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Home My WebLink About13.B.2. 2009 Regional Solicitation on Federal Transportation Projects for the City of Shakopee /3.(3.2-. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider 2009 Regional Solicitation of Federal Transportation Projects for the City of Shakopee DATE: May 19,2009 INTRODUCTION: The City Council is being requested to consider projects that could qualify for the 2009 Solicitation of Federal Transportation Projects for the City of Shakopee. BACKGROUND: Every two years, the Metropolitan Council requests applications for a Regional Solicitation of Federal Transportation Projects. For 2009, the Metropolitan Council has sent out solicitation requests for Federal Transportation Projects that would be constructed in 2013-2014. The regional solicitation process selects projects or programs to be funded by the Surface Transportation Program (STP), the Congestion Mitigation! Air Quality Improvement Program (CMAQ), the Transportation Enhancement Program (TEP), as well as the Bridge Improvement or Replacement Program (BIR). The Transportation Advisory Board and Metropolitan Council may award approximately $93 million from the STP, $55 million from the CMAQ and $17 million from the TEP to projects and programs in the seven County metropolitan area. Applications are due on Monday, June 15,2009 at 5:00 P.M. for these programs. Another program from the Minnesota Department of Transportation is the Highway Safety Improvement Program (HSIP) and these applications are due July 2,2009. Staff has reviewed the potential list of projects for these programs and has identified the following potential projects: . Quarry Lake Pedestrian Bridge and Trail over T.H. 169 . 12th Avenue Trail and Pedestrian Bridge over the Prior Lake Outlet Channel to Quarry Lake Park . Memorial Park Pedestrian Bridge Replacement . CSAH 17 and Vierling Drive Intersection Improvements . C.R. 15 Pedestrian Bridge and Trail Improvements Ouarrv Lake Pedestrian Bride:e and Trail Proiect Staff has submitted applications previously to the Metropolitan Council in 2005 and 2007 and believes this would be a high priority project to submit again. Scott County will be including this trail connection on its regional trail map that will be forwarded to the Metropolitan Council, thus this trail would have a high ranking due to its regional significance. Staff is proposing that this project application would be under the STP, which allows for a higher dollar amount to be granted to a project of this type. The cap for a STP project of this type would be $5.5 million and the Federal funds shall not exceed 80% of the project costs. The City would have to have local matching funds, if successful in receiving this grant. 12th Avenue Trail and Pedestrian Bride:e over the Prior Lake Outlet Channel stafr has identified this as a trail connection to connect C.R. 83 with the trail that would ultimately connect to the Quarry Lake Pedestrian Bridge and Trail and could serve the Quarry Lake Park. This project would be applied for under the TEP funding application which has a maximum Federal participation of$l.O million. Memorial Park Pedestrian Bride:e Reolacement Staff has met with Scott County and Department of Natural Resources (DNR) staffto review the potential DNR trail connection along C.R. 101 through Memorial Park and connecting to the current DNR trail. The current pedestrian bridge is only five feet wide and does not meet ADA slope on the south approach and the loading capacity is not known. Staff is working with the DNR for the DNR to consider submitting for this project, as it will ultimately be a DNR regional trail. CSAH 17 and Vierline: Drive Intersection Imorovements County staff is working with City staff to prepare an application that would be for the HSIP application. Projects that can be funded under this program would have a maximum $1.8 million dollars of Federal funds and the remaining would be local matching funds. At this time Scott County is preparing the intersection improvements and the application in which the City could apply for funding, since Scott County is also applying for Federal funds on the C.R. 17 project, from St. Francis A venue to C.R. 42. The County cannot apply for two projects on the same arterial, thus the City would be applying for this RSIP. C.R. 15 Pedestrian Bride:e This bridge improvement is to serve future growth in this area, in particular with the new elementary school being proposed for 2011. At this time staff believes an application for this project is premature and will be working with Scott County staff to look at other alternatives to utilize the existing bridge width in order to move pedestrians and bicyclists along C.R. 15 over T.R. 169 without a separate bridge. In summary, staff would recommend that the City apply for the Quarry Lake Park PedestrianfBicycle Bridge and Trail Project under the Federal STP funding application and to apply for the CSAH17 and Vierling Drive Intersection Improvements under the HSIP funding, with Scott County performing much of the preliminary work. With the Memorial Park Pedestrian Bridge, staff would recommend working with the DNR or Scott County to prepare for an application grant, as this will ultimately be a DNR regional trail. In staff s opinion, the other two projects being the 12th Avenue Trail and Pedestrian Bridge and the C.R. 15 Bridge seem to be premature to prepare an application and would recommend not to proceed with applications for these two projects at this time. AL TERNA TIVES: 1. Adopt a motion authorizing staff to prepare grant applications for the Quarry Lake Park/T.R. 169 Pedestrian/Bicycle Bridge and Trail Project and for the CSAH 17 and Vierling Drive Intersection Improvements. 2. Approve projects, as modified by the City Council, for Federal Transportation Project Solicitation Funds. 3. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to prepare the Federal Transportation Fund Application for the Quarry Lake Pedestrian Bridge and Trail. 4. Do not authorize an extension agreement with WSB & Associates, Inc. 5. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No.1, to apply for the Quarry Lake Park Pedestrian Bridge Project, which would need consultant staff to prepare the grant application which is estimated not-to-exceed $2,000.00, and to submit for the grant application for the CSAH 17 and Vierling Drive Intersection Improvements, in which much of the application work would be done by Scott County. ACTION REQUESTED: 1. Adopt a motion authorizing staff to prepare grant applications for the Quarry Lake Park/T.H. 169 PedestrianfBicycle Bridge and Trail Project and for the CSAH 17 and Vierling Drive Intersection Improvements. 2. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to prepare the Federal Transportation Fund Application for the Quarry Lake Pedestrian Bridge and Trail. ~~ Bruce Loney, P.E. Public Works Direc r BUpmp ENGR/2009-PROlECTS/2009-COUNCIL/FEDERAL-TRANS-PROlECTS .. WSB Infrastructure. Engineering. Planning. Construction 701 Xenia Avenue South & Associates, Inc. Suite #300 Minneapolis, MN55416 Tel: 763541-4800 Fax: 763541-1700 May 12,2009 Mr. Bruce Loney, P.E. City EngineerlPublic Warks Director City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Re: Estimate of Cost to Provide Engineering Services Federal Transportation Funding Application Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced project. The proposed project includes the preparation of a Federal Transportation Funds Application for the Quarry Lake Park Bridge over TH 169. The funding sources will be applied for under the Surface Transportation Program (STP). We propose to conduct the work on an hourly basis with an estimated fee of $2,000. We will not exceed this amount without your prior approval. It is proposed that all work under the contract would be considered complete after the application has been submitted to Met Council. The design and construction phase would be initiated if funding is approved. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return .one copy to our office. . Mr. Bruce Loney, P.E. City EngineerlPublic Works Director City of Shakopee May 12, 2009 Page 2 If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact me at 763-287-7189. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. ACCEPTED BY: City Administrator City Clerk Mayor Date P:\LETIER PROPOSALSlShakopee\PROP-bloney-Quarry 051209.doc Metropolitan Council- Regional Solicitation of Federal Transportation Projects Page 1 of 1 ~ Metropolitan Council > Transportation> Transportation Planning> Regional Solicitation 2009 Regional Solicitation of Federal Transportation Projects - Released April 10,2009 - Public Information Session on the Regional Solicitation on May 1 at 9:00 AM - (Agenda) - Applications Due on Monday, June 15, 2009 at 5:00 p.m. - The Metropolitan Council and the Transportation Advisory Board has released the 2009 Solicitation Package for federal funds. The regional solicitation process selects projects or programs to be funded by the Surface Transportation Program (STP), the Congestion Mitigation/Air Quality Improvement Program (CMAQ), the Transportation Enhancements program (TE) as well as the Bridge Improvement or Replacement Program (BIR). The Transportation Advisory Board and Metropolitan Council may award approximately $93 million from the STP- Urban Guarantee program, $55 million from the CMAQ program and $17 million from the TEP to projects and programs in the seven-county metropolitan area. The local Bridge Improvement or Replacement program may award approximately $9 million. These amounts are estimates and are subject to change based on a number of factors. These funds will be allocated in 2013 and 2014. The amount of funds available in these programs will be based on the funding levels established by the reauthorization of the federal transportation act. Prior to selecting projects, the funding level will be reviewed to ensure fiscal balance of the Transportation Improvement Program. The selected projects and programs will be programmed for construction or implementation in 2013 and 2014 as part of the region's Transportation Improvement Program (TIP) for 2011-2014. The 2011-2014 TIP will be drafted in March 2010 and adopted in September 2010. Notification of applicants "to proceed" by MnDOT State Aid is anticipated to occur in November or December of 2010. However, applicants are encouraged to contact State Aid to begin project development as soon as they are ready to do so. Potential applicants should carefully review the applications and all policies and qualifying criteria before proceeding with an application. Metropolitan Council staff will also hold an information forum on the solicitation at 9:00AM on Friday, May 1 in the Metropolitan Council Chambers. Highway Safety Improvement Program. (HSIP) Solicitation Has Been Released - Applications Due July 2, 2009 The Metropolitan District of the Minnesota Department of Transportation has released the HSIP solicitation. The announcement with directions to applicants and the application can be accessed below: 2009 HSIP Announcement and Directions (pdf) 2009 HSIP Application (pdf) The Metropolitan Council is on schedule to approve the 2009 Regional Solicitation for Federal Transportation Projects [Surface Transportation Program (STP), Congestion Mitigation Air Quality (CMAQ), Transportation Enhancements (TE), Bridge Improvement and Replacement (BIR)] on April 8, 2010. A notice will be released on April 10. Applications will be due on June 15, 2009. The 2007 Regional Solicitation Results The 2005 Regional Solicitation Results For information concerning the regional solicitation contact: . James Andrew at 651-602-1721 or james.andrew@metc.state.mn.us, . Kevin Roggenbuck at 651-602-1728 or kevin.roggenbuck@metc.state.mn.us, or . Carl Ohrn at 651-602-1719. Home I About Us I Contact Us I Site Map I Privacy I Accessibility I Wednesday April 29 2009 @ 2009 Metropolitan Council. All Rights Reserved. . 390 Robert St. N., St. Paul, MN 55101 . Phone: 651-602-1000 . TTY: 651-291-0904 http://www.metrocouncil.org/phlllning/transportation/regsolicit.htm 4/29/2009 \ LEGEND Existing Off-Road Trail Existing Regional Trail ---.- Proposed Off-Road Trail ----- Proposed Regional Trail ~ 2007 Federal Transportation Funding Figure 3 TE Application SHAKO PEE Pedestrian Bridge over T. H. 169 at Quarry Lake Park Project Location Map K'\01756-00\QLP Br;dge- TE\Cod\f;g-03.dgn . 12TH AVENUE BITUMINOUS TRAIL CR 83 TO QUARRY LAKE PARK SHAKOPEE ENGINEERING DEPAR1MENT .. . . . -' ~ ~~-::...., '- , - cr.~: } ~.,--' ,- ~.i ~ ; : ,..-- ...--- ,- , 4 ,...;- -" ...., /' -~J' '" 11~ j .,~ 1 ~.. .r~; r- . ,/ \ ~~,/ ~.-~/ ...'...- ~ INTERSECTION STUDY DAlE: MAY 13, 2009 CSAH 17 & VIERLING DRIVE - - - ;it. , , < .~ - " rti- ~\~ -, ,'i ~~t~ PEDESTI3IAN BRIDGE REPLACEMENT DATE: MAY 13, 2009 . 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