jamie Polley . Shakopee Derby Days, Inc. :: 501(c)(3) Non-profit Organization "'. . L: Woo 51"" www_ydays.oom Dear Business Owners and Residents: The Derby Days 2009 celebration willbeheld Wednesday, July 29th through Sunday, August 2nd. This volunteer committee has been hard at work trying to plan and run a safe and fun community festival. The following events and/or locations have been moved or are new to Derby Days: . Bingo will be held at Turt1e'sSocial Centre, located at I12S. Lewis St. Day and time have not changed. . The Parade route has changed. We will be staging at the Shakopee Town Square Mall and heading east on Tenth Avenue. The parade will end at the Junior High School (Spencer Street). Date and time have not changed. . Antique Flea Market along State Trail on grassy aprons. . Family Fun Park and Petting Zoo in the old rodeo area and on future picnic shelter pad. . The majority of the food vendors will be located in the non-maintained grassy area between the playground and stage (last year's Family Fun Park location . Kids' train, Ska~eboardillg, the Taste, and Kids' Pedal PuB will utilize the parking lot in slightly varying capacities. The Market Fair will utilize a portion of the south lot and some grassy areas within the park. The following is a list of road closures needed to host our festival: Thursday, July 3ff" after 8:00 a.m. until Sunday, August 2nd at 2:00 a.m.: . Fillmore Street will be shut down north of resident lot entry. Prior to the Taste, we will move barricades to just below Riverside Liquors parking entrance outlet, with the exception of Saturday. On Saturday, we will close Fillmore Street at the pedestrian crossing from approximately 1:00 - 5:00 p.m. for the Soapbox Derby. . Parking on Levee Drive will have 6 - 8 handicap spaces. The remainder of the lot will be used for vendor and entertainment parking. . Parking behind the buildings south of First Avenue and west of Fillmore Street will be regulated during the festival. Handicap (8 spots) and permit parking will only be allowed on the north side of the parking lot next to the park (signs will be posted). Residential/business parking will be allowed on the south side of this lot (signs will be posted). (Exception - see Soapbox Derby times.) . Vendor parking only outside of emergency gate on grassy area on Bluff during the Taste. For the rest of the festival after the Taste, this area will be signed for additional handicap access parking and vendor permit parking. Bluff Avenue and surrounding roads are to be used only as a last resort, otherwise resident parking only. Friday, July 31st from 6:00 p.m. until 10:00 p.rn.: . Third Avenue from Sommerville Street to Lewis Street for the Fire Department Water Fights. Saturday, August 1st from 9:00 a.m. to 10:00 a.m. . Levee Drive at Fuller Street to the park (including the parking lot) for the Kiddie Parade. . 10:00 a.rn. to 5:00 p.rn.: Fillmore Street (north of Art's car entrance) on First Avenue for the Soapbox Derby. Sunday, August r from 10:00 a.rn. to 5:00 p.rn.: . . Shakopee Town Square Mall parking lot for Parade staging. . NOTE: 1:00 to 5:00 p.m. - Tenth A venue from Shakopee Town Square Mall east to Spencer Street for the Parade. Weare also looking for the following exemptions for Huber Park: .. That no alcohol be brought into the park during the Derby Days Festival. The Jaycees will be selling beer in the beer garden Thursday - Saturday night. . On Friday and Saturday night, the bands be allowed to play in the band shell until midnight. Shuttle Service . Shakopee Derby Days, Inc. 501(c)(3) Non-profit Orgariization Web Site: www.shakopeederbydays.com In order to provide improved access to the park for residents and to relieve parking constraints, Shakopee Transit, as an event sponsor, will be providing shuttle service on Friday from 6:30 PM - 12:30 AM and Saturday from 12:30 PM - 12:30 AM. Pick-up and drop-off details to be announced. We tentatively plan on bringing these street closures to the City Council meeting the 1 st week of July. If you have questions or concerns, please do not hesitate to call me before then. On behalf of the entire Derby Days Committee, we'illike to thank you for your consideration and support. Sincerely, Jack McGovern Shakopee Derby Days 2009 President (952) 445-5791 - Shakopee Derby Days, Inc. ~ ~ 501(c)(3) Non-profit Organization ~l Web Site: www.shakopeederbydays.com Dear Downtown Business Owners on Lewis Street, Weare contacting you in regards to Derby Days and street closures. If you are planning on having any sidewalk sales and need any streets closed, letLauri Glenn at the-5hakopee Downtown Partnership at (612) 720-8026 know. They will be going in front of City Council for the street closures. Derby Days will not be listing or endorsing any sidewalk sales on our calendar of events. As always, if you have any questions, don't hesitate to contact me at the number listed below. On behalf of the entire Derby Days Committee, we'd like to thank you for your consideration and support. Sincerely, Jack McGovern Shakopee Derby Days 2009 President (952) 445-5791 - Shakopee Derby Days, Inc. ~~l 501(c)(3) Non-profit Organization Web Site: www.shakopeederbydays.com Request for Street and Parking Lot Closures Please fmd enclosed a copy of the notice concerning all closing of streets and parking lots. This notice has been given to all downtown businesses and residents in the affected areas. Derby Days will not be responsible for any closures due to sidewalk sales. A notice stating this was given to the downtown businesses on Lewis Street. We are also looking for the following exemptions for Huber Park: . That no alcohol be brought into the park during the Derby Days Festival. The Jaycees will be selling beer in the beer garden Thursday - Saturday night. . On Friday and Saturday night, extend the park hours to 1:00 a.m. . Being able to use Huber Park without paying a usage fee and a damage deposit. . Parking for food vendors for the Taste of Shakopee will use the grassy area between Fillmore Street and Main Street from 2:00 to 8:00 p.m. on Thursday, July 30th, so they can load and unload their products easily. The gate be kept open throughout the festival and be regulated by the Derby Days Committee. This same area will be used throughout the weekend for vendor and handicap parking. Parldng on Bluff A venue and surrounding roads to be used only as a last resort. We are working with the businesses next to the park in regards to putting up 2' x 4' "No Parking" signs being put up in their lots. Also, putting up "Residential Parking Only" on the south side of the back lot. These will be bright orange and on sandwich boards. We are also looking at the following sign placement (same as last year). All have been approved by the businesses: . Signs at the following intersections: 0 Fence by Lewis Street and County Road 69. 0 Holiday Station on Marschall Road and 17th Avenue. 0 17th Avenue and Spencer Street (southwestern comer by high school). 0 Holiday Station on Eagle Creek Boulevard. 0 Southbridge - northwestern intersection. 0 Chamber of Commerce. 0 Klein Bank. II Shakopee Derby Days, Inc. ... If/f .. ~ 501(c)(3) Non-profit Organization ~"l'" Web Site: www.shakopeederbydays.com Duties for Derby Days Committee Monday, July 21h after 6:00 p.m.: . Put up lot closing signs at the pedestrian crosswalk at Huber Park and surrounding areas. Wednesday, July 2!Jh after 9:00 p.m.: . Set up Food Vendors in the lot closest to the shelter area. Moving to grassy location between playground and stage in old Family Fun Park area. . Start setting up the beer garden and tent. Thursday, July 3(jh after 8:00 a.m.: . Shut down the entrance to Huber Park north of the resident and business access. At approximately. 2 p.m., entry will be regulated and barricades moved further south on Fillmore. . Put up parking restriction signs on Third Avenue from Sommerville Street to Lewis Street for the Water Fights. . Put up signs indicating that: 0 Handicap and Permit Parking will only be allowed on the north side of the parking lot next to the park and lot on Levee Drive. 0 Residential Parking signs on south side of this lot. 0 No Parking signs in businesses' lots bordering the park. Friday, July 31'1 after 8:00 a.m.: . Put up parking restriction signs at the intersection of Fuller Street and Levee Drive for the Kiddie Parade. . Put up parking restriction signs at the parking lot at the end of Levee Drive, west side of the 101 bridge. Saturday, August 1st after 11:00 a.m.: . Put up parking restriction signs on Tenth Avenue from Shakopee Town Square Mall to Spencer Street for the parade. . Put up trail closing signs from the 101 bridge to the end of Huber Park for the Antique Flea Market. Sunday, August r a.m.: . Tear down the tent, fencing, power cords, and remove. -..",--' - Shakopee Derby Days, Inc. 501(c)(3) Non-profit Organization '1 Web Site: www.shakopeederbydays.com Requested Duties for City Workers Week of July fJh -1 (jh banner placement: . Put up Derby Days banners at the following intersections: 0 Fence by Lewis Street and County Road 69. 0 Holiday Station on Marschall Road and 17th Avenue. 0 17th A venue and Spencer Street (southwestern comer by high school). 0 Holiday Station on Eagle Creek Boulevard. 0 Southbridge - northwestern intersection. 0 Chamber of Commerce. 0 Klein Bank. Monday, July 21h: . Mow Family Fun Park area, future picnic shelter pad, unmaintained area between playground and stage. . Remove Levee Drive trail pylon. Wednesday, July 25th by a.m.: . Place fence post, orange fencing, and sandbags by the front of the band shell for beer garden. . Place road barriers (8) at the entrance of Huber Park by the pedestrian crossing area. . Supply a large trailer (preferably without wheel wells) for Jack to haul power cords in. . Drop off barricade at Levee Drive lot. . Place "Road Closed to Through Traffic" and stop sign (large) by entrance to park on Fillmore Street near Riverside entrance. Thursday, July 3(jh by 1:00 p.m.: . Place 25 picnic tables in north parking lot and under tents by (location to be specified by Carol Schultz), 15 in the grassy area between the shelter and the band shell (small tent location), and 10 in the Beer Garden. . Place 40 garbage receptacles in north parking lot, 10 garbage receptacles by support building, 10 garbage receptacles by stage and tent. . **Put 8 Handicap signs on the north side of the parking lot next to the park (behind the business complex). Also add 6 to 8 to Levee Park lot and 6 more in grassy area between Fillmore and Main Street by emergency entrance. . Place 10 pylon cones in the parking lot by the shelter. Friday, July 3rt early a.m.: . Empty garbage receptacles. . Sweep Fillmore Street and parking lots at Huber Park. . Place (2) road barriers at Third Avenue between Sommerville Street and Lewis Streets (4 total) for the Water Fights. . Move 15 picnic tables from north lot to food vendor trail area. Saturday, August r by 7:30 a.m.: . Empty garbage receptacles. . Sweep Fillmore Street and parking lots at Huber Park. . Put 6 garbage receptacles by the volleyball courts at the Eagles Club. . Place road barriers (2) at the intersection of Fuller Street and Levee Drive for the Kiddie Parade. Sunday, August 2nd from Gorman Street to Fuller Street along Fourth Avenue by 10:00 a.m.: . Place all garbage receptacles along parade route, 2 on opposite comers of each intersection and I on every block of the route. . Place road barriers on both the north and south side of all intersections. . Place extra road barriers (6) to shut down Spencer Street and then put (3) more road barriers on Tenth Avenue at entrance of the Shakopee Town Square Mall staging of the parade. Sunday, August 2nd qfter parade: . Sweep the parking lot staging area in and around Shakopee Town Square. . Sweep Tenth Avenue from Shakopee Town Square to Spencer Street. Monday, August 3rd: - Shakopee Derby Days, Inc_ 501(c)(3) Non-profit Organization ~l . Web Site: www.shakopeederbydays.com . Pick up picnic tables, garbage receptacles, etc. . Return Derby Days banners to Jack McGovern (124 Sommerville Street S.). . Relax. Thanks! i 1 . Shakopee Derby Days 2009 r. ,. . .... r A ... Schedule of Events ~, t''''' Unless otherwise noted, all events are located at Huber Park in Downtown Shakopee. The only parking at Huber Park is handicap parking. Otherwise, park on any downtown street and cross at the intersection of First AvenUe and County Road 101 or take the tunnel located on First Avenue and Holmes Street (west of Paragon Bank). For the latest information and forms, check the Web site, www.shakopeederbydays.com. Forms are also available at the Shakopee Community Center Derby Days Kiosk. Wednesday, July 29th 10 -11 :30 AM Senior Olympics 7:15 - 8:15 PM FREE Ice Skate Races Memorial Park Shakopee Ice Arena, 1255 Fuller Street South Sponsor: Shakopee Parks & Ree. 5:30 - 7 PM FREE Admission Ice Arena Open House Shakopee Ice Arena, 1255 Fuller Street South Thursday, July 30th 5 - 6:30 PM Music by The Grand Band with Chad Magnuson 5:30 - 8 PM Taste of Shakopee Sponsors: Sponsor: Shakopee Chamber of Commerce 5 - 7 PM Beer Garden Silver Sponsor: Canterbury Inn Sponsor: Shakopee Jaycees 7 -10 PM FREE Teen Dance 5 - 7:30 PM Business Expo Music by TK Sound DJ Service Sponsor: Eckart Dental Sponsor: Shakopee Parks & Ree. 5 - 9 PM Family Fun Park 7:30 PM Food Concessionaires Friday, July 31 st 10-11:15 AM Carnival Games 5 - 9 PM Family Fun Park Lions Park 5 PM - 12 AM Beer Garden Sponsor: Shakopee Parks & Ree. Sponsor: Shakopee Jaycees 10 AM - 12 AM Food Concessionaires 7 PM FREE Water Fights (NEW LOCATION) 3 -7 PM Market Fair Third Avenue between Sommerville & Lewis Streets 4 - 9 PM Scott County Historical Soc. Antique Flea Market Sponsor: Voyager Bank Sponsor: Scott County Historical Society 7 PM Minnesota Valley Rally Car Show 5 - 6:30 PM Music by Davina and the Vagabonds First Avenue, Lewis & Holmes Streets Sponsor: Sponsors: Shakopee Downtown Partnership & Boy 5 - 8 PM FREE Balloon Show by Hermey the Clown Scout Troop 619 Family Fun Park 7 PM - 12 AM FREE Street Dance Sponsor: Audibel Hearing Center Musicby Concentual 5 - 9 PM 3rd Lair Skateboard Contest Sponsor: Shakopee Jaycees Sponsors: Bituminous Roadways, Inc., Arhart Dentistry Supporting Sponsor: Shakopee Parks & Ree. Thank you to all those who help sponsor this event. Special thanks goes to our main sponsors: Shakopee Jaycees, City of Shakopee, Canterbury Park, Cub Foods, Lenzen Chevrolet-Buick, Shakopee Public Utilities, and Valleyfair! . . Shakopee Derby Days 2009 . Schedule of Events 8 AM - 5 PM Scott cty. Historical Soc. Antique Flea Market 1 PM Bingo (NEW LOCATION) Sponsor: Scott County Historical Society Turtle's Social Centre, 112 Lewis Street S. 8 AM - 12 AM Food Concessionaires Sponsor: Klein Bank 8:30 AM FREE Kids' Pedal Pull Supporting Sponsor: Shakopee Valley Lions Sponsor: Shakopee Jaycees 1:15 - 2 PM Music by Czech Concertina Players Club 9 AM - Volleyball Tournament Sponsor: Shakopee Heritage Society Shakopee Eagles Club, Second Avenue & Fuller 2:15 - 3:15 PM The Wild Rose Cloggers Street Sponsor: Shakopee Heritage Society Sponsor: Shakopee Eagles 3 PM Soapbox Derby 9:30 AM 5K Turf Run Registration begins at 2 PM Canterbury Park, 1100 Canterbury Road South Supporting Sponsors: Link Lumber, Arrow Ace Sponsor: Canterbury Park Hardware, Schilz Omamentallron, Shakopee HS Supporting Sponsors: Gold's Gym, Park Nicollet, Cheer Squad Family Chiropractic, TC Running Company, Pearson Organized by Becky Peterson-Jerve and Jeff Jerve Florist, Custom Creations Photography 3:45 - 4:45/5 PM Music by The Faithfest Band 10 AM FREE Kiddie Parade Sponsor: Shakopee Faithfest Line-up - 9:30 AM at Levee Drive & Fuller Street 5:15 - 6:30 PM Music by Shane Wyatt Sponsor: O'Brien Dental Care Sponsors: Supporting Sponsor: Tikes n Tots Child Care 6:30 PM Shakopee Royalty Coronation 10 AM - 7 PM Market Fair Shakopee Jr. High School, 200 East Tenth Avenue 10 AM - 9 PM Family Fun Park Doors open at 6 PM 10:30 AM FREE Sawdust Pile Grab Sponsors: Apple Ford, Cities Edge Motorsports, Sponsor: Biffs, Inc. Paragon Bank, Kosse Studio 7 PM -12 AM FREE Street Dance 11 AM - 12 AM Beer Garden Music by Shaw Brothers Sponsor: Shakopee Jaycees Sponsor: Shakopee Jaycees 12 - 1 PM Magic & Wonder Show Starring Brian Richards Dusk - Fireworks Display Sponsor: Canterbury Storage Sponsors: Shakopee Jaycees, Canterbury Park, 1 - 3 PM FREE Juggling Classes Shakopee Cub Foods, Shakopee Public Utilities, Sponsor: Valleyfair 1 - 4 PM Petting Zoo Sponsor: Shakopee Jaycees Sunday, August 2nd 1:30 PM Parade (NEW LOCATION) 3:30 - 7 PM Splashtacular Tenth Avenue from Tyler Street to Shakopee Jr. High "h off daily admission 3 PM Punt, Pass, and Kick Competition Shakopee SandVenture Aquatic Park Muenchow Fields, 1255 Fuller Street S. 11th Avenue and Adams Street (Lions Park) Sponsors: Shakopee Jaycees, Shako pee Parks & Rec. Bring your lawn chairs and enjoy the festival! Scott County Historical Society (SCHS) Antique Flea Market Friday July 31 from 4:00-9:00 p.m. AND August 1,2009 from 8:00 a.m. - 5:00 p.m. TERMS OF AGREEMENT-CONTRACT Lot rental price: $25 per 15' x 15" (all lot sizes are approximate). Vendors must stay for both days. The Antique Flea Market goes on rain or shine. Dealer spaces are assigned based on the type of merchandise sold. We reserve the right to accept or reject any dealer. SCHS is not responsible for theft, rain, or an act of God. All Vendors are responsible for their own insurance, and must provide proof of insurance to SCHS with signed contract. Vendors that leave before Spm Saturday forfeit their booths for the 2010 show. Any variables to this schedule must be given to the Event Coordinator at the information booth. Merchandise must be contained within your assigned paid space. Off...site complimentary parking may be available to vendors only on a space available basis. The show is advertised as opening at 4:00 p.m. Friday, and closing at 5:00 p.m. Saturday. The information booth is located at the east end of Huber Park along the DNR trail walkway and is open at 2pm Friday and 8am Saturday. Cancellation Policv: Refunds (less 10% administrative fee), will be issued if your cancellation request is received by July 1,2009. No refunds will be issued after July 1 unless the lot(s) is re-rented. Set-up times on Fridav. Julv 31.2009: Review your lot(s) location. Staggered entry time is suggested. Vendors with lots #1-20 arrive at 2:00 p.m. Vendors with lots # 21- 40 arrive at 2:30 p.m. (Entry will not begin until 2:00 p.m.) Take-downtime on Saturdav. Aut! 1.2009: Venders may begin taking down their booth at 5:00 p.m. Booths must be removed by 6:00 p.m. Additional Information: Be respectful of boundary lines and your neighboring dealers when setting up. A void blocking walkways with vehicles or merchandise. There are no electrical or water hook-ups available. Restrooms are located in the Park's centrally located utility building Dealers must pick up any refuse around lot(s). The DNR trail walkway must be kept clear for emergency vehicles and pedestrian traffic. Any vehicles parked in walkways or other people's lots will be towed without notice at the vehicle owner's expense. Your PINK dealer confirmation letter must be displayed in your vehicle at all times. Not Allowed: Selling of ANY food or beverage Generators Golf carts Selling of any items from non-authorized site I agree to abide by the rules of the Scott County Historical Antique Flea Market event and the laws of City of Shakopee. Signature: Check List Application form signed: _ Check for payment oflot(s): _ Check # Contract signed: _ ST -19 form completed: _ Proof of Insurance: - Make a copy for your own records and return originals with your check(s) by July 1, 2009. Confirmation letters will be sent mid July. , .(.' - '. ':~\~l' , i_A<" i .. :Ii , ~ .1; . "f. . \ ~ <. ,.Q ~~ . , "<- , " t;.,j' -. ~ ," ....,. - ;.Ji , . -- cooto"Olledl.lalledCflttyloca1,oo. '"tft" '<or1I1:D,.;ng"",j<>rif\o",........I. '5:a.. S""thlAor'''l150"pBoxD(!''>y '" ~t,''f:,~~t .':.. -~ - lAPDATeb Ii Shakopee Derby Days, Inc. .... .... SOl(c)(3) Non-profit Organization ... .. ~~l' Web Site: www.shakopeederbydays.com Requested Duties for City Workers Week of July 6th _10th banner placement: . Put up Derby Days banners at the following intersections: 0 Fence by Lewis Street and County Road 69. 0 Holiday Station on Marschall Road and 17th Avenue. 0 17th A venue and Spencer Street (southwestern corner by high school). 0 Holiday Station on Eagle Creek Boulevard. 0 Southbridge - northwestern intersection. 0 Chamber of Commerce. 0 Klein Bank. Monday, July 27th: . Mow Family Fun Park area, future picnic shelter pad, unmaintained area between playground and stage. . Remove Levee Drive trail pylon. Wednesday, July 29th by a.m.: . Place fence post, orange fencing, and sandbags by the front of the band shell for beer garden. . Place road barriers (8) at the entrance of Huber Park by the pedestrian crossing area. . Supply a large trailer (preferably without wheel wells) for Jack to haul power cords in. . Drop off barricade at Levee Drive lot. . Place 10 garbage receptacles by support building, 10 garbage receptacles by stage and tent. . Place "Road Closed to Through Traffic" and stop sign (large) by entrance to park on Fillmore Street near Riverside entrance. Thursday, July 30th by 1 :00 p.m.: . Place 25 picnic tables in north parking lot and under tents by (location to be specified by Carol Schultz), 15 in the grassy area between the shelter and the band shell (small tent location), and 10 in the Beer Garden. . Empty garbage receptacles. . Place 40 garbage receptacles in north parking lot. . **Put 8 Handicap signs on the north side of the parking lot next to the park (behind the business complex). Also add 6 to 8 to Levee Park lot and 6 more in grassy area between Fillmore and Main Street by emergency entrance. . Place 10 pylon cones in the parking lot by the shelter. Friday, July 31st early a.m.: . Empty garbage receptacles. . Sweep Fillmore Street and parking lots at Huber Park. . Place (2) road barriers at Third Avenue between Sommerville Street and Lewis Streets (4 total) for the Water Fights. . Move 15 picnic tables from north lot to food vendor trail area. Saturday, August 1st by 7:30 a.m.: . Empty garbage receptacles. . Sweep Fillmore Street and parking lots at Huber Park. . Put 6 garbage receptacles by the volleyball courts at the Eagles Club. . Place road barriers (2) at the intersection of Fuller Street and Levee Drive for the Kiddie Parade. Sunday, August 2nd from Gorman Street to Fuller Street along Fourth Avenue by 10:00 a.m.: . Place all garbage receptacles along parade route, 2 on opposite corners of each intersection and 1 on every block of the route. . Place road barriers on both the north and south side of all intersections. . Place extra road barriers (6) to shut down Spencer Street and then put (3) more road barriers on Tenth A venue at entrance of the Shakopee Town Square Mall staging of the parade. Sunday, August 2nd after parade: . Sweep the parking lot staging area in and around Shakopee Town Square. . Sweep Tenth Avenue from Shakopee Town Square to Spencer Street. II Shakopee Derby Days, Inc. .... . ... .... SOl(c)(3) Non-profit Organization ~~ 1'" Web Site: www.shakopeederbydays.com Monday, August 3rd: . Pick up picnic tables, garbage receptacles, etc. . Return Derby Days banners to Jack McGovern (124 Sommerville Street S.). . Relax. Thanks! u Po () T~ 0 . Shakopee Derby Days 2009 ... .. A Jo.. Schedule of Events ~." ,,~.. Unless otherwise noted, all events are located at Huber Park in Downtown Shakopee. The only parking at Huber Park is handicap parking. Otherwise, park on any downtown street and cross at the intersection of First Avenue and County Road 101 or take the tunnel located on First Avenue and Holmes Street (west of Paragon Bank). For the latest information and forms, check the Web site, ShakopeeDerbyDays.com. Forms are also available at the Shakopee Community Center Derby Days Kiosk. Wednesday, July 29th 10 - 11 :30 AM Senior Olympics 5:30 - 7 PM FREE Admission Ice Arena Open House Memorial Park Shakopee Ice Arena, 1255 Fuller Street South Sponsor: Shakopee Parks & Rec. 7:15 - 8:15 PM FREE Ice Skate Races 5-8 PM Community Picnic Shakopee Ice Arena, 1255 Fuller Street South Sponsor: Allina Medical Clinic Thursday, July 30th 5 - 6:30 PM Music by The Grand Band with Chad Magnuson 5:30 - 8 PM Taste of Shakopee Sponsors: Sponsor: Shakopee Chamber of Commerce 5 - 7 PM Beer Garden Silver Sponsor: Canterbury Inn Sponsor: Shakopee Jaycees 7 -10 PM FREE Teen Dance 5 - 7:30 PM Business Expo Music by TK Sound DJ Service Sponsor: Eckart Dental Sponsor: Shakopee Parks & Rec. 5 - 9 PM Family Fun Park 7:30 PM Food Concessionaires Friday, July 31st 10 -11:15 AM Carnival Games 5 - 9 PM Family Fun Park Lions Park 5 PM - 12 AM Beer Garden Sponsor: Shakopee Parks & Rec. Sponsor: Shakopee Jaycees 10 AM -12 AM Food Concessionaires 7 PM FREE Water Fights (NEW LOCATION) 3 - 7 PM Market Fair Third Avenue between Sommerville & Lewis Streets 4 - 9 PM Scott County Historical Soc. Antique Flea Market Sponsor: Voyager Bank Sponsor: Scott County Historical Society 7 PM Minnesota Valley Rally Car Show 5 - 6:30 PM Music by Davina and the Vagabonds First Avenue, Lewis & Holmes Streets Sponsor: Sponsors: Shakopee Downtown Partnership & Boy 5 - 8 PM FREE Balloon Show by Hermey the Clown Scout Troop 619 Family Fun Park 7 PM - 12 AM FREE Street Dance Sponsor: Audibel Hearing Center Music by Concentual 5 - 9 PM 3rd Lair Skateboard Contest Sponsor: Shakopee Jaycees Sponsors: Bituminous Roadways, Inc., Arhart Dentistry Supporting Sponsor: Shakopee Parks & Rec. Thank you to all those who help sponsor this event. Special thanks goes to our main sponsors: Shakopee Jaycees, City of Shakopee, Canterbury Park, Cub Foods, Lenzen Chevrolet-Buick, Shakopee Public Utilities, and Valleyfair! UfO t1 TzO Shakopee Derby Days 2009 Schedule of Events 8 AM - 5 PM Scott Cty. Historical Soc. Antique Flea Market 1 PM Bingo (NEW LOCATION) Sponsor: Scott County Historical Society Turtle's Social Centre, 112 Lewis Street S. 8 AM - 12 AM Food Concessionaires Sponsor: Klein Bank 8:30 AM FREE Kids' Pedal Pull Supporting Sponsor: Shakopee Valley Lions Sponsor: Shakopee Jaycees 1 :15 - 2 PM Music by Czech Concertina Players Club 9 AM - Volleyball Tournament Sponsor: Shakopee Heritage Society Shakopee Eagles Club, Second Avenue & Fuller 2:15 - 3:15 PM The Wild Rose Cloggers Street Sponsor: Shakopee Heritage Society Sponsor: Shakopee Eagles 3 PM Soapbox Derby 9:30 AM SK Turf Run Registration begins at 2 PM Canterbury Park, 1100 Canterbury Road South Supporting Sponsors: Arrow Ace Hardware, Schilz Sponsor: Canterbury Park Ornamental Iron, Shakopee HS Cheer Squad Supporting Sponsors: Gold's Gym, Park Nicollet, Organized by Becky Peterson-Jerve and Jeff Jerve Family Chiropractic, TC Running Company, Pearson 3:45 - 4:45/5 PM Music by The Faithfest Band Florist, Custom Creations Photography Sponsor: Shakopee Faithfest 10 AM FREE Kiddie Parade 5:15 - 6:30 PM Music by Shane Wyatt Line-up - 9:30 AM at Levee Drive & Fuller Street Sponsors: Sponsor: O'Brien Dental Care 6:30 PM Shakopee Royalty Coronation Supporting Sponsor: Tikes n Tots Child Care Shakopee Jr. High School, 200 East Tenth Avenue 10 AM - 7 PM Market Fair Doors open at 6 PM 10 AM - 9 PM Family Fun Park Sponsors: Apple Ford, Cities Edge Motorsports, 10:30 AM FREE Sawdust Pile Grab Paragon Bank, Kosse Studio Sponsor: Biffs, Inc. 7 PM - 12 AM FREE Street Dance Music by Shaw Brothers 11 AM - 12 AM Beer Garden Sponsor: Shakopee Jaycees Sponsor: Shakopee Jaycees Dusk - Fireworks Display 12 -1 PM Magic & Wonder Show Starring Brian Richards Sponsors: Shakopee Jaycees, Canterbury Park, Sponsor: Canterbury Storage Shakopee Cub Foods, Shakopee Public Utilities, 1 - 3 PM FREE Juggling Classes Valleyfair Sponsor: 1 - 4 PM Petting Zoo Sponsor: Shakopee Jaycees Sunday, August 2nd 1:30 PM Parade (NEW LOCATION) 3:30 - 7 PM Splashtacular Tenth Avenue from Tyler Street to Shakopee Jr. High Y2 off daily admission 3 PM Punt, Pass, and Kick Competition Shakopee SandVenture Aquatic Park Muenchow Fields, 1255 Fuller Street S. 11th Avenue and Adams Street (Lions Park) Sponsors: Shakopee Jaycees, Shakopee Parks & Rec. Bring your lawn chairs and enjoy the festival!