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HomeMy WebLinkAbout7. Approval of Minutes: January 13, 16, and 21, 2003 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA JANUARY 13, 2003 Mayor Mars called the meeting to order at 6:00 p.m. with Council Members Lelunan, Link, Helkamp and Joos (left 7:30 p.m.) present. Also Present; Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk; Mark Themig, Facilities and Recreation Director; and Dan Hughes, Chief of Police. Lehman/Helkamp moved to approve the Agenda. Motion carried 5-0. Mr. McNeill discussed the survey which the Park and Recreation Advisory Board wanted to do, as well as, the City's interest in doing a City-wide survey on City services that the residents would like to see retained in this tight budget time. Mr. McNeill thought that because of the time involved and the results that were wanted/needed it would be wise to have a profession.al that does this type work come and talk to the Council, so the Council would be comfortable with whatever decision they made on doing this survey, Mr. McNeill introduced Carolyn Olson, ofC. J. Olson Research, Inc" who agreed to come and talk to the Council regarding what community surveys are and how Cities use them. Carolyn Olson, of C. J. Olson Research, Inc., approached the podium and gave a power point presentation of what her firm did to get surveys. She noted that her company did many different type projects. She noted some of the cities that her company had worked for. Ms. Olson stated that when a community survey was done you wanted a very small margin of error. When the people are notified for the survey, they will be informed that the survey is being used for making some very important decisions. Ms. Olson noted when you have a large group for sampling; you end up with some strong data. Ms, Olson stated that it was good to do a few focus groups to find out what the general issues are and then the survey questions can be generated from that information. This infonnation is analyzed and the findings are presented; from those findings a questionnaire is developed. Ms. Olson stated the wording of the questions was extremely important. She noted that a mail survey was possible if the cOllli11Unity was interested in issues rather than particulars. She noted that her reports were very customized to meet the needs ofthe customer. She felt it was imp0l1ant to get the right kind of report back to the customer. Mayor Mars asked general costs, which were available from Ms. Olson. To do a question survey for 400 people the cost was in the ballpark of $25,000 to $30,000, To do a mail questionnaire was about $12,500 to $15,000. It was noted that if the questionnaire was done via a newsletter the scientific sampling was missed as well as control being lost. Ms. Olson noted if the sample people (using the same criteria) were the same for the surveys for the Park and Recreation and the City services, then these surveys could be combined. She noted that from the day the City said "go" the report would be ready in about five weeks. Mr. McNeill opened up the discussion on goal setting. He noted that the City Council actually identified 11 goals for 2002. Me. McNeil provided a summary to the goals that had been accomplished or that needed to be continued. He noted that some of the goals may drop in priority. Mr. McNeill reported that actually the goals are set ammally when the budget is set. Official Proceedings of the January 13,2003 Shakopee City Council Page -2- Mayor Mars stated that he thought eight of the goals for 2002 were being worked on, with some showing improvement in the City of Shako pee. Some of the goals and concerns of the Mayor and the Council for the next twenty-four months are: 1) building Vierling Drive, 2) rebuilding 4th Avenue, 3) infrastructure in Huber Park, 4) Public Works building, 5) Valley View Road to County Road 83, 6) 17th Avenue to the east, 7) Code Enforcement, 8) Fire Hall referendum, 9) Storm water management, sewer and water in the Blue Lake Watershed District, 10) River District Trunk Reconstruction, 11) architectural standards in place, 12) nice affordable housing, 13) Huber Park development, 14) Tree Ordinance, 15) improve and maintain our existing parks, 16) entrance monuments to the city, l7) remodeling work to start on the public works building, 18) 1st. Avenue Corridor upgrades of the NAC study, 19) financial integrity without huge tax increases, 20) work on a comprehensive plan update including Jackson Township, Mayor Mars thought that the Fire Department should be making a presentation to the Council with the numbers and figures and proving a need for a new Fire Station before the referendum went before the residents of Shakopee. Staff was directed to come up with the top ten goals and the budget impact each of these goals would cause. The two to five year goals of the Mayor and Council are: l) expand and promote downtown, 2) Park and Recreation Department improvement, 3) partnerships to eliminate duplication, 4) aware of Shakopee Mdewakanton Sioux infrastructure and plans, 5) new City Hall, 6) work on 1 st A venue, 7) 17th A venue east and west, 8) parkland purchase, 9) Valley View Road to the east, 10) new City Hall, 11) taxes, 12) 17th Avenue extended to County Road 16/83 and 69/Brick Yard Road, l3) multiple families in single-family homes (housing enforcement), l4) General Fund transfer to Park and Recreation, 15) Public Works Salt Storage building. Staff was also directed to make a list of the top ten goals and their budget impact. The Tree Ordinance was discussed and it was noted that the Planning Commission wanted more time along with Steve Soltau to review the proposed draft of the Tree Ordinance. Mr. Leek also noted that he thought the Planning Commission was about ready to recommend the draft ordinance to the City Council. Councilor Joos left the meeting about 7:55 p.m. Mayor Mars urged the citizens of Shakopee to apply for a position on the Boards and Commissions that have openings and to get involved with community service. Lehman/Helkamp moved to adjourn to Thursday, January 16, 2003 at 6:00 p.m. Motion carried 4-0, The meeting adjourned at 7:59 p.m. ~oJ~.l J . (}jJ J dith S. Cox, City Clerk Carole Hedlund, Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA JANUARY 16, 2003 Mayor Mars called the meeting to order at 6:00 p.m. with Council Members Lelunan, Link, Helkamp and Joos present. Also Present; Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Judith S., Cox, City Clerk; Gregg V oxland, FInance Director; Teny Stang, Fire Chief; Dan Hughes, Police Chief; Mark Themig, Facilities and Recreation Director; and Tracy Schaefer, Assistant to the City Administrator. Link/Joos moved to approve the Agenda as written. Motion carried unanimously. Mayor Mars commented that he and Mr. McNeill attended on January l5, 2003 a State of the City's Conference put on by the League of Minnesota Cities. Commissioner Dan McElroy, Senate Majority Leader Huttinger and House Majority Leader Knoblach and discussed the budget impact on Cities regarding the financial condition of the State. Mayor Mars heard that LGA is on the chopping block beginning January 1,2003. Commissioner McEnroy noted that according to the State the fair market value credit is also considered LGA and that is up for cutting/cuts also. Mr. Voxland stated that right now the City has a net loss of 7% where fiscal disparities is concerned. Mr. McNeill opened up the discussion on budget reductions and noted he had placed before the Council members a new balance sheet and also the City of Hutchinson's survey. The first item discussed was the individual departmental budgets. There were possible budget cuts of $11 ,300 for the Mayor and Council budget proposed. There were possible budget cuts of$12,000 for the Administration budget proposed. Mr. McNeil noted that there would be a cost to the legal budget of about $20,000. There would be a cost upfront and then in the second year the City would see a net savings. Some of this cost incurred would be for relocating the Scott County Joint Prosecution legal services and replacing a few of the services for the City. The budget for the Government Buildings showed an additional cost because the building maintenance worker position really needed to be filled. The City tried not filling the position and reallocating job duties but it just was not working. There were some specialties that this position needed to be responsible for. There was a possible budget cut of $7,600 for Natural Resources proposed. There was discussion on having consulting fees for setting up new parks. There was a possible budget cut of $17,400 for the City Clerk proposed. This amount was a reduction to the budget figure for electronic imaging equipment. Mr. McNeill noted that there was $50,000 budgeted in 2002 that did not get spent and that it would become part of the surplus for Official Proceedings of the January l6, 2003 Shakopee City Council Page -2- 2002, Cnd. Joos pointed out that the $50,000 from 2002 could be added to the reduction proposed for 2003 to get the project off the ground. Staff was directed to bring this back to Council's attention when a decision is to be made on the 2002 surplus funds. There were possible budget cuts of $28,990 for the Finance Depaltment. Mr. McNeill noted that the finance budget already showed the decrease of two positions. The budget for the Police Depaltment showed a proposed possible budget cut of $208,300. This large figure for cuts mostly resulted from the possible reduction oftwo new police officers that were supposed to be hired in 2002 but because of circumstallCeS were not. Dall Hughes, Police Chief, noted that his recommendation was that two of the four police officers not be hired in 2003 (these four were to be hired in 2002) and one police officer be hired as of April 1 , 2003 and the other police officer to be hired as of July 1,2003. Currently there are two vacant positions for police officers because of resignations and Council recommended that these two vacant positions, due to resignations, be filled as soon as possible. There were possible budget cuts of $60,500 for the Fire Depaltment proposed tlu-ough the defelTal of purchasing equipment. Terry Stang, Fire Chief, approached the podium and noted he was fairly comfortable with the cuts. Chief Stang noted the Fire Department was starting to catch up with neighboring Fire Departments. Some of the other equipment was discussed. The Council was concerned about putting the public in jeopardy with these cuts. The discretionary items in the budget for Public Works/Engineering proposed possible budget cuts of $29,900. Cncl. Joos thought this budget was pretty conservative to begin with. Mr. Loney wanted to give the cuts a try and if need be consultants could be called in. There were possible budget cuts of $72,000 for Public Works/Streets proposed. There was discussion whether the pavement preservation (seal coating) should be cut. Mr. Loney noted the pavement preservation was not cut entirely; it was only cut in half. He noted that the City did have a fairly aggressive program for street preservation. The budget for the Public WorkslPark Maintenance proposed possible budget cuts of $44,500. Mr. Loney was not looking at reducing service; there would be some reallocation of services but the major savings was in deferring purchasing of equipment. The budget for Public Works/Shop proposed possible budget cuts of $25,000. The need for a full- time third meChallic was to allow more work to be done on the Fire Department equipment by Public Works. It was decided to hire someone (full-time seasonal) at a reduced skill level and let them work into this position. Official Proceedings of the January l6, 2003 Shakopee City Council Page -3- There were possible budget cuts of $28,700 for Community Development/Planning and MIS services proposed. It was recommended by Mr. McNeill that maintenance on the City's computer hardware/software system not be cut. There was a possible budget cut of $36,200 for the Community Development/Inspections proposed. There was a possible budget cut of$55,950 for the Parks and Recreation/Recreation Fund proposed. Mr. Mc Neill noted that there were three items added to the budget to increase revenues, These three items are: 1) Re-inspection fees for certain inspections, 2) Plan Review fees where not currently charged and 3) a grant for a School Resource Officer. Mr. McNeill noted with the proposed cuts for each department budget the proposed cuts were about $41,000 over the target of 6% to be trimmed from the department budgets. There was discussion on charging for burning permits in the Townships. Mayor Mars did not think the Council should take any action on the possible budget cuts from each department's budget tonight. He thought this was a useful exercise and would probably be looked at and some needed at a future date. Cncl Lehman would like to see the vehicle replacement policy revisited. Cncl. Lehman would also like to see the equipment and building depreciation policy revisited. Mayor Mars approached the podium and discussed the loss ofLGA including some market value credit regarding the status of the City finances. Mayor Mars thought perhaps department cuts should be staggered through out the biennium of2003/2004. There was consensus by the Council for staff to look into re-inspection fees, plan review fees as well as burning pemlits and for staff to bring this information back to Council at a future date. Mr. Leek will follow -up on this direction. Mr, McNeill noted that the Park and Recreation Department will need a decision by mid-March on the daily time opening of the Aquatic Center and the maintenance worker for the building facilities really needed to move forward now. There was a general consensus that staff could bring this item back at a Council meeting for further direction. There was direction that the daily time opening of the aquatic pool would be 12:00 P,!11, Cncl. Link noted some information on the current City flag and Cncl. Joos reported that a possible referendum for a new school was 2-2 Yz years away. Official Proceedings of the January 16, 2003 Shako pee City Council Page -4- Lehman/Helkamp moved to adjoum to Tuesday, January 21, 2002, at 7:00 p.m. Motion carried 5-0. Meeting adjourned at 7:58 p.m. W""j-~~.~ dith S. Cox City Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA JANUARY 21, 2003 Mayor Mars called the meeting to order at 7:00 p.m. with Council members Lehman, Link, Joos and Helkamp present. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Mark Themig, Facilities and Recreation Director and Tracy Shaefer, Assistant to the City Administrator. The pledge of allegiance was recited. The following items were deleted from the agenda. 15.EA 2003 Interim Full-Time Non-Contract Pay Plan and 15.E.5 Authorizing the Hiring of a Part-Time Receptionist. The following item was added to the agenda. l5.F.6 Resolution 5850 Regarding Metropolitan Council Appointments. Helkamp/Joos moved to approve the Agenda as amended. Motion carried 5-0. Mayor Mars encouraged all citizens to come and apply for one ofthe open positions on the City's Boards and Commissions. There are many vacancies. Mayor Mars noted that this was a great way to get involved in City government. Mayor Mars noted that he attended the League of Minnesota Cities, State of the City's Conference and received very helpful information. He noted this conference had some very useful information and that information was included in the Council members packets. Mayor Mars noted that the main topic of the conference dealt with the State's budget crunch. Mayors Mars stated that he met with Representative/Commissioner Barb Marschall, Scott County, and discussed many issues relating to the City and County. Mayor Mars also attended the Rotary Club Meeting and stated Randy Sampson, CEO Canterbury Park, made a presentation on the Racino that Canterbury Park hoped to have. Mayor Mars noted that Mr. Sampson could like to come to a City Council meeting and make this presentation and get some support. Mayor Mars noted that he had an upcoming meeting with Senator Claire Robling and Representative Michael Beard to talk about the State's pending budget problems and how the budget cuts would affect the City of Shakopee. The following items were added to the Consent Agenda. 14.B. Amendment to the Sign Regulations, 15.C.1 Waiver of Minor Subdivision Criteria for a Twin Home at 5l8/528 Dakota Street and 15.E.6 Authorizing the Hiring of a Recreation Supervisor. The following items were removed from the Consent Agenda. 15.D.3 Replacement of Street Sweeper for Public Works and I5.FA Vehicle Purchases. Official Proceedings of the January 21, 2003 Shakopee City Council Page -2- Joos/Link moved to approve the Consent Agenda as amended. Motion carried 5-0. Joos/Link moved to approve item 15.C.l Waiver of Minor Subdivision Criteria for a Twin Home at 518/528 Dakota Street that had been added to the Consent Agenda. This item was inadvertently left off when the Consent Agenda was read. Motion carried 5-0. Mayor Mars asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Joos/Link moved to approve the meeting minutes for October 22,2002 and November 6, 2002. (Motion carried under the Consent Agenda). Joos/Link moved to approve the bills in the amount of $1,097,009.53 plus $257,884.43 for refunds, returns and pass through for a total of$1,354,893.96. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval. Mayor Mars opened the continuation of the public hearing to consider the petition from Bauer, Theis, and Shakopee Valley Training Fann Inc. for Amlexation of Certain Lands in Jackson Township. Mr. Leek, Community Development Director, reported on the petition for Annexation of approximately 128 acres by the individuals and one entity for annexation from Jackson Township into the City of Shakopee. Mr. Leek oriented the property on the overhead for the proposed annexation and noted the entire area was south of STH169 and west of County Road 79. Mr, Leek noted that this public hearing was continued to allow the Plmming Commission time to review this proposal and to give their comments to the City Council. The Plmming Commission did review this proposal and did recommend by a vote of 7 -0 that this annexation proceed. Mr. Leek did prepare Ordinance 652 for approval and if the Council did approve this amlexation this ordinance would be submitted to the office of Boundaries Adjustments at the State Plmming Agency for their acceptance. Mr. Leek noted that once Ordinance No. 652 is accepted and approved by the office of Boundaries Adjustments at the State Planning Agency the property would be annexed into the City of Shakopee. Mr. Leek noted that the mere mmexation of the property did not guarantee what the guiding or zoning was on the property or the subdivision form. Mr. Leek also noted that a representative from Jackson Township, Gerry Mareck was present for any questions. Cncl. Joos addressed the land swap with the School District and some of this proposed atmexed property. Cnc1. J008 reported that a closing date had been set and the land swap was proposed to move forward. Mr. Leek also noted that Tollefson Development might move forward with another petition for atmexation that would include the property that the school district would acquire. Mayor Mars asked for comments from the audience. There was none. Official Proceedings of the January 21, 2003 Shakopee City Council Page -3- Joos/Lehman moved to close the public hearing. Motion carried 5-0. Joos/Helkamp offered Ordinance No. 652, Fomih Series, An Ordinance Relating To The Annexation of Certain Property, and moved its adoption. Motion carried 5-0. Cnc1. Lelunan noted that he sat in on the Park and Recreation Advisory Board (PRAB) budget workshop session. Mayor Mars noted that the PRAB was talking to some landowners regarding some parkland purchase. Cncl. Joos noted he attended the School Board meeting and that a land swap agreement was in the works and that he has been working with City staff and SUllPath School on some parking and pick-up issues at that school. Cncl. Link noted he attended a Shakopee Public Utilities Commission Board Meeting (SPUC) and that he had a date that SPUC would like to have ajoint meeting with the Council. He also noted that the consultants would like SPUC to select another site for a substation in southeastern Shakopee (Pike Lake area). Cnc1. Helkamp noted that he reviewed the Convention and Visitors Bureau (CVB) final financial statements for 2003 and compared them against the CVB 2003 budget and he looked at the lodging tax projections and compared them against the last few years to see if they were properly done, Cncl. Helkamp stated that it looked like the CVB was doing a great job, Joos/Linked moved to recess for the purpose of conducting the Economic Development Authority Meeting at 7:26 p.m. Motion carried 5-0. Mayor Mars re-convened the City Council Meeting at 7:27 p.m, Mr. Leek reported on the Comprehensive Plan/Land Use Amendments for property known as Eagle Creek Stable, located north of CSAH 16 and east of Pike Lake Road extended. He noted that this issue had been continued to allow additional time for information to be gathered. Mr. Leek noted while this information was being sought, the applicant had submitted a revised re- guiding and rezoning plan. Mr. Leek noted that this subject site had frontage on County Road 16 and immediately to the north was right-of-way that had been acquired by Scott County for County Road 21, to the east of the subject site was County Road l8 and to the west was County Road 83. Mr. Leek recapped the original submission for re-guiding and rezoning; he also stated what the applicant was now proposing for re-guiding and rezoning. Mr. Leek commented that staffhad consulted with Northwest Associated Consultants (NAC) on the proposed re-guiding for this area, Mr. Leek stated that it was NAC's conclusion that a re- guiding of anything other than single-family for this area was premature at this time. The major concerned expressed by NAC was the possible construction of County Road 21. Official Proceedings of the January 21,2003 Shakopee City Council Page -4- Mr. Leek noted that an Environmental Impact Statement (EIS) is underway for the County Road 21 project and it was possible that the EIS would indicate a need for arealignment of the County Road 2l. If a re-guiding and rezoning were approved then perhaps uses would have been committed that may not work very well along a County Road. Mr. Leek noted that the EIS would probably take another year. Mr. Leek noted that the Planning Commission did recommend denial of the request to re-guide and rezone. Randy Noecker, 8315 Pleasant View Drive, Moundsview, MilU1esota, developer and applicant, approached the podium and discussed County Road 21 and the EIS. Mr. Noecker noted he intended to get in touch with the Scott County Highway Department. He noted in the revised re- guiding/rezoning plan that the senior housing had been eliminated and some of high-density lUlits had been increased. Cnd. Link stated he would not be in favor of the re-guiding/rezoning unless he was shown the design of the unit's exterior as well as the materials used that each high- density unit would adhere to. Mr. Noecker noted there were water issues on site and therefore, there would need to be some slab on grade units. Mr. Noecker did not think it was a very good idea to put single-family back up against a County Road. Mayor Mars and Mr. Noecker discussed the Comprehensive Plan as it was now planned for this area. Cnd. Joos felt the infrastructure was not there yet and agreed with the Planning Commission that this development was premature. Cncl. Lehman felt Scott County requesting that the review and approval of all developments that involved County Road 2l be put on hold until the EIS for County Road 21 was completed was reasonable. Cncl. Link and Mr. Loney, Public Works Director/City Engineer, discussed the time of completion of County Road 21 and the condition of Pike Lake Road. Mr. Noecker suggested the re-guiding/rezoning be continued because he would like to talk with Scott County before a final decision was given. It was noted by the City Attorney that Mr. Noecker would need to give the City a letter in writing stating his desire to extend the 120 day time limit or else staff needed to come back at the next City Council meeting with a resolution to deny, based on tonight discussion, the request for re- guiding/rezoning of the Comprehensive Plan/Land Use Amendments for property known as Eagle Creek Stable, located north of CSAH l6 and east of Pike Lake Road extended. Mr. Thomson noted if the applicant does not grant the extension, the City will need to act on this request by February 14th, 2003. Joos/Lehman moved to table the Comprehensive Plan/Land Use Amendments for property known as Eagle Creek Stable, located north of CSAH 16 and east of Pike Lake Road extended, Motion carried 5-0. Joos/Link offered Ordinance No. 653, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending Chapter 11.70 Signs, and moved its adoption. (Motion carried under the Consent Agenda). Official Proceedings ofthe January 21, 2003 Shakopee City Council Page -5- Mr. Leek reported on the rezoning of property located north of 4th A venue and west of Adams Street. This request was to rezone property from Old Shakopee Residential (RI-C) to Medium Density Residential (R2) Zone. Mr. Leek noted that nearby there was an area of Medium Density Residential and on the 1999 Comprehensive Plan this area was guided for Medium Density Residential zoning. Mr. Leek stated that on vote of 6-1 the Planning Commission recommended that this re-guiding from Old Shakopee Residential (Rl-C) to Medium Density Residential zoning be approved. Mr. Leek noted that the underlying reason for this rezoning request is that the applicant would like to construct two twin homes on this site. Lehman/Joos offered Ordinance No. 655, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending The Zoning Map Adopted In City Code See, 11.03 By Rezoning Lots 2,3,4, Block 9, Koepers Addition From Old Shakopee Residential (Rl-C) Zone to Medium Density Residential (R2) Zone, and moved its adoption. Mr. Scott Wirth, 361 Deerfoot Trail, Chanhassen, approached the podium and responded to Cnc!. Links question stating that the site was an open site with no buildings on the site. Motion carried 5-0. Mr. Leek reported on the Comprehensive Plan Amendment for property located north of Valley View Road and east of Staghorn Drive and Greenfield Addition. This was a request to re-guide a portion of the site to Single-Family Residential from Rural Residential and to include that portion of the property within MUSA. Mr. Leek, via an overhead, showed the existing 1999 land use plan where the MUSA line had been drawn. He noted that this site had virtually been split in half with the MUSA line and the applicant, BJ. One L.L.c., would like to develop a single- family plat. Mr. Leek noted that the Plmming Commission did review this request on January 9, 2003 and recommended the re-guiding to Single-Family Residential, as well as, the extension of MUSA to this site. Mr. Leek noted that the Planning Commission did direct staff to move forwm'd with an amendment to the Zoning Code in which specific criteria is established to address amending of the land use map. Lehman/Joos offered Resolution No. 5841, A Resolution Of The City Of Shako pee Approving A Request To Reguide Certain Property From Rural Residential To Single-Family Residential And Extend MUSA To Said Property, and moved its adoption. Cncl. Link asked if this extension of MUS A would impact the water drainage in this area. Mr. Loney, Public Works Director/City Engineer, addressed this question. Cncl. J008 asked if the mining operation would impact this development. Mr. Leek addressed this question. Motion carried 5-0. Official Proceedings of the January 2l, 2003 Shakopee City Council Page -6- Lelunan/Link offered Resolution No. 5847, A Resolution Adopting City Of Shakopee Programming Policy And Procedures For Government Chmmel16, and moved its adoption. (Motion carried under the Consent Agenda). Cncl. Link abstained from voting and discussion on the Comprehensive Plan Amendment for propeliy located north of Vierling Drive and west of Jefferson Street. Mr. Leek reported on the Comprehensive Plan Amendment for property located north of Vierling Drive and west of Jefferson Street. Mr. Leek oriented the propeliy via an overhead. Mr. Leek noted there had been a number of communications regarding this request for a Comprehensive Plan amendment. Mr. Leek, also, noted that since this item had been tabled by the Council at an earlier meeting the applicant has requested that the issue come back before the Council for some closure. Mr. Leek noted there was a petition before the Council supporting the suggested Comprehensive Plan Amendment and a letter from Tom and Charlotte Steininger as well as an e- mail letter from Judith Tomczik stating that they did not support the request to re-guide and also indicating their concerns. Clete Link, applicant, approached the podium and stated that this request for a Comprehensive Plan amendment to allow multiple dwellings would not increase the density. Most of the lots would still remain single-family homes. Gina Menke, 1252 Monroe Street, approached the podium and stated that she was opposed to the Comprehensive Plan Amendment. Joos/Helkamp moved to direct staff to prepare a resolution denying the request to reguide property from Single-Family Residential to Medium Density Residential for property located north of Vierling Drive and west of Jefferson Street. Motion carried 4-0 with Cncl. Link abstaining. Joos/Link moved to authorize the appropriate City staff to enter into a grant agreement with the Minnesota Department of Natural Resources for reimbursement of up to $1500 of expenditures relating to snowmobile safety. (Motion carried under the Consent Agenda). Joos/Link moved to declare the following vehicles 1987 BMW325IS, VIN #WBAAA130ZH2326348, LIC #HTC739; 1990 Mitsubishi, VIN #JA3CU26X9LU015688, LIC #564NVR; 1990 Oldsmobile Van, VIN #IGHCU06D4LT303419, LIC #JNU016; 1993 Honda CPSOS, VIN #JHMEG1148PSOOI774, LIC #EWD691 as surplus property. (Motion carried under the Consent Agenda). Joos/Link offered Resolution No. 5845, A Resolution Of The City Of Shakopee, Milmesota, Amendment to Extend The Southwest Metro Drug Task Force Grant Contract, and moved its adoption. (Motion carried under the Consent Agenda). Official Proceedings of the January 21, 2003 Shakopee City Council page -7- Joos/Link moved to approve the waiver for a Minor Subdivision Criteria for lot size (approximately 10,300 square feet), lot width (60 feet) and side yard setback (common) for property located at 518-528 Dakota Street. (Motion calTied under the Consent Agenda). Joos/Link offered Resolution No. 5842, A Resolution Setting The Public Heal'ing Date To Consider The Vacation Of Right-Of-Way (Polk St.) south of 10th Avenue and North of Lot 13, Block 1, MiImesota Valley 7th Addition, and moved its adoption. (Motion carried under the Consent Agenda). Mr. Loney reported on the River District trunk sewer line reconstruction feasibility report fro111 Adams Street to L-16 (Metropolitan Council Lift Station). Mr. Loney stated that a feasibility report for the River District Trunk Sewer Line was directed October 2,2001. Mr. Loney noted the L-16 lift station, that is owned and operated by the Metropolitan Council, is located in the area of Bluff Avenue and Marschall Road extended. Mr. Loney oriented where the River District Trunk Line was located and explained some history of the trunk line. This trunk line was installed in 1960 and has some serious problems. Mr. Loney noted that money fro111 FEMA is no longer available to recoup costs of III when there are major flood events where this pipe is located. The Metropolitall Council has looked at the impact on their treatment plants where III is a problem and the City will be facing some heavy fines if this trunk line is not fixed. The Metropolitan Council is very interested in this project. Mr. Loney noted this trunk line is the major source ofI/I in the City. Mr. Loney noted many studies have been done and in this report staff studied more area than directed by COlillcil and found that the sewer main east of L-16 to the trailer park and Dangerfield's is also in poor condition and a major contributor to the III problem. Mr. Loney noted that he broke this project into three segments. He provided some costs for this project and noted that new alignments have been considered along with a new high quality improved pipe for Project No. 2003-1. Mr. Loney identified some of the main issues for this reconstruction. He noted there needed to be an access drive to get to this pipe so ongoing maintenance could occur, some areas ofthe pipe needed to be relocated because where the CUlTent pipe is located, those areas have been built on, there al'e riverbank erosion problems, wetland and spring issues and some historic monuments. Mr. Loney showed some pictures and explained some of the trouble spots. Mr. Loney noted the funding for this project would come from the Sanitary Sewer Fund. Mr. Loney estimated the cost of this project for all three segments would be approximately $4.1 million; this cost was significantly up from the original estimate. Mr. Loney noted he was asking Council to approve the entire design tonight. Mr. Loney recommended doing segments 1 & 2 first because segment 3 would take considerable coordination with the Department of Natural Resources (DNR) because there needed to be some riverbank stabilization where segment three was designed and Official Proceedings of the January 21,2003 Shakopee City Council Page -8- also at the end of segment two a little riverbank stabilization was needed and Mr. Loney wanted to check into some possible funding sources to help with the riverbank stabilization. The sizing of the sewer line was discussed. Mayor Mars and Mr. Loney noted this was a large expense to the City of Shakopee to reconstruct this pipe for the River District trunk line but the City will save some money in the long run. Lehman/Helkamp offered Resolution No. 5848, A Resolution Receiving A Report Ordering An Improvement And Preparation Of Plans and Specifications For the River District Trunk Sewer Reconstruction, From Adams Street To 900 Feet East ofL-16, Project No. 2003-1, and moved its adoption. Motion carried 5-0. Link/Helkamp moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc., to assist staff as necessary in providing design engineering services for Project No. 2003-1. Motion carried 5-0. Joos/Link moved to authorize the appropriate City officials to execute the Joint Powers Agreement for 2003 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee. (Motion carried under the Consent Agenda). Mr. McNeill noted that there was a recommendation on the table for replacing the street sweeper that was now eight years. Mr. Loney noted that this street sweeper receives heavy use with the growing size of the City and is a high maintenance item. encl. Lehman was concerned about the trade-in price. Cncl. Joos suggested looking at the turn around time for a street sweeper to be purchased and then traded in. Mr. Loney noted there really is only one bidder for a mechanical street sweeper, Lehman/Helkamp moved to accept the bid from Mac Queen Equipment, Inc. for the purchase price of one new Elgin Pelican Street Sweeper utilizing the State bid. Motion carried 5-0, Joos/Link moved to terminate the probationary status of Cristian Diaz, Engineering Technician II; Scott Smith, Assistant City Engineer; and Joe Swentek, Project Engineer. (Motion carried under the Consent Agenda). Joos/Link moved to approve the satisfactory completion of probation and authorize the retention of Paul Cherrier as ConmlUnity Service Officer effective January IS, 2003. (Motion carried Gnder the Consent Agenda). Official Proceedings of the January 21, 2003 Shakopee City Council Page -9- Joos/Link offered Resolution No. 5840, A Resolution Adopting A 2003 Pay Plan for Part-Time Employees of the City of Shakopee, Minnesota, and moved its adoption. (Motion carried under the Consent Agenda). Joos/Link moved to authorize the appointment of Bradley Eller as Recreation Supervisor, contingent upon successful completion of the pre-employment physical and criminal history check, at a starting salary of $44,000 (Grade 7, step F) of the 2003 Pay Plan. (Motion calTied under the Consent Agenda). Joos/Link moved to adopt as final the compliance report for pay equity reporting purposes, and directed that City staff submit this compliance report to the MiImesota Department of Employee Relations. (Motion calTied under the Consent Agenda). Joos/Link offered Resolution No 5844, A Resolution Accepting Work On The City Hall/Public Service Building Reroofing Contract, and moved its adoption. (Motion carried under the Consent Agenda). Mr. McNeill reported on the short-term goals (within 24 months) and the medium term goals (2- 5 years). Mr. McNeill noted that there were nine short term goals. He noted these goals were: I) Getting ready to go on Huber Park for redevelopment with fill, 2) Public Works building remodeling, 3) Construction of east/west roadways, 4) Zoning Code enforcement, 5) Rebuilding of 4th Avenue, between Marschall Road and Shenandoah Drive, 6) Architectur81 and development standards, 7) Affordable housing, 8) 1 st A venue corridor development and 9) Fire Station referendum in Lions Park. Other short term goals, as time permits, are: 1) The tree ordinance, 2) construction of Valley View Road East to CR-83, 3) The storm water management plan for east of CR-83, 4) Maintaining and improving existing park facilities, 5) Entrance monuments into the City and 6) Update of the Comprehensive Plan especially relating to Jackson Township. Medium term goals were: 1) Continuation of the downtown renewal and redevelopment project, 2) Shakopee Mdewakanton Sioux Community partnership, 3) Parkland purchases, 4) Tax issues and subsidies to park and recreation, 5) Extension of l7th A venue east to County Road 83 and west to Old Brick Yard Road. Other possible medium tern1 goals, if time permits, are: l) Public Works salt storage building, 2) Larger parks and recreation services, 3) Build pminerships with other Cities and communities, 4) New Fire Station construction and 5) Initiation of housing code enforcement. Lehman/Joos moved to adopt the short and medium term goals as outlined in a memo from Mr. Mark McNeill, dated January 16,2003 with the subject being Short Term, Medium Term Goals. (CC Document No. 33l) Official Proceedings of the January 21, 2003 Shakopee City Council Page -10- Cncl. Joos requested to see some funding projections for the short-tenn goals. Mr. McNeill noted he would follow-up on this request. Motion carried 5-0. Cncl. Link noted that the Shakopee Public Utilities Commission is open to the date of February 25,2003 at 6:00 to have ajoint meeting with the City Council at City Hall. Joos/Link moved to set a joint meeting with Shakopee Public Utilities Commission and the City Council for Tuesday, February 25 at 6:00 p.m. in the Council Chamber. Motion carried 5-0. Mr. McNeill reported that three light vehicles had been budget for in the 2003 budget. Two of the vehicles are being recommended to be purchased at this time. Cncl. Lehman had a couple of questions regarding this purchase. Lehman/Helkamp moved to authorize the purchase of a full size extended cab pickup from Nelson Dodge-GMC in the amount of$18,006. under the Hennepin County contract. Motion carried 5-0. Lehman/Hetkamp moved to authorize the purchase of a 1 ton4x4 pickup from Superior Ford in the amount of $19,179. under the Minnesota State contract. Motion carried 5-0. Joos/Link offered Resolution No. 5849, A Resolution Of The City Of Shakopee, MhU1esota Approving Premises Permit for CLIMB, and moved its adoption. (Motion carried under the Consent Agenda). Cncl. Joos noted that Mayor Mars had applied for a seat on the Metropolitan Council and is one of the finalists. Joos/Lehman offered Resolution No. 5850, A Resolution Supporting The Candidacy Of William P. Mars Of Shako pee, As Metropolitan Council Representative For District 5. Cncl. Helkamp asked if this is something the City would do on a regular basis. That answer was no. Cncl Joos spoke to the impact that having a representative from this area on the Metropolitan Council would have for non-metropolitan cities. Cncl. Joos felt this would be a good thing for the City of Shakopee. This resolution was showing support for Mayor Mars. Mayor Mars noted that the other finalists are from Bloomington (2) and Richfield (2). Motion carried 4-0 with Mayor Mars abstaining. Mayor Mars noted that there would be a tour of the Library on January 29, 2003, at 2:30 p.m. Official Proceedings of the January 21,2003 Shakopee City Council Page -11- Cncl. Link noted a resident's concern about being tagged after 2:00 a.m. Cncl. Link did not think that the tagging was consistent. Mr. McNeill will follow-up on this. Lehman/Joos moved to adjourn to Tuesday, February 4, 2003 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 9:42 p.m. Ua~. Of Judith S. Cox City Clerk Carole Hedlund Recording Secretary