HomeMy WebLinkAbout5.B.2. Award Contract for 2009 Bituminous Overlay, 2009-3-Res. No. 6905
CITY OF SHAKO PEE 5:(3. L,
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator C~~IH~:\!o/"II~~.
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FROM: Jeff Weyandt, Assistant City Engineer > Ui\lvtr~
SUBJECT: Consider A warding a Contract for the
2009 Bituminous Overlay, Project No. 2009-3
DATE: May 19,2009
INTRODUCTION:
Attached is Resolution No. 6905, which accepts the bids and awards a contract for the
2009 Bituminous Overlay, Project No. 2009-3.
BACKGROUND:
On March 17, 2009, City Council adopted Resolution No. 6885, which approved the
plans and specifications and authorized staff to advertise for bids for the 2009
Bituminous Overlay, Project No. 2009-3.
On May 12, 2009, a bid opening was held for the 2009 Bituminous Overlay Project, in
which there were eight bids opened for this improvement project. The bids are
summarized in the attached resolution. From the bid opening, the low bidder is Valley
Paving, Inc. with a bid of $577,811.30. The Engineer's estimate for this project is
$700,000.00.
The feasibility study contained a construction cost estimate of approximately
$883,100.00 and a project cost estimate of approximately $1,038,948. Adding a 5%
contingency to the actual low bid and 20% indirect costs, the estimated project cost is
approximately $728,042.00, which is below the estimated project cost in the feasibility
study. Therefore, we can anticipate assessments being lower than what was estimated in
the feasibility study.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
AL TERNA TIVES:
1. Accept the low bid of Valley Paving, Inc. and adopt Resolution No. 6905.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
5. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1 and No.4 in order for this project to commence.
ACTION REOUESTED:
1. Offer Resolution No. 6905, A Resolution Accepting Bids on the 2009 Bituminous
Overlay, Project No. 2009-3 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
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Jeff Weyandt, P.E.
Assistant City Engineer
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ENGR/2009-PROJECTSlBlTUMINODSOVERLAYIWORDIMEM690S-A W ARD.CONTRACT
RESOLUTION NO. 6905
A Resolution Accepting Bids For
For The 2009 Bituminous Overlay
Project No. 2009-3
WHEREAS, pursuant to an advertisement for bids for the 2009 Bituminous Overlay,
Project No. 2009-3, bids were received, opened on May 12,2009, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
Valley Paving, Inc. $577,811.30
Wm. Mueller & Sons, Inc. $586,919.50
Prior Lake Blacktop, Inc. $589,427.32
Hardrives, Inc. $597,409.05
GMH Asphalt Corporation $607,417.70
Northwest Asphalt, Inc. $608,699.40
Bituminous Roadways, Inc. $612,332.00
Knife River Corporation $673,589.29
WHEREAS, it appears that Valley Paving, Inc., 8800 13th Avenue East, Shakopee, MN
55379 is the lowest responsible bidder for the 2009 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Valley Paving, Inc. in the name of the City of Shakopee for the 2009 Bituminous
Overlay Project according to the plans and specifications therefore approved by the City Council
and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of ,2009.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGRl2009.PROlECTS/2009-QVERLAYIWORDIRES690S.AWARD-CONTRACT