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Home My WebLink About15.E.1. 2003 Full Time Non-Union Contract Pay-Res. No. 5843 15. F, J. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2003 Full Time Non-Union Contract Pay DATE: January 27,2003 INTRODUCTION: The Council is asked to adopt an amended pay plan for full time non-union employees for 2003. They will have two options: to modify the existing, previously approved 1.5% interim Pay Plan, or to grant the budgeted 3% increase at this time. BACKGROUND: 1.5% Increase--At the January ih meeting of the City Council, the Council approved a 1.5% cost of living adjustment for non-union full time employees. The intent had been to revisit that 1.5% COLA, following final budgetary action by the State legislature. The 2002 plan as recommended by the pay consultant provided for each step to be rounded to the closest $100. Rather than add an exact 1.5% to each of those, the individual steps initial 2003 plan as modified were also rounded to the closest $100. Therefore, it did add 1.5% to the City's payroll. However, depending on what effect the rounding did to the specific steps, an employee might receive more or less than 1.5%. Because of the amounts involved, the proportional effects of rounding are most pronounced in the lower pay grades. Upon receipt of the first paycheck following the implementation of the increase 1.5%, a couple of employees expressed dissatisfaction that they were not receiving the full increase. After a review, in order to make the change equitable for everyone, my recommendation is to adjust the 2003 plan to provide for exact 1.5% increases. If this option is approved by Council, we would retroactively adjust the next available pay check, so that those employees who received less than the full 1.5% would be adjusted upwards; those received slightly more would be adjusted downward. 3.0% Increase--On January 2ih, a proposal was made in the Minnesota House of Representatives to freeze wages for all public employees in the State from an effective date of February 1,2003, to June 30, 2005. A similar bill was introduced in the Senate on January 29th. Information that I have received indicates that passage of these bills into law is unlikely, and that it shouldn't be a concern. However, if these bills become law and survive the inevitable challenges from public employee unions and others who have a stake in the issue, Shakopee's non-contract employees will be penalized for the City of Shakopee being cautious and fiscally conservative until after the Legislature had acted on the whole budget deficit package. The budget reduction exercise that the City Council undertook determined that the funds from any wage reduction will not be needed to make "ends meet", at least for 2003. Therefore, rather than continue the uncertainty for non-contract employees, the Council should consider granting the budgeted 3% now. (Council will recall that the 3% figure is consistent with the 3 to 3.5% that most other metro-area cities were granting for 2003. That average figure may have changed downward since that time). Regardless of passage ofthe law, the City Attorney feels that the retroactive January 1 date would supercede the February 1 effective date of a law. BUDGET IMPACT: This 1.5% is revenue neutral for the City. The 3.0% figure for non-contract employees would be approximately $37,500 additional (the impact of the added 1.5%) RECOMMENDATION: I recommend that the 2003 Pay Plan be adopted to reflect the budgeted 3.0% increase for non-contract employees. That is shown as "Version 2" of the attached resolution. If the Council wants to retain the 1.5% interim amount, but remove the effects of the rounding as suggested, it should adopt "Version 1" of Resolution 5843. ACTION REQUIRED: If the Council concurs with the 3.0% recommendation, it should, by motion, adopt Version 2 of the following resolution: RESOLUTION NO. 5843 A RESOLUTION AMENDING RESOLUTION NO. 5838 WHICH ADOPTED THE 2003 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE If the Council prefers to stay with the 1.5% interim award, it should instead, by motion, adopt Version 1 ofthe same resolution. lfl.u1-/Jvk /lJ;J) Mark McNeill City Administrator RESOLUTION NO. 5843 A RESOLUTION AMENDING RESOLUTION NO. 5838 WHICH ADOPTED THE 2003 INTERM PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on January 7,2003, the City Council of the City of Shako pee, Minnesota, adopted Resolution No. 5838, approving the 2003 Interim Pay Schedule for the officers and non-union employees of the City of Shakopee; and WHEREAS, the shared part-time Receptionist classification is restored to Grade Levell; and Attachment A is added which establishes the 2003 rates for elected officials and non-union firefighters; and WHEREAS, the 2003 Interim Pay Scheduled has been recalculated using the exact percentage increase method to replace the 2003 Interim Pay Schedule, which used the rounding method; therefore it is necessary to amend the pay plan. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 2003 Interim Pay Schedule is hereby amended by the attached 2003 Interim Pay Schedule; the 2003 Classification Grade Levels and Pay Maximums Schedule and,Attachment A. Adopted in session of the City of Shakopee, Minnesota, held this day of ,2003. Mayor of the City of Shakopee ATTEST: City Clerk Version 1-1.50/0 2003 Classification Titles Grade Levels 2003 Pay Maximums City Administrator 13 $97,745 Unused 12 $88,813 Chief of Police 11 $82,114 Community Development Dir. II $82,114 Finance Director II $82,114 PW Director/Engineer 11 $82,114 Deputy Chief of Police 10 $73,385 Facility / Recreation Director 10 $73,385 Assistant City Engineer 9 $66,686 Natural Resources Director 9 $66,686 Assistant Finance Director 8 $60,596 Building Official 8 $60,596 City Clerk 8 $60,596 EDA Coordinator 8 $60,596 MIS Coordinator 8 $60,596 Planner II 8 $60,596 Project Coordinator 8 $60,596 Project Engineer 8 $60,596 Public Works Supervisor 8 $60,596 Asst. to the City Administrator 7 $55,115 Building Inspector 7 $55,II5 Fire Inspector 7 $55,115 Payroll / Benefits Coordinator 7 $55,115 Recreation Supervisor 7 $55,115 Technician IV 7 $55,115 Classification Title Grade Level Pay Maximum Planner 1 6 $50,141 Planner 1 - GIS/CADD 6 $50,141 Technician III 6 $50,141 Deputy City Clerk 5 $45,574 Executive Secretary 5 $45,574 Senior Accounting Clerk 5 $45,574 Accounting Clerk II 4 $41,412 Engineering Secretary 4 $41,412 Ice Arena Maint. Operator 4 $41,412 Planning Secretary 4 $41,412 Police Records Specialist 4 $41,412 Police Secretary 4 $41,412 Secretary - Bldg. Inspection 4 $41,412 Secretary - Park / Recreation 4 $41,412 Television Production Specialist 4 $41,412 Technician II 4 $41,412 Office Service Worker 3 $37,657 Records Technician (Police) 3 $37,657 Bldg. Maint. Worker - City Hall 2 $34,206 CSO 2 $34,206 Customer Svc. Representative 2 $34,206 Facilities Maintenance Worker 2 $34,206 Records Clerk 2 $34,206 Receptionist 1 $31,059 112003 City of Shakopee, Minnesota ( . ~ tlfo 2003 PAY STRUCTURE COVERING NON-UNION CLASSIFICATIONS 13 $78,257 $81,505 $84,753 $88,001 $91,249 $94,497 $97,745 12 $71,050 $74,095 $77 ,039 $79,982 $82,926 $85,869 $88,813 11 $65,671 $68,411 $71,152 $73,892 $76,633 $79,373 $82,114 10 $58,769 $61,205 $63,641 $66,077 $68,513 $70,949 $73,385 9 ... $53,389 $56,130 $58,769 $61,408 $64,047 $66,686 8 ... $48,517 $50,852 $53,288 $55,724 $58,160 $60,596 7 ... $44,051 $46,183 $48,416 $50,649 $52,882 $55,115 6 ... $40,093 $42,021 $44,051 $46,081 $48,111 $50,141 5 ... $36,439 $38,266 $40,093 $41,920 $43,747 $45,574 4 ... ... $33,191 $35,322 $37,352 $39,382 $41,412 3 ... ... $30,146 $32,074 $33,901 $35,728 $37,657 2 ... ... $27,405 $29,029 $30,755 $32,480 $34,206 1 ... ... $24,868 $26,492 $28,014 $29,537 $31,059 RESOLUTION NO. 5843 A RESOLUTION AMENDING RESOLUTION NO. 5838 WHICH ADOPTED THE 2003 INTERIM P A)' SCHEDULE FOR THE OFFICERS AND NON-UNION . EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on January 7, 2003, the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 5838, approving the 2003 Interim Pay Schedule for the officers and non-union employees of the City of Shakopee; and WHEREAS, the shared part-time Receptionist classification is restored to Grade Levell; and Attachment A is added which establishes the 2003 rates for elected officials and non-union firefighters; and WHEREAS, the 2003 Interim Pay Scheduled has been recalculated using the exact percentage increase method to replace the 2003 Interim Pay Schedule, which used the rounding method; therefore it is necessary to amend the pay plan. BE IT RESOL VEn. BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 2003 Interim Pay Schedule is hereby amended by the attached 2003 Pay Schedule, the 2003 Classification Grade Levels and Pay Maximums Schedule and Attachment A. Adopted in session of the City of Shakopee, Minnesota, held this day of ,2003. Mayor of the City of Shakopee ATTEST: City Clerk Version 2-3.0% ,.016 2003 Classification Titles Grade Levels 2003 Pay Maximums City Administrator 13 $99,189 Unused 12 $90,125 Chief of Police 11 $83,327 Community Development Dir. 11 $83,327 Finance Director 11 $83,327 PW Director/Engineer 11 $83,327 Deputy Chief of Police 10 $74,469 Facility / Recreation Director 10 $74,469 Assistant City Engineer 9 $67,671 Natural Resources Director 9 $67,671 Assistant Finance Director 8 $61,491 Building Official 8 $61,491 City Clerk 8 $61,491 EDA Coordinator 8 $61,491 MIS Coordinator 8 $61,491 Planner II 8 $61,491 Project Coordinator 8 $61,491 Project Engineer 8 $61,491 Public Works Supervisor 8 $61,491 Asst. to the City Administrator 7 $55,929 Building Inspector 7 $55,929 Fire Inspector 7 $55,929 Payroll / Benefits Coordinator 7 $55,929 Recreation Supervisor 7 $55,929 Technician IV 7 $55,929 Classification Title Grade Level Pay Maximum Planner 1 6 $50,882 Planner 1 - GlS/CADD 6 $50,882 Technician III 6 $50,882 Deputy City Clerk 5 $46,247 Executive Secretary 5 $46,247 Senior Accounting Clerk 5 $46,247 Accounting Clerk II 4 $42,024 Engineering Secretary 4 $42,024 Ice Arena Maint. Operator 4 $42,024 Planning Secretary 4 $42,024 Police Records Specialist 4 $42,024 Police Secretary 4 $42,024 Secretary - Bldg. Inspection 4 $42,024 Secretary - Park / Recreation 4 $42,024 Television Production Specialist 4 $42,024 Technician II 4 $42,024 Office Service Worker 3 $38,213 Records Technician (Police) 3 $38,213 Bldg. Maint. Worker - City Hall 2 $34,711 CSO 2 $34,2711 Customer Svc. Representative 2 $34,711 Facilities Maintenance Worker 2 $34,711 Records Clerk 2 $34,711 Receptionist 1 $31,518 Effective 12/30/02 2003 PAY SCHEDULE FOR THE NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE "j.D1, 13 $79,413 $82,709 $86,005 $89,301 $92,597 $95,893 $99,189 12 $72,100 $75,190 $78,177 $81,164 $84,151 $87,138 $90,125 11 $66,641 $69,422 $72,203 $74,984 $77,765 $80,546 $83,327 10 $59,637 $62,109 $64,581 $67,053 $69,525 $71,997 $74,469 9 * $54,178 $56,959 $59,637 $62,315 $64,993 $67,671 8 * $49,234 $51,603 $54,075 $56,547 $59,019 $61,491 7 * $44,702 $46,865 $49,131 $51,397 $53,GG3 $55,929 6 * $40,685 $42,642 $44,702 $46,762 $48,822 $50,882 5 * $36,977 $38,831 $40,685 $42,539 $44,393 $46,247 4 * * $33,681 $35,844 $37,904 $39,964 $42,024 3 * * $30,591 $32,548 $34,402 $36,256 $38,213 2 * * $27,810 $29,458 $31,209 $32,960 $34,711 1 * * $25,235 $26,883 $28,428 $29,973 $31,518 Effective 12/30/02 2003 PAY SCHEDULE JANUARY 1, 2003 Positions Elected Officials Salary Authorized Mayor $6,756.00/year 1 Councilpersons $5,628.00/year 4 Non-Union Emplovees Fire Chief $3,200/year 1 Ass't. Chief (1 5t) $1,700/year 1 Ass't. Chief (2nd) $1,500/year 1 Fire Department Engineer $2,600/year 1 2nd Engineer $2,200/year 1 3 rd Engineer $1,200/year 1 15t Captain $2,200/year 1 2nd Captain $1,000/year 1 3rd Captain $1,000/year 1 4th Captain $l,OOO/year 1 Firefighters $ 8.00/hour 50 /57 C;, I. ON 1~61..,~ RESOLUTION NO. 5843 A RESOLUTION AMENDING RESOLUTION NO. 5838 WHICH ADOPTED THE 2003 INTERIM PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on January 7,2003, the City Council of the City of Shako pee, Minnesota, adopted Resolution No. 5838, approving the 2003 Interim Pay Schedule for the officers and non-union employees of the City of Shako pee; and WHEREAS, the shared part-time Receptionist classification is restored to Grade Levell; and Attachment A is added which established to 2003 rates for elected officials and non-union firefighters; and WHEREAS, this 2002 Plan is hereby increased by 3.0%, and shall be adopted as the rates of pay for 2003, and shall be retroactive to December 30,2002.. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 2003 Interim Pay Schedule is hereby amended by the attached 2003 Pay Schedule, the 2003 Classification Grade Levels and Pay Maximums Schedule and Attachment A. Adopted in regular session of the City Council of the City of Shako pee, Minnesota, held this 4th day of February, 2003. Mayor of the City of Shakopee ATTEST: City Clerk ?J /0 -l)~ Version 2 - 3.0% /S.E. I, RESOLUTION NO. 5843 A RESOLUTION AMENDING RESOLUTION NO. 5838 WHICH ADOPTED THE 2003 INTERIM PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on January 7,2003, the City Council of the City of Shako pee, Minnesota, adopted Resolution No. 5838, approving the 2003 Interim Pay Schedule for the officers and non-union employees of the City of Shako pee; and WHEREAS, the shared part-time Receptionist classification is restored to Grade Levell; and Attachment A is added which established to 2003 rates for elected officials and non-union firefighters; and WHEREAS, the 2003 Interim Pay Schedule has been recalculated using the exact percentage increase method to replace the 2003 Interim Pay Schedule, which used the rounding method; therefore it is necessary to amend the pay plan; and WHEREAS, these compensation rates are retroactive to December 30, 2002. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 2003 Interim Pay Schedule is hereby amended by the attached 2003 Interim Pay Schedule, the 2003 Classification Grade Levels and Pay Maximums Schedule and Attachment A. Adopted in regular session of the City Council of the City of Shako pee, Minnesota, held this 4th day of February, 2003. Mayor of the City of Shakopee ATTEST: City Clerk (~kv~ c~ VERSION 1 - 1.5%