HomeMy WebLinkAbout12.A. Park Reserce CIP 2009-2013 Interfund Loan Payback Extension
CITY OF SHAKOPEE / :2 . f).
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Jamie Polley, Parks, Recreation & Natural Resources Director
Meeting Date: July 7,2009
Subject: Park Reserve CIP 2009-2013 Interfund Loan Payback Extension
INTRODUCTION
This agenda item seeks the approval of the City Council to extend the Park Reserve Capital
Improvement Program (CIP) 2009-2013 interfund loan payback from five (5) to ten (10) years.
BACKGROUND
The Capital Improvement Program (CIP) program identifies costs and funding for construction of
new parks and recreational trails, land acquisition, and improvements in park facilities. The
program attempts to focus limited resources on projects that are priorities for meeting the needs
of a growing community.
With the decision to move forward on Huber Park in 2006, the City committed a significant
amount of current and future funding resources toward completing this project, including a $2
million interfund loan. As a result of this action and the subsequent slow down in development
and decrease in park dedication revenue, there is a significant change in the CIP from what is
proposed for 2009-2013, with many projects deferred until funding is available after 2013.
DISCUSSION
Staff presented the proposed Park Reserve CIP to the Parks and Recreation Advisory Board
(PRAB) on June 22, 2009 for comment prior to submittal to the Finance Department. The
summary spreadsheet attached to this memo reflects the priorities of the PRAB.
Proposed CIP and Options
The proposed CIP includes the payment of the interfund loan over five years.
2009
. Riverside Bluffs/Fields Park - (Playground)
. Greenfield/Park Meadows Park (park design)
. Park Signage
. Shutrop Park/CSAH 21 Project - (trail underpass fencing)
2010
. Greenfield/Park Meadows Park (Playground/site work phase 1 construction)
. Westminster Park Bathroom/Warming House Facility
. Park Signage
2011
. Off Leash Dog Park (site to be determined)
. Greenfield/Park Meadows Park (site work phase 2 construction)
. Park Signage
. Savannah Oaks Trail Construction (to-connect to ped bridge over 169)
. Riverside Bluff/Fields (site work phase 1 construction)
. Second baseball field at Tahpah Park.
2012
. Lions Park Improvements (2nd sheet if needed)
. Greenfield/Park Meadows Park completion
. Park signage
. Tahpah Park light installation on fields 7 & 8
. Field lighting at 1 ih Avenue Sports Complex
. Riverside Sluffs/Fields Park completion
Additional projects have since been deferred to 2013 and beyond. However, if a large
development project comes forward or development picks up, projects that have been deferred
may. be moved up. The Advisory Board, City Council, and staff will have an opportunity to revise
timelines and projects each year when the CIP is reviewed and updated.
The project costs planned for 2009 exceed the anticipated revenue. The two parks identified as
priority parks in need of some recreational feature are the Riverside Fields/Riverside Bluffs Park
and the Greenfield East/Park Meadows Park. Staff has planned to install a playground in the
Riverside Fields/Riverside Bluffs park in 2009 and complete the construction of the rest of the
park at the time the park parcel to the west is obtained by the City (this development remains in
litigation with the City). Staff had planned to design the Greenfield East/Park Meadows Park
with the assistance of the Engineering and Public Works Department in 2009 and determine
which features will be constructed in 2010. At a minimum staff would like to install a playground
or item desired by the residents.
The PRAB feels that it is important to provide the citizens within the Riverside Fields/Riverside
Bluffs and Greenfield East/Park Meadows developments with recreational activities within their
areas. One way to provide a recreational feature in each of these areas is to reduce the
interfund loan payback amount per year.
BUDGET
Reducing the interfund loan payback would provide funds to complete the priority projects.
Currently the interfund loan payback is over five (5) years. Staff had requested a ten (10) year
payback in 2006 however City Council set the five (5) year payback in 2008. Spreading outthe
payback over ten (10) years would allow for approximately $200,000 to be used for priority
projects (actual figures will be provided to the City Council upon the return of the Finance
Director on July 7,2009).
The ending park reserve balance assumes that park dedication fees in the amount anticipated
are collected. In addition the amount retained from the 1 ih Avenue Sports Complex will be
adjusted following an agreement between the City and the contractor allowing for an increase in
the ending 2009 balance.
RELATIONSHIP TO VISION
E. Financially Strong
REQUESTED ACTION
The City Council, if concur, authorize the extension of the Park Reserve Capital Improvement
Program 2009-2013 interfund loan payback from five (5) years to ten (10) years.
2009-2013 CIP Working Summary - 6-29-09
Task Estimate Funding Source 2009 2010 2011 2012 2013 Comments
Park Dedication Fee Projections 350,000 500,000 500,000 500,000
Commercial 120,000 120,000 Final Plat Approved
Residential Final Plat 2nd Addition Submitted-Land accepted wi Prelinary Piat
Grants iii,i iii' i<'i c'i ice: ,ii,,:ii i(i , ",(
Tax levy
Assessments - - - -
Xcel Agreement 5-year agreement. cd Xcel Pmt for 2008
Donations/Contrib
Parks Developed by Developers "i'(i CiC,iCiIi;:,i,,;:;Ciiic< Ii"< iC'i"ic(Y.i
Ci;/i ,/ i..>.i.'/>"i /'/ .",>
Interfund Loan . ,
Total RevenuelCredits 560,900 810,900 600,000 600,000 500,000
'. ., ,
.
Off-Leash Dog Area Design and Development 24,000 Park Reserve 24,000 "" i> ,.. ',.. '. "
, ., . " .'
Design and Development 20,000 Donations/Contrib ~ '." . . . ,
"
Lions Park Improvements 64,000 Park Reserve 25,500 held for Lions land sale
36,000 Donations/Contrib I ,
Greenfield/Park Meadows Park Design and Construction 1,226,250 Park Reserve 30,000 70,000 500,000 626,250 Design in 09, Construct Phase 1 in 2010
Westminster Bathroom FacilitylWarming House ' 200,000 Park Reserve 200,000 I
Park Signage Install Park Sianaae 34,000 Park Reserve 8,000 8,000 10,000 8,000 9,000 3 signs per year through 2015
Southbridae Area Park MNDOT 75 & Active Park Development 1,042,310 Park Reserve Construct later than 2013
Savanna Oaks- Southbridge Trail Trail Construction 100,000 Park Reser/Other 100,000 Regional Trail Connection
Retainage held 3,450 3,450 I
Tahpah Park Improvements Ball Field and Liahtina 200,000 Park Reserve !(( 100,000 Additional field & Liahts for fields 7 & 8
Quarry Lake Park Cleanup/Design - Park Reserve 100,000 $1,685 used in 07 for cleanup. Grant funding will expire 2010 if not used.
Design - Grants 170,000 Grants returned to DNR 2009 I I
Construction - Donations 100,000 40,000 Donations received from Polaris & Xcel Energies, SPLWSA fundraising
Bluffs at Marystown Design and Construction - By Developer I I I I
Huber Park Improvements Paint - Park Reserve Graffetti Paint for wall and tunnel to be funded from other source
Phase 2 Bank Stabilization - I I
17th Avenue Sports Complex Liquididated Damages 81,000 Park Reserve 81,000 18000 will be used for fence & netting
Fencina & Netting 18,000 Park Reserve 18,000
Field Lighting 230,000 Park Reserve 230,000
Field Lighting 100,000 Donations/Contrib
Riverside Bluffs Park (East Dean Lake) Design and Construction 320,000 Park Reserve 75,000 245,000 643500 Playground in 09, Phase 1 const in 11
PremierlHorizon Heiqhts Park Development Desiqn and Construction 236,250 Park Reserve 236,250
Kilarney Hills Park Development Design and Construction - Park Reserve 420,000
O'Dowd Lake Park Improvements Design and Construction 396,000 Park Reserve 396,000
CR 79 Trail to O'Dowd Lake Park Design,and Construction 275,000 Park Reserve 275,000
Prairie Villaae Park Land Acquisition/Construction , 337,500 Park Reserve 337,500
PUSL Channel Greenway Corridor Design and Construction 157,000 Park Reserve 157,000
Riverview Park Parking Lot Parking Lot Construction 78,750 Park Reserve 78,750
Shutrop Park Development Desiqn and Construction 1,250,000 Park Reserve Construct later than 2013
Tunnel Fencing 9,000 Park Reserve 9,000 Approved upgrade to CSAH 21 trail tunnel
Community Park Sports Complex Design and Construction 1,050,000 Park Reserve Construct later the 2013
Small Improvement Projects Construction 80,000 Park Reserve 20,000 20,000 20,000 20,000 20,000
Interfund Loan Payback Financing, 5 year payback 1,862,500 Park Reserve 457,500 463,750 468,750 472,500 5-year payoff
Total Expenditures 9,431,010 . 701,950 761,750 1,487,750 2,300,250 2,129,500
Net Revenues (Expenditures) (141,050) 49,150 (887,750) (1,700,250 (1 ,629,500
Cash Balance 5/19/2009 37,953
Ending Park Reserve Balance -103,097 -53,947 -941,697 -2,641,947 -4,271,447
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