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HomeMy WebLinkAbout15.F.8. Improvement Bond Sale-Res. No. 5879 CITY OF SHAKOPEE CONSEr~T Memorandum IS.P.? TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Improvement Bond Sale DATE: April 10, 2003 Introduction Council action is needed for setting the sale of improvement bonds for 2002 projects. Background Attached is a resolution prepared by bond counsel that sets the sale of improvement bonds for 2003. This is a routine event. The bonds to be sold are in the amount of $2,260,000. The financed projects are Vierling Dr./Sage to Marschall, Valley View/Sarazin, and 17th Ave/Colonial. The bond sale schedule is set to adopt this resolution on April 15, sell the bonds on May 20th with settlement in about 30 days. Action Offer Resolution No. 5~ A Resolution Authorizing Issuance and Sale of $2,260,000 General Obligation Improvement Bonds, Series 2003A, and move its adoption. Gregg Voxland Finance Director g\finance\bonds\03Abonds Extract of Minutes of Meeting of the City Council of the City of Shakopee, Scott County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Shakopee, Scott County, Minnesota, was held at the City Hall in the City on Tuesday, April 15, 2003, commencing at 7:00 o'clock P.M. The following members of the Council were present: and the following were absent: *** *** *** The following resolution was presented by Councilmember who moved its adoption: RESOLUTION NO.'5 ~ 7~ RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $2,260,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A BE IT RESOLVED By the City Council of the City of Shakopee, Scott County, Minnesota (City) as follows: 1. It is hereby determined that: (a) the following assessable public improvements (the Improvements) have been made, duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act); SJB-229955vl SHI55-133 Proiect Designation & Description: Total Project Cost Project Costs $2,170,750.00 Capitalized Interest 37,656.67 Costs of Issuance 26,140.00 Underwriter's Discount (1.10%) 24,860.00 Rounding Amount 593.33 Total Issue $2,260,000.00 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue $2,260,000 General Obligation Improvement Bonds, Series 2003A (Bonds) pursuant to the Act to provide financing for the Improvements. 2. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of $2,235,140. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $24,860. The excess of the purchase price of the Bonds over the sum of $2,235,140 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: SJB-229955vl SHI55-133 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $2,260,000 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, May 20, 2003, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddinf!. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddinf!. Notice is hereby given that electronic proposals will be received via P ARITY@. For purposes of the electronic bidding process, the time as maintained by P ARITY@ shall constitute the official time with respect to all Bids submitted to P ARITY@. Each bidder shall be solely responsible for making necessary arrangements to access P ARIT"fID for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY@ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor P ARITY@ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY@. The City is using the services of PARITY@ solely as a communication mechanism to conduct the electronic bidding for the Bonds, and P ARITY@ is not an agent of the City. SJB-229955vl SHI55-133 If any provisions of this Tenns of Proposal. conflict with information provided by PARITY@, this Tenns of Proposal. shall control. Further information about PARITY@, including any fee charged, may be obtained from: PARITY@, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 404-8102. DETAILS OF THE BONDS The Bonds will be dated June 1,2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2004. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $500,000 2009 $135,000 2012 $170,000 2006 $430,000 2010 $135,000 2013 $170,000 2007 $190,000 2011 $175,000 2014 $165,000 2008 $190,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. SlB-229955vl SH155-133 OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1,2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $2,235,140 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $22,600, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and pre approved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. SJB-229955vl SH155-133 The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of tpe purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers stich numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. SJB-229955v1 SH 155-133 OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 90 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated April 15, 2003 BY ORDER OF THE CITY COUNCIL /s/ Judith Cox City Clerk SJB-229955vl SH155-133 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 o'clock P.M. on Tuesday, May 20, 2003, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. SJB-229955vl SH155-121 STATE OF MINNESOTA ) ) COUNTY OF SCOTT ) ) CITY OF SHAKOPEE ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Shakopee, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Tuesday, April 15, 2003, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of $2,260,000 General Obligation Improvement Bonds, Series 2003A of the City. WITNESS My hand as City Clerk and the corporate seal of the City this _ day of ,2003. City Clerk City of Shakopee, Minnesota (SEAL) SJB-229955vl SH155-121 Recommendations For City of Shakopee, Minnesota $2,260,000 General Obligation Improvement Bonds, Series 2003A Presented to: Mayor William Mars Members, City Council Mr. Mark McNeill, City Administrator Mr. Gregg Voxland, Finance Director City of Shakopee 129 Holmes Street South Shakopee, MN 553(9-1376 SPRINGS TED Public Finance Advisors Study No.: S0750P4 ~ SPRINGSTED Incorporated April 1 0, 2003 85 SEVENTH PLACE EAST, SUITE 100 SAINT PAUL, MN 55101-2887 651.223.3000 FAX: 651.223.3002 E-MAIL: adyisors@springsted.com SPRINGSTED Advisors to the Public Sector ~ April 10, 2003 Mr. Gregg Voxland, Finance Director City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Continuing Disclosure Requirements Relating to $2,260,000 General Obligation Improvement Bonds, Series 2003B Dear Mr. Voxland: Previously, the City contracted with Springsted Incorporated to provide continuing disclosure services for debt issue. The above-listed issue is subject to the same regulations as the past issues. We have enclosed an amendment to the contract addendum for execution should the City wish to engage Springsted to provide these same services for the new issue. Please sign and return both copies to Springsted; we will return to you an executed copy and begin the monitoring process. If you choose not to engage Springsted for these services, please advise us as to who will be the responsible party so that we can coordinate efforts. Respectfully, K ' ,! ',,' ~ ,~4..-t'.A- //7~'" J. Bruce Kimmel, Vice President Client Representative llr Enclosure(s) CORPORATE OFFICE: SAINT PAUL, MN Visit our website at www.springsted.com IOWA KANSAS ' MINNESOTA . VIRGINIA " WASHINGTON, DC WISCOl'\SIN AMENDMENT TO ADDENDUM A OF AGREEMENT FOR CONTINUING DISCLOSURE The Agreement dated October 15, 1996 for continuing disclosure and/or arbitrage and rebate monitoring between The City of Shakopee, Minnesota ("Client") and Springsted Incorporated ("Advisor") is hereby amended as follows: Client and Advisor agree that the following Client debt obligation(s) will be added to Addendum A, Continuing Disclosure Services and be subject to the terms and provisions contained in the original Agreement: $2,260,000 General Obligation Improvement Bonds, Series 2003A The foregoing Amendment is hereby entered into, effective , 20_, on behalf of the respective parties by signature of the following persons each of whom is duly authorized to bind the parties indicated. FOR CLIENT SPRINGSTED Incorporated Title Bruce Kimmel, Vice President Client Representative S0750.P4 AMENDMENT TO ADDENDUM A OF AGREEMENT FOR CONTINUING DISCLOSURE The Agreement dated October 15, 1996 for continuing disclosure and/or arbitrage and rebate monitoring between The City of Shakopee, Minnesota ("Client") and Springsted Incorporated ("Advisor") is hereby amended as follows: Client and Advisor agree that the following Client debt obligation(s) will be added to Addendum A, Continuing Disclosure Services and be subject to the terms and provisions contained in the original Agreement: $2,260,000 General Obligation Improvement Bonds, Series 2003A The foregoing Amendment is hereby entered into, effective , 20_. on behalf of the respective parties by signature of the following persons each of whom is duly authorized to bind the parties indicated. FOR CLIENT SPRINGSTED Incorporated Title Bruce Kimmel, Vice President Client Representative S0750.P4 S0750.N4 Response Slip Re: $2,260,000 General Obligation Improvement Bonds, Series 2003B Signature Name of Contact Person, and Title City of Shakopee. Minnesota Issuer Legal Name Continuing Disclosure: Yes, we wish to retain Springsted Incorporated for preparation of Annual Reports and Significant Events. No, we do not wish to retain Springsted Incorporated for continuing disclosure.