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HomeMy WebLinkAbout14.D. City Council Chamber Multi-Media Upgrade RFP / 'f. 0, City of Shakopee Memorandum TO: Telecommunications Commission CONSENT Mark McNeill, City Administrator FROM: Tracy Schaefer, Assistant to the City Administrator SUBJECT: City Council Chamber Multi-Media Upgrade - RFP MEETING DATE: February 12, 2003 Introduction City Council is asked to approve the Request for Proposals (RFP) for the City Council Chamber multi-media upgrade. Background On February 12, the Telecommunications Commission unanimously approved the council chamber upgrade RFP. In 2003, up to $75,000 was budgeted for the upgrade of the City Council Chambers and to add a presentation system (Power Point). I have worked with Television Production Specialist, Mike Johnson, Telecommunications Commissioners Anderson and Guncheon as well as Bob Wits chen, EP A audio/visual consultant, to ensure all bases and needs are covered. The RFP outlines 1) upgrading control room with some digital features as options 2) upgrading cameras 3) adding a presentation system (PowerPoint) to the Council Chamber and 4) adding 15" monitors at the Council dais, so Councilors and Commissioners can better view document information like maps, rather than viewing the TV in the lectern. If City Council approves the RFP, it will be sent out to numerous firms with a timeframe for development and completion. Staff estimates construction to be completed in the spnng. Budget Impact If the City Council moves forward with the RFP, up to $75,000 from the Telecommunications Fund, not General Fund, will be spent on the upgrade. Action Requested City Council Chamber is asked to approve the Request for Proposals (RFP) for the City Council Chamber multi-media upgrade. 1 . Request for Proposal PART 1 GENERAL INFORMATION 1.1 INSTRUCTIONS TO PARTICIPANTS 1.2 OBJECTIVE PART 2 SYSTEM INFORMATION 2.1 DEFINITION OF TERMS 2.2 QUALIFICATION OF PARTICIPANTS 2.3 SUB CONTRACTORS 2.4 SUBMITTALS AND AS-BUILT DRAWINGS 2.5 FACILITIES DURING CONSTRUCTION 2.6 SYSTEM WARRANTIES 2.7 PAYMENT SCHEDULE 2.8 CONTRACT CLOSURE AND TRAINING 2.9 COPYRIGHT NOTICES PART 3 EQUIPMENT 3.1 PRESENTATION DATAlVIDEO PROJECTION 3.2 PROGRAM AND SPEECH REINFORCEMENT 3.3 VIDEO AND AUDIO RECORDING 3.4 MEDIA CONTROL SYSTEM 3.5 EQUIPMENT RACKS 3.6 MISCELLANEOUS EQUIPMENT 3.7 EQUIPMENT QUALITY 17000-1 PART 4 CABLING AND ALIGNMENT 4.1 SYSTEM INTERCONNECTIONS AND CABLING 4.2 TESTING AND ALIGNMENT 17000-2 PART 1 GENERAL INFORMATION 1.1 INSTRUCTIONS TO P ARTICIP ANTS A. By submitting a proposal, the vendor agrees they have read and understand the documents set forth. B. The vendor agrees to enter into contract with the owner. The vendor shall supply a turnkey system based upon the specifications, equipment, and materials supplied herein. C. Participants requiring interpretation of this document shall make all inquiries in writing using facsimiles or mail three days prior to the proposal opening date specified. All inquiries shall be addressed to Ms. Tracy Schaefer, Shakopee City Hall, fax 952-233- 3801 or e-mai1ed to tschaefer@ci.shakopee.mn.us. Interpretations obtained in any other manner shall not be valid. D. The vendor is responsible to review all documentation to put forth a comprehensive bid. Documentation includes drawings and specifications included in this portion. E. If changes are necessary to the RFP, an addendum shall be mailed, faxed, or delivered within 24 hours ofthe bid due date. All participants that have received the documents shall receive the addenda. Each vendor shall ascertain, prior to bid submittal, all addenda have been received. F. Proposals shall include an itemized equipment list with individual and extended pricing. G. Proposals submitted must include a description ofthe system's operation to ensure the vendors' understanding of the City's needs. H. Manufacturer's cut-sheet or specification's, for each item, shall be supplied with the proposal. I. Proposals shall be submitted and signed by the owner or corporate officer with the power to legally enter into contract with another company or corporation. All proposals shall be filled in with permanent ink or type written. The signer must initial any alterations or erasures. J. A list of at least three references, including one municipality, for similar projects shall be submitted with the proposal. The references shall be of projects completed within the last three years. K. Proposals shall be valid for 45 days after the submission date. During the 45-day period the owner shall inform the vendor, if awarded, to enter into contract with said vendor. Should the period expire, any and all bids shall be rejected. L. A proposal may not be modified or withdrawn after the due date. A proposal may be withdrawn prior to the due date with a written request by the signer of the proposal. 17000-3 M. The owner reserves the right to award the contract to the vendor of whom they choose and determine is in their best interest. Further, the owner reserves the right to accept or reject any or all proposals. Lowest pricing may not be the determining factor for vendor selection. N. The vendor agrees by a submission of proposal, that collusion with another vendor has not occurred at anytime in part or whole. O. Quoted pricing shall include all delivery and handling charges, and installation. P. Proposals are due on 2003 by _ a.m. Proposals are to be addressed and delivered to: City of Shako pee Tracy Schaefer Assistant to the City Administrator 129 South Holmes Street Shako pee, MN 55379 952-496-9673 - phone tschaefer@ci.shakopee.mn.us 17000-4 1.2 OBJECTIVE It is our intention to obtain pricing for equipment and installation to replace the existing camera video recording system and add a presentation system. The video recording system shall be proposed in two different formats. The first proposal shall be single chip cameras and the second shall contain three chip cameras. The single chip camera proposal shall use the existing WJ-MX50 for switching of the camera and source signals. The three chip camera proposal will require a SEG for camera, and source signal switching. Each format shall contain: . Monitoring of the each camera position, preview, program and cable signals. . Distribution of video signals. . Two recordings in VHS. . Optional recording on DVD and hard drive. . Glitch free video switching with dissolves and wipes. . A character generator for overlays of text on the live recordings. . Full remote camera control of: a. Pan/tilt b. Focus c. Zoom d. Minimum of four presets containing pan tilt, zoom, and focus for each camera. e. CCU control and gen-Iock when necessary. The presentation system shall be designed to allow for multi-media presentations. Display of sources will be accomplished with a data/video projector, in front projection format, for the audience and council members. Three LCD monitors will be located at the dais to compensate for obstruct views. Design of the system must include expandability for future additions. Operation shall be simplified with a media control system. Operation shall include: . Video/data projector. . 120" diagonal electric wall mounted screen. . Three LCD dais monitors for display of computer and video sources. . VHS and DVD playback . A document camera . Automatic routing of the sources to the projector, monitors and SEG. . An OFE dedicated computer located in the control room. . A wireless keyboard and mouse for the dedicated computer. . A laptop input at the podium. . Two wired 12" color touch panels. . Control processor for automated control of switching, volume, transport, and power functions. 17000-5 PART 2 SYSTEM INFORMATION 2.1 DEFINITION OF TERMS A. The term "Owner" shall refer to City of Shakopee, 129 South Holmes Street, Shakopee, MN 55379, or a representative appointed by the said owner. B. The term "Council Chambers" will refer to the location of the upgrade. The City Council Chambers is located within City Hall located at 129 South Holmes Street, Shakopee, MN 55379. C. The term "Participant" or "Vendor" shall refer to the perspective contractor submitting a bid to enter into a contractual agreement to this specified project. D. The term "AIV Contractor" or "Contractor" shall refer to the bidder who has successfully been awarded the project by the owner. E. The term" Electrical Contractor" shall refer to the independent electrical contractor or firm with the responsibility to supply electrical power and devices throughout the Council Chamber for which this encompasses. F. The phrase "By Others" shall refer to items being supplied by another party not contained in this contract. G. The designation "OFE" shall refer to owner furnished equipment or an existing item or condition. H. The term "Sub Contractors" shall refer to a company hired by the AN Contractor to accomplish all or a portion of work awarded to said contractor by the Owner. 2.2 QUALIFICATION OF VENDORS A. Prospective proposers shall have a minimum of three years experience in the installation of similar projects. At least 3 references of similar projects completed in the last three years shall be included with the proposal package, including at least one from a municipality . B. Vendors shall have the capability of providing submittals, single line drawings and as- built documentation in a clean and easy to read document, utilizing CAD graphics. Information that is sent in for approval, which is indiscernible, shall be rejected and returned for correction. Paper and electronic copies must both be submitted for acceptance. C. Vendors are required to be a factory authorized service center for the equipment supplied. D. Prospective vendors are required to be licensed for the installation oflow voltage cabling. A copy of the license shall be provided to the owner with the proposal. E. Prospective vendors shall employ staff for the programming of the media control systems. The manufacturer or sub contractors will not provide programming. 17000-6 P. Vendors are required to have the proper tools, hardware, and test equipment necessary for the project specified. 2.3 SUB CONTRACTORS A. If it is the intent of the NV contractor to use sub contractors for any portion or the entire contract awarded, notification of intent shall be included in the proposed package. B. The sub contractors' company name and the names and contact information of the personnel who shall be present on the job site must be submitted in writing to the City, for approval. C. The owner has the right to accept or reject the request for the particular company or employees of said company as the sub contractor. D. Should rejection occur, the A/V contractor reserves the right to submit another request for a different company or persons to be used as sub contractors. E. If sub contract labor is used on the project, a certificate of insurance containing the liability requirements must submitted upon awarding of the contract. F. Low voltage licensing, is required by all companies used for sub-contract labor. A copy of the license shall be included with the proposal. 2.4 SUBMITTALS AND AS-BUILT DRAWINGS A. At least 3 references for similar projects shall be submitted with the proposal, including at least one municipality. The references shall be ofprojects completed within the last three years B. Prior to installation, a list of personnel at the job site shall be sent to the owner representative. The list shall contain the name, phone number, fax, e-mail, fax, and cell phone number of the on-site foreman and his/her crew. C. Prior to contract closure, PDF files of as-built drawings shall be submitted. The PDP [electronic file(s)] shall contain the following: equipment owners manuals for each item installed, audio single line, video single line, control single line, schematics of any custom equipment supplied, schematics of all modifications made to a piece of equipment, and a cable numbering scheme for all cables installed. One copy (prefer CD Rom) must be sent to the owner representative for approval before final distribution. 2.5 FACILITIES DURING CONSTRUCTION A. Installation dates and site accessibility shall be determined through the owner representative. B. Contractors are responsible to maintain a clean working environment. Tools and equipment shall be located in a central area to prevent interruptions to other trades. All debris and refuse must be removed at the end of each working day. The contractor is required to remove all packing from the premises. 17000-7 C. Contractors are responsible to provide protection to building finishes, podium, council dais, and floors. If any damage occurs or is noticed, the contractor shall report the information to the Owner Representative. D. Working hours are from 7:30 a.ill. - 4:30 p.m., unless predetermined by the contractor and the City. 2.6 SYSTEM WARRANTIES A. This project shall have a one-year warranty on parts and labor for all equipment, cabling and connectors installed under this contract. The warranty period shall commence after final acceptance ofthe system. B. Warranty shall not cover any items that have been abused or mistreated by the owner or operator. C. Should a piece of equipment fail during the warranty period, the contractor shall make every attempt to provide the customer with a substitute item that provides adequate features until the original item is repaired or replaced. D. This project requires the A!V vendor to provide a 24-hour pager support phone number. Phone support must be provided for operational questions by a technician associated with the proj ect. 2.7 CONTRACT CLOSURE AND TRAINING A. Final payment will be issued after the as-built manuals have been received, testing, alignment and training has been accomplished. B. Training will consist of two, two-hour sessions with selected representatives of the owner. The contractor shall contact the owner to obtain a date, mutually agreed upon for training. C. After training is completed the contractor agrees to provide phone and e-mail support to the operators as necessary throughout the one-year warranty period. 2.8 PAYMENT SCHEDULES A. A request for payment of 50% of the contract amount can be made upon equipment delivery. A line itemization of the equipment inventory, with serial numbers, must accompany the request. B. A request for payment of an additional 40% can be made after substantial completion of the proj ect. C. The remaining 10% of the contract shall be paid within 45 days after final acceptance. 17000-8 2.9 COPYRIGHT NOTICES A. All documentation given herein is for construction purposes only. Duplication of this material in any or all parts cannot be made without written permission of the engineer and/or owner. Duplication includes photocopies, facsimiles, or transfers of material to database systems. B. If extra copies of the drawings are necessary for construction, a request can be made to the owner. PART 3 EQUIPMENT 3.1 VIDEO AND AUDIO RECORDING EQUIPMENT - SINGLE CIDP OPTION A. Recording video will be picked up through cameras using single-chip teclmology. The camera system shall contain a unitized pan/tilt system capable of full remote control. The controller shall be capable of programmable preset functions for easy shot call-up. The presets will maintain control of pan/tilt, zoom and focus functions into memory. A total of four cameras will be supplied into the system. Two cameras will be mounted for pick up of each side of the dais and two will be mounted for pick up of the audience. One audience camera will also be centered to allow visual pick up of the lectern presenter. All power supplies and necessary items shall be provided. B. Monitoring of each camera and position should be provided. Monitoring can be in color or B&W. Three additional monitors should be provided to view program, preview and the display switcher output and CG. The monitors shall be in color with a minimum size of 9" in diagonal. Rack mounts shall be provided as necessary. The monitors are to be mounted in the control room. C. Camera and source switching for the recording system will be done with the existing WJ- MX50 digital mixer. D. A character generator is needed to provide titling over camera footage prior to recording. The CG shall be capable of on/off-line editing and storage of pre-canned pages. A computer based CG is preferred. The existing CG will be used for graphics on the automated playback system at this time. E. Conversion of computer signals to NTSC format is needed for recording purposes only. The converted signal shall be available on the digital video mixer for instant call-up to tape. F. Distribution of the video and audio signal will be necessary. The video and audio signals will need to be distributed to the record decks, automated playback system, and monitoring systems. Ensure that this equipment is able to be expanded in the future as needs/technologies grow. G. Two VHS decks shall be provided for recording purposes. If the recording decks do not contain VU metering for the incoming audio signal, an additional VU metering system shall be added. H. An optional purchase of a DVD recorder with hard drive recorder should be provided. 17000-9 1. All equipment will need rack mounts to be provided as necessary. 3.2 VIDEO AND AUDIO RECORDING EQUIPMENT - THREE CIDP OPTION A. Recording video will be picked up through cameras using three-chip technology. CCD type shall be 1/3" IT utilizing 2: 1 interlaced NTSC system. Signal-to-Noise ratio shall be a minimum of 63 dB and a horizontal resolution of 800 lines. Self-adjusting white and black balance for correct color balance is required. Gen-lock and RCD functions including sub-carrier phase, horizontal phase and all other RCU functions shall be accomplished through the multi-pin remote connector. The lens system shall contain servo driven focus and zoom controls with preset capabilities. Automatic iris will be driven from the camera body. Locations of the cameras will be as indicated in the single chip version. B. Control of the camera and lens position will be provided to the operator for recording purposes. The pan/tilt head shall contain preset capabilities and an extremely quiet servo generating a noise level ofless than NC30. Provide power supplies and all necessary cabling. C. Pan/tilt control for each camera mounted with a pan/tilt head will be provided through a system controller with preset capability. D. Gen-lock and RCD functions will be provided through the system controller or via the camera's specified RCD. All camera cabling and power supplies are to be provided. E. Camera switching, wipes and additional source switching shall be accomplished utilizing a studio SEG. The SEG will accommodate six to eight inputs of synced sources, key and CG inputs. A minimum band pass of 64 dB signal-to-noise ratio is required. The SEG shall be capable of digital signals for input and output signals with the ability to upgrade. F. Non gen-Iockable signals shall be routed through a switcher and time base corrector. The TBC will be used to stabilize sync and provide gen-Iock to allow correct insertion of the signals into the SEG. G. A character generator is needed to provide titling over camera footage prior to recording. The CG shall be capable of on/off-line editing and storage of pre-canned pages. A computer based CG is preferred. The existing CG will be used for graphics on the automated playback system at this time. H. Conversion of computer signals to NTSC format is needed for recording purposes only. The converted signal shall be available on the digital video mixer for instant call-up to tape. 1. Distribution of the video and audio signal will be necessary. The video and audio signals will need to be distributed to the record decks, automated playback system, and monitoring systems. J. Two VHS decks shall be provided for recording purposes. If the recording decks do not contain VU metering for the incoming audio signal, an additional VU metering system shall be added. 17000-10 K. An optional purchase of a DVD recorder with hard drive recorder should be provided. L. All equipment will need rack mounts to be provided as necessary. M. Monitoring of each camera and position should be provided. Monitoring can be in color or B&W. Three additional monitors should be provided to view program, preview and the display switcher output and CG. The monitors shall be in color, with blue screen and underscan features, and a minimum size of 9" diagonal. Rack mounts shall be provided as necessary. The monitors are to be mounted in the control room. 3.3 PRESENTATION DATA/VIDEO EQUIPMENT A. The projection device will provide a minimum of 3000 ANSI lumens with a frequency response of 15-126 kHz horizontal and 43-200 Hz vertical. The unit shall be HDTV compatible and be RS-232 controllable. B. Images are to be projected on a 120" diagonal electric screen. The screen shall be matte white to help reduce glare. A low voltage interface is needed for automated operation. The screen will be wall mounted. C. Display of the computer and video signals to the board members with obstructed view will be accomplished with LCD monitors. Viewable image size is 15" diagonal on a TFT-Active Matrix LCD Panel. The LCD shall be capable of 1280xl024 @ 60Hz. Contrast ratio shall be a minimum of 300: 1. The monitors will contain the same presentation signals as the projector. Computer and video signals shall be displayed on the monitors. D. Computer signals, prior to being fed to the switcher, shall be converted to analog RGBH&V with amplification applied. Bandwidth of the signal shall be 300 MHz. Audio is to be converted from unbalanced to balanced audio signals. E. Routing of the RGBH&V, SVHS, composite and audio signals will need a matrix switcher capable of handling the different types listed. The router will need to be able to handle all inputs and routing of signals to the projector, dais monitors, recording system and the audio system. Future expansion should be taken into account when selecting the matrix switcher. A minimum bandwidth of200 MHz is required. F. Conversion of the computer signals will be necessary for recording purposes. The route to the SEG must occur automatically when the computer inputs are called up for presentation. The scan converter shall be capable of 1280xl024 @ 60Hz. Conversion of the computer signals will be necessary for recording purposes. The route to the SEG must occur automatically when the computer inputs are called up for presentation. The scan converter shall be capable of 1280xl024 @ 60Hz. G. The document camera shall output high resolution VGA graphics and NTSC video. Zoom, focus and iris control shall be motorized with push button control. H. Distribution of the video and VGA signals will be necessary. Distribution ofVGA signals will be accomplished using a minimum of 200MHz bandwidth. 17000-11 I. Video signals being fed to the LCD display monitors shall be scaled to l024x768 prior to being distributed. The frequencies shall be selectable on the unit and must be maintained after power is removed from the equipment. J. A computer will be provided by the city to be mounted in the control room. To allow usage of the computer in the chamber a wireless keyboard and mouse will need to be provided. K. An input for laptop presentations shall be added to the podium. The input shall contain a 15 pin input connector for laptops or a document camera. The input must contain amplification and a 1/8" stereo connection for audio. L. Videotape playback and DVD playback is needed for presentations. The units can be individual or combined for rack space savings. ill either instance, the units will be located in the control room and must be controllable via the media control system. M. A wireless keyboard/mouse will be connected to the permanent computer. The unit shall communicate utilizing a RF carrier frequency and have a minimum of four channels available for operation. The specified model is Wireless Technologies, RF-25. 3.4 PROGRAM AUDIO AND SPEECH REINFORCMENT A. An existing speech reinforcement and program audio system will be used. The presentation equipment will need to be tied into the system. Adjustments will need to be made to provide a balanced program output into the room, from each source and onto the videotape. 3.5 MEDIA CONTROL SYSTEM A. The media control system processor shall contain 8 relays, 8 programmable analog and digital I/O ports, 6 serial output ports for IR/RS232 connections, 6 bi-directional COM ports for RS232/422 communication and 3 open card slots for expansion. Front indicator readout panel and menu buttons shall be present to aid the user if diagnostics are required. Programmed information shall be stored in a permanent memory location should power failure occur. B. illterfacing with the control system, at the lectern, will be accomplished through two color touch panels. A 12" diagonal, active color matrix touch panel will be located at the lectern and shall display video and VGA signals supported in the room. The signals will automatically display on the touch panel when the source is selected. C. The second touch panel will be located at the staff table. The 12" diagonal, active color matrix touch panel will also display the video and VGA signals supported in the room. The signals will automatically display on the touch panel when the source is selected. D. A volume control card will be needed to allow control from either touch panel. Control of the program audio will be needed. Each time the system is powered up, the volume control will automatically be driven to a preset level. Microphone audio level will not be incorporated. However, a microphone mute button will be necessary for the entire dais microphones as a group. 17000-12 E. Power controller devices shall be incorporated into the system to allow power up. Power up of the presentation and audio system needs to be automated to allow presentations to proceed without an operator in the control room. The system must provide the necessary equipment to conduct meetings, without intervention into the control room, for full multi- media presentations in the chambers. 3.6 EQUIPMENT RACK A. The existing equipment consoles will be utilized. Additional rack spacing may be necessary and can be added. The layout shall be approved prior to ordering and installation. Rack shelves and mounts, AC distribution, and blank panels may be necessary. B. Video equipment will be installed into the existing editing console to provide an operator easy access. 3.7 NnSCELLANEOUSEQUIPMENT A. This proposal is to be provided as a turnkey system. B. Equipment supplied may need addition power supplies, rack mounts, impedance matching circuits, etc. 3.8 EQUIPMENT QUALITY A. Equipment to be installed in this project shall be new from the manufacturer. Demo units or manufacturer B stock is deemed unusable in this project. B. If during installation, a product is not operational from the manufacturer, a replacement or immediate repair is necessary without cost to the customer. A temporary substitution is required if an item is down for an extended period of time during final system testing and closure. 3.9 EXISTING EQillPMENT A. Equipment that exists in the system, prior to installation, is presumed to be in good working order. If failures are detected during the course of installation and testing, the AJV vendor shall provide repair and/or replacement costs to the owner representative. B. The owner reserves the right to accept or reject either proposal or any quantity of an item to meet budget requirements. 17000-13 PART 4 CABLING & ALIGNMENT 4.1 SYSTEM INTERCONNECTIONS AND CABLING A. All National, State and Local Electrical, Fire, and Building Codes apply to this project. The AIV contractor must be aware of and adhere to these codes. The owner shall not be liable for failure of the NV contractor in following code. Any portion of the installation that does not meet code shall be removed and re-installed up to code by the AIV contractor at their own expense. B. System connections will be made to provide the features described and specified herein. Additional connections and cabling may be required to provide a complete system. C. Cabling terminated at each piece of equipment shall be cut to length and terminated with the appropriate connector. The use of tie wraps is necessary to maintain the cabling in a neat manner. D. Equipment utilizing screw terminals shall have the cabling terminated using crimp on spade terminals. E. Maximum number oflooped inputs not to exceed three (3). F. Cabling in the racks shall be run and bundled with other cables carrying similar signal levels. All cable shall be supported and run in paths that provide as much access room at the back of the equipment as possible. Any cable run outside of the equipment racks shall be contained in cable duct to prevent damage. G. Cable pulled through an enclosure shall have a service loop to insure the cable does not kink or cut. H. Cable should be run in one piece without splices made In the event a splice is absolutely necessary it shall be done to provide proper impedance. Video cable shall use a female to female BNC type barrel with crimped BNC connectors on each end. Audio cable shall use XLR type connectors to provide a locking fit. All splices must be accessible and not internal to conduit as per code regulations. I. All cables shall be labeled by number or origination and termination designation. Labels must be permanent and legible. Peel off numbers are not acceptable unless clear heat shrink is used over the numbers. J. Cable numbering shall be documented on the as-built drawings to provide instant access to the cable origination and destination. 17000-14 4.2 TESTING AND ALIGNMENT A. All equipment shall be aligned as recommended per the manufacturer. B. Video signals shall be 100 IRE at the designation point. Sync levels shall be at - 40 IRE. SC and horizontal phasing shall be done using a vectorscope and waveform monitor. C. All audio level alignment shall be done to specification for the type of input it is associated to. Audio balancing from source to source selection shall have consistent output levels when switched. D. Equalizers, amplifiers and speakers shall be aligned using pink noise generation and a 31- band, audio spectrum analyzer. E. A111evel adjustments shall be marked with an indicator or mark to show the user the initial set up level when the system was aligned. 17000-15 I . COMP ARlSON SNAPSHOT POLICY CURRENT ORDINANCE PROPOSED CHANGES Definitions None Seven (7) Definitions Who Does It Aoolv to? Residential Everyone Tree Removal Criteria Applicants may remove trees Applicants may remove trees exceeding 6" in diameter at 6" exceeding 6" in diameter at 4.5" height, but must demonstrate, height with City approval. with City approval, there are no feasible or prudent alternatives. Tree Inventory None Only trees proposed for removal. What types of tree are N/A All trees being removed Inventoried exceeding 6" in diameter at 4.5" height. % of Allowable Removal None None Reforestation Plan Requires reforestation plan, The Woodland Management but it does not state what sort Plan shall consist of a survey or of plan to submit or amount of scaled drawing showing reforestation is satisfactory. topography, boundaries, woodlands, tree stands and an overlay of improvements. It will also require the applicant to clearly illustrate the areas where trees are being preserved, removed and replaced. Tree Replacement None The Replacement Schedule uses Schedule the Quality Woodlands Map from the Natural Resources Inventory as criteria for tree replacement. The City will take into consideration other acceptable environmental alternatives. Tree and Woodland Requires root zone aeration Best Management Practices shall Mitigation and watering, but no mention be used to protect trees during - of protective measures of the construction. No grading permit trees or woods. is issued until all conditions are met. Negotiable Items The owner may remove Owners may remove diseased diseased and damaged trees and damaged trees and include and include landscaping as landscaping and other ecological part of their reforestation plan. alternatives to meet tree replacement schedule. Appeals Process None mentioned in current City Council Ordinance Escrow to Insure Work is None None Complete 1 Ex!,./."';- II , . Subd. 9. Tree and Woodland Preservation. The following standards shall apply to all residential development for which a building permit is issued after the effective date of this Chapter. A. Structures, driveways, and parking facilities shall be located in such a manner that the maximum number of trees shall be preserved. No tree exceeding six (6) inches in diameter at a height of six (6) feet above ground shall be removed without permission from the City. A person seeking permission to remove any protected tree shall demonstrate that there are no feasible or prudent alternatives to the cutting of trees on the site and shall propose a reforestation plan. Reforestation and landscaping shall utilize a variety of tree species and shall not utilize any species presently under disease epidemic. Species planted shall be hardy under local conditions and compatible with the local landscape. R All development activities, including grading and contouring, shall take place in such a manner that the root zone aeration stability of existing trees shall not be affected and shall provide existing trees with a watering area equal to a minimum of one-half (1/2) the crown area. C. Notwithstanding the above, the removal of diseased trees, or trees seriously damaged by storms or other acts of God, shall be permitted. - ,