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Home My WebLink About3. Budget Reduction Options CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Benchmark Survey DATE: January 13, 2003 Attached is information relating to "benchmark" budget comparisons. This is from information that Mayor Mars brought back from the Minnesota Mayor's conference. The survey originated with the City of Hutchinson. The "benchmarks" compare the services and resources of the respondent cities. As shown, these are cities that are relatively comparable to Shakopee in terms of size. The survey shows that there are a wide variety of responses from the various cities. This is consistent with other surveys that I have seen which try to compare tax rates, number of employees per thousand, and other common measures. Without knowing the history and expectations for each community, it can sometimes be an "apples to oranges" companson. However, this maybe of some benefit to you as you consider possible budget reductions. lW2~ Mark McNeill City Administrator MM:th Administration f Human Resources Cityof~ BENCHMARK SURVEY - APRIL 2002 ~ Administration I Human Resources Benchmark Study 2002 MEASURE DESCRIPTION CITY Hutchinson Farmington Hastings Owatonna Shakopee Population Total Population ofCily 13,080 13,000 18,200 22,434 22,000 Employees Total Number of Full Time Ctty Employees 103 65 99 116 94 Total Number of City FTE Employees (Reg FT & PT) 121.52 73.25 101.5 155 96 City FTE Employees per 1000 population 9.34 5.64 5.58 6.91 Total Number of City Non-FTE Employees (Seasonal, Temp, etc.) 177 57 60-80 413 225 New Hires Number of New Hires in 2001 13 full time 5 6ft,2pt 6 12 Number of Employees 7 full time Terminated/Resigned in 2001 2 2ft,2pt 4 Police Supv - Teamsters - 5 Police Bargaining Units Please list units and number of Not applicable - no bargaining LELS -10 AFSCME - 12 Patrol Teamsters - 19 employees in each units IAFF (Firefighters) - 7 IUOE (engineers) - 39 LELS 24 ft,13pt Teamsters PW 16 Grievances Number of Grievances - 2001 0 1 0 1 Worker's Camp Most Recent Worke(s $80,215 Comoensation Premium $76,323 $23,450.25 2nd Quarter 2002 $121,529 Number of Work Injuries - 2001 30 10 22 21 Number of Lost Work Davs - 2001 17 2 37.75 hours 0 Experience Modification Factor 0.64 1.2 not available 0.79 0.86 Attorney Services Services - Employee or Contract Employee as of February 2002 Relationshio contract contract contracts contract If employees, how many attorneys 1 on staff? nfa 1 2 law firms nfa Support currently provided by Attorney provides own support Please list legal support staff. Administrative Secretary and nla staff. nfa nfa Police Administrative staff $107,800 Budgeted 2001 prosecution, and Total City funding expended on $121,000 budgeted 2002 2002 $148,116 for general; Legal Services legal services for 2001 and figure includes revenues from 200:- $120,000 budgeted 2001: $108,378 2001: $135,744 Budgeted 2002: budgeted for in 2002. the municipal hospttal and 2002: $130,00 budgeted 2002: $146,900 Prosecutions $220,000, gas/electric utility. and $260,000 for general 0-1 yrs: 80 hours For non-contract & PW 1-5 yrs: 80 hours/yr 2: 88 hrs 3: 96 hrs 0-5 yrs 80 hours; 6-15 6-11 yrs: 120 hours/yr 0-1 yrs: 80 hours 4: 104hrs 5: 112 hrs yrs 120 hrs; 16-20 yrs 2-5 yrs: 96 hours 6-9 yrs: 120 hours 160 yr; 21+ yrs 160 hrs 1 - 6 yrs: 80 hours/yr 12-13 yrs: 128 hours/yr 6: 104 hrs 7: 112 hrs 10: 128 hrs 11: 136 plus 8 hrs for each year Benefit Information Vacation Aocrual Schedule 7-11 yrs: 120 hours/yr 13-14 yrs: 136 hours/yr 8: 120 hrs 9: 128 hrs hrs worked over to to a max over 12 yrs: 160 hours/yr 15-16 yrs: 144 hours/yr 10:136hrs 11:144hrs 12: 144 hrs 13: 152 of 200 hrs; for police 0-5 16-25 yrs: 160 hours/yr 12: 152 hrs 13: 160 hrs hrs 80 hrs; 6-10 yr 120 hrs; 25+ yrs: 200 hours/yr 14: 168 hours 14-24 yrs: 160 hours 11+ yrs 128 hrs plus 8 rs 15-19 yrs: 176 hours 25+yrs: 200 hrs each yr worked to a max 20yrs+: 200 hours of 200 hr @ 20 yrs. Page 1 Administration f Human Resources MEASURE DESCRIPTION CITY Hutchinson Farmington Hastings Owatonna Shakopee 96 hours per year, 960 hours 8 hours per month. 8 hours per month, max. 720 maximum. If over 960, 1/2 to If hired prior to Aug. 5, Sick Time Accrual hours; payout 1f3 of hours over 8 hours per month, 1040 hours sick bank & 1/2 to vacation 1980: paid annually 8 hrs per month, 960 maximum bank. May cash out 50% from for hours over 600. If max 720 annually both for a maximum sick hired after, max. 1040 severance of 640 hours. hours and no payout. Holidays 10 - 8 hour holidays 11 10 + 2 floaters 10 - 8 hr. hOlidays o lf2 holiday plus 1 floate 2 floaters - use or lose Personal Day(s) 1 - 4 hour personal holiday 0 For deathlbereavement leave - 1 - 8 hr. floater 40 hours non-union, 3 days 4gers & fire, 4 days police BCBS - Basic & AWARE Basic Family prem: BCBS - Aware Network BCBS - Triple Gold $689.46 Family prem: $641.88 (ER: Family prem: $838.72 (ER: Basic Single prem: Medica $300 ded tam $578.22 EE: $260.50) $247.70 prem $851.87, 2-party Health Insurance $513.50 EE: $128.38) Single lOGIS - Medica Single prem: $301.76 (ctty pays Aware Family prem: $534.27, single $267.13; prem: $274.45 (ER: $219.56 100% for non-union; union - $792.90 Medica $15 co-pay fam EE: $54.89) ER: $208.06, EE: $93.70) Aware Single prem: $998.96, 2-arty $626.52, $792.90 single $313.26. (ER EE contributions vary pays 100% single, 88% by qroup. 2-party & 72.5% family. Delta Premier Family prem: Health Partners Delta Millennium - will be 100% employer paid Delta Millennium Family Dental Insurance $57.07 (ER: $45.66 EE: Family prem: $74.79 offered 7f01f02 - Employee Family prem: $56.10 prem $76; 2-party prem $11.41) Singleprem:$21.19 Single prem: $29.03 pays full premium Single prem: $18.95 $53.35; single prem (ER: $16.95 EE: $4.24) $25.00; ER pays $25 Cily provides 1 x annual salary $10,000 at $1.95fmonth - Cily provides $30,000 City provides $25,000 Life Insurance up to $50,000 max. $.21 per includes accidental death & Additional available based on at $.41f$1,OOO or city provides $25,000 at $1,000 of annual salaryfmonth dismemberment age of employeefspouse. $10.25 per month $.19 per 1000 Long Term Disability City provides - .73% of monthly voluntary Cily provided - .41 % Ctty provides 100% at City provides 100% at payrolVmonth $5.80 per month .33% of covered payroll Short T errn Disability Not applicable VOluntary nfa nfa nfa Flexible Spending Accounts? Health & Dependent Health & Dependent Care Health & Dependent Care Health & Dependent Care Care Health & Dep Care 457 Plans? Yes Yes - ICMA Yes-ICMA Yes ICMA & Nationwide Health Care Retirement Plan? No No No - but evaluating No Yes, PEHP Up to 100% of course cost if job 100%-A 100% if preapproved and 100% of 1st $1000, 50% Tuition Reimbursement Program related. No formal policy 80%-B budgeted not provided up to $3000 document. 50%-C Pay Information Ad'ustment to Pav Grid or COLA 2002 - 3% 2002: 3.25% 2002: 4% -contract; 4& police; 3.8 ' US & Mpls CPIUfCPIW, Social Information Considered to Security COLA, unemployment Stanton Group 6 - other metro Administrator, Ree. & union Negotiated rate Determine Adj or COLA rate, turnover rate, area wage cities contracts survey,etc.) 2002 - 8 step pay plan. Steps 1 Non-Union: 7 step plan. Increases at 6, 6, traditional step plan (move to Non-Union: 7 step plan. Annual 12, 24, & 36 months Step or Performance Increase next step with satisfactory perf.) Step Increase - 3 yrs to goals for non-union wage to midpoint (step 5). Steps -8 Exceptional Service midpoint Pay (.25 - 5% increase with adjustment. Steps 6 & 7 - 100%+ and 110% for merit outstanding perf.) over midpoint. Non- contract grade & step progression Hrs worked: 196,682.5 Overtime Rates for Regular FT & 1.2% OT hours worked: 12,342.25 2.28% PT Employees - % of total hours 3,046.15 OT hours 6.3% ('does note include 7,374 OT hours worked - 2001 holidays, etc., only hours worked) Page 2 Finance I Finance Benchmark Study 2002 I MEASURE DESCRIPTION CITY Hutchinson Chaska Farmington Hastings Northfield Owatonna Shakopee Population 13,080 17,449 12,365 18,204 17,147 22,434 22,040 2001 Tax Base Data Total Tax Capacity 8,876,529 17,987,331 8,479,918 12,357,808 9,800,479 15,074,538 25,923,552 Captured TIF Tax Capacity 206,837 4,743,474 1,091,826 233,012 376,080 442,416 1,801,828 Fiscal Disp Contrib Tax 0 2,898,512 483,358 932,787 0 0 3,806,211 Capacity Taxable Tax Capacity 8,669,692 10,345,345 6,904,734 11,192,009 9,424,399 14,632,122 20,315,513 Fiscal Disp Oistrib Tax 0 1,851,658 1 ,508,272 2,763,723 0 0 1,809,131 Capacity 2001 Net Tax Capacity Average County Tax Rate 48.07% 43.28% 25.29% 25.32% 31.39% 35.60% 31.73% Tax Rates Average City Tax Rate 44.13% 16.14% 29.95% 33.15% 33.43% 27.25% 18.20% Average School Tax Rate 52.12% 60.81 % 60,89% 51 .02% 53.52% 53.67% 42.98% Average Special Tax Rate 1.00% 3.46% 2.36% 3.15% 0.98% 0.47% 3.03% Average Total Tax Rate 145.61% 123.68% 118.50% 112.63% 119.31% 116.98% 95.94% 2001 Aid and Levy City LGA 1,580,966 569,192 482,777 1,479,812 1,796,280 3,256,651 242,026 Data City HACA 941,011 324,608 403,466 1,035,950 713,116 1,151,929 535,418 Certified City Levy 3,851,614 1,975,041 2,529,584 4,762,462 3,150,680 3,986,522 4,430,959 FD District Levy 0 305,819 461,411 1,052,647 0 0 367,720 City Net Levy 3,851,614 1,669,222 2,068,173 3,709,815 3,150,680 3,986,522 4,063,239 Page 1 Finance MEASURE DESCRIPTION CITY Hutchinson Chaska Farmington Hastings Northfield Owatonna Shakopee 2001 Tax Base Percent (%) Market Value 67.96% 64.96% 83.99% 76.66% 73.64% 72.32% 64.98% Composition Residential Homestead Percent (%) Market Value 8.88% 6.94% 5.07% 8.77% 9.05% 6.68% 2.72% Apartments Percent (%) Market Value 0.27% 1.30% 1.77% 0.30% 0.25% 0.48% 2.84% Farm Percent (%) Market Value 22.55% 25.44% 6.22% 11 .90% 15.51 % 19.57% 29.74% Commercial Industrial Percent (%) Market Value 0.34% 1.36% 2.95% 2.36% 1.55% 0.95% Other Classes 2001 City Tax Rate 44.43% 16.15% 29.95% 33.15% 33.43% 27.25% 18.20% Tax Rate 2001 Market Value 8,876,529 17,987,331 8,479,918 12,357,808 9,800,479 15,074,538 1,369,102,400 Market Value Page 2 Planning f Building Enforcement A BENCHMARK SURVEY - APRIL 2002 Planning I Building Enforcement Benchmark Study 2002 I MEASURE DESCRIPTION CITY Hutchinson Chaska Farmington Owatonna I Shakopee PODulation Total PODulation of Citv 13,080 13,000 22,434 20,568 Employees Number ot FT and PT building 2 FT (Building Otticial and Building 4FT 2 FT (normally employ 3) inspectors. Inspector) 6 FT, 2 PT 5FT What are the qualifications of the 4 M full certification Inspectors are expected to be insDectors? full certification 1 - limited certification certified within a Deriod of time full certification How many positions. other than 1 wDirector 1 . Building Official 1 - Building Official 1 building official 1 Inspectors, are in the Building 1 ~ Building Official 1 - Building Official 1 - Assistant Building Official secretary 1 office service Department? 1 . Secretary 1 - Secretary (commercial plan checking) worker HJ99 . $369,390 1999 . $711,285 1999 - $235,126 1999 - $2,520,479 2000. Total number of permit fees collected 2000 . $356,965 2000 - $843,935 n1a 2000-$281,114 $2,645,818 2001- Permits for t 999 . 2001. 2001 - $368,553 2001 - $987,940 2001 - $265,448 $2,561,902 $0 Above are permit fees only. Plan Amount of above permit fees for athe Amount does include permit, plan check fees: Amount does include funds (I.e. sewer & water, Metro SAC, N/A 1999 - $75,284 penn it I plan review, etc. review, plumbing permit and HYAC 2000. $106,658 plumbing permit and permit 2001 - $92,138 HVAC permit Total value of all permits issued for Valuations 1999.2001. 1999 753 permits; $32,500,000 717 permits; $53,752,185 881 permits; $44,086,538 2055 Dermits; $28,963,645 1056 permits; $2,122,257 2000 639 permits; $36,800,000 698 permits; $76,980,028 975 permits: $52,546,844 2168 permits: $44,288,314 1473 permits; $2,197,013 2001 760 permits: $21,830,000 826 permits; $90,083,387 925 permits; $90,862,180 2089 oermits: $39,274,111 1469 permits; $2,058,148 Indicate actual inspectiOns tracked. 1999 2,498 not indicated 4,871 NA 2000 2,202 not indicated 6,747 14,085 2001 2,181 not indicated 8,484 11,934 Indicate the value of permits, by year, \ \ by type of permit and indicate the / \ number of permits for each category. I Residential 1999 103 permits: $12,299,500 194 permits: $33,286,262 302 permits: $36,629,092 1105 permits; 141 Dermits: $11,895,470 $117,969,985 2000 58 permits; $5,629,000 197 permits: $32,363,039 427 permits: $48,045,126 773 permits: 135 permits: $11,201,688 $111,394,963 2001 83 permits; $9,147,518 392 permits; 53,674,656 486 permits; $63,641 ,963 788 permits: 116 Dermits; $10,535,775 $120,181,961 Commercial 1999 $17,943,640 39 permits: $7,417,583 23 permits; $4,343,809 170 permits; $10,408,521 103 permits; $60,217,163 2000 $29,582,250 29 permits; $2,349,850 19 permits; $1,338,320 193 Dennits: $20,691,417 91 permits; $67,813,960 2001 $18,892,613 27 permits; $13,179,548 23 permits: $3,729,800 164 Dermits: $17,095,610 86 permits; $32,584,185 Industrial 1999 included in commercial 9 permits: $4,611,000 1 permit; $1,750,000 32 permits: $1 ,176,006 included in commercial 2000 included in commercial 16 pennits: $4,359,936 2 permits: $869,400 39 Dermits; $1,763,946 included in commercial 2001 included in commercial 4 permits; $3,317,387 3 permits; $875,000 37 permits; $2,809,324 included in commercial Public Building 1999 1 . $772,000 2 permits; $806,000 5 permits; $93,630 included in commercial included in commercial 2000 7 permits: $13,975,000 5 permits; $281,500 included in commercial included in commercial 2001 2 permits: $14,010,000 5 permits; $20,287,500 included in commercial included in commercial Plumbing 1999 348 permits; $28,655 2423 permits:$276, 128 2000 103 permits 350 permits; $36,Ot 5 included in above 1415 permits; $331,052 2001 210 permits 436 permits; $52,090 1397 permits; $351 ,006 Mechanical 1999 N/A 332 Dermits: $33,455 included in plumbing 2000 N/A 400 Dennits; $48,008 included in above included in plumbing Page 1 Planning I Building Enforcement MEASURE DESCRIPTION CITY Hutchinson Chaska Farmington Owatonna I Shakopee 2001 N/A 494 oermits: $76,404 included in plumbing Miscellaneous 1999 $2,303,841 133 nermits; $4,655 NA 2000 $1,601,630 108 nermits: $3,780 included in above NA 2001 $2,935,624 125 oermrts; $4,445 NA Other 1999 29 oermits; $2,175 NA 2000 27 nermrts; $2,025 included in above NA 2001 40 nermits; $3,000 NA Explain what types of penn its are Misc. . site inspections on tracked in miscellaneous or other Small commerciallindustrial individual lots before issuing Cannot break out plumbing & mechanical- Accessory structures and additions categories. permit; other - manufactured home permits are all inclusive were not included. setuns How often do the Building Department personnel present Four times per year excluding three Current personnel has not done May hold a meeting if there are special issues Other Services information to citizen groups, clubs contractor meetings this. to address. 3 - 4 times per year and/or hold meetings for contractors in the area? 1-2 times annually Does the Building Department provide advise and expertise to other departments or for other city buildings Yes. Ubrary, City Hall, Fire Hall, for the purposes of long range Senior Center (Evergreen), No Yes. Hold Development Committee meetings Code compliance and ADA issues planning for building maintenance Downtown Group in which the Building Official sits in. for city projects. and repairs? If yes, provide the buildings for which the services are rovided. No Does the 8uilding Department provide annual letter mailings to local Yearly letter and other updates I.e. contractors or special mailings tor energy code, acceptable materials. Yes - Code changes. No Notifications of code changes. special topics regarding building activities within the community? No How automated are the Building Department's services? Indicate which products! processes are used and who is responsible for the upkeep or entry into the system. GIS X X Automated Monthlv Reoorts X X - Buildino Official X X X Pennit Tracking Software X (Access) X X X Scanned Plans/Digital Plan Sets No Does your city have an adopted No Yes No No housina code? ICBO Housing Code What department handles housing Fire & Building Fire Marshal Building Department complaints? Building Dep\. What department handles the followino issues: Property Line Issues Building/Planning Building Planning and/or Engineering Refer to local surveyor Planning/Engineering/Bid g Weeds City Forester/Planning Community Services Officer (CSO) Engineering Fire Department Public Works Garbage or general property PoliceJBuildinglPlanning CSO CSO or Planning Fire Department aesthetics CSO/Planning Junk Vehicles POliceJBuildinalPlannlnn CSO CSO or Planninn Fire Deoartment CSO/Planning Zonina Violations Plannlna Plannino Oeoartment Planninn Citv Planner Planning Planning professionals or persons 1 - Professional 2 - Professionals Planning involved in planning are employed by 1-other 2 -Other 2 - Planning Professionals 2 - Planning Professionals thecitv .5 - others 4 Professionals 1 other Camp Plan Update Comp Plan Update Does your city regularly hire $40,000; I year: sewer, water, Camp Plan Update consultants to provide support to the engineering, planning $20,000; 1 year, community development EAW($12,00)/AUAR planning staff? If yes, provide AUAR nta Zoning Code Update No ($30,000) preparations. EAW and AUAR are frequency, type and cos\. $20,000: lf2 year; sewer, water, $30,000; 1 year; Community Development reimbursed to city by the engineering, pianning applicant. Number of permits reviewed and the Supplied 2001 infonnation only fees derived from reviews. 1999 - 34 - $5,400 1999 - 12 - $1 ,800 1999 - 20 - $2,000 1999- 48 . $9600 2000 - 2000 - 30 - $4,500 3 - $1,209 2000 - 9 - $1 ,350 2000 - 17 . $1700 37 - $7400 2001- 34- Conditional Use Permits 2001 - 29 - $4,350 2001 - 6 - $1 ,200 2001 - 22 . $2,200 $6800 1999-5 1999-15-$1,500 2000 -14. $2,100 1 - $372 1999.8 - $1,200 2000 - 5 - $500 1999 - 5 - $700 2000 -3 . Variances 2001 - 15 - $2,250 2001 - 6 - $600 $400 2001 - 6 - $850 Page 2 Planning / Building Enforcement MEASURE DESCRIPTION CITY Hutchinson Chaska Farmington Owatonna I Shakopee 1999 - 15 - 4 minorfl1 major 1999 - 9 - $1,575 1999 - 34-26 major/8 Subdivisions (minor/major) 2000 - 16 - 7 minor/9 major 3 - $t,320 2000 -12 - $2,100 minor 2000 - 17 major/12minor 2001-35- 2001 - 9 - 4 minorf5 major 2001 - 16 - $2,400 19 major/16minor 1999 -2 1999-2-$0 Annexations 2000 - 4 0 2000 - 8 - $0 2001 -1 2001-4-$0 2000.1 .$0 Vacations (easemenVr-o-w) 2000 - 1 - $50 nla 2000-0-$0 1999-9-$1350 2000 - 6- 2001 - 1 - $50 2001 - 7 - $700 $900 2001.9-$1350 1999 - 6 - $600 Rezoning 2000 - 5 - $750 15 - $28,470.60 2000 - 12 - $1,200 1999-4-$2000; 2000-8- 2001-11-$1,100 $40oo:200t -11-$5500 Planned Unit Developments 2001 -2 Plats - 17 - $25,450.29 Included in CUP 1999.6-$2600 2000-3- $1300 2001-8.$4800 1999-2 2000-2-$0 Code Amendments 2000 - 3 8-$0 1999-11-$0 2000-7-$0 2001 -2 2001-2-$0 2001-5-$500 Ust any revenues your City derives 16 Sitel8uilding Reviews - Have not tracked other above permits well. from Planning and Zoning reviews. $10,436.64 NA Do you provide zoning compliance letters and flood plain verifications for Yes Yes Yes Yes the nublic? Yes Does staff conduct site inspections related to zoning/planning matters Yes - 5 per week Yes - 2 per week Yes - 2 per week Yas 1 or more per week and at what freauencY? Yes- 5 to 10 weekly Does staff conduct predevelopment meetings, one stop shop meetings, or Yes - 5 to 10 per week depending site plan review meetings that include Yes - 2 per week on the time of the year Yas - 2 per development Yes - 6 to 7 limes per year various departments to discuss specific projects? Yes-one per week Does staff conduct planning staff meetings to discuss Yes - once per month, prepare Yes - once per month Yes - 1 per week No recommendations to the Planning packets Commission? Yes-one per week Does Planning/Zoning staff provide Downtown, HRA, EDA, Utilities, Occasionally to the HR, Historic PreselVation Engineering, EDA, Historic Hutch, HCYN, Motor Historic preservation commission - ShakopeePublic Utilities. assistance to other City departments Vehicle, Public Works, once per month and Parks & Recreation Commission - once Yes - +f- 2 times per month City Clerk, Yision or entities (EDA, HRA, Utilities, etc.)? Engineering, etc. daily per month Shakopee, Building, Finance, Chamber Does the City have any extra Joint Planning A portion of Laketown Township City has a ioint planning board with Empire territorial boundaries or joint planning 1999 - 21 applications will be annexed into the City. Prior Township, Castle Rock Township and Eureka No City is currently working 2000 - 15 applications to annexation, (2010) the City has Township with not voting powers. Discuss functions with other jurisdictions? 2001 - 20 applications Planning and Zoning authority. land use, growth and annexation issues. with the County on Jackson Township issues Does your department provide any Flood buyout grant, Historic grant, staffing for other .special" project Post Office, Park Expansion, Yes. Assist in redevelopment projects and No, but Planning & Zoning staff assignments {i.e. redevelopment Downtown Redevelopment, Park Improvement, projects, flood buyouts, neighborhood Addressing, GIS, Access, Web some engineering planning projects. also act as staff for HRA and EDA Downtown revitalization}? paoe Inout Redevelopment,GIS, Yes. Coordinate with Dakota County GI S Does your department utilize GIS Yes. Yery involved, provide Planning is the only department users group. Pay a special rate for software? If yes, indicate the level of direction for additions to the using GIS. Planning is the entity maintenance and updating of infonnation, Yes Planning serves as the involvement in the maintenance or system. involved in maintenance and the Receive periodic updates and manipulate or main contact tor structure of the system. structure of the system. structure the data accordingly with each maintenance and nro'eet. structure of the system. Signs, 20 per year Zoning and land use (I.e. setbacks, fences, Does the PlanninglZoning department No permit- 15 per year pools, signs, etc.). - 20 to 30 per year provide enforcement for code Junk/Aesthetics - 5 per year Signs - +1- 20 per year By complaint or if blatant violation noted by Zoning Ordinance - 10 +/- times violations? If yes, indicate the types CUPI Variance follow-up. 10 per staff. Send notice and give 10 days to correct. per year Signs - 25 per year conducted. Second notice copied to City Attorney. Court year action if not corrected in 10 days. CUPNariance Follow-up. 15 per year Page 3 Engineering I Streets I Public Works Streets, Etc. Engineering I Streets I Public Works Benchmark Study 2002 MEASURE DESCRIPTION CITY Hutchinson Farmington Hastings Shakopee STREETS Lane Miles of Street 48.57 cL 69.7 177 165.4 Lane Miles Striped 18.5 cL 5, approximately 8 N/A State Aid Mileage 12.21 cL 13.07 90.09 23.29 Copy of Certification of Mileage Yes Yes n/a Yes Pavement Mgmt. System Yes No, starting summer 2002 No Yes Ayerage Street Condition Rating 72 (1997) n/a n/a 84 (2000) WATER / SEWER SAC Charges $1,080/ unit $375 / single unit 625 $440 /single unit Met Council SAC n/a $1,200/ single unit 1,200 $1,275/ single unit WAC $820 / unit $645 - 1" meter, up from there $1,175 $567 / unit STREET LIGHTS City Owns/Maintains Street Lights Yes Own some, maintain some; Most by Excel Energy and others by Elec. Utility Dakota Electrjc Ves Number of Street Lights n/a n/a :t 250 decorative lights by City N/A Annual Operational Costs n/a $68,186 $201,000 $90,000 Number Located in City Limits No n/a All All Streetlight Utjlity n/a No No No Rates n/a n/a n/a SIDEWALK / TRAIL Miles of SidewalkfTrails n/a (Pat Ebert working on n/a 22 - trail 18.8 - Trail oroiectl 25 - walks 44.2 - Sidewalk Maintenance/ Replacement Policy Draft No No Ves STORMWATER Standard Trunk Storm Sewer Rate No $0.1201 - $0.2564/ sq. ft. No residential low densitv $.083 /SQ. ft. Storm Water Utility Ves Yes No Ves Rates $1.75/ unit / month $7.25/ unit / quarter n/a $24.56 per REF acre per quarter Time Per Vear Streets Swept All streets rotating, 3-4 times; 2 times All streets 2 tjmes per year; Downtown/ business weeklv Downtown swept monthlv April 2 Sweeping Costs $58,000 n/a $60,000 $52,000 Page 1 Potice BENCH MARKS Police Benchmark Study 2002 CITY Hutchinson Excluding MEASURE Hutchinson Communications Chaska FarminQton Hastlnlls New Ulm NOrlhfield Owatonna Willmar ShakoDee Pooulation served 13,300 13,300 17,449 14,000 18,500 14,000 17,817 22,434 18,351 22,400 Number of oatrol officers 12 12 11 11 15 13 13 19 15 20.5 Number of suoervisors 6 6 4 2 6 5 5 7 7 7 Number of investiaators 3 3 3 1.5 (1/2 from aatrol 3 1 3 2 6 2 Total number of sworn personnel 22 22 19 15 25 20 22 29 32 32 Number of CSO's 1 1 3 1 Part-time 0 1 1 6 2 2 Number of dispatchers 5 0 0 0 0 0 0 0 0 Total number Of civilian personnel 10 5 6.5 3 5 3 6 2 7 6.75 Ratio of officers to population 1.65 oer 1,000 1.65 per 1,000 1.08 oer 1,000 1.07 per 1,000 1.35 per 1,000 1.43 oer 1,000 1.24 per 1,000 1.29 per 1,000 1.75 per 1 ,000 1.43 per 1 ,000 Ration of all personnel to population 2.40 per 1,000 2.03 per 1,000 1.47 per 1,000 1.29 per 1,000 1.62 oer 1 ,000 1.64 per 1,000 1.57 per 1,000 1.65 per 1 ,000 2.13 per 1,000 1.82 per 1 ,000 Percentage of Policing Costs to General Fund 25.4% 22.0% 27.2% 29.4% 36.4% 13.3% 25.5% 21.2% 17.6% 1. Has over one 28.7% million dollars in Police Budllet $2,276,076 $1,964,722 $1 ,762.202 $1,495,000 $2,257,220 ., $1,566,493 $2,361,705 $2,601,993 2,944,577 special L.E. $ 2,417,921 fund. Total Citv General Fund Budoet $8,946,209 $8,634,855 $6,463,657 $5,086,000 $6,189,108 $11,809,592 $9,240,695 $12,247,800 16,693,663 $ 8,425,214 Per Ca ita Cost of Policina Services $168.60 $147.72 $100.99 $105.79 $122.01 $111.89 $132.55 $115.98 160.46 $ 107.94 Number of Calls of Service 16,883 13,989 9,458 12,896 6,449 13,076 10,671 11,760 13,213 Cost per calf for Service $134.81 $116.37 $125.97 $158.06 $175.03 $242.90 $180.61 $243.83 250.39 $ 183.00 Number of calls for Service per officer 767 767 736 630 516 322 594 368 368 413 Per Capita Crime Rate 0.1303 0.1303 0.0733 0.0768 0.0993 0.0862 0.0956 0.1108 0.1005 0.0926 Citations 2,768 2,196 1,722 1,792 585 NIA NfA 2,794 3,228 WarninQs 3,488 1,924 N/A 1,193 10 NIA NIA 1,138 NIA Citations per Officer 126 115 114 72 29 87 111 TOTAL CRIMES REPORTED 1733 1279 1076 1837 1207 1704 2487 1844 2,075 TOTAL PART I CRIMES 719 382 255 717 350 581 892 745 743 TOTAL PART" CRIMES 1014 897 821 1120 857 1123 1595 1099 1,332 NUMBER OF PART I CRIMES CLEARED BY ARREST 233f 33% 125f34% 731 29% NIA 97 f 27% 163128% 190122% 263f 35% 124/17% NUMBER OF PART" CRIMES CLEARED BY ARREST 753/74% 667 176% 643/78% NIA 547163% 658 f 58% 953f 60% 800 /72% 926170% 9861 57% 792f64% 716166% NIA 644 I 53% 821 148% 1143f47% 1063151% 1050151% Average Emergency Response 3-6 mins '2 4mins '2 2-3 mins .2 2mins '2 3 mins '2 Time 4:07 mins NfA NIA 2. Estimate From receipt of call by dispatcher to only. No study receiot bv oflicer 0:58 completed Response time bv officer 3:09 Are Dispatch Services provided? Ves No No No No No No No No Do vou utilize a CAD system? Yes Yes Pagel Police CITY Nutenmson Excluding MEASURE Hutchinson Communications Chaska Farminaton Hastings New Ulm Northfield Owatonna Willmar Shakooee Do your dispatchers service walk-in customers? Yes No Do your dispatchers service Fire, EMS & Public Works? Yes Fire/EMS Is Emergency Management part of olice manaaement? Yes Yes Yes Yes No Yes No No Yes Is Chief also the Emergency Manaaer? Yes Yes Yes Yes No Yes No No Yes Emeroencv Manaoement budoet - $27,000 $0 $11,400 $48,595 $0 $5,000 $0 $0 26000 = CD 33.5% of unfunded School District Contribution $33,000 N/A $65,000 $25,000 $0 95% $43,324 $54,500 lorant + $30000 Number of officers assianed 1 2 1 2 0 1 2 2 2.5 School census 3,225 NfA 3600 5,000 2,442 3,850 5,000 4,500 4,487 Ratio of Officers tol ,000 Students 0.313 0.277 0.400 0.000 0.259 OAOO 0.444 EMS ResDonsibiHties 00 you cany automatic electrical defibrillators? Yes Yes Yes Yes Yes Yes Yes Yes Yes Do you have a requirement for First Aid I EMS trainino? Yes Yes Yes Yes Yes Yes Yes Yes Yes First Responder Refresher every First Responder First Responder If ves, what is it? Plus 44 Plan ABC's First Resoonder First Resoonder two vears First Responder every two vears every two vears First Responder Type of vehicle assignments (one vs. two officer squads) 1 1 1 1 1 1 1 1 1 Total number Of squad cars 10 10 6 14 8 12 17 21 14 Service vehicles 1 2 5 2 1 5 0 2 3 T aetica! vehicles 2 0 0 1 1 0 2 1 1 Souads oer Officer 0.59 0.63 0.73 0.68 0.50 0.77 0.66 0.75 Vehicles per 1000 pooulation 0.98 0.69 0.79 0.92 0.71 0.96 0.85 1.31 Tvpe of Services Neighborhood Assignments I Safe & Sober I CFMH I National Safe and Sober, Night Out! 4 Wards - Team Night Cap/Na\. Bicycle COP f Safe & Night out, recruiting, Bonanza I Neighborhood Safe & Sober I SARA Problem Sober f Funeral Alcohol& Tobacco Citizen Police Problem Solving Safe & Sober I Nighlcap Speed Safe & Sober I Salving f Escorts f CFMH f Compliance, Multi Academy I fCFMHI National Night Out f Monitor! National Night Motorcycle I Watch Your Car f Housing, Crime Recruiting National Night CFMHf National Night Out I Bicycle CFMH I Sate & People on Watch Prevention, Police o Patrol Proarams Out Neiohborhood Watch Out Rodeo Sober Bicycle Safety POW) Correction Drug Task Force I Child CYI Task Force f Protection / Child Protection County Drug Task CFMH I Checks Child Protection Child Protection Child Protection f ICAC I Gang I Family Group Force I Computer I Compliance I Drug I Computer Conferencing Gangs f Computer Crime scene/Child o Investi ations Task Force Conference Crime (BCA) checks Investigation Crime wI businesses Crime abuse team Truancy I Safety Camp f Bicycle DARE. I Intervention I CounterAct I Training f Project Educational Pre. School Resource Safety Camp I Great Northland f Good DARE. I Oasis Partnerships I DARE. in Assessment f DARE. E. I officer. o School Pre-Assessment Intervention Touch-Bad Touch I Bicvcle Safety Mock Car Crash Private Schools Life skills Truancv DARElGREAT Periodic - Downtown area Downtown I f Shopping Minimum 12 o Foot oatrol Bars No Not on a regular basis Center hours per month Coilege Campus No No N/A Officers during winter I Civilians Done by Civilian June - Summer o Park patrol during summer No Random Reserves Auo No No Personnel Routine Patrol Yes - 8 Officers Yes - Bicycle o Bicvcle patrol /3 Civilians yes - 2 Officers No 10 Officers No Yes CSO's Safetv NfA Number of Burgiaries 77 32 21 47 65 123 99 55 Page 2 Police CITY ute I"son Excluding MEASURE Hutchinson Communications Chaska Farmington Hastings New Ulm Norlhfield Owatonna Willmar Shakopee Amount of Stolen Prooertv $336,915 $318,208 $419,000 $269,697 $334,966 $368,795 $614,000 $999,256 Recovered $53,531/16% $35,803/1 t % $59,000/14% $196,034 J 73% $159,671 /48% $114,248 J 31% $59,000/10% $ 343,075 Do you employ a "specialized" crime scene processinG Derson? No No' No No No Yes No No No Contracts for service Yes No No No No No No No Yes Other Communities. No No No No No No No No No Security . Yes No No No No No No No Yes Number of Lawsuits 0 1 1 0 0 0 0 0 1 Trainina hour reQuirement 00 you have a mandatory number of hours oer vear? Yes No No No No Yes No No Yes If ves, the number of hours. 40 hours 40 hours 48 hrs/3vrs. Internal. Use of In-House Fireanns; Training 1ntemal vs.external Force; Balance balance a contract wi instructors Mostlv Intemal External Dakota Tech Extemal Mostl" External Most! External 50- 50 Both Trainina facilities Do yOU have a weaoons ranGe? Yes No' No Yes No No Yes Ves No Ballistics House Yes No No No No No No Yes No Do you have a designated training area for lectures? Yes No Yes Yes Yes Yes Yes Yes Yes LCD Projectors J Computer / YCR Networked, What type 01 technology dO you have /Videof Overhead f Audio f Yisual/ Overhead f Video PC/projector/lv- in vour training facilitv? Overhead NfA TV/VCR Video VCR TV Intemet /LCD VCR, transoarencv Recruiting Ilonaevilv Averaae tenure of officers: 8 vears 5 vears 7 vears 8 vears 15 vears 7 vears 14.4 vea's Long term 4.8 Averaoe tenure 01 civilian emolovees 7 vears 5 vears 15 years 14 vears 19 vears 15 vealS 17.5 vaa,s Long term 7.5 Types of technology - computerized records systems Do you have a computerized records svstem? Yes Yes Yes Yes Yes Yes Yes Yes Yes If ves, what tvoe: LOGIS PC Enlors N/A NfA PC Enlors PC Enfors PC Enlors CIS New World Svstems Do vou use MDC's? No Yes Yes Yes No Yes Yes Yes Yes Do vou use in vehicte video system? Yes No No No Yes - 2 vehicles Yes No Yes. 5 SQuads No Digital PBT / What other types of technology do Less Lethal J Ba, code system for Digital cameras I ou use?: Cell ohones Less Lethal evidence PBT's Celi ohones digital PBT's DiQltal PBTfMDT Dictated - Moving to Officer prepares dictated, Type 01 reporting system? - dictated / Laptop in Squad Voice Recognition on word Laptop word Laptop @ handwrittentword handwritten f technoloQV based Laptop in Squad .MDC svstem Oi ital dictation rocessor rocessor Station Dictated rocessor Page 3 Fire Department I Fire Department Benchmark Study 2002 MEASURE DESCRIPTION CITY Hutchinson Albert Lea Chanhassen Elk River Farminaton Forest Lake Hastings Owatonna Ramsev Savaae Stillwater Willmar Shakopee Size Population 18,000 18,000 25,000 35,000 21,000 10,000 (estimate) 30,000 31,000 19,000 25,000 24,000 20,000 22,040 Size (square miles) 180 11 25 87 88 100+ 180 N/A 28 18 64 21 29 Which of the following Services services does your fire deDartment orovjde? Dispatch X X BLS/ALS BLS BLS/ALS ALS ALS/BLS ALS/BLS BLS BLS Fire Preyention X X X X X X X X X X X X X HAZMAT X X X X X X X X X X X Rescue X X X X X X X X X X X X Other Inspection & Dive Djye Diye Inspection Inspection Dive Inspection Inspection & Dive How many runs per year Runs does your fire department make? Total Runs 400 390 800 1,650 500 348 2,450 400 400 375 1,018 340 Non-Medjcal Runs 384 340 400 718 150 318 600 268 0 295 418 0 Percentage Medical Runs 0.04% 12.80% 50.00% 56.48% 70.00% 8.60% 75.50% 33.00% 0.00% 21.30% 58.90% 0.00% Whal is the make up of personnel for your lire Personnel deDartment? Paid On Call 33 15 45 37 30 39 22 30 . 40 30 45 47 35 # Full Time 2 17 2 2 1 11 7 2 1 8 3 Chief 1 1 1 1 1 1 1 1 1 Assistant Chief 1 1 1 Fjre Marshal 1 1 Inspector 1 3 1 1 1 1 Firefighters 12 9 5 3 Clerjcal . 1 0.5 1 Maintenance 1 - PT Other 3 captajns 1 Whal is your department's $351,900 $1,300,000 $500,000 $400,000 $370,000 $400,000 $1 ,600,000 $800,000 $429,523 $443,780 $800,000 $1,007,000 $1,026,480 Budget annual budget? Does budget include No No Yes No Yes Yes No No No NO No Yes No capital items? Percentage of budget for 15.00% 15.00% 25.00% 37.00% 2.00% capital jtems? Page 1 Fire Department MEASURE DESCRIPTION CITY Hutchinson Albert Lea Chanhassen Elk Riyer Farmington Forest Lake Hastings Owatonna Ramsev Savage Stillwater Willmar Shakopee How do you purchase Equjpment Separate 20 yr capital Reserve Capital items funded 5 yr capjtal plan/funded Bonding for capital Capjtal items transportation plan/funded fund/$175,OOO major capital items? bonds/reserve account separately annually separately separately outlay funded separately Percentage of bUdget for 73.60% 59.00% 33.00% 60.00% 4000% 25.00% 70.00% N/A 21.00% 49.80% 80.00% 43.00% 17.00% salaries? Salary Do you pay your officers? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Information What do you pay your officers? Fire Chjef Fulltjme Full Time $2,500 Full Time $4,800 $20.50/hour Full Time Full Time Full Time Full Time Full Time Full Time Assistant Chjef $3,896 $1,800 SI1.29/hour $1,800 $20/hour Full Time $4,500 $1,800 Full Time - other $1,800 $12.25/hr Other Chiefs Battalion - $1,623 SecfTreas - $1,50C $19/hour Trainjng Officer - $2,800 $900 $1,800 Captain $1,320 $900 S10.79/hour $1,320 18/hour 1,200 plus $12/h0l $14.45/hour $3,180 Training - $900 Full Tjme - other $1,200 $11 .25/hour Lieutenant $812 $700 $1,200 $17.50/hour $121hour $2,520 $10.75/hour $900 Safety Officer $812 Hourly rate for fire $9.89 $14.16 $8.00 $9.79 $850 $16.25 $12.00 N/A $10.50 $9.34 $9.25 $14.00 fighters? Which of the followjng do you pay your personnel for? Trainjng X X X X X X N/A X X X X X Certification X X X N/A X X X State/Sect. School X X N/A X X X Fjre Preyention X X X X N/A X X X Committee Work X X some no X N/A X X X Station/Equip Majnl X X X some no X N/A X X X X What percentage of your budget is used for 4.50% 1.00% 5.00% 3.50% 3.00% N/A 5.00% 2.00% 2.30% 1.00% 2.00% 1.00% trajnina? Page 2 PRCE I PRCE Benchmark Study 2002 MEASURE CITY Hutchinson Northfield Owatonna Shako pee Permanent Staff Expense $1,228,554 $565,000 $1,514,260 $ 695,144 Recreation & Maint. Seasonal Staff Expense $232,965 $150,000 $574,360 $ 291,380 Ice Rinks - Indoor 2 1 0 1 Swimming Pool Indoor 0 1 therapy 1 lap 0 Outdoor 1 1 1 beach 1 School 2 1 1 1 Recreation Center / Seniors 2 0 2 1 Seasonal Restrooms 12 3 12 7 Playgrounds 19 16 10 11 Tennis Courts - City / Schools 4/8 9/29 6/8 8/6 Horseshoe Courts Yes/6 No Yes/10 Yes/5 Archery Range Yes/5 No No Yes/1 Disc Golf No ColleQe No Yes/1 8 hole Golf Course No No Yes/18 No Skate Parks Yes/1 Yes/1 Yes/1 Yes/1 Ballfield Lighted / Unlighted 5/13 5/3 6/13 3/11 Community Garden Yes/30 No No No Campground Yes/22 No No No Acres/Parks 397/36 450/37 1,300/25 895/23 Expenses Department $1,842,730 $1 ,200,000 $3,560,529 $ 2,148,330 Capitol Amounts No Yes/$150,000 Yes/$430,000 No Total Revenue $614,176 $333,000 $1,345,462 $ 634,830 Net Expense $1,228,554 $867,000 $2,215,067 $ 1,513,500 Per Capita Net $93.20 $50.40 $98.73 $ 68.67 Page 1 Water / Wastewater Cit!lOf~ Benchmark Survey -4 "t-"'- Waterl Wastewater/Composting ~ May-02 Water /Wastewater Benchmark Study 2002 MEASURE DESCRIPTION CITY Farminaton Hastinas Hutchinson Marshall Owatonna Willmar Shakopee Population Total Population of City 14,000 18,204 13,080 12,735 22,700 18,351 Population Growth factor 1.5%/yr Employees Total Number of Full Time City Employees 99 103 78 120 city 85 OPU 103 Total Number of City FTE Employees (Reg FT & PT) 103 121.52 84 213 105 City FTE Employees per 1000 population 9.34 6.6 9.38 -- Total Number of City Non-FTE Employees (Seasonal. 100 177 300 70 255 Temp, etc.) 'If possible, please include a list of regular full time and part time positions in your City. New Hires Number of New Hires jn 2001 13 full time 8 full time City 5 FT 2 Number of Employees Terminated/Resigned in 2001 7 full time 4 full time City 5 FT 1 Length of service < 2 yr 1 Not applicable - no bargaining units Pipelines Total number of Pipeline Miles 249.74 Water ? 80 60 137 104.42 Sanitary Sewer 62 80 55-60 68 175 84 Storm Sewer ? 40 20 125 53.17 Rates What is your: $10.80+$1.0011000 G under 25,000 Water Rate $1.16/1000 Gunder 25K 1.45/1000 gal 1.60/1000 gal .88/100 CF Water Connection Fee $644.73 for 3/4" or 1" $1,175.00 $100.00 $150.00 Water Access Fee $65.00 permit fee + $820.00 ? $1151.00 Benefit charge Sewer Rate $26.50 1 st 10,000 gal 2.30/1000 gal 3.10/1000 gal 2.34/1000 gal ' See Below .71/100 CF 1.66/1000 gal $2.20/1000 Qal after Sewer Connection Fee $65.00 permit fee + $1,200 $100.00 $1,400 4" Residential $125 Industrial ? $1670.00 Benefit charge $200 Sewer Access Fee $375 city + $1150.00/ unit $1,080.00 0 ? metro charge Average new customers per year (Last 5 years) 150+ 99 156 40 Total connections for 2001 5,559 6,000+ 4,207 5978 GIS Do you currently implement GIS technology for your No No Yes No No Distribution System> Do you currently implement GIS technology for your No No Yes No No Collection System. Excavation Do you contract for excayation services? Wastewater Yes Yes Yes Yes Yes Yes ves Do you use city staff and equipment for excayation services. Yes No No Yes No No no Wastewater WATER TREATMENT FACILITY MEASURE DESCRIPTION CITY Farminaton Hastinas Hutchinson Marshall Owatonna Willmar Admin/Staffing Cost per million gallons to produce N/A $.50/MG $684.93 $0.00 -- Ayerage Daily usage N/A 2.3MG 2.8MG 4.3MG 4.1 MGD Design Flow N/A 5MGD 8.0 MGD 12MG 7.2 Treatment Faciljty Classification N/A B B B B Hours of Operation Staff - daily N/A 9 hours/day 24 hrsJday 8 0 J-'age 1 Water / Wastewater Hours of Operation Staff - weekends N/A 2-4 hours/day 24 hrs/day 0 0 Number of fulltime employees N/A 3 29 1 0 No of Certified MDH Class A N/A None None 0 1 Water Employees MDH Class B N/A 5 2 3 1 3 MDH Class C N/A 1 3 2 0 1 MDH Class 0 N/A 1 2 1 0 0 How many part time employees N/A 1 1 0 0 0 Are your positions desjgnated? Example: distribution, plant N/A No Yes Yes Yes No operator, customer servjce? Do you have on call staff weekends, holidays and evenings? N/A Yes Yes Yes Yes Yes, weekends and holidays Are they cross-trained to help in other departments such as N/A Yes Yes Yes No No wastewater? Number of Union Employees N/A 6 None None 1 All Billing/Meter How many billing department employees 1 1 2 4 1 2 Reading Do they contract outside service? Yes No Yes No No No Is Billing all in-house? Yes Yes No Yes Yes Yes Who maintains your billing Mainframe, example- LOGIS Logis Logis CMS & MMU Staff Self In-house Do you read your own water meters? No Yes Yes Yes Yes Yes Yes Contract Meter Reading? Yes No N Yes 1 of2 No No Automated Meter Reading? No Yes N No Yes Yes If automated, what kind of technology, (radio read, phone) Radio Read N/A N/A Radio Read Handheld What is your billing cycle (Monthly, Quarterly) Quarterly y. Monthly Monthly Monthly Monthly Monthly Water Source Type of treatment? (iron remoyal, softening, membrane) Chlorine/Fluoride None Iron Removal Softening None Iron Removal Age of Water Treatment Plant N/A -- 1 8 years 3 years 12 years 10 years Are you currently exceeding any of the SDWA standards No No Copper No No Copper such as copper, lead, arsenic, etc. How often do you flush your system (annually, semi- Annual 1 Annual Annual Semi-Annually Irregular annually) Do you track customer requests/complaints Yes No No No No No Water System Age Percent of Water System: More than 25 years old 30 50 30 30 30 25 More than 50 years old 20 30 50 50 40 50 More than 100 years old 2 0 0 5 5 Booster Stations Number of Booster Stations 0 1 0 0 3 2 Breaks Ayg no. of Watermain Breaks/yr 3 2 2 5 4 15-0ct MEASURE DESCRIPTION CITY Farminaton Hastinas Hutchinson Marshall Owatonna Willmar Distribution Total Treated Water Entering Distribution 517.7 MG 2.47 MG 767.439 MG 1,029.350 MG 1624.109 MG 1396.06 Total Amount of Water Billed or Metered for Use 497.6 MG 2.15MG 729.053 MG 1,023.211 MG 1407.212 MG 1308.1 Average Daily Usage 2.47 MG 2.5MG 2.8MG 4.3MG 4.1 Highest Daily Usage 4MG 7.4 MG 4.7MG 4.385 MG 10.2MG 6.9 Corrosion control, if yes, what process No -- Orthphosphate Polyphosphate No No Water Storaae Number of Water Storage Facilities 2 3 4 5 7 4 Pressure Systems Number of Pressure Systems in the Water System 0 2 1 -- 3 2 Wells Number of Wells within the City 5 6 5 4 9 15 Shutoffs Number of Shutoffs per Monlh due to Uncollected Bills 0 5 2 5 0 -- Does your staff recheck odd or out -of-range meter usage Yes Yes Yes Yes Yes Yes for YOU customers? Do you implement Watering restrictions on a regular basis? Yes No No No No No WASTEWATER TREATMENT FACILITY Wastewater Type of Wastewater Treatment N/A N/A Extended Air Facility Trickling Filter/Actjyated Aeration RBCITF Sludge Classification N/A A A A A Age of Facility N/A ~~8r~ 27 years 15 yrs 20 years ~ Water / Wastewater Facility Operation Hours of Daily Operation N/A 8 24 8 8 No. of Shifts N/A 1 3 1 1 Annual 0 & M Budget for 2001 N/A $2,500,000 $2,190,000 $2.5 million No of employees per shift full time/part time N/A 71/3 130/4 8 2-Noy No of Certified WW MPCA Class A N/A 1 3 2 3 Employees MPCA Class B N/A 1 1 4 6 MPCA Class C N/A 1 3 1 -- MPCA Class 0 N/A 4 3 0 2 MPCA Biosolids Type 4 N/A 2 3 6 4 How many part time employees N/A 2 1 0 2 Are your positions designated? Example: Collections, plant N/A Yes Yes Yes Yes operator, maintenance, lab analyst? Do you haye on call staff weekends, holidays and eyenings? N/A Yes Yes Yes Yes Are they crosstrained to help in other departments such as N/A Yes No No water / compostino / streeVparks Do you share equipment with ather departments, please list N/A Yes; trucks, loaders. Yes; trucks, loaders. air Yes, trucks, loaders, bobcats comp., Boomtruck mowers, air conyey. No. of employee length of service less than 2 yrs N/A 2 0 N/A MEASURE DESCRIPTION CITY Farminaton Hastinas Hutchinson Marshall Owatonna Willmar No of Certified WW No. of employee length of service less than 5 yrs N/A 4 2 N/A Employees No. of employee length of servjce greater than 10 yrs N/A 2 11 8 (continued) Number of training hours per employee N/A 88 hours 16 12 hrs/year Safety training in-house training hours N/A 10 hours 12 8 hrs/year Safety trajning contracted training hours N/A 14 hours 12 8 hrs/year Number of Unjon Employees N/A 0 10 10 Disinfection Type of Disjnfectjon System used for Effluent Discharge N/A Chlorine U.V. Disinfection Chlorine Lift Stations Number of Sewer Lift Stations 9 6 11 12 24 Sewage Volume of Sewage By-passing Treatment N/A 0 0 0 0 Back-ups Number of Back-ups 8-10 2 6 5 0 Hydrocleaning percentage of Wastewater Lines Hydrocleaned per year 8% 50% 50% 100% In-house Jetting services Yes Yes Yes Yes Yes Yes Contract Jetting Servjces Yes No No Yes No Televising In-house teleyising No None No Yes No Yes Contract teleyising Yes Yes Yes Yes Yes Miles of Teleyjsjng per year 4.75 2-3 3-4 15 1.8 Sewer System Percent of Sewer System: Less than 25 years old 48% 30% 30% 20% More than 25 years old 30% 50% 50% 50% More than 50 years old 20% 20% 20% 30% More than 100 years old 2% , 0 0 Sewers Are any of the City's sewers combined? No No No No No No Sewage Does the City accept septic hauler's sewage from outside No No No Yes No No the city limits? Desjgned flow -- N/A 2.83 4.5 MGD 5.04 mgd Desjgned BOD Loading capacity -- N/A 4988 12,000 Ibs/day 10,800 ppd Peak flow (MGD) -- N/A 11.49 8.6 8.64 mgd Ayerage flow (MGD -- N/A 2.2 3 3.5 mgd Total Flow 2001 (MGD) 396.646 N/A 796 958.4 1,268 mg Bio-solids disposal Amount of Biosolids generated per year (Dry ton) N/A N/A 412 529.385 555 Do you process Aerobic Biosolids N/A N/A Yes No No Do you process Anaerobic Biosolids N/A N/A No Yes Yes Do you haul Class A Biosolids. N/A N/A Yes No No Do you haul Class B Biosolids. N/A N/A Yes Yes Yes Do you haul liquid Biosolids N/A N/A No Yes Yes .....age0 Water / Wastewater Do you haul dewatered Biosolids N/A N/A Yes No No Which process do you use for dewatering ( Filter press, N/A N/A Filter Press N/A None Centrifuge, other) Do you contract hauling services/please describe N/A N/A No No Yes, semi/tanker How frequently do you haul biosolids N/A N/A 1-2 times/month Weekly Spring/Fall How many acres to you haye approyed. N/A N/A 383 1400 1,700 Do you sell your biosolids N/A N/A Yes, some No No MEASURE DESCRIPTION CITY Farmington Hastings Hutchinson Marshall Owatonna Willmar IndustriaV How many Technology based Industries are permitted -- 4 0 0, No permit with City Pretreatment through the City BNRR How many Agricultural based Industries are permitted -- 0 3 1 through the City How many of those also are NPDES permitted -- 3 1 1 Burlington Northern RR % Flow attributed to the Industries -- 40 25 33 How often to you monjtor the Industries -- 1 x1year Daily 2 x week Do you test for Industrial BOD/s in-house -- No Yes Yes Do you run other in-house parameters for your industries, -- Yes; TSS, pH, Phos. PH, TSS, phos. please specify Lab Services Are City lab servjces conducted in-house? Please specify? N/A Yes; BOD. TSS, NH3, Yes; CBOD, TSS, NH3, Yes; BOD, TSS, NH3, Yes; BOD, TSS, pH, fecal, Fecal Coliform + Fecal Coliform, pH, Fecal Coliform + Process phos. Process Control Phosphorus, Process Control Control How many full time lab employees N/A 2 1 1 1 % How many part time lab employees N/A 0 0 0 0 Do weekend operators do labwork N/A Yes Yes Yes Yes Number of BOD's frequency run/permitted frequency N/A Sx week /3x week 4x week/3x week 3x week / 3x week 3 x week Number of BOD's frequency run/Industrial N/A None 3x week l/yr 2 x week RESOURCE RECOVERY:REFUSElRECYLlNGlCOMPOSTING Compost Does the City Operate a Compost Facility? No No (Waste Mgt. Operates) Yes Yes By contract w/priyate Firm Yes No on cjty land Composting Charges for Acceptable Waste N/A No charge Hastings Res. $40.00/ton No charge Set by contractor No charge Ayerage Monthly Hours of Operation for Composting N/A One nighVweek Sat. 9-3 316 hours/month Open all hours lOS/month Facilities p.rn. Refuse Collection Does your community haye organjzed collection of refuse Yes Yes (Waste Mgt.) Yes Yes; Priyate No Priyate Yes (one contract for all or part of the community) for residential refuse pjck-up? Does your community haye "open collection" (No city No Multi/Commercial No No Need Waste Hauler No No contract regulation)? City License Required Permit What are the monthly refuse rates charged by the private (or 13.17/30 gal Container size $7.87/month 0 city) hauler...By container sjze? 16.50/60 gal 18.83/90 gal What is the total cosVton (including any taxes) for accepting $41. 70/ton ? $34.50/ton Lyon County $46.00/ton-mixed refuse at the landfill/transfer station your community uses? $20.00/ton demo Does your city do any of the billing for refuse or recycling Yes No Yes No No No No collection? Recycling Does your community haye collection for curbside Yes Yes Yes Yes Yes Steele Co. Yes, County Yes Collection recycling? If yes, how often per month? Weekly Bi-weekly July Once per week Once a week Eyery other week 2 weekly If yes, are the recycled items co-mingled (mixed)? Yes Sjngle Source No No Yes Yes Yes If yes, is there a charge to residents for recycling service? Yes Yes Giye credit No Service Fee Collected No Included w/property tax MEASURE DESCRIPTION CITY Farmington Hastings I Hutchinson I Marshall Owatonna Willmar Recycling Collection If yes, what is the cost to either the city or the resident? $2. 77/month $3.30 City $1. 75/month N/A $26/residential uniVyear (continued) $/month/resident r-age 4 Water / Wastewaler ,--......---, If yes, is there a financial incentiye to the customer to Opportunity to reduce Smaller garbage container Credit for garbage N/A No No recycle? service site If yes, how much is dedicated by the city for the recycling in $125,305 $15,000 County Grant $120,OOO/year Lyon County City-OCounty- 0 your communjty? $ $1.75/month/ Yardwastel Does your community offer a "Central Yardwaste or No Yes Yes Yes Yes Yes No Compost Site or compost site" to residents? Contract w/Private Firm Resource Recovery If no, where does the yardwaste get deposited (please name NRG N/A -- Refuse hauler private entity)? . Site If no, where does the municipal yardwaste go? NRG N/A -- If no, how much per yard (or ton) does the community pay to 200 cy/yr no charge ? N/A -- depose of yardwaste (parks), boulevard branches and logs, etc.? $/yard If no, is the disposal of municipal/parks/boulevard No No (quote from S&S Tree N/A -- yardwaste, branches, limbs, logs, and stumps publicly bid? Service of Inyer Groye Hts.) If yes, what are the total expenditures to operate the N/A $1,714,000.00 Street Dept. Budget Do 0 municipal site? $/year not break down costs If yes. what are the types and total yards (or tons) of N/A 1,437.34 tons/year 2,500 cu -- 3,120 CY of compost material brought to your site? /yards/year source separated 4,336.81 yards waste If yes, are there any "gate fees" charged by the city to place N/A Yes; $10/ton leayes & No Yes - Rates are set by No materials on site (please specify)? brush Firm Contracting w/city $75.00/ton stumps concrete & blacktop no charge dirty leayes $20/ton If yes, are there "monitors" and/or on site personnel to N/A Yes N/A Hired by Contractor Yes manage the material? If yes, what are the dayslhours you are open at the N/A Summer: Mon-Fri 8-8 N/A MWFS 9-6:30 Mon, Wed, Sat 9am yardwaste/compost site? Sat 9-7 S 1-5 Apr -6pm March - Wjnter: Mon-Frj 9-5 1- Noy 30 Open Noyember Sat 8-12 after X-mas for trees If yes, what is the estimate expendjture to operate the N/A $500,00O/year N/A $0 to city yardwaste/compost sjte? $/year Of this total expenditure how many full-time equiyalents are N/A 1 FTE -- 1/5 FTE 2/3 PTE 2040 dedicated to the yardwaste/compost operation? F.T.E. .. year comparison Of this total expenditure how many full-tjme equiyalents are N/A 1 %FTE 1/8 - 1/4 FTE -- 1/5 FTE dedicated to the source separated/compost operation? F.T.E. If yes, does your County "subsidize" the yardwaste/compost N/A No, but does pay for No County proYides No site, either to operate the city site or any other site within monjtor Hours promotional material your county? Does your city sell/market any products from the N/A Yes No Contracting Firm Does No Yardwaste/Compost operation? . $1.33 per 100 cubic feet of the average amount of water used in the months of Nov., Dec., and Jan. plus $2.50 service charge. Page 5 City of Shakopee 2003 Budget Reduction Worksheet Department _Administration - 0120 Prepared by M. McNeill Target Dollar Reductior $31,663 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" ATlON BY COUNCIL 6001--Personnel Costs. Cut 1/2 of Step $1810 Because of impending budget problems, 7 for City (including City Admr. Did not accept step increase on Administrator fringe benefits) July, 2002 anniversary date $1,810 One time 621 O--Cut Website material $400-- supplies($400), and Website materials to be provided by Permanent; furniture for Asst. City telecommunications fund; ACA office to $3500--0ne Admr ($3500) $3,900 make do with relocated furniture $3,900 Time 6472--Eliminate City Administrator will not attend ICMA National Conference' $1,500 National Conference in 2003 $1,500 One Time Eliminate outside training for Dept. Heads ($5,000), and Safety/OSHA training for City 6472--Cut Misc. Staff Employees ($3,000). Will mean training Training $8,000 done by in-house, LMC-types, or not done. $8,000 One Time Eliminate Chamber of Commerce dues for 6480--Dues $80 City Admr $80 Permanent Total $15,290 City of Shakopee 2003 Budget Reduction Worksheet Department _City Council_011 0 Prepared by M. McNeill Target Dollar ReductiO! $5,107 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" ATlON BY COUNCIL Will reduce the ability to communicate City issues to residents. Will need to increase 6300--Eliminate reliance on website, cable and commercial Hometown Messenger $11,800 print media $11,800 Permanent 6640--Eliminate Derby Eliminate City sponsorship of specific Derby Days Contribution $2,000 Days event. $2,000 Permanent 6640--Eliminate These are the "thank yous" to volunteers Recognition Picnic and and City employees. Will have to use other Employee Appr. Lunch $1 ,200 low cost methods of extending appr. $1,200 Permanent Will increase costs to users, or cause $7,000 elimination of Clean Up Day. Will result in (increase PW Eliminate Clean Up increased individual costs, or incidents of $5000 for day subsidy $12,000 illegal dumping dump fees) Permanent 6480--Eliminate dues Host power generating cities will be more to Coalition of Utility susceptable to changes in property tax Cities $3,000 formulas, sought by IOU's $3.000 Permanent Total $25,000 City of Shakopee 2003 Budget Reduction Worksheet Department _Legal 0160 Prepared by M.McNeill Target Dollar Reductio! $26,592 PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT T/ME" AT/ON BY COUNCIL Net savings of consolidating SJPA into 6310--Legal fees County Atty office. City loses rental income, (Scott Jnt Pros. Assn) $11,000 but sees other savings from efficiencies $11,000 Permanent 6310--Legal fees )specialized Legal Reduce by 25% the budget for special Work) $10,000 projects--fee to trust, etc. $10,000 One Time Total $21,000 City of Shakopee 2003 Budget Reduction Worksheet Department _Government Buildings 0180 Prepared by M. McNeill Target Dollar Reductio! $20,399 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL Will mean more items contracted out (weekend boiler checks-$4,000; Misc- $44,000 $8,000; Community Center BMW--$7,000). 6001--Eliminate (Wages and Will reduce levels of maintenance at all City Vacant Building Mntc. Fringe Buildings, and reduce further mntc. Levels Worker position benefits) at Community Cntr $25,000 Permanent $9,000 had been provided for library mntc in 6230--Reduce Bldg 2003. Much of library will still be under Mntc. (Library) $5,000 waranty, so mntc budget can be reduced $5,000 One Time Total $30,000 City of Shakopl'!l'! 2003 Budget Reduction Worksheet Department City Clerk Prepared by Judith S. Cox Target Dollar Reductio $25,200 PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" AT/ON BY COUNCIL No direct impact on services, but will delay the purchase of some components for electronic imaging. Money will need to be Capital Expenditures $25,200 budgeted in 2004 for these. $25,200 One Time City of Shakopee 2003 Budget Reduction Worksheet Department Finance Prepared by Gregg Voxland Target Dollar Reduction _$37,660 (6% of $627,660) PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT T/ME" AT/ON BY COUNCIL Audit $3,000 None - cost allocation $3,000 Perm Implement Telephone $1,000 None $1,000 Perm Implement Exp. charge back $8,000 None $8,000 Perm Implement Wages/benefits PT $16,980 potential staffing need/unemployment cost $16,980 Perm Consider Wages/benefits $8,000 Clerk II at 80%, may have significant $8,000 One No change impact on basic business function $36,980 .IJA. // -' " T :.. .. City of Shakopee 2003 Budget Reduction Worksheet Department Community Development - Plannina and MIS Prepared by R, Michael Leek, Community Development Director Target Dollar Reductio! $37,243 (6%) PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Operating Supplies Defers for one year the purchase of four PCs to (0172-6210) $8,000/ 1.3% replace older PCs in the network $8,000 One Time Reduces the professional services funds to . . $10,000 for an update of the transportation plan, Professional Services - an limits the ability to conduct any additional Other (0174-6327) $15,000/ 2.4% studies in 2003 $15,000 . One Time Printing/Publishing (0171 Additional staff time will be taken up with internal 6336) $2,000/ 0.3% production of planning documents $2,000 Permanent Would reduce resources available for the support of the City's MIS hardware and software, Other (0172-6435) $8,435/ 1.4% resulting essentially in deferred maintenance $8,435 One Time Conf/SchoolfTraining $1,500/ Reduces professional training and development Possibly (0171-6472) 0.25% opportunities for planning staff $1 ,500 Permanent No direct impact on services, but removes a longstanding forum for communications with other cities, the Metropolitan Council, and the Dues (0171-6480) $2,200/ .35% legislator $2,200 Permanent ~ - ....,; .. City of Shako pee 2003 Budget Reduction Worksheet Department Community Development - Inspections Prepared by R. Michael Leek. Community Development Director Target Dollar Reductio! $36.255 (6%) PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL Will eliminate the ability to hire temporary staff, PTfTemp wages (0331- as was done in 2000, to deal with increased 6015) $5,0001 0.8% permit activity during the construction season. $5,000 One Time Operating Supplies (0331-6210) $13,0001 2.2% Will defer equipment and supply purchases $13,000 One Time Professional Services - If inspection activity, especially electrical, should Other (0331 be significantly higher than 2002, costs will 6327) $16,2551 2.7% outstrip available resources $16,255 One Time Conf/SchoolfTraining $2,0001 Eliminate attendance at nationallCBO (0171-6472) 0.33% conference $2,000 One Time ~ City of ShakopGG 2003 Budget Reduction Worksheet Department: Fire Department (0320) Prepared by: Terry Stang Target Dollar Reduction $60,500 PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL 6202 Equipment $45,200 One Time Fire fighting foam $2,000 One Time Rope rescue equipment $1,000 One Time Haz-mat equipment $15,000 One Time Scuba gear equipment $2,500 One Time Truck radio $5,600 One Time Portable radio $6,400 One Time Pagers $2,700 One Time Fire invesigation equipment $2,500 One Time Gas monitors (2) $5,000 One Time Rescue saw $2,500 One Time 6740 Capital Equipment Hurst tool equipment $15,300 One Time Total Cuts $60,500 City of Shakopee 2003 Budget Reduction Worksheet Department Police Prepared by Dan Hughes Target Dollar Reduction. 196,800 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED BY ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON COUNCIL Drug Task Force $8,400 Funds provided through forfeiture fund $8,400 One time 6300 .. Sirens 6740 $39,000 No purchase of outdoor sirens in 2003 $39,000 One time Vehicle Rental 6425 $10,160 Reduce fleet by three non-essential vehicles $10,160 Permanent Chief will not attend IACP National Conference Travel 6475 $1,500 in 2003 $1,500 One time The 2003 Police Department budget contained 4 vacant police officer positions that have never been filled. Do not fill 2 vacant police officer positions in 2003 ($103,400). Stagger hiring of 2 police officers. Hire one in 04/03 ($12,930). Personnel 6002 $142,190 Hire one in 07/03 ($25,860). $142,190 One time ""'* ~ -.... .. City of Shakopee 2003 Budget Reduction Worksheet Department: Engineering Prepared by: Bruce Loney, Public Works Director Target Dollar Reduction $41,427 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL P.T. Temporary $5,900 Will reduce level of service on traffic $5,900 One-time Wages studies, property iron locates, mapping and other engineering duties. Over-Time Full Time $8,000 Reduced level of service on inspection of $0 One-time public improvements Operating Supplies $2,000 Impact revenues to City. Defer purchases $2,000 One-time for one year. Office Supplies $3,000 Defer purchases. $3,000 One-time Professional Services $13.000 No consultant inspectors or plan review help $13,000 One-time and no miscellaneous services. Professional Services $6,000 Topography from Scott County $3,000 One-time Telephone $1,000 Lower costs on phone plans $1,000 One-time Rentals $2,000 No survey equipment rental $2,000 One-time Total $40,900 ... , - , City of ~hakopee 2003 Budget Reduction Worksheet Department: Public Works - Street Division Prepared by: Bruce Loney, Public Works Director Target Dollar Reduction $66,312 PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL Part-Time Wages $5,000 Reduced maintenance. $5,000 One-time Professional Services $37,000 Reduced participation on signal LED $37,000 PermanenU Program with SPUC and reduced tree One-time trimming work. Pavement $30,000 Reduced cracksealing and seal coating $30,000 One-time Preservation program. Total $72,000 .. ,---- f City of Shako pee 2003 Budget Reduction Worksheet Department: Public Works Department - Park Prepared by: Bruce Loney, Public Works Director Target Dollar Reduction $44,670 PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Part-Time Wages $10,000 Reduced amount of maintenance work in $10,000 One-time parks, Operating Supplies $2,500 Defer purchase of ballfield drag. $2,500 One-time Pavement $10,000 Defer pavement preservation of trail and $10,000 One-time Preservation parking lot. Professional Services $7,000 Defer ballfield fence replacement and $7,000 One-time reduce miscellaneous expenditures Capital Expenditures $15,000 Defer installation of Tahpah Park well for $15,000 Permanent irrigation. Total $44,500 ...". . _1 ,..- City of Shakopee 2003 Budget Reduction Worksheet Department: Public Works - Shop Division Prepared by: Bruce Loney, Public Works Dirrector Target Dollar Reduction $14,776 PERMANENT DEPARTMENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Wages Full Time and $25,000 Difference between full time 3rd mechanic $25,000 One-time Benefits and full time seasonal employee. Also no school employment program and seasonal employees for this year. City of Shakopee 2003 Budget Reduction Worksheet Department Parks & Rec Natural Resources Prepared by Mark McQuillan Target Dollar Reductio $7,650.00 Based on 6%& 10% reduction -- PERMANENT DEPARTMENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL Minimal impact in 2003: Reduction of Professional Services: engineering, surveys, soil borings for small Park Consulting- park & trail projects. Budgeted amount: Engineering $3,050 $15,000 No revenues One Time No Net Loss: We have have not monitored CAMP - (Cities these water resources before. This would Assisted Lake be the first year. Currently monitoring Dean Monitoring Program) $1 ,400 Lake. Budgeted amount: $1,900. No revenues One Time Printing/Publishing - Minimal impact in 2003: There is an Reprinting of more adequate supply for now. Budgeted amount: City Park & Trail maps $1,000 $2,000 No revenues One Time No impact: New City policy restricts out-of One Time - Conferences/Training - state travel to every four years. Budgeted (Every four NRPA Conference $1,500 amount: $2,800 No revenues years) Travel $500 Less travel. Budgeted amount: $1,500 No revenues One Time Dues/Training $200 Fewer Workshops. Budgeted amount: $700 No Revenues One Time Total at (6%) $7,650 Professional Services: Park Consulting - Engineering $5,090 Reduction amount at 10% No Revenues One Time Total at (10%) $12,740 ---~.- City of Shakopee 2003 Budget Reduction Worksheet - Proposed Reduction Items Department: Parks and Recreatjon - Recreation Fund Prepared by: Mark Themig Target Dollar Reduction: :ji55,950 "'"' IMPACT NET PERMANENT DEPARTMENT ON DOLLAR OR "ONE RECOMMEND ACCEPTED Division ITEM AMOUNT IMPACT ON SERVICES REVENUE IMPACT TIME" ACTION BY COUNCIL All Reduction in utilities budQet 15,000 None. Reduction based on past actual. 0 15,000 Sales tax revenue. None. These taxes are now being assessed directly to customer instead of bejng deducted from reyenue. All 3,000 0 3,000 All Motor Fuels and Lubrjcants 1,000 None. Reduction based on past actuals. 0 1,000 Reduce Aquatic Park hours from 11 am- Would have minimal impact. Admission between Aquatics 7pm to 12Noon-7pm 9,120 11am-12N is usually not yerv hiqh. 2,500 6,620 Reduce Sunday hours from 8am-8pm to Would impact service to members and daily users 10am-8pm with reduced hours. Would effect approximately 419 Community Center admissions, not including walking Community Center 7,750 track. 50 7,700 Stairway and eleyator carpet replacement Cosmetic/preventatjve majntenance. Flooring materjal is worn and will need replacing at some point, but could be delayed until carpet replacement.. Community Center 7,500 0 7,500 Compressor replacement. None. Funds are budgeted in the eyent of a Ice Arena 8,000 comoressor failure. 8,000 Studded tires for Olympia Funds are budgeted for replacement of studded tires Ice Arena 800 in the event of tire failure. 800 Rental skates Funds are budgeted to add skates to rental inventory. Would reduce the number of duplicate Ice Arena 500 sizes ayailable. 500 National Conference Would elminate attendance at a national conference. Park Services 1,900 1,900 Tuition reimbursement planned for T. None. Recreation Programs Abrahamson's master's proqram. 3,000 3,000 Mighty Mjght supplies. None. Reduction is possible with planned transfer of Mighty Mights program to Shakopee Baseball Recreation Programs 2,200 Association. 1,200 1,000 0 Total Possible Reductions 59,770 3,750 56,020 .~ .. FY 2003 Budget Reduction Options Expenditures Taraet NetSvnas Mayor and Council 5,107 Hometown Messenger 11,800 Derby Days contribution 2,000 Recognition Picnic ~ 1,200 Dues--Coalition Utility Cities 3,000 Clean Up Day Subsidy 7,000 25,000 Administration 31,663 City Admin salary step 1810 Website Material 400 Furniture 3,500 National Conference 1,500 Staff Training 8,000 Dues 80 15,290 Legal 21,592 SJPA Savings 11,000 Specialized Legal Fees 10,000 21,000 Government Buildings 20,399 Library Mnl Start Up Costs 3,000 Bldg Mntc Worker $25,000 28,000 Natural Resources 7,650 Consulting fees 3,050 Lake monitoring program 1 ,400 Printing 1,000 National Conference 1,500 Travel 500 Dues 200 7,650 City Clerk 17,400 Electronic Imaging 17,400 17,400 Finance , 37,660 Prof. Fees--Audit 3,000 Telephone 1,000 Expense Charge Back 8,000 PT Wages/Benefits 16,980 PT Wages/Benefits 8,000 36,980 . .. Police 196,810 Drug Task Force 8,400 CD Sirens 39,000 Personnel Cut two officers 103,400 Hire one officer 4/03 12,390 Hire one officer 7/03 25,860 Travel 1,500 190,550 Fire Misc Equipment 60,500 30,200 Haz-Mat Equipment 15,000 Hurst Tool Equipment 12,050 57,250 Public Works--Engineering 41 ,427 PT Wages 5,900 Overtime 8,000 Supplies 5,000 Prof Services 19,000 Telephone 1,000 Rentals 2,000 40,900 Public Works--Street 66,312 PT Wages 5,000 Prof Services 37,000 Pavement Preservation 30,000 72,000 Public Works--Parks PT Wages 10,000 Supplies 2,500 Pavement Preservation 10,000 Prof Services 7,000 Capital Expenditures 15,000 44,500 Public Works--Shop 14,776 Third Mechanic 25,000 25,000 Comm Development--Plng and MIS 37,243 Supplies 8,000 Prof Services 15,000 Printing 2,000 MIS Mntc 8,435 Training 1,500 Dues 2,200 .- . 37,135 Comm Development-Inspections 36,255 PT Wages 5,000 Supplies 13,000 Prof Services 16,255 Travel 2,000 36,255 Parks and Recreation--Rec Fund 55,950 Utilities 15,000 Reduce Aquatic Hours 6,620 Charge Sales Tax 3,000 Reduce Comm Center Hours 7,700 Comm Center Carpet 7,500 Ice Arena 9,300 Travel 1,900 Education 3,000 Motor Fuels 1,000 Rec Supplies 1,000 56,020 Total 650,744 710,930 Revenue Increases Reinspection Fees 10,000 Plan Review Fees Not currently Charged 40,000 School Resource Officer Grant 75,000 Grand Total 650,744 835,930 'I: DN 't'A bL ~ , FY 2003 Budget Reduction Options Expenditures Taraet Net Svngs Mayor and Council 5,107 Hometown Messenger. 4,400 Derby Days contribution 2;000 Recognition Picnic 1,200 Dues--Coalition Utility Cities 3,000 Clean Up Day Subsidy 0 10.600 Administration 31,663 City Admin salary step 1810 Website Material 400 Furniture 3,500 National Conference 1,500 Staff Training 5,000 Dues 80 12,290 Legal 21,592 SJPA Savings -30,000 Specialized Legal Fees 10,000 -20,000 Government Buildings 20,399 Library Mnl Start Up Costs 3,000 Bldg Mntc Worker -$53,000 -50,000 Natural Resources 7,650 Consulting fees 3,050 Lake monitoring program 1 ,400 Printing 1,000 National Conference 1,500 Travel 500 Dues 200 7,650 City Clerk 17,400 Electronic Imaging 17,400 17,400 Finance , 37,660 Prof. Fees--Audit 3,000 Telephone 1,000 Expense Charge Back 8,000 PT Wages/Benefits 16,980 PT Wages/Benefits 0 28,990 , , Police 196,810 Drug Task Force 8,400 CD Sirens 39.000 Personnel 159,430 Travel 1.500 208,330 Fire Misc Equipment 60.500 30,200 Haz-Mat Equipment 15,000 Hurst Tool Equipment 15,300 60,500 Public Works--Engineering 41 ,427 PT Wages 5,900 Overtime 0 Supplies 5,000 Prof Services 16,000 Telephone 1.000 Rentals 2,000 29,900 Public Works--Street 66,312 PT Wages 5,000 Prof Services 37,000 Pavement Preservation 30.000 72.000 Public Works--Parks PT Wages 10,000 Supplies 2.500 Pavement Preservation 10,000 Prof Services 7,000 Capital Expenditures 15.000 44,500 Public Works--Shop 14.776 Third Mechanic 25,000 25,000 Comm Development--Plng and MIS 37,243 Supplies 8.000 Prof Services , 15.000 Printing 2,000 MIS Mntc 0 Training 1,500 Dues 2.200 28,700 I , Comm DeveJopment--lnspections 36,255 PT Wages 5,000 Supplies 13,000 Prof Services 16,255 Travel 2,000 36,255 Parks and Recreation--Rec Fund 55,950 Utilities 15,000 Reduce Aquatic Hours 8,120 Charge Sales Tax 3,000 Fitness Equipment 2,130 CC Carpet/Furniture 9,500 Ice Arena 11,300 Travel 1,900 Education 3,000 Motor Fuels 1,000 Rec Supplies 1,000 55,950 Total 650,744 568,065 Revenue Increases Reinspection Fees 10,000 Plan Review Fees Not currently Charged 40,000 School Resource Officer Grant 75,000 Grand Total 650,744 693,065 , .. J City of Shakopee 2003 Budget Reduction Worksheet Department _City Council_ 0110 Prepared by M.McNeill Target Dollar Reductior $5,107 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Use $6400 to incorporate into Will reduce the ability to communicate City Recreation issues to residents. Will need to increase Bulletin Net 6300--Eliminate reliance on website, cable and commercial Savings - Hometown Messenger, $11,800 print media $11,800 Permanent $4,400 6640--Eliminate Derby Eliminate City sponsorship of specific Derby Days Contribution $2,000 Days event. $2,000 Permanent Yes - $2,000 6640--Eliminate These are the "thank yous" to volunteers Recognition Picnic and and City employees. Will have to use other Employee Appr. Lunch $1,200 low cost methods of extending appr. $1,200 Permanent Yes - $1,200 Will increase costs to users, or cause $7,000 No, but wait to elimination of Clean Up Day. Will result in (increase PW see availability Eliminate Clean Up increased individual costs, or incidents of $5000 for of State day subsidy $12,000 illegal dumping dump fees) Permanent matching grant. 6480--Eliminate dues Host power generating cities will be more to Coalition of Utility susceptable to changes in property tax Cities $3,000 formulas, sought by IOU's $3,000 Permanent Yes - $3,000 Total $25,000 $11,300 0 <?:: rf- ;(5 0- >--... ro . City of Shako pee 2003 Budget Reduction Worksheet , Department _Administration_ 0120 Prepared by M. McNeill Target Dollar ReductiO! $31,663 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL 6001--Personnel Costs. Cut 1/2 of Step $1810 Because of impending budget problems, 7 for City (including City Admr. Did not accept step increase on Administrator fringe benefits) July, 2002 anniversary date $1,810 One time Yes - $1,810 6210--Cut Website .' material $400-- supplies($400), and " Website materials to be provided by Permanent; furniture for Asst. City telecommunications fund; ACA office to $3500--0ne . Admr ($3500) $3,900 make do with relocated furniture $3,900 Time Yes - $3,900 6472-Eliminate City Administrator will not attend ICMA National Conference' $1,500 National Conference in 2003 $1,500 One Time Yes - $1,500 Eliminate outside training for Dept. Heads ($5,000), and Safety/OSHA training for City Cut Outside 6472--Cut Misc. Staff Employees ($3,000). Will mean training Training Only- Training $8,000 done by in-house, LMC-types, or not done. $8,000 One Time $5,000 Eliminate Chamber of Commerce dues for 6480--Dues $80 City Admr $80 Permanent Yes - $80 Total $15,290 $12,290 I , City of Shako pee 2003 Budget Reduction Worksheet Department _Legal 0160 Prepared by M. McNeill Target Dollar Reductio! $26,592 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL *Recent Net savings of consolidating SJPA into concern on 6310--Legal fees County Atty office. City loses rental income, County/SJPA (Scott Jnt Pros. Assn) $11,000 but sees other savings from efficiencies $11,000 Permanent start up cost. 6310--Legal fees )specialized Legal Reduce by 25% the budget for special Work) $10,000 projects--fee to trust, etc. $10,000 One Time Yes - $10,000 " Total $21,000 Net Increase $20,000 . City of Shako pee 2003 Budget Reduction Worksheet Department _Government Buildings 0180 Prepared by M.McNeill Target Dollar Reductior $20,399 PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" AT/ON BY COUNCIL Would mean more items contracted out (weekend boiler checks-$4,OOO; Misc- No - Also, $44,000 $8,000; Community Center BMW--$7,OOO). consider long- 6001--Eliminate (Wages and Would reduce levels of maintenance at all term position Vacant Building Mntc. Fringe City Buildings, and reduce further mntc. upgrade Add - Worker position benefits) Levels at Community Cntr $25,000 Permanent $53,000 Much of library will still be under waranty, so . 6230--Reduce Bldg mntc budget ean be reduced. Does allow Mnte. (Library) $3,000 for some start-up costs for Library $3.000 One Time Yes - $3,000 Total $28,000 Net Increase - $50,000 I .0 City of Shakopee 2003 Budget Reduction Worksheet - Proposed Reduction Items Department: Parks and Recreation - Natural Resources Prepared by: Mark McQuillan Target Dollar Reduction: $7,650 NET PERMANENT DEPARTMENT DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Professional Services: Minimal impact in 2003: Reduction of engineering, surveys, Park Consulting-Engineering soil borings for small park & trail projects. $3,050 $3,050 Permanent Professional Services: No Net Loss: We have have not monitored these water CAMP (Cities Assisted Lake resources before. This would be the first year. Currently Monitorinq Program) $1,400 monitorina Dean Lake. $1,400 Permanent Printing/Publishing: Minimal impact in 2003: There is an adequate supply. May Reprinting of more City Park need to reorder small amount. & Trail maos $1,000 $1,000 One Time ConferencesfTraining: No impact: New City policy restricts out-of state travel to NRPA Conference $1,500 every four years. $1,500 One Time Travel $500 Less travel. $500 Permanent DuesffraininQ :t)200 Fewer Workshops. :t)20U Permanent Total $7,650 I City of Shako pee 2003 Budget Reduction Worksheet Department City Clerk Prepared by Judith S. Cox Target Dollar Reductior $17,400 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL No direct impact on services, but will delay the purchase of some components for Yes - $17,400 Capital Expenditures electronic imaging. Money will need to be ($50,000 (0131-6740) $17,400 budgeted in 2004 for this. $17,400 One Time budgeted) $17/1.00 0 I City of Shakopee 2003 Budget Reduction Worksheet Department Finance Prepared by Gregg Voxland Target Dollar Reduction _$37,660 (6% of $627.660) PERMANE T NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" ATlON BY COUNCIL Audit $3,000 None - cost allocation $3,000 Perm Yes - $3,000 Telephone $1,000 None $1,000 Perm Yes - $1,000 Exp. charge back $8,000 None $8,000 Perm Yes - $8,000 Wages/benefits PT $16,980 potential staffing need/unemployment cost $16,980 Perm Yes - $16,980 Wages/benefits $8,000 Clerk II at 80%. may have significant $8,000 One No impact on basic business function $36,980 $28,980 0 I I City of Shako pee 2003 Budget Reduction Worksheet Department Police Prepared by Dan Hughes Target Dollar Reduction $196,800 (6% : PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED BY ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON \ COUNCIL Druq Task Force $8,400 Funds provided throuqh forfeiture fund $8,400 One time Yes - $8,400: 6300 Sirens 6740 $39,000 No purchase of outdoor sirens in 2003 $39,000 One time Yes - $39,000 Vehicle Rental 6425 $10,160 Reduce fleet by three non-essential vehicles $10,160 Permanent Yes - however won't show until FY04 Travel 6475 $1,500 Chief will not attend IACP National Conference $1,500 One time Yes - $1,500: in 2003 Personnel 6002 $142,190 The 2003 Police Department budget contained $142,190 One time Yes (but hold 4 vacant police officer positions that have never 4/03 hire until been filled. Do not fill 2 vacant police officer legislature positions in 2003 ($103,400). Stagger hiring of decides) 2 police officers. Hire one in 04/03 ($12,930). $159,430 Hire one in 07/03 ($25,860). . TOTAL $201,250 $208,350 0 I City of Shako pee 2003 Budget Reduction Worksheet Department: Fire Department (0320) Prepared by: Terry Stang Target Dollar Reduction $60,500 PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL 6202 Equipment $45,200 One Time Yes - 45,200 $2,000 Fire fighting foam One Time Yes - $2,000 $1,000 Rope rescue equipment One Time Yes - $1,000 $15,000 Haz-mat equipment One Time Yes - $15,000 $2,500 Scuba gear equipment One Time Yes - $2,500 $5,600 Truck radio One Time Yes - $5,600 $6,400 Portable radio One Time Yes - $6,400 $2,700 Pagers One Time Yes - $2,700 $2,500 Fire invesigation equipment One Time Yes - $2,500 $5,000 Gas monitors (2) One Time Yes - $5,000 $2,500 Rescue saw One Time Yes - $2,500 6740 Capital Equipment $15,300 Hurst tool equipment One Time Yes - $15,300 I Total Cuts $60,500 $60,500 0 . I City of Shakopee 2003 Budget Reduction Worksheet Department: Engineering Prepared by: Bruce Loney, Public Works Director Target Dollar Reductior $41,427 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" AT/ON BY COUNCIL P.T. Temporary $5,900 Will reduce level of service on traffic $5,900 One-time Wages studies, property iron locates, mapping and other engineering duties. Yes - $5,900 Over-Time Full Time $8,000 Reduced level of service on inspection of $0 One-time public improvements No Operating Supplies $2,000 Impact revenues to City. Defer purChases $2,000 One-time for one year. Yes - $2,000 Office Supplies $3,000 Defer purchases. $3,000 One-time Yes - $3,000 Professional Services $13,000 No consultant inspectors or plan review help $13,000 One-time and no miscellaneous services. Yes - $13,000 Professional Services $6,000 Topography from Scott County $3,000 One-time Yes - $3,000 I Telephone $1,000 Lower costs on phone plans $1,000 One-time Yes - $1,000 Rentals $2,000 No survey equipment rental $2,000 One-time Yes - $1,000 Total $40,900 $29,900 .. 0 I City of Shakopee 2003 Budget Reduction Worksheet Department: Public Works - Street Division Prepared by: Bruce Loney, Public Works Director Target Dollar Reductior $66,312 PERMANENT NET DOLLAR OR "ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON BY COUNCIL Part-Time Wages $5,000 Reduced maintenance. $5,000 One-time Yes - $5,000 Professional Services $37,000 Reduced participation on signal LED $37,000 Permanent! Program with SPUC and reduced tree One-time trimming work. Yes - $37,000 Pavement $30,000 Reduced cracksealing and seal coating $30,000 One-time Preservation program. Yes - $30,000 Total $72,000 $72,000 I 0 , I City of Shako pee 2003 Budget Reduction Worksheet Department: Public Works Department - Park Prepared by: Bruce Loney, Public Works Director Target Dollar ReductiO! $44,670 PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION BY COUNCIL Part-Time Wages $10,000 Reduced amount of maintenance work in $10,000 One-time parks. Yes - $10,000 Operating Supplies $2,500 Defer purchase of ballfield drag. $2,500 One-time Yes - $2,500 Pavement $10,000 Defer pavement preservation of trail and $10,000 One-time Preservation parking lot. Yes - $10,000 Professional Services $7,000 Defer ballfield fence replacement and $7,000 One-time reduce miscellaneous expenditures Yes - $7,000 Capital Expenditures $15,000 Defer installation of Tahpah Park well for $15,000 Permanent irrigation. Yes - $15,000 $44,500 I Total $44,500 0 , City of Shako pee 2003 Budget Reduction Worksheet Department: Public Works - Shop Division Prepared by: Bruce Loney, Public Works Dirrector Target Dollar Reductior $14,776 PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED I ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION i BY COUNCIL Wages Full Time and $25,000 Difference between full time 3rd mechanic $25,000 One-time Yes - $25,OQO Benefits and full time seasonal employee. Also no , i school employment program and seasonal employees for this year. , Total - $25,QOO i I I i \ ! \ ; ; " ; City of Shako pM 2003 Budget Reduction Worksheet Department Communitv Development - Plannina and MIS Prepared by R. Michael Leek. Communitv Development Director Target Dollar Reductio! $37.243 (6%) I PERMANENT NET DOLLAR OR"ONE RECOMMEND ACCEPTED . ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TION i BY COUNCIL $8,000/ Defers the purchase of four PCs to replace older Operating Supplies 1.3% PCs in the network for one year $8,000 One Time Yes - $8,000 ; Reduces the professional services funds to $10,000 for an update of the transportation plan, Professional Services - an limits the ability to conduct any additional i Other $15,000/ 2.4% studies in 2003 $15,000 One Time Yes - $15,0001 Additional staff time will be taken up with internal Printing/Publishing $2,000/ 0.3% production of planning documents $2,000 Permanent Yes - $2,000 , i Would reduce resources available for the I support of the City's MIS hardware and software, , Other $8,435/ 1.4% resulting essentially in deferred maintenance $8,435 One Time No $1 ,500/ Reduces professional training and development Possibly Conf/School/Training 0.25% opportunities for planning staff $1,500 Permanent Yes - $1,500 !, No direct impact on services, but removes a longstanding forum for communications with other cities, the Metropolitan Council, and the Dues (O171-6480) $2,2001 .35% legislator (I.e. the Southwest Coalition) $2,200 Permanent Yes - $2,200 : $28,700 0 . City of Shakopee 2003 Budget Raduction Worksheet Department Community Development - Inspections Prepared by R. Michael Leek. Community Development Director Target Dollar ReductiO! $36.255 (6%) PERMANENT NET DOLLAR OR"ONE RECOMMeND ACCEPTED ITEM AMOUNT IMPACT ON SERVICES IMPACT TIME" A TlON I BY COUNCIL Will eliminate the ability to hire temporary staff, I as was done in 2001. to deal with increased PTlTemp wages $5.0001 0.8% permit activity during the construction season. $5,000 One Time Yes - $5,000 · Operating Supplies $13.0001 2.2% Will defer equipment and supply purchases $13,000 One llime Yes - $13,000 If inspection activity, especially electrical. should ; Professional Services - be significantly higher than 2002, costs will Other $16.2551 2.7% outstrip available resources $16,255 One Time Yes - $16.255 $2,0001 Eliminate attendance at nationallCBO Conf/SchoollTraining 0.33% conference $2,000 One Time Yes - $2,000 I $36;255 : 0 . . City of Shakopee 2003 Budget Reduction Worksheet - Recommended Reduction Items ; Department: Parks and Recreation - Recreation Fund I Prepared by: Mark Themig Target Dollar Reduction: $55,950 I NET PERMANENT REVENUE DOLLAR OR.O~E RECOMMEND ACCEPTED Division ITEM AMOUNT IMPACT ON SERVICES REDUCTION IMPACT TIMEr ACTION BY COUNCIL All Reduction in utilities budaet 15,000 None. Reduction based on oast actual. 0 15,000 One TiQ1e Yes - $15,000 Sales tax revenue. None. These taxes are now being assessed directly permanlnt to customer instead of being deducted from revenue. All 3,000 0 3,000 Yes - $3,000 All Motor Fuels and Lubricants 1 1,000 None. Reduction based on cast actuals. 0 1,000 Perman\mt Yes - $1,000 Reduce Aquatic Park hours from 11am- Would have minimal impact. Admission between I Aouatics 70m to 12Noon-7pm 9,120 11am-12N is usuallv not yeN hioh. 1,000 8,120 Permanent Yes - $8,120 Reduc funding for fitness equipment $20,000 is budgeted for fitness equipment. , replacement Reduction of $2,130 is the approximate cost of a ! piece of cardio equipment. Remaining funds would provide adequate funds for upgradelreplacement. [ 0 I Community Center 2,130 2,130 One Tirhe Yes - $2,130 Stairway and elevator carpet replacement Cosmeticlpreventative maintenance. Flooring I ! material is worn and will need replacing at some I point, but could be delayed until carpet replacement.. i Community Center I 7,500 0 7,500 One Time Yes - $7,500 Lobby furniture replacement Cosmetic/preventative maintenance. Furniture is J Community Center 2,000 worn and needs reolacinQ. 2,000 One Time Yes - $2,000 Compressor replacement. None. Funds are budgeted in the event of a I I Ice Arena 8,000 compressor failure. 0 8,000 One Time Yes - $8,000 Backer Boards Installation of final section of backer boards would I I Ice Arena . 1,000 not be completed. 1,000 One Tirile Yes - $1,000 Flooring replacement Preventative maintenance replacement of flooring I .1 Ice Arena 1,000 would be eliminated. 1,000 One Time Yes - $1,000 Studded tires for Olympia Funds are budgeted for replacement of studded tires I Ice Arena 800 in the event of tire failure. 0 800 One Time Yes - $800 Rental skates Funds are budgeted to add skates to rental inventory. Would reduce the number of duplicate I Ice Arena 500 sizes available. 0 500 One Time Yes - $500 National Conference Would elminate attendance at a national conference. i Park Services 1,900 0 1,900 One Tirhe Yes - $1,900 Tuition reimbursement planned for T. None. I Recreation Proarams Abrahamson's master's oroaram. 3,000 0 3,000 Permani;lnt Yes - $3.000 Mighty Might supplies. None. Reduction is possible with planned transfer of i I Mighty Mights program to Shakopee Baseball i Recreation ProQrams 2,200 Association. 1,200 1,000 Permanent Yes-$1,000 Total Possible Reductions 58,150 2,200 55,950 ! $55,950 0