HomeMy WebLinkAbout14.G. Purchase Equipment to Complete INET
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City of Shakopee CONSENT
Memorandum
TO: Mayor, City Council
Mark McNeill, City Administrator
FROM: Tracy Schaefer, Assistant to the City Administrator
Kim Henke, MIS Coordinator
SUBJECT: Purchase Equipment to Complete !NET
MEETING DATE: February 18, 2003
Introduction
City Council should approve hiring Eschelon Telecom, Inc. to purchase INET equipment
and specialized labor in an amount not to exceed $29,000.
Background
On March 12, the Telecommunications Commission unanimously recommended
purchasing the INET equipment in an amount not to exceed $29,000 from Eschelon. On
October 3,2002, the Cable Access Corporation approved an amount not to exceed
$165,000 to build and construct a fiber INET, purchase the necessary equipment to hook
up the !NET, and hire specialized services to connect the !NET. To date, roughly
$106,000 has been spent for the construction ofthe City's portion of the INET.
Construction of the !NET is completed to all City locations. The School District and
Scott County are currently successfully utilizing the INET for various functions. This
phase of equipment purchase and hook-up is needed to make the INET operational for the
City and to complete Phase III of installing IP/Telephony (new phone system) citywide.
If the City Council approves this recommendation, Phase I of the INET will be functional
as soon as mid-May. This will eliminate the City's reliance on T1lines, thus realizing
the cost savings and operational benefits of the INET.
Phase I will include hooking up City Hall, Community Center, Public Works, and the
current Police Station. Phase II will add the new Police Station to the !NET. If Time
Wamer agrees to provide the City with two strands of fiber as part of the cable franchise
agreement, the Fire Station could be hooked up as early as this fall, making the system
complete.
Attached to this document is a copy of the Eschelon quote and equipment diagrams for
Phases I and II.
1
Budget Impact
$45,000 was budgeted from the 2003 Telecommunications Fund to purchase INET
equipment and specialized services. Due to three favorable quotes, staffhas received the
lowest quote from Eschelon that would not exceed $29,000 to finalize the INET for
operation. Within that amount, $3,771 has been added as an option to connect the Fire
Station No. 51 (Vierling), since staffhas been negotiating with Time Warner to receive 2
free strands of fiber. $29,000 will be funded from the Telecommunications Fund, not the
General Fund.
INET Equipment City Locations $19,363
INET Labor $5,000
INET Fire Station (alternate) $3,771
TOTAL $28,134 + sales tax
Action Recommended
City Council should approve hiring Eschelon Telecom, me. to purchase INET equipment
and specialized labor in an amount not to exceed $29,000.
2
, ~eschelon.
Preliminary Quote
Page 1 March 5, 2003
telecom, inc_
Equipment to be installed at:
CITY OF SHAKOPEE
129 Holmes Street South
Shakopee. MN 55379 ,
952-496-9679
IP Equipment
1 Cisco 2950G 12 Port EIIOS $1,763.53 ::>
1 Cisco 2950G 24 Port EIIOS--- $1,902.35.-:
1 Cisco 2950G 48 Port EIIOS--- $3,257.65-
- 1 Cisco 3508 8 Port GBIC $3,790.00
9 1000 Base LX GBIC $6,787.06
1 Cisco Works For Windows $1,872.22
40 IP Technician labor $5000.00
Option
Add
1 Cisco 2950G 12 Port EIIOS $1,763.53
2 1000 Base LX GBIC $1,508.24
4 IP Technician labor $500.00
Note: All fiber work is to be performed by existing vendor.
Note: All GBIC ports have SC-type connectors
$24,363.00 Investment, with terms as follows:
$7,309.00 Down Payment, $14,618.00 Upon delivery, $2,436.00 Upon completion, plus tax.
ANY ADDITIONS TO THIS CONTRACT WILL BE BILLED AT STANDARD TIME AND MA TERIALS RATES, THESE ADDITIONS WILL BE
PRESENTED TO THE CUSTOMER ON AN ADDITIONS/DELETIONS FORM TO BE APPROVED PRIOR TO COMMENCEMENT OF THE
WORK. RESTOCKING CHARGES WILL APPL Y TO ALL SPECIAL ORDER AND CUSTOMIZED PRODUCTS. SUBJECT TO CREDIT
APPROVAL BY ESCHE LON TELECOM, INC. (HEREINAFTER THE 'COMPANY") AND ALL OF THE TERMS AND CONDITIONS SET FORTH
ON THE REVERSE SIDE OF THIS DOCUMENT, THE CUSTOMER AGREES TO PURCHASE THE ABOVE EQUIPMENT FROM THE
COMPANY AT THE PRICES AND ON THE TERMS SET FORTH HEREIN.
Customer agrees at their own cost, to provide a dedicated electrical outlet and, if necessary, a company-specified AC line conditioner.
This proposal may be withdrawn by Eschelon Telecom, Inc. if not accepted within 30 days. (091683)(tgg)(hks)( IPEquip_P}
ESCHELON TELECOM, INC.
Accepted (Firm Name) Customer
Signature aoo;or~en Hills Drive · Goldeh>~!ftey, Minnesota 55416 . Tel~j{JJi@~~06it~ Facsimile: 763-553-2724
PURCHASE AGREEMENT
1. Payment Full payment shall be due on the date installation is completed. Any additions or deletions of or to the equipment or services described on the
front side hereof will adjust the total price.
2. Credit. Company is authorized to investigate or appoint an agent to investigate Customer's credit standing.
3. Insta1lation. Unless a specific installation date is provided, the Customer shall give the Company reasonable notice that the premises are ready for
installation of the equipment. The Customer agrees to provide installation directions and a suitable place for installation, including (a) wiring from the local
telephone company's point of presence to the desired location of Customer's equipment (b) all conduit, carpenter work and openings except as specified on the
reverse side; (c) appropriate electrical outlets or AC power hookups; (d) working conditions in compliance with current OSHA requirements; (e) adequate light,
heat, power, shelter and other services, access and utilities necessary for installation. The purchase price set forth in this Agreemeltt is based upon an orderly
and economic progress of work. The Customer shall reimburse the Company for excess installation costs due to shutdowns, standby, out of sequence or
piecemeal work, or failure of the Customer to provide agreed items. The Customer shall also reimburse the Company for additional costs incurred by the
Company for time and material necessitated by the installation and trouble shooting of any voice and data services not provided to the Customer by the
Company.
4. Title to and Return of Equipmmt (a) Title to the equipment described on the front side hereof, including all wiring and jacks used in the operation of such
equipment, and any and all replacements, substitutions, and repairs thereto (the "Equipment"), shall at all times remain with the Company until paid for in full
(b) Default -- The Customer shall be in default under this Agreement upon the happening of any of the following events: (i) nonpayment when due of any
amount owing by Customer to the Company hereunder; (ii)Customer's failure to observe or perform any of its obligation under this agreement; (iii)if any
warranty or representation of Customer shall be untrue in any material respect; (c) Remedies in Default -- In the event of a default, the Company shall have the
right, at its option and without demand or notice, to declare all or any part of the obligations of the Customer to the Company immediately due and payable,
and, in addition, the Company may exercise all of the rights and remedies ofa secured party under the Uniform Commercial Code or any other applicable law.
The Customer agrees that in the event of a default, it will make the Equipment available to the Company at a place to be designated by tlle Company which is
reasonable and convenient. The Customer further agrees that the Company may, with or without legal process, enter any premises where the Equipment may
be and take possession of it, or render it unusable or, to the extent the Company has provided only services, to undo those services, and retain all prior
payments as partial compensation for use and depreciation of the Equipment. The Customer further agrees to pay all costs and expenses of the Company,
including reasonable attorneys' fees and legal expenses, in the collection of any of the obligations of the Customer to the Company or the enforcement of any of
the Company's rights under applicable law Ifmore than one party shall sign this Agreement, the term "Customer" shall mean all such parties and each of them
and all such parties shall be jointly and severally obligated hereunder. All rights of the Company shall inure to the benefit of its successors and assigns, and all
obligations of the Customer shall bind the Customer's heirs, executors, administrators, successors and assigns.
5. Taxes. Unless otherwise provided, the prices quoted do not include sales or local taxes. All taxes imposed upon the purchase of the Equipment and
services referred to in this Agreement (regardless of the designation of the tax) shall be paid by the Customer. If the Company is required to pay any of such
taxes, the amount paid shall be immediately due from the Customer to the Company.
6. Risk of Loss. Risk ofloss or damage to the Equipment and any and all replacements, substitutions and repairs shall pass to the Customer upon delivery of
the Equipment to the job site or to the Customer, whichever shall occur first.
7. Warranty. The Company hereby warrants the Equipment against defective parts or workmanship for the period of one (1) year from the date of its
installation, or for the period of ninety (90) days from the date of installation in the case of used or refurbished equipment, in any event provided that no repairs,
replacements or alterations shall have been made except by the Company or its authorized service representatives. The Company's sole liability under this
warranty shall be to replace or repair the Equipment at its own expense, and shall not extend to any Equipment damaged or rendered inoperative by negligence,
tampering, connection to direct current, connection to incompatible equipment, lightning, power surges, water damage, fire, temperature over 90' F or relative
humidity exceeding 80%. In no event shall the Company be responsible for any damage to the Equipment or failure of the Equipment due to its connection to
any incompatible equipment of the Customer. TillS WARRANTY IS THE ONLY WARRANTY GIVEN BY THE COMPANY, AND ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF
:M.ERCHANTABll.ITY OR ANY IMPLIED WARJRANTY OF FITNESS FOR A PARTICULAR PURPOSE, WHETHER ARISING FROM
STATUTE, COMl\tlON LAW, CUSTOM OR OTHERWISE.
8. IN NO EVENT SHALL THE COMPANY BE LIABLE FOR: (a) LOSS OF TIME, ANTICIPATED PROFITS, BUSINESS, REVENUE,
GOODWILL OR ANTICIPATED SAVINGS OR OTHER LOSSES INCURRED IN CONNECTION WITH THE PURCHASE, SALE, POSSESSION,
OPERATION OR USE OF THE PRODUCTS, SUCH CLAIMS BEING EXPRESSLY WAIVED; (b) FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES, DIRECTLY OR INDIRECTLY ARISING FROM THE USE OR INABll.ITY TO USE THE PRODUCTS, EITHER SEPARATELY OR
IN COMBINATION WITH OTHER PRODUCTS; (c) ROUTING OR PROGRAMMING ERRORS; (d) UNAUTHORIZED USE OR ACCESS OF
ALL INTRASTATE, INTERSTATE, INTERNATIONAL, "800," OR "900" SERVICES OR SUCH ACCESS OR USE BY VOICE MAIL, DISA, OR
AUTO ATTENDANT (e) USE OF COPYRIGHTED MUSIC WITH THE PRODUCTS; (f) DAMAGES RESULTING FROM PHYSICAL INJURY
TO TANGmLE PROPERTY OR DEATH OR INJURY OF ANY PERSON WHETHER ARISING FROM THE COMPANY'S NEGLIGENCE,
BREACH OF CONTRACT OR OTHERWISE; OR (g) FAILURE IN PERFORMANCE OF TIDS AGREEMENT DUE TO CAUSES BEYOND ITS
CONTROL INCLUDING, BUT NOT LIMITED TO, WORK STOPPAGES, FIRES, CML DISOBEDIENCE, RIOTS, REBELLIONS, ACTS OF
GOD, WEATHER, ACTS OF THIRD PARTIES, AND SIMILAR. OCCURRENCES..
9. Assignment. The rights and obligations of the Customer under this Agreement may be assigned by the Customer only with the Company's prior written
consent.
n. MiscellaneolJS. This Agreement constitutes the entire agreement between the parties and supersedes any and all prior agreements, in each case, with
respect to the subject matter hereof. Except as otherwise provided herein, this Agreement may be modified only by a written instrument executed by both
parties. This Agreement and all rights and obligations hereunder, including matters of construction, validity and performance, shall be governed by the laws of
Minnesota. If any part of this Agreement shall be adjudged invalid, the remainder shall not thereby be invalidated. The signatures of authorized signors of
Customer may be facsimiles and the facsimile signatures on any instruments delivered by the Customer to the Company are deemed the equivalent of and
constitute the written signatures of the person executing the same for all purposes.
City of Shakopee ~eschelon-
telecom, inc.
State
High School
Scott County
I
Server Community Center
3548XL
Police
Department
Public Works
Department
Server
Internet
- Single mode fiber
~ Existing City Equipment Phase I
~ New Equipment
City of Shakopee ~esc,ehleCeolmo, ".SM
Scott County
State
High School I
3524XL
Community Center
Public Works
Department
City Hall Police
Department
Internet
Server
- Single mode fiber Phase II
"., Existing City Equipment
~ New Equipment