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HomeMy WebLinkAbout4. Approval of Minutes: December 02, 2002 and January 07, and 21, 2003 OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MINNESOTA REGULAR SESSION December 3, 2002 Members Present: Link, Joos, Helkamp, Mars and Vice President Lehman. Members Absent: None Staff Present: Mark McNeill, City Administrator; Judith S, Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer, Gregg V meland, Finance Director; Jim Thomson, City Attorney; Paul Snook, Economic Development Coordinator; Mark Themig, Facilities and Recreation Director; Dan Hughes, Chief of PoI ice and Tracy Shaefer, Assistant to the City Administrator. I. Roll Call: Vice President Lehman called the meeting to order at 8: 15 p.m, Roll was taken as noted above. II. Approval of the A2enda: LinklHelkamp moved to approve the agenda as presented. Motion carried 5-0, ill Approval of the Consent A2enda: LinklHelkamp moved to approve the Consent Agenda as written. Motion carried 5-0, A. Approval of Minutes for October 1, 2002. Link/Helkamp moved to approve the October 1, 2002 meeting minutes, (Motion carried under the Consent Agenda). Financial: A. Approval of Bills. Link/Helkamp moved to approve the ED A bill list in the amount of $63,138.02. (Motion carried under the Consent Agenda). V. Small Cities Development Pro2ram. A. Update from Carver Co. HRA. Mr, Snook reported on the Small Cities Development Program administered through the Carver County HRA. He noted that the Single-Family Residential had committed or allocated 97% of the funds committed for that section of the program, Mr, Snook noted that now approximately $102,000 had been transferred to this section of the program from the commercial part of the program, The Department of Trade and Economic Development (DTED) has given their approval of this transfer. Mr. Snook noted that all of the money committed plus some extra money had been committed or allocated for the Rental-Residential section of the program. He noted that $23,500 has been transferred from the Official Proceedings of the December 3,2002 Economic Development Authority Page -2- commercial account of this program into the Rental-Residential portion, This transfer too had been approved by DTED. Mr. Snook noted for the Commercial section of this program approximately 45% of the money has been committed or allocated for commercial. It was noted by Mr. Snook that because of the transfers from the commercial account to the Single-Family and Rental Residential accounts about 83% ofthe funds in the commercial account have been committed or allocated, Mr, Snook also noted that DTED had given the City of Shakopee an extension on this program through September 2003. Cncl. Joos noted that he appreciated Mr. Snook's efforts to get this program moving, VI. Other Business: There was no other business. VIT. Adiourn: Mars/Link moved to adjourn the meeting. The meeting adjourned at 8:21 p.m. Motion carried 5-0, Uu~~~ ~ EDA Secretary Carole Hedlund, Recording Secretary ~ .~ .. OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MINNESOTA REGULAR SESSION January 7, 2003 Members Present: Link, Joos, Mars, Helkamp and Acting Chair Lehman. Members Absent: None Staff Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Paul Snook, Economic Development Coordinator; Mark Themig, Facilities and Recreation Director; Dan Hughes, Chief of Police and Tracy Schaefer, Assistant to the City Administrator. I. Roll Call: Acting Chair Lehman called the meeting to order at 7:53 p.m. Roll was taken as noted above. II. Approval of the A~enda: Link/Mars moved to approve the agenda as presented. Motion carried 5-0. III Election of Officers for 2003: Mars/Link moved to nominate Commissioner Lehman to be President of the Economic Development Authority (EDA) for 2003. Joos/Link moved white ballot for Commissioner Lehman to be President of the EDA for 2003. Motion carried 5-0. Mars/Link moved to nominate Commissioner Joos to be Vice-President ofthe Economic Development Authority (EDA) for 2003. Mars/Link moved white ballot for Commissioner Joos to be Vice-President of the EDA for 2003. Motion carried 5-0. Mars/Joos moved to nominate Commissioner Helkamp to be Treasurer of the Economic Development Authority (EDA) for 2003. Mars/Link moved white ballot for Commissioner Helkamp to be Treasurer of the EDA for 2003. Motion carried 5-0. IV. Approval of the Consent Agenda: President Lehman noted there was only one item on the Consent Agenda and that was the bills for the EDA. ,.-- ,. Official Proceedings of the January 7, 2003 Economic Development Authority Page -2- Mars/Joos moved to approve the Consent Agenda. Motion carried 5-0. V. Approval of Minutes. None. VI. Financial: A. Approval of Bills. President Lelunan questioned the bill from Springsted Inc. for the Ryan abatement. It was noted that this cost had been charged back to the developer. Mars/loos moved to approve the EDA bill list in the an:lOunt of$3,600.96. (Motion carried under the Consent Agenda). VII. Small Cities Development Proe;ram. A. Update from Carver Co. HRA. Mr. Snook gave the update on the Small Cities Development Program. He reported that the Single-Family portion ofthe grant had allocated 97/98% of the funds received for the single-family portion of the grant money. The Single-Family portion reflected no change from the previous report. Mr. Snook reported that the Rental-Residential portion of the grant program had actually allocated and committed more money than orignally committed to this portion of the program. This could be done after money from the Commercial portion of the grant program was transfered into the Rental- Residential portion. The commercial portion had allocated about 49%. Mr. Snook noted there has been recent interest shown in the Commercial portion by two new commercial prope11ies. Mr. Snook noted that the money left hi the Commercial protion will continue to be marketed until the grant program ends in September. President Lehamn noted he thought the Small Cities Development Program was a great success. VIII. Other Business: There was no other business. IX. Adjourn: Mars/Helkamp moved to adjourn to January 21, 2003. The meeting adjourned at 7:59 p.m. Motion carried 5-0. ~Jo/ ith S. Cox, A Secretary Carole Hedlund, Recording Secretary OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,NnNNESOTA REGULAR SESSION January 21, 2003 Members Present: Link, Joos, Mars, Helkamp and Acting Chair Lehman. Members Absent: None Staff Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Mark Themig, Facilities and Recreation Director and Tracy Schaefer, Assistant to the City Administrator. I. Roll Call: Acting Chair Lehman called the meeting to order at 7:26 p.m. Roll was taken as noted above. II. Approval of the Agenda: Link/Mars moved to approve the agenda as presented. Motion carried 5-0. III. Approval ofthe Consent Agenda: President Lehman noted there was only one item on the Consent Agenda and that was the minutes for November 6, 2002 for the EDA. Mars/Link moved to approve the Consent Agenda as written. Motion carried 5-0. IV. Approval of Minutes for November 6, 2002: MarslLink moved to approve the November 6, 2002 meeting minutes. (Motion carried under the Consent Agenda). V. Financial: There were no items. VI. Approval of the Bills: There were bills for the EDA. VII. Tax Abatement request by Ryan Companies US, Inc. for the proposed West Dean Lake Mixed Use Development - (Postponed to February 4, 2003). This item was postponed for a future date. VIII. Other Business: There was no other business. Official Proceedings of the January 21,2003 Economic Development Authority Page -2- IX. Ad.iourn: Joos/Mars moved to adjourn to February 4, 2003. The meeting adjourned at 7:27 p.m. Motion carried 5-0. 91 ~1v J Crf Jludith S. Cox, EDA Secretary Carole Hedlund, Recording Secretary