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Home My WebLink About13.C.1. Park Reserve Capitol Improvement Plan 2009-2013 /3, C./. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation & Natural Resources Director Meeting Date: June 2, 2009 Subject: Park Reserve Capital Improvement Program 2009-2013 INTRODUCTION This agenda item provides the first review of the Parks 2009-2013 Capital Improvement Program. Staff is seeking direction on the priority of projects to fund. DISCUSSION The Capita/Improvement Program (CIP) program identifies costs and funding for construction of new parks and recreational trails, land acquisition, and improvements in park facilities. The program attempts to focus limited resources on projects that are priorities for meeting the needs of a growing community. With the decision to move forward on Huber Park in 2006, the City committed a significant amount of current and future funding resources toward completing this project, including a $2 million interfund loan. As a result of this action and the subsequent slow down in development and decrease in park dedication revenue, you will see a significant change in the CIP from what is proposed for 2009-2013, with many projects deferred until funding is available after 2013. The proposed plan focuses our limited financial resources on projects that are in most demand, as well as acknowledging the projects that have some level of commitment to undertake yet this year. The summary spreadsheet attached to this memo is used to regularly track and update revenue and expenses for the Park Reserve fund. The summary spreadsheet reflects expenses paid as of 5/19/09 and includes estimates for remaining payments of Savannah Oaks retainage and 1 ih Avenue Sports Complex Liquidated Damages. Once Savannah Oaks is finalized and accepted by Council, and the mediation of the 17th Avenue Sports Complex is completed the final bills can be paid and the spreadsheet can be updated to reflect those final costs. The spreadsheet also includes funds to continue the park signage installation and paint the wall and tunnel near Huber Park with a graffiti resistant paint. Proposed CIP and Options The proposed CIP includes the payment of the interfund loan over five years. 2009 . Riverside Bluffs/Fields Park - (Playground) . Greenfield/Park Meadows Park (park design) . Park Signage . Shutrop Park/CSAH 21 Project - (trail underpass fencing) . Quarry Lake Park (This project has grant funding that will expire in 2010 if it is not constructed. Public access has not been obtained) . 2010 . Off-Leash Dog Area (site to be determined) . Greenfield/Park Meadows Park (site work phase 1 construction) . Park Signage . Quarry Lake- (completion) 2011 . Greenfield/Park Meadows Park (site work phase 2 construction) . Park Signage . Savannah Oaks Trail Construction (to connect to ped bridge over 169) . Riverside Bluff/Fields (site work phase 1 construction) . Second baseball field at Tahpah Park. 2012 . Lions Park Improvements (2nd sheet if needed) . Greenfield/Park Meadows Park completion . Park signage . Tahpah Park light installation on fields 7 & 8 . Field lighting at 1 ih Avenue Sports Complex . Riverside Bluffs/Fields Park completion Additional projects have since been deferred to 2013 and beyond. However, if a large development project comes forward or development picks up, projects that have been deferred may be moved up. The Advisory Board, City Council, and staff will have an opportunity to revise timelines and projects each year when the CIP is reviewed and updated. The Quarry Park project has received the grant funding that expires in June of 2010. Public access has not been obtained and therefore a determination of the desire to move forward with site construction needs to be made. Do we put money into a park that the public cannot use? The City can turn the grant dollars back over to the DNR and it mayor may not hinder the City from receiving further grants. In addition, the Engineering Department will be submitting a grant for a pedestrian bridge over 169 that would complete the construction of an anticipated regional trail. BUDGET The 2009 budget anticipates that park dedication fees will be received in the amount of approximately $315,000. The final plat for the commercial development was approved and it is anticipated that the developer will record the plat in 2009. Staff is currently reviewing the final plat for the residential development. 2010 anticipates obtaining $350,000 in park dedication however there are no pending developments at this time. In 2010 the recreation fund will be part of the general fund. To date the recreation fund fund balance is approximately $340,000. It is anticipated that the fund balance will go into the general fund fund balance in 2010. Staff is recommending that the City Council transfer the balance of the recreation fund at the end of 2009 to the Park Reserve CIP. The City Council has identified the need to find alternative Park Reserve funding options in the City two year goals and strategies. Transferring the fund balance is a one-time alternate funding option. Finally, with the absence of the Landscape Architect, the Engineering staff has assisted with many of the remaining park development projects and is planning to assist with future projects. At this time the Engineering Department's time is billed back to the park reserve with a multiplier of 2. Staff is recommending that staff time charged to the Park Reserve be charged at straight time to allow for projects to be completed in house at a more cost effective rate. REQUESTED ACTION 1. The City Council, if concur, move to transfer the recreation fund fund balance at the end of 2009 into the Park Reserve CIP fund. 2. The City Council, if concur, move to charge staff time to the park reserve at straight time. 3. The City Council is asked to review the proposed 2009-2013 Capital Improvement Program for parks and provide direction to staff on project prioritization. --.--- /'!J,C. J, /<Sl/iSC-O 2009-2013 CIP Working Summary - 6-2-09 Task Estimate Funding Source 2009 2010 2011 2012 2013 Comments Park Dedication Fee Projections 350,000 500,000 500,000 500,000 Commercial 120,000 120,000 Final Plat Approved Residential Final Plat 2nd Addition Submitted-land accepted w/ Prelinary Plat Grants 170,000 100,000 Tax levy Assessments - - - - Xcel Agreement 5-year agreement. 440,900 440,900 Rcd Xcel Pmt for 2008 Donations/Contrib 20,000 100,000 Parks Developed by Developers Interfund loan Total Revenue/Credits 560,900 980,900 600,000 600,000 500,000 Off-leash Dog Area Design and Development 24,000 Park Reserve 24,000 Design and Development 20,000 Donations/Contrib 20,000 Lions Park Improvements 64,000 Park Reserve 64,000 25,500 held for Lions land sale 36,000 Donations/Contrib 36,000 Greenfield/Park Meadows Park Design and Construction 1,226,250 Park Reserve 30,000 170,000 400,000 626,250 Design in 09, Construct Phase 1 in 2010 Park Signage Install Park Signage 34,000 Park Reserve 8,000 8,000 10,000 8,000 9,000 3 signs per year through 2015 South bridge Area Park MNDOT 75 & Active Park Development 1,042,310 Park Reserve Construct later than 2013 Savanna Oaks- South bridge Trail Trail Construction 100,000 Park Reser/Other 100,000 Regional Trail Connection Retainage held 3,450 3,450 I Tahpah Park Improvements Ball Field and Lighting 200,000 Park Reserve 100,000 100,000 Additional field & Lights for fields 7 & 8 Quarry lake Park CleanuplDesign 130,000 Park Reserve 30,000 100,000 $1,685 used in 07 for cleanup. Grant funding will expire 2010 if not used. Design 170,000 Grants 170,000 Grant Received Deadline 6/30/10 Construction 40,000 Donations 40000 40,000 Donations received from Polaris & Xcel Energies Bluffs at Marystown Design and Construction - By Developer Huber Park Improvements Paint 10,000 Park Reserve 10,000 Graffetti Paint for wall and tunnel Phase 2 Bank Stabilization - 17th Avenue Sports Complex Liquididated Damages 81,000 Park Reserve 81,000 18000 will be used for fence & netting Fencing & Netting 18,000 Park Reserve 18,000 Field Lighting 230,000 Park Reserve 230,000 Field Lighting 100,000 Donations/Contrib 100,000 Riverside Bluffs Park (East Dean lake) Design and Construction 320,000 Park Reserve 75,000 245,000 6435001 Playground in 09, Phase 1 const in 11 Premier/Horizon Heights Park Development Design and Construction 236,250 Park Reserve 236,250 Kilarney Hills Park Development Design and Construction - Park Reserve 420,000 O'Dowd lake Park Improvements Design and Construction 396,000 Park Reserve 396,000 CR 79 Trail to O'Dowd lake Park Design and Construction 275,000 Park Reserve 275,000 Prairie Village Park land Acquisition/Construction 337,500 Park Reserve 337,500 PUSl Channel Greenway Corridor Design and Construction 157,000 Park Reserve 157,000 Riverview Park Parking lot Parking lot Construction 78,750 Park Reserve 78,750 Shutrop Park Development Design and Construction 1,250,000 Park Reserve Construct later than 2013 Tunnel Fencing 9,000 Park Reserve 9,000 Approved upgrade to CSAH 21 trail tunnel Community Park Sports Complex Design and Construction 1,050,000 Park Reserve Construct later the 2013 Small Improvement Projects Construction 80,000 Park Reserve 20,000 20,000 20,000 20,000 20,000 Interfund loan Payback Financing, 5 year payback 1,862,500 Park Reserve 457,500 463,750 468,750 472,500 5-year payoff Total Expenditures 9,581,010 - 741,950 1,015,750 1,343,750 2,300,250 1,929,500 Net Revenues (Expenditures) (181,050) (34,850) (743,750) (1,700,250) (1,429,500) ! Cash Balance 5/19/2009 37,953 Ending Park Reserve Balance -143,097 -177,947 -921,697 -2,621,947 -4,051,447 < !