HomeMy WebLinkAbout13.F.1. Budget Workshop Discussion/Calendar Adoption
13.F./.
CITY OF SHAKO PEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Budget Workshop Discussion/Budget Calendar Adoption
DATE: May 5, 2009
Comment:
Introduction:
The City Council is asked to follow up on budget discussion which was started at the
April 21 st City Council meeting, and adopt a budget calendar for FY201 O.
Background:
At the last City Council meeting, Council was asked to establish an initial budget
workshop, which it did on May 20th. There was also discussion about the number of
workshops which had been suggested by staff.
Staff now proposes to reduce the number of workshops with scheduled discussion from
six, to three. Those agendas will be fairly full, depending on how much discussion is
involved. If the meetings run too long, the remaining material can be deferred to the next
meeting. We will also explore ways to make it such that if a City Council agenda in July
or early August is lacking large quantities of routine council items, that meeting's agenda
might be supplemented with additional budget discussion.
We will invite the Townships, once a date has been scheduled. We will be certain that the
staff is flexible and can be ready to present their issues on short notice.
By adopting this new schedule, it potentially frees up the last three scheduled workshops
in August, which can be cancelled later if they are not needed.
Also as requested by Council, attached is a copy of the City's other scheduled meetings
for July and August.
Recommendation:
I recommend that the Council adopt the revised Budget Calendar as attached. If there are
revisions to be made, those should be noted.
Relationship to Visioning:
This supports Item F, "Housekeeping".
Action Required:
If the Council concurs, it should, by motion, adopt a proposed budget calendar.
/11~~
Mark MeN eill
City Administrator
MM:en
2010 BUDGET CALENDAR
TENTATIVE
Date Who What
May 20 (W) 7: 00 Council Work session
Prioritization, Budget Reduction Ideas,
and Revenues
June 22 Staff Budget requests due to Finance
July 23 (Th)7:00 Council Work session
July 28 (T) 7:00 Council Work Session
Aug 3 (M) 7:00 Council Work session
Aug 11 (T) 7:00 Council Work session (if needed)
Aug 17 (M) 7:00 Council Work session (if needed)
Aug 31 (M) 7:00 Council Work session (if needed)
Sept 1 Council Adopt proposed maximum tax levy
Sept 15 Staff Certify maximum property tax levy
to county which will be used for
proposed property tax notices.
Nov 19 County Proposed tax notices sent to
property owners
Dec 7 Council Hold actual property tax levy
hearing (date reserved for cities).
Dec 15 Council Adopt final tax levy and budget
Dec 23 Staff Certify final tax levy.
* Council can schedule additional dates for work sessions as needed.
July 2009
Monday Tuesday Wednesday Thursday Friday
1 2 3
6 7 8 9 10
7:00 pm 7:00 pm 7:00 pm
City Council Environmental Advisory Planning Commission
Commission
......
13 14 15 16 117
I
I 7:00 pm 6:30 pm
Historic Preservation Transit Advisory
I Commission
................ ..... ................... ......... ,....
20 21 22 23 24
7:00 pm 7:00 pm 7 :00 pm
City Council Telecommunications Budget Work Session
(Proposed)
27 28 29 30 31
7:00 pm 7:00 pm
Park & Rec Advisory Budget Work Session
Board (Proposed)
August 2009
Monday Tuesday Wednesday Thursday Friday
3 4 5 6 7
7:00 pm 6-9 pm 7:00 pm 7:00 pm
Budget Work Session Night to Unite Reg. City Council Planning Commission
(Proposed) (Scheduled)
..... ........... ......
10 11 12 13 14
7:00 pm 7:00 pm 7:00 pm 6:30 pm
Historic Preservation Budget Work Session- Environmental Advisory Transit Advisory I
if needed Commission Commission I
17 18 19 20 21
7:00 pm 7:00 pm
Budget Work Session-if City Council
needed
24 25 26 27 28
7:00 pm 7:00 pm
Park & Rec Advisory Telecommunications
Board
31
7:00 pm
Budget Work Session-if
needed
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2010 BUDGET CALENDAR I <), I I
TENTATIVE
Date Who What
May 20 (W) 7: 00 Council Work session
Prioritization, Budget Reduction Ideas,
and Revenues
June 22 Staff Budget requests due to Finance
July 23 (Th)7:00 Council Work session
Finance, Clerk, Cormnunity
Development, EDA, Transit,
Administration, City Council, Legal,
Telecormn, Facilities, IT
July 28 (T) 7:00 Council Work Session (Invite Townships)
Fire, Rec & Natural Resources, Park
CIP, Police
Aug 3 (M) 7:00 Council Work session
PW CIP, PW budgets, 10 year equipment
lists
Aug 11 (T) 7:00 Council Work session (if needed)
Aug 17 (M) 7:00 Council Work session (if needed)
Aug 31 (M) 7:00 Council Work session (if needed)
Sept 1 Council Adopt proposed maximum tax levy
Sept 15 Staff Certify maximum property tax levy
to county which will be used for
proposed property tax notices,
Nov 19 County Proposed tax notices sent to
property owners
Dec 7 Council Hold actual property tax levy
hearing (date reserved for cities) .
Dec 15 Council Adopt final tax levy and budget
Dec 23 Staff Certify final tax levy.
* Council can schedule additional dates for work sessions as needed.