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HomeMy WebLinkAbout13.B.1. Extension Agreement for Fuller Street Pedestrian Bridge and Trail Project, 2009-1 CITY OF SHAKOPEE 1?>.13. J. Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval of Extension Agreement with WSB & Associates, Inc. for Fuller Street Pedestrian Bridge DATE: May 19,2009 INTRODUCTION: Attached is an extension agreement from WSB & Associates, Inc. on the design services for a separate pedestrian bridge along Fuller Street over T.R. 169. BACKGROUND: On January 6, 2009 City Council adopted Resolution No. 6863, a resolution approving the plans and specifications for the Fuller Street Trail Extension Project No. 2009-1. These plans include a design to modify the existing bridge to accommodate a 8- foot trail and to restripe the existing roadway to allow for the trail design along Fuller Street. Later in January, staff informed the Council of possible Federal stimulus projects and one of those projects would be for a separate pedestrian bridge along Fuller Street and trail extension. Staff has received correspondence from Mn/DOT and MCES staff that the Fuller Street Bridge and Trail Project is a high potential for American Recovery and Reconstruction Act (ARRA) funding. On April 30, 2009 the Program and Funding Committee of the Technical Advisory Committee (TAC) met and has selected this project for ARRA funding. This recommendation will go forward to the full TAC and then to the Technical Advisory Board (TAB) and ultimately to the Metropolitan Council and then authorization by Mn/DOT. The City qualifies for $700,000.00 of ARRA funds with a local match of $175,000 plus engineering. The City has commitments of $70,000 from Scott County, $14,000 from previous development and $3,200 from the School District. Previously, commitment of $45,000 from Mn/DOT, as part of a cooperative agreement, mayor may not be available due to the Federal Stimulus Funding and the project being changed. Mn/Dot is looking at a process amendment to continue the funding previously authorized. . . . For this project which is now a separate pedestrian bridge and trail connection, from Vierling Drive to Appaloosa Avenue, the project costs are estimated as follows: Project Costs Construction $750,000.00 (Estimate) Engineering to Date $ 45,000.00 (Includes Consultant & Staff time) Consultant Engineering for $147,480.00 Design and Construction Staff Time $ 15.000.00 TOTAL $957,480.00 Potentially, the City could receive up to $832,200.00 of funds from the Federal, State, County, School District and previous development for this project. Mn/DOT is still deciding on whether the City will still receive the $45,000.00 Cooperative Agreement funds since this is now a different project. The City's share could be from $125,000.00 to $170,000.00 and this amount compares to $318,000.00 in the CIP. Attached is an extension agreement from WSB & Associates, Inc. to complete the bridge design with inspection. By being selected by the Programs and Funding Committee, a major hurdle for ARRA funding has been done. Although not official, staff believes it is prudent to begin the bridge design with soil borings and project memorandum in order to complete the design this year. Advantages by proceeding includes bidding before major projects are completed and assurance that funds are available. The official approved date for the ARRA funding is June 10, 2009. The City has received approval from the Funding and Programming Committee as well as the Transportation Advisory Committee (T AC). It is very likely the City will receive funding for a separate pedestrian bridge. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for design and construction services for the Fuller Street pedestrian bridge and trail project at a cost not-to-exceed $147,480.00. 2. Do not authorize an extension agreement at this time. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1 in order to proceed with a final design for a separate pedestrian bridge and starting the process for a project memorandum and soil borings. By starting design now, it is planned to have a bid opening in October and to obtain favorable bids before other bridge projects are out for bid. ACTION RREQUESTED: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for design and construction services for the Fuller Street pedestrian bridge and trail project at a cost not-to-exceed $147,480.00. ~~ Public Works Director ENGR/2009-PROlECTS/2009-COUNCILIWSB-EXTENSION-AGREEMENT/FULLER-STREET-BRIDGE . WSB & Associates, Inc. Infrastructure . Engineering III Planning II Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 May 12,2009 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Bruce Loney, PE Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee,~ 55379-1376 Re: Proposal for Extension Agreement Fuller Street Pedestrian Bridge over TH 169 Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering and construction services for the above-referenced project. We are proposing to complete the work as detailed on the attached scope of work (Exhibit A). The attached work plan describes the approach and tasks proposed to be completed by WSB & Associates, Inc. (WSB). It should be noted that any aesthetic treatments incorporated into the final design are assumed to be identical to the CR 79 and CSAH 17 pedestrian bridges. The work plan incorporates the preparation of the project memorandum required under several funding requirements. Payment of services would be completed by the schedule as outlined in Exhibit B and in accordance with the general consultant contract for major projects. Exhibit B outlines the fee schedule for the design which is a cost not to exceed $89,706, and the construction service is estimated to be $57,774, assuming the City utilizes Mn/DOT's delegated contract process for a total engineering fee of $147,480. It is proposed that all work under the contract would be considered complete after construction of the project and final construction payment approval by City Council, The following schedule illustrated below was developed to expedite the project to meet the Federal Funding requirements: City Council Authorize Project ................................................................................................ May 19,2009 Soil Borings and Report ..................."...................................................................................... June 30, 2009 Preliminary Bridge Plans... ............................. ................ .......... ........... ................. ....... ........ ........ July 1, 2009 Project Memorandum Completed................................................................................................ July I, 2009 95% Trail Plan Submittal.....................................................................,...................................... July 1,2009 95% Final Bridge Plan Submittal......................................................................................... August 21, 2009 Mn/DOT Project Approvals ............................................................................................September 25,2009 Bid Opening..... ...... .................................................. ...................... .... ................ ................. October 21, 2009 Contract Award........ ..... ................................... ......... ...........,. ..............,............................ November 2, 2009 Bridge Substructure Completed ............................................................................................. Late May 2010 Final Bridge Completion ......... ....... ....... ............. ..... ............... ........ ........ ......... ...................... ...... July 1, 2010 ACEe 2008 Firm of the Year Minneapolis II St. Cloud Equal Opportunity Employer Mr. Bruce Loney, PE May 12, 2009 Page 2 The City of Shakopee agrees to reimburse WSB & Associates, Inc. for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Thank you for your consideration Sincerely, " WSB 1(;W ' Ii . Alt>' Donald W. Sterna, PE Vice President City Administrator Attachments City Clerk Mayor Date P;\LETTER PROPOSA1.S\SbakGpce\Fullcr Strcct\Exl Agmt OSOI09\LTR PROP EXT AGREEMENT OSOI09.doc &.. . -- .." ",- ". '-' . .. - .. .... .... ..... . .- . . .' . wss ." .' ",." ." ." . .... ,. . .". .. -.' -. . . & AssQClali!s;.ln.c. EXHIBIT A - SCOPE OF WORK The following work plan outlines major tasks which will be accomplished during the project development, detail design, and construction ofthe pedestrian bridges, and pathways. Task 1 - Project Management This task will consist ofma~agement and administration, project coordination, and communication with the City of Shakopee for the project duration and includes periodic meetings with City Staff. Also included will be billing preparation, invoicing, progress reports, and other non-technical work associated with the project. Task :2 -Project Memorandum WSB will complete the early coordination letters and correspondence as detailed by State Aid procedural guidelines and MnlDOT's Highway Project Development Process. Using information from the early coordination efforts and the studies identified below, WSB will prepare the Project Memorandum (PM) using State Aid's PM template. WSB will provide a draft copy of the PM for the City review and signature. WSB will address the City's comments and submit the PM to Metro State Aid for review. After Metro State Aid has reviewed the document, WSB will address any comments and submit the PM to the Office of State Aid for review and signature. State Aid will then submit the PM to FHW A for review and signature. WSB assumes three revisions of the PM prior to its approval by FHW A. Task 3 - Detail Design-Pathway During this phase, WSB will utilize the previous pathway design documents (plans, specifications, and estimates) prepared for the City by WSB & Associates, Inc. (WSB). These plans will be modified to accommodate a separate pedestrian bridge crossing TH 169. The design will incorporate the requirements outlined in the project memorandum. The following work tasks are anticipated to be either completed or modified as part ofthis task. A. Pathway Final Design and Preparation of Construction Documents WSB will modify the previously approved set of detailed construction plans for grading, surfacing, and landscape improvements associated with the construction of the pedestrianlbikeway path. Specifically, the construction plans will consist of the following sheets and include items shown in MnlDOT State Aid Plan Set. Additional traffic control detour plans will need to be added to the project to accommodate closing TH 169 to set the bridge beams. . Title Sheet . General Layout . Statement of Estimated Quantities . Quantity Tabulation . Soil Construction Notes and Standard Plates . Typical Sections . Miscellaneous Details . Traffic Control Plan and Tabulations . Construction Plan and Profile Sheets Exhibit A - Scope ofW ork Page 1 . Turf Establishment Plan and Permanent Erosion/Sediment Control . Landscaping Replacement Plans . Cross-Section Sheets B. Design Surveys/Base Map Development WSB has previously prepared the base mapping for the project and some additional supplemental surveys within the TH 169 right of way for the bridge will be required for only the new bridge location. The additional survey will be incorporated into the current base mapping. c. Special Provisions The previously prepared bridge specifications and bidding documents will be amended to incorporate the construction of a new pedestrian bridge. D. Construction Cost Opinion WSB will modify the previous construction cost opinion based on new quantities generated as part of the preparation of the modified pathway and bridge construction plans. Cost will be split by funding source, including pro rata for lump sum items. Task 4 - Soil Borings and Report MnlDOT bridge section requires that separate bridge borings be performed at each abutment and pier location. The assumed boring depth is 60 feet based on the previous pedestrian bridge at CR 79 and review of the original CR 79 bridge construction. MnlDOT will not allow the use of foundation information obtained from the original construction ofCR 77 (Fuller Street Bridge). Therefore, we will need to obtain three (3) bridge borings for the bridge design. The bridge borings will be performed by a City approved geotechnical engineering firm and will include a boring log and report with recommendations. Task 5 - Detail Design-Bridge WSB will develop construction documents (plans, specifications, and estimates) for the design of a pedestrian overpass adjacent to the existing bridge structures per Mn/DOT's new LRFD bridge design method. The following work tasks are anticipated to be completed as part of this phase. A. Bridge Final design and Construction Documents WSB will prepare a set of detailed construction plans for pedestrian bridge overpass. It is assumed that a 245-foot two-span pedestrian bridge overpass will be constructed. Substructure shall consist of cast-in-place concrete piles, supporting cast-in-place concrete abutments. The super structure shall consist of pre-stressed concrete beams supporting a bridge deck. Cast-in-place bridge deck shall have an out dimension of14 . feet with a 12-foot clear pathway for pedestrian traffic. We assume the bridge railing shall consist of vinyl, chain-link fence standard design of7-foot height matching the CR 79 and CSAH 17 pedestrian bridges. Specifically, the bridge construction plans will consist of the following sheets: . Title Sheet Exhibit A - Scope of Work Page 2 . General Layout . Elevation and Estimated Quantities . Bridge Layout Sheet . Abutment Plan. Details, and Reinforcement . Pier Plan, Details, and Reinforcement . Super-Structure Framing Plan . Super-Structure Plan and Details . Pre-Stress Concrete Beam Sheet . Chain Link Fence Standard Details . Bill of Reinforcing and Summary of Quantities . Bridge Standard Plan Sheets . Bridge Survey Sheet . Bridge Survey Plan and Profile B. Bridge Construction Cost Opinion WSB will prepare a bridge construction cost opinion based on quantities generated as part of the preparation of the construction plans. Task 6 -Permits WSB will prepare permit applications for Mn/DOT and NPDES necessary for approval ofthe project. Permit applications will be prepared with attachments for review and signature by the City of Shakopee. WSB will submit permits as necessary. WSB will be in attendance at any meetings required with regulatory agencies. This may include, but is not limited to, Mn/DOT, MPCA, local watershed district, and any other affected agencies. Task 7 - Specification WSB will need to revise the previously prepared specifications to account for the construction of a separate new pedestrian bridge. The special provisions prepared will cover items not covered adequately under MnlDOT standard specifications or previously covered under the original Fuller Street Bridge Specifications. Task 8 - Plan Review and Approval WSB will submit preliminary bridge plans at 30 percent for Mn/DOT review and comments. A pre-fina195% bridge and revised trail plans will be submitted to Mn/DOT for final comments. Once the final plan comments have been completed, WSB will submit 100% final plans for Mn/DOT approval and authorization to bid. Task 9 - Bidding Assistance WSB will answer questions, prepare addendums during the bidding process, and prepare the bid tabulation after bids are opened for the City. Exhibit A - Scope of Work Page 3 -.', . . -' '..~"..".,".".....~...".'.."'B.'''''.'.'.''..' .. '. .... . .' .. - .. . . " .. . ..', . . . .". ..... ." .. - '&Assiiiiiiites;'!rit;. Task 10- Constructioll Service - Bridge Overpass and Pathway This phase includes construction services for the Fuller Street pedestrian overpass and pathway projects. This includes construction staking, construction observation, and contract administration for the proposed project. The following work tasks have been identified to complete this phase. A. Contract Administration WSB will provide a project manager to oversee the construction team. This will ensure that the City of Shakopee receives a quality product and provides a contact person for the City to express any questions or concerns about the project if necessary. WSB will also provide contract administration under the direct supervision of a registered professional engineer and will keep the City informed on the status of construction at weekly job meetings. Technically competent inspection staffwith appropriate Mn/DOT certifications will be provided by WSB. B. Project Documentation This task encompasses a complete array of documentation set for the MnlDOT construction manual and standard specifications for construction as required by MnlDOT's delegated contract process (DCP). These items include, but are not limited to: . DCP Form Administration . Quality Control . Change in Construction Status Report . Erosion Control Plan, SWPPP Monitoring . Contractor's Bar Chart · Daily and Weekly Diaries . Conformance in Permits . Pile Driving Reports . Supplemental Agreements . Partial and Final Payment Vouchers . Monthly Grading and Base Reports . Safety and Health Regulations . Concrete Reports . Conformance with Plans and Specifications . Enforcement of Prevailing Wages . Coordination of Testing Agencies . Effective Public Relations C. Construction Surveys WSB will be responsible for all construction staking required in accordance with Mn/DOT's Survey Manual. D. Materials Inspection Materials testing will be performed in accordance with MnlDOT's Schedule of Materials Control. The material testing will be performed by a City approved geotechnical engineering firm. Task 10 - ConstlUction Service - Bridge Overpass and Pathway Page 1 E. Pre-Construction Conference/Weekly Meetings Our project team will set up the pre-construction conference for the project. Weekly construction meetings will also be held with meeting minutes distributed to all project team members. F. Estimates Partial pay estimates will be completed monthly and provided to the City for approval. A final pay voucher will also be provided to the City for approval. G. Final Documentation Documentation to final the project will be provided to the City relative to contract administration and materials inspection. This will be in accordance with Mn/DOT delegated contract process. H. Record Drawings Changes to the construction plans will be recorded, along with final quantities and drainage items, for final records. Task 10 - Construction Service - Bridge Overpass and Pathway Page 2 ...... . ." .. .. .. .. .. .. . . .." m....'......'.....~..s..'....... . . .... .. , .. .. ... . . .. . . ... . .". . .... . . ..- . ... .. . .. . - . . . &A$$pdat~$./lic; EXffiBIT B - PROJECT COST Based on the proposed scope of work as outlined and as detailed in Appendix A for the design of a new pedestrianlbicycle bridge and pathways across TH 169 at Fuller Street, the cost to provide such services is as follows: Service Cost Task 1 - Project Management $4,820 Task 2 - Project Memorandum $6,046 Task 3 - Detail Design-Pathway $4,132 Task 4 - Bridge Soil Borings and Report $6,800 Task 5 - Detail Design-Bridge $59,778 Task 6 - Permits $960 Task 7 - Specification $1,292 Task 8 - Plan Review and Approval $4,546 Task 9 - Bidding Assistance $582 Expenses $750 Subtotal Design Cost $89,706 Task 10 - Construction Services $57,774 Subtotal Construction Services $57,774 Total Design and Construction Services $147,480 The above design and construction costs are for a new bridge concept with similar aesthetic bridge treatments as the CR 79 Bridge, assuming approximately $750,000 in construction costs. Exhibit B - Project Cost Page 1 .. Hours Estimate and Fee Schedule City of Shakopee Pedestrian Bridge WSB & Associates, Inc. Preliminary and Final Bridge and Trail Design Fuller Street Pedestrian Bridge over US 169 City of Shako pee, Minnesota Exhibit "a" DeSIGN SERVIces 5111J2009 PROJECT PROJ. MGR. Sr. PROJECT PROJECT SENIOR 2.PERSON OFFICE TASK PRINCIPAL ASSOCIATE ENGINEER ENGINEER TECHNICIAN SURVEY CREW TECHNICIAN WSB NO. DESCRIPTION labor 1 Project Management 20 16 0 0 2 $4,820 2 Project Memorandum 2 40 10 4 $6,046 3 Detail Desj,;R - Pathway 2 4 0 16 8 6 $4.132 4 Brldae Soli Borlnas & ReDort GEOTECHNICAL ENGINEERING FIRM $6.800 5 Preliminary DesIgn and Plans A.l Preliminary Design and Plans 2 40 40 78 2 $17,822 S.) Final Plans. Estimate And Specifications 0 52 152 184 2 $41,956 6 Permits (NPDES, Mnldol) 2 2 4 1 $960 7 Specifications 4 6 $1.292 8 Plan review & Approval 4 8 12 16 1 $4,546 9 Blddinll Assistance 2 2 1 $582 SUBTOTAL HOURS. DESIGN BID BUILD 38 128 40 232 290 6 13 Hourly Billin" Rate $134.00 $126.00 $112.00 $105.00 $105.00 $140.00 $62.00 Subtotal Fees b" labor Deslanation $5,092 $16,128 $4,480 $24 360 $30,450 $840 $806 $750 EXDenses (Permits and mailina. ETC.I TOTAL FEES I $89,706 CONSTRUCTION SeRViCeS PROJECT PROJ. MGR. SENIOR Sr Const 3-PERSON 2.PERSON OFFICE TASK PRINCIPAL ASSOCIATE TECHNICIAN Observer SURVEY CREW SURVEY CREW TECHNICIAN WSB NO. DESCRIPTION labor 10 Construction Management A.) Project Management 48 6 0 0 4 $3,980 S.) Construction Observationl Administration 0 6 392 0 1 $41,894 C.) Construction Survey 0 1 0 16 24 $5.166 D.) Record Drawingsi As-Built 2 2 6 4 4 1 $2,234 E.) Matenal Testing GEOTECHNICAL ENGINEERING FIRM $3,750 SUBTOTAL HOURS. DESIGN BID BUILD 50 9 12 396 16 28 6 Houri Billin Rate $62.00 $126.00 $105.00 $96.00 $167.00 $140.00 $62.00 Subtotal Fees b labor Desi nation $3 100 $1,134 $1,260 $38016 $2 672 $3,920 $372 Ex nses Lath, mallin ETC. 750 TOTAl. FEES $57,774