HomeMy WebLinkAbout15.D.3. Replacement of Street Sweeper
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CITY OF SHAKOPEE
Memorandum CONSE'JT
TO: Mayor, City Council, and
Mark McNeill, City Administrator
FROM: Michael Hullander, Public Works Supervisor
SUBJECT: Replacement of Street Sweeper
DATE: January 21,2002
INTRODUCTION:
In the 2003 Capital Equipment Fund, Public Works has identified the need to replace the
existing 1995 Elgin Pelican Street Sweeper. An amount of $130,000 has been budgeted
for this request.
BACKGROUND:
The Public Works Department recommends following the Vehicle Replacement
Guideline of 8 years for replacement on the Elgin Pelican Street Sweeper. The growth of
the community requires heavy usage of this vital piece of equipment. In order to provide
reliable, efficient, cost effective service to the public, the fleet maintenance division
requests to purchase a new 2003 Elgin Pelican Street Sweeper from Mac Queen
Equipment, Inc. for the purchase price of$103,862.00 (see attached quote). Public Works
will be using state contract bid pricing for this purchase. The bid price includes
$16,000.00 for trade-in of our existing street sweeper.
There are four issues staff wants to make council aware of with this purchase:
1. Street sweeping is not just for providing a clean community; it is the most
efficient and environmental way to maintain storm water run-off and
infrastructure.
2. Storm drain maintenance is an enterprise fund; residents pay a storm drainage
utility fee to maintain the system.
3. If council chooses not to replace the sweeper, staff would have to invest
approximately $20,000,00 in parts (not including labor) to prevent serious
downtime from occurring in maintenance operations. This is only to refurbish the
broom assembly and the conveyor. Additional thousands will be needed to replace
the drive train gear and chain assembly. This does not include potential repair of
the hydraulic system.
4. Stciff is requesting dual gutter brooms with this purchase in order to sweep center
medians and left side curbs (railroad tracks) without having to go against traffic.
This option is necessary for safety of the operator and the public.
ALTERNATIVES:
1. Accept the state bid and purchase 1 new Elgin Pelican Street Sweeper from Mac
Queen Equipment, Inc. for the purchase price of $103,862.00.
2. Deny the request
3, Table for additional information.
RECOMMENDATIONS:
Staff recommends alternative # 1.
ACTION REOUESTED:
Move to accept the bid from Mac Queen Equipment, Inc. for the purchase price of 1 new
Elgin Pelican Street Sweeper for the purchase price of $103,862.00.
~~/l--
Michael Hullander,
Public Works Supervisor
.. ., MAC QUEEN EQUIPMENT, INC.
QUOTE # 1030060 595 ALDINE ST. ST. PAUL MN, 55104 QUOTE DATE:
651-645-5726 WATTS 1-800-832-6417 12/10/02
ORDER: FAX 651-645-6668 ORDER DATE:
CITY OF SHAKOPEE SHIP TO: CITY OF SHAKOPEE ST. DEPT
500 GORMAN ST. 500 GORMAN ST.
SHAKOPEE MN 55379 SHAKOPEE MN 55379
TERMS: NET 30
Customer P.O.: SALES REP.:GAGE, DAN
Customer Phone: 952-233-3800
QTY. DESCRIPTION EACH EXTENDED PRICE
-------------------------------------------------------------------------------
-------------------------------------------------------------------------------
1. 00 *2003 ELGIN PELICAN SE DUAL 11 9 , 862 . 00 119,862.00
1.00 *TRADE 1995 ELGIN PELICAN SE -16,000.00 -16,000.00
UNIT IS BASED OFF THE MINNESOTA STATE CONTRACT
CONTRACT NUMBER 429058
RELEASE NUMBER S-843(5)
BASE UNIT 103,644.00
RADIO 333.00
AIR RIDE SEAT 250.00
DELUXE PASS.SEAT 500.00
DUAL GUTTER BROOM 6,540.00
BROOM HOUR METER 280.00
HYDRAULIC MAIN BROOM SUSP. 805.00
ENGINE SHUT DOWN SYSTEM 275.00
LIGHT GAURD 115.00
WIRING FOR LIGHT 205.00
EXTRA CAPACITY 430.00
ANTI-SIPHON 245.00
LOWER ROLLER WASH OUT 325.00
AUTO LUBRICATION 5,915.00
TOTAL 119,862.00
===============================================================================
~UB. TOT. 103,862.00
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BUYER SELLER -"" "-'"
,..,'.
We reserve the right to change prices without
at time of order will prevail, nothwithstanding the prices shown herein.
Sales tax and F.E.T. will be added unless tax exempt certificate is provided.
VEHICLE EVALUATION FORM
Public Works Department - Equipment Maintenance Section
Unit # IS/ Serial# S-11~?~.s Dept STe>f(,+t IJ((f}/'fI.}fr5 t:
Year 19?5 Make t:-(jil{) Model SI:::-
Vehicle Description l ~ ~S J:r 13iAJ ,5 rRat- ~Wl::-e-Pe:~
Special EqptJAttachments -
i ,
Primary Use 8r~ So.)~
Current Mileage IS 81/-0 ' Hours: )lSOO.O _ II {)t)".D
Last year Miles Ii 1Z1. D ' 3(.3 t /J1<.(;1~4M.. /j1f,'/../f".J
Hours: . 0 ~
ill'LL -,- jOIr.!8. (>
Avg. Annual Miles Hours: ~ 2.,~ ~ 7
I) S,O
Purchase Price (includes special equip,)
Est. Replacement (includes special equip.)
Cost
Estimated, Avg. Life
ANAL YSlS OF UNIT
YEAR
Annual Operating Costs 1ISD.3V
Cumulative Operating Costs c,..2. fDl.JlD
Annual CPM or CPH J.?7 -/J.9'
Life to Date CPM or CPH
Avg, CPM/CPH for Vehicle Class
% Downtime - Annually
%Downtime - Cumulative
%Downtime by Class "
Scale of 1 to 10, 10 -Being like new, 1 -Being very poor
3 ~;~t:~{;;. (;~/( \j,,"~ i':;
Body: Drive Train: Engine:
"
" l, .....--r.
W ... ~i" ~,,2 ~
Prepared t y: Gene Jeurissen Reviewed by:
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