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Home My WebLink About2.B. Appointment to Boards and Commissions-Res. No. 5854 CITY OF SHAKOPEE J. . G I Memorandum TO: Mayor and City Council FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 21,2003 INTRODUCTION: Attached for Council consideration is Resolution No. 5854, which would make app()intments to expiring terms on various boards and commissions. After Council has determined the successful candidates by voting, this resolution should be adopted. BACKGROUND: Various terms on boards and commissions will be expiring at the end of February, 2003. On February 4th, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. On February 11 th, 13th, and 20th an interview panel consisting of Councilors Link and Helkamp and Vice-Chairs from the boards and commissions interviewed a total of 12 applicants. The incumbents were given an opportunity to interview as well, but only four did so and one more will be interviewed prior to the meeting Tuesday. After reviewing the qualifications, the committee is making the following recommendations: SPUC - Brian Young Police Civil Service Commission - Stan VonBokern* Economic Development Advisory Committee - Jeff Jansen *, Barbara Felber, Marshall Walker Park and Recreation Advisory Board - with the resignation of Tim Williams, the recommendation is to appoint Brian Madden to fill his unexpired term and reappoint Jim Dorenkamp* and Dave Vosejpka* to fill their expiring terms Transit Commission - Eldon Reinke* (Three openings remain) Building Code/Housing Advisory and Appeals - Gene Juergens* (Two openings remain) Board of Review - Brian Call*, Eldon Reinke* Planning Commission/BOAA - Deb Amundson*, Gayl Madigan* Telecommunications Commission - one applicant yet to be interviewed (The appointment to the EDAC will be on the March 4th E.D.A. agenda.) *Incumbent On November 26, 2002 Jim Turnwall and Kathy Gerlach were appointed to fill vacancies on the Environmental Advisory Committee expiring on February 28, 2003. Because of the short length of time for their terms, it was anticipated that they would both be reappointed for a three year term expiring February 28,2006. We did not advertise for openings on this Committee. Since the nominations took place on February 4th, we have been advised by one of the applicants, Don McNeil, that he would like to withdrawn his application. Don had applied for the Telecommunications Advisory Commission. DETERMINING SUCCESSFUL CANDIDATES: A] According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 5854. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) B] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 5854 incorporating the recommendations. BOARD OF REVIEW: The current Board of Review is comprised of five members consisting of three citizens and two Council ( Members. This year we have two terms expiring; both incumbents have reapplied. We have received no other applicants. If City Council is prepared, it would be desirable for two Council Members to be designated at this time to serve on the Board of Review this year. The Board of Review .has been set for Tuesday, May 13 and Tuesday, May 27 at 7:00 p.m. (Board of Review is held in the Council Chambers). Note: the Board of Review has included two Council Members for a number of years in the past. (The governing body of any city may appoint a special board of review. This special board of review serves at the direction and discretion of the City Council. The Council determines the number of members, the compensation and expenses, and the terms of office. At least one member of the special board must be an appraiser, realtor, or familiar with property valuations in the assessment district. - from the League Handbook) For Your Information! RECOMMENDED ACTION: A (if determining appointees by voting): 1. Complete 1 st ballot 2. Conduct additional ballots as needed. 3. Insert the names of the top vote getters into Resolution No. 5854. 4. Adopt Resolution No. 5854. 5. Designate two Council Members to serve on the Board of Review. B (if concurring with recommendations of the interview panel): l. Concur with the recommendations of the interview panel and offer Resolution No. 5854, A Resolution Appointing Individuals to Various Boards and Commissions, and move its Adoption. 2. Designate two Council Members to serve on the Board of Review for 2003 RESOLUTION NO. 5854 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNEOST A, that the following appointments are hereby made: 1. is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 2006. 2. is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2006. 3. and are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2006. 4. is appointed to the Park and Recreation Advisory Board to fill an unexpired term, expiring February 28, 2004. 5. Eldon Reinke is appointed to the Transit Commission for a three year term expiring February 28, 2006. 6. Gene Juergens is appointed to the Building Code Board of Adjustments and Appeals and the Housing Advisory & Appeals Board for a three year term expiring February 28, 2006. 7. Brian Call and Eldon Reinke are appointed to the Board of Review for a three year term expiring February 28, 2006. 8. and are appointed to the Planning Commission/BOAA for a four year term expiring February 28, 2007 9. is appointed to the Telecommunications Advisory Commission for a three year term expiring February 28, 2006. 10. Kathy Gerlach and Jim Turnwall are appointed to the Environmental Advisory Committee for a three year term expiring February 28, 2006. Adopted in adjourned regular session of the City Council ofthe City of Shakopee, Minnesota, held this 18th day of February, 2003. Mayor of the City of Shakopee ATTEST: City Clerk PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON FEBRUARY 25, 2003 BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS SPUC Telecommunications Advisory Commission (Vote for 1) (Vote for 1) Noreen Duffy Benjamin Adams* Marshall Walker Noreen Duffy Brian Young Police Civil Service Commission Planning CommissionIBOAA (Vote for 1) (Vote for 2) Douglas Forsman Deb Amundson* Steven Hoppert Gayl Madigan* Stan VonBokern* Matthew Masica Marshall Walker Economic Development Authority (Vote for 3) Noreen Duffy Barbara Felber Jeff Jansen* Marshall Walker Park and Recreation Advisory Board (V ote for 2) Jim Dorenkamp* Brian Madden Dave V osejpka* Park and Recreation Advisory Board Unexpired term to 2/28/04 (Vote for 1) Jim Dorenkamp* Brian Madden Dave V osejpka* * Incumbent Councilmember