Loading...
HomeMy WebLinkAbout7. Approval of Minutes: March 04, 2003 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA March 4, 2003 Mayor Mars called the meeting to order at 7:00 p.m. with Council members Lehman, Link, Joos and Helkamp present. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public W orlcs Director/City Engineer; Jim Thomson, City Attorney; Mark Themig, Facilities and Recreation Director; Gregg V oxland, Finance Director; Paul Snook, Economic Development Coordinator; Terry Stang, Fire Chief and Dan Hughes, Police Chief. The pledge of allegiance was recited. The following item was deleted from the agenda. 14.A. Southbridge East Retail Center PUD No. 21, located east of County Road 18, south of Hwy 169 and west of Riverside Grove. Joos/Link moved to approve the Agenda as amended. Motion carried 5-0. Mayor Mars reported that he continues to meet with citizens regarding the Ryan Project. Mayor Mars attended a press conference last week in which the Racino bill at the legislature for Canterbury Park was the subject. Mayor Mars noted that he met with Mark Buesgens, State Representative, regarding some City related items and read to students at Sweeney Elementary. Mayor Mars stated that he would be speaking at the Rotary Club Meeting the week of March 10t\ attending the opening of Sam's Club and speaking with students at Red Oak Elementary. Mayor Mars presented a plaque to Randy Weckman, a veteran of the Shakopee Fire Department, for more the 20 years of service. Mr. Weckman's retirement from the Shakopee Fire Department became effective on December 31, 2002. A resolution of appreciation was presented and read to Randy Weckman for all his service to the community. Joos/Link offered Resolution No. 5864, A Resolution Recognizing Randy Weckman For Twenty Years of Service, Upon His Retirement From The Shakopee Fire Department, and moved its adoption. Motion carried 5-0. The following item was added to the Consent Agenda. 15.A.4.Advance Encumbrance of State Aid Funds. The following items were removed from the Consent Agenda. 14.A. Southbridge East Retail Center PUD No. 21, located east of County Road 18, south ofHwy 169 and west of Riverside Grove; 15.B.2. 2003 Southwest Metro Drug Task Force Joint Powers Agreement and 15.D.2. Final Plat of Westchester Estates, located east of County Road 79 and south of 17th Avenue. Lehman/Link moved to approve the Consent Agenda as amended. Motion carried 5-0. Official Proceedings of the March 4, 2003 Shako pee City Council Page -2- Mayor Mars asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. LehmanlLinl< moved to approve the meeting minutes for January 13,16, and 21,2003. (Motion carried under the Consent Agenda). Lehman/Link moved to approve the bills in the amount of $117,801.95 plus $28,460.73 for refunds, returns and pass through for a total of $146,262.68. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval. ] Mr. McNeill introduced the Racino concept presentation that would be given by Randy Sampson, President of Canterbury Park. He noted that Mr. Sampson would like to see the Council endorse the concept of the Racino at Canterbury Park with a resolution of support. Mr. Sampson, President and General Manager of Canterbury Park approached the podium to give some information to the City Council and the audience regarding the proposed Racino at Canterbury Park. Mr. Sampson stated that is it really about rebuilding, improving and enhancing the horse racing industry and horse breeding industry in the State of Minnesota, as well as, rebuilding and developing a first class entertainment complex. Mr. Sampson noted that the Racino concept throughout the racetracks in the country has been tremendously successful for the horse industry and developing jobs and economic activity. This was one viable method for the State of Minnesota to get more money for the State. Mr. Sampson stated there is strong public support for Racinos to raise some revenue for the State. Mr. Sampson shared the vision of Canterbury Park regarding the development of the Racino and a first class entertainment venue. Mr. Sampson noted that Canterbury proposed a separate but attached casino facility at the south end of the existing grandstand. Mr. Sampson also thought there was a unique opportunity to construct a hotel and conference center, and also an equestrian center at this site now. The show horse business in the State of Minnesota is very significant but there are not many facilities available in the State to show horses. The closest facility that would be comparable to this proposed equestrian center is in St. Louis. Mr. Sampson did state that some of the roads and some parking would need to be looked at if this vision were successful. Mr. Sampson thought this construction for all four facilities would be somewhere in the neighborhood of $90,000,000 and would be done in stages. Mr. Sampson stated the RV parking issues for the horsemen has successfully been addressed with the purchase of the Shakopee Valley RV Park behind Perkins. This RV Park will be open to the public as well as the horsemen. Mr. Sampson noted that State Representative, Mark Buesgens, was the lead House author and Senator Dick Day would be the lead Senate author ofthe Racino Bill in the legislature. Official Proceedings of the March 4, 2003 Shakopee City Council Page -3- Representative Beard and Senator Robling have also signed as co-authors of the Racino Bill. Mr. Sampson summarized what the bill did and noted that it was a unique private/public partnership. Mr. Sampson noted that Canterbury would finance all the construction for the Racino and the State lottery would own and operate all the machines; Canterbury Park would end up owning and operating the property and the casino with a split in the revenue reflecting the costs of each operator. Mr. Sampson noted that 55% of the gross revenue would go to the State with 40% of the 55% coming off the top as a General Fund Tax and 15% going to the lottery to cover their costs with some percentage ofthe 15% going back to the State because in all likely hood the lottery would not need all 15% to cover their costs. The remaining 45% goes to Canterbury of which 71;4 of the gross (100%) goes to purses for the live racing (approximately $12 million) with 1 % percent going to the local government of which half is dedicated to Scott County and half to the City of Shakopee. This amount of 1 % is thought to be in the neighborhood of$1.75 million initially to be split 50/50 between Scott County and the City of Shakopee. Representative Buesgens, author of the bill, has asked that Scott County and the City of Shakopee give him some estimated numbers of what the Racino would cost their City so as to make sure that they are receiving enough revenue from the bill to cover their expenses. Mr. Sampson noted that figures show the casino business has a growing demand for more businesses and the demand will continue to grow. He believed the proposal made a lot of sense. Mr. Sampson stated that with the Racino concept, a gaming establishment that already has a license to operate a gambling operation is asking for the Racino and it is not an expansion of gambling to new locations or any new forms of gambling. Mr. Sampson also noted that the site is already up and rulming and there would be a number of efficiencies because of this. Cncl. Lehman addressed the tax issue and the financial state aid cuts. Cnd. Link addressed the success of the card club and asked why a Racino was needed. Mr. Sampson addressed this question. Mr. Sampson stated it was a financial issue for the State and he would like to take Canterbury to the next level. Cncl. Link stated he was against expanded gambling and noted some reasons why (social problems). Dick Krueger, Executive Director of the Racing Commission, approached the podium. He and Mr. Sampson addressed Cnc1. Link's questions. There was discussion on compulsive gamblers. Cncl. Lehman supported the concept but he did have a few legislative issues. Mr. Sampson noted that a temporary casino at Canterbury could be up and rumling in about nine months with the construction for a new casino building being in the neighborhood of 1 to 1 1/2 years. Mr. Sampson thought it was likely that it would be 2 to 3 years before the entire concept was completely built out. Official Proceedings of the March 4, 2003 Shakopee City Council Page -4- Joos/Helkamp offered Resolution No. 5865, A Resolution Endorsing The Establislunent Of A "Racino" Facility At Canterbury Park, Shakopee, Minnesota, and moved its adoption. A friendly amendment was added Resolution No. 5865 to change the language in Resolution No. 5865 paragraph six to read "adjusted gross gaming machine revenues" in place of "net proceeds". The motion maker and the second agreed to this friendly amendment. Cncl. Joos stated that in his opinion this was a good opportunity for the City and the State. Motion carried 4-1 with Cncl. Link dissenting. encl. Lehman noted that he attended the Park and Recreation Advisory Board (PRAB) meeting. Cncl. Lelunanl10ted that he heard from concerned residents about the garbage cans moving from the alleys to the streets. Cncl. Helkamp noted that he went to a Convention Visitor's Board meeting and noted that they were concerned about the lodging tax coming from Savage. Cncl. Helkamp stated that a decision was made to send a letter to the Savage City Council, letting them know of the delinquent lodging tax. Cncl. Helkamp also stated that he attended a board meeting of the Chamber of Commerce. Joos/Helkamp moved to recess at 8:01 p.m. for the purpose of conducting the Economic Development Authority meeting. Motion carried 5-0. Mayor Mars re-convened the meeting at 8:06 p.m. Mr. Leek, Community Development Director, reported on the Comprehensive Plan/Land Use Plan Amendment for the property known as Eagle Creek Stables. He noted that this was a request to re-guide and rezone property located north of County State Aid Highway 16 and east of Pike Lake Road extended. He noted this issue had been tabled at the January 21, 2003 meeting at the request of the applicant to allow further conversations with Scott County and City staff. Mr. Leek stated that the guiding for this propeliy on the 1999 current land use plan shows this land to be guided for single-family residential. The applicant's request for PRD Zoning had been withdrawn by the applicant earlier stated Mr. Leek; the applicant is now proposing portions of the piece be zoned high-density residential, medium density residential, R3 and R2. The balance of the request is for the other portion of the property south of the creek to be zoned urban residential (R-IB). Mr. Leek noted Mr. Noecker's letter to Craig Jensen dated February 27, 2003 regarding County Road 21. Mr. Leek noted that input was sought from Northwest Associated Consultant's (NAC), the consulting firm helping the City with the new comprehensive plan, land use plan update, as well as, the corridor studies. NAC's recommendation was that this re-guiding and rezoning was Official Proceedings of the March 4, 2003 Shakopee City Council Page -5- premature because of the County Road 21 EIS issues and the fact that the City was in flux because of a new comprehensive plan/land use map being in the works. Mr. Leek noted that the Planning Commission did recommend denial of the re-guiding and rezoning that was for the high density, medium density, R2 and R3. As far as the portion located south of the creek, that was asked to be rezoned to R-IB, Mr. Leek asked that action be taken on that. The urban residential zoning (R-IB) zoning is consistent with the current Comprehensive plan. Mr. Leek noted that a draft update of the new comprehensive plan would be available approximately March 11, 2003. encl. laos addressed the water table in the area of the requested rezoning. Because afthe water table and the bedrock in the area, he wondered ifR-2 and R-3 should be considered for this area. Mr. Leek noted the many variables with the City right now. Cnc1. Link stated he would like to see some architectural standards in place by the City before any more R2 and R3 were approved. Randy Noecker, applicant, 8315 Pleasant View Drive, Moundsview, approached the podium and addressed the architectural standards. Mayor Mars asked the applicant what issues had been resolved since the last Council meeting? Mr. Noecker noted that he met with Brad Larsen, Scott County Highway Department, and discussed rights-of-way width. He noted that he did like Mr. Leek's idea of an amendment to approve the R-1B zoning portion of his request. Mr. Noecker also noted that slab on grade single family/town homes should not be done. He would need a different type product. Lehman/Joos offered, based on the Planning Commission's recommendation and Northwest Associated Consultant's report, Resolution No. 5862, A Resolution Of The City Of Shako pee Denying A Request To Amend The 1999 Comprehensive Plan Update To Reguide Certain Property From Single Family Residential To A Combination of Single Family Residential, Medium Density Residential and High Density Residential And To Rezone property from Agricultural Preservation (AG) And Light Industrial (11) To Urban Residential (R-IB), Medium Density Residential (R2) and Multiple Family Residential (R3), and moved its adoption; and approved the rezoning of the southerly 40.5 acres of the subject property south of the creek to Urban Residential (R-IB); and directed Mr. Leek to bring back a resolution to approve this rezoning at the next City Council Meeting. Motion carried 5-0. Mr. Themig, Facilities and Recreation Director, reported on the Parks and Recreation Services Needs Assessment and Task Force. Mr. Themig stated that last year in a CIP work session with the City Council there was discussion on a needs survey. Since that time the Parks And Recreation Advisory Board (PRAB) have discussed many issues including parkland acquisition, expansion of the community center, research done by the hockey association on a second sheet of ice and other recreation needs. Because there are so many needs and questions the PRAB Official Proceedings of the March 4, 2003 Shakopee City Council Page -6- thought perhaps there needed to be a needs analysis done. Mr. Themig noted that the PRAB was putting forth a recommendation to move forward with a needs analysis survey utilizing Ingraham and Associates, the PRAB also recommended that the survey look at all parts of recreation services with the funding to come from revenue retained in the 2002 budget for Parks and Recreation, Professional Services Budget or potentially some funding could come from the Park Reserve Fund. A task force, to be made up of residents, was also discussed at the PRAB so residents would be involved with developing the survey. The actual composition of the task force was not determined by the PRAB. Mr. Themig noted that the written survey being proposed would have the statistical aCC\.lracy needed. Mr. Themig and Cnc1. Lehman spoke to the 1998 survey. encl. Lelunan noted that the Parks and Recreation Department was very broad based and this would give the City Council some very valuable information as to what the resident's wanted/needed. Mr. Themig noted that the umds being proposed for the survey are above and beyond the additional 6 percent budget cuts asked for by the Council. Jim Dorenkamp, 1324 High Point Curve, Chair of the PRAB approached the podium and stated the PRAB went back and forth on what type of survey should be used. It was determined that the 1998 written survey was fairly accurate, it cost less and more qualitative data would be gathered from a written survey. Thus the PRAB was recommending a written survey. Lehman/Link moved to authorize a survey/needs assessment related to parks and recreation serVICes. There was discussion on whether money should be spent on a survey/needs assessment in these budget times. Mayor Mars noted the survey was to see what the residents wanted from their Parks and Recreation Department. Cncl. Helkamp would like to see the budget addressed first before money was committed for a needs analysis. Motion carried 5-0. Lelunan/Helkamp moved to authorize the Park and Recreation Advisory Board and City Staff to convene a citizen task force to assist in developing the survey, and provide direction as to any preferences the Council may have in the composition of such a task force. Motion carried 5-0. Mr. Themig stated that he would corne back with some general categories now that the PRAB and the task force would like to look at; he did not think questions could be developed without Ingraham and Associates support. It was noted that the task force would corne up with some questions and then Ingraham and Associations could fine-tune the questions so they would be statistically accurate. Official Proceedings of the March 4, 2003 Shakopee City Council Page -7- Lehman/Link moved to approve the Stipulation of Settlement for permanent and temporary easements for Parcel No.6 between the City of Shakopee and John and Mary O'Loughlin. (Motion carried under the Consent Agenda). Lehman/Link moved to authorize the appropriate City officials to execute an agreement regarding payment of special assessments between the City of Shakopee and John and Mary 0' Loughlin. (Motion carried under the Consent Agenda). Lehman/Link moved to approve the Stipulation of Settlement for permanent easement for Parcel No. 11, 12 and 13 between the City of Shakopee and Joan Schultz. (Motion carried under the Consent Agenda). A recess was taken at 9:00 p.m. Mayor Mars re-convened the City Council meeting at 9:12 p.m. Cnc1. Helkamp removed himself from discussion and voting on assessments for the Vierling Drive signal because he had a conflict with the issue. Mr. Loney, Public Works Director/City Engineer reported on the Vierling Drive improvements from Sage Lane to County State Aid Highway 17, Project No. 2002-5, to be assessed and the setting of the public hearing date regarding those assessments for these improvements. This project was to construct a traffic signal at Vierling Drive and Heather Street (this is the intersection into each of the shopping complexes) and to construct some traffic movements (3/4 intersection) at the east entrance into the Crossroads Shopping Center. Mr. Loney oriented the site. He noted the project was to facilitate traffic in the Crossroads Shopping center area and the Boulder Ridge Shopping area. Mr. Loney noted the traffic signal is up and numing and the project was complete. Mr. Loney noted the project cost for the project is projected to be $222,748.91. Mr. Loney noted it was just the commercial properties in the Crossroads Center and Boulder Ridge Shopping Center that were being assessed. Mr. Loney stated that the feasibility report projected the final cost to be $276,000. Mr. Loney noted the letters on the table from Taco Bell (Border Foods, Inc.) and CUB Foods and Sidal Crossroads Co. objecting to the high cost of the assessments to the commercial properties and questioning the benefit of the assessment to the conmlercial properties. Mr. Loney noted he had several dialogues with the property owners during the entire process ofthe improvements. Mr. Loney noted the proposed resolution set the public hearing date for April 1, 2003. Mr. Loney asked direction from the Council as to whether or not the Council wanted staff to meet with the commercial property owners to see if there was an option to decrease the assessments to the commercial property owners that made sense. Official Proceedings of the March 4, 2003 Shako pee City Council Page -8- Cncl. Joos commented on how well the intersection works now. Mr. Loney noted that the traffic study that was done initially for this area, at the time of development, did indicate that at some time in the future a traffic signal would be needed. Link/Lehman offered Resolution No. 5859, A Resolution Declaring The Costs To Be Assessed And Ordering The Preparation Of Proposed Assessments For Vierling Drive, From Sage Lane To County State Aid Highway 17, Project No. 2002-5, and moved its adoption but to change the public hearing date to be April 15, 2003 in the City Council Chambers of City Hall at 7 :00 p.m. Lehman offered a friendly amendment that between now (March 4) and the 15th of April that staff meet with Taco Bell (Border Foods, Inc.), CUB Foods and Sidal Crossroads Co. to discuss the assessments. Mayor Mars noted that there was no money set aside by the City to pay for any of these assessments. Cncl. Lelunan noted the project came in $50,000 less than anticipated. Greg Soule, attorney representing Sidal Crossroads Company, approached the podium and noted that the policy question of whether or not the City should be sharing in some of these costs really needed to be addressed. He noted that Sidal Crossroads Company would really like to come to an agreement with City staff. James Erickson, representing Border Foods, approached the podium and spoke to the allocation of benefit to the greater community that Project 2002-5 provided. He did not feel there should be an automatic policy because there were all different circumstances. Motion carried 4-0 with Cncl. Helkamp abstaining. Lehman/Link offered Resolution No. 5863, A Resolution Requesting Approval Of Advanced Financing On Approved Municipal State Aid Projects In The City Of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda). Mr. Loney reported on the stop signs in the Greenfield Development. Mr. Loney stated some of the stop signs in the Greenfield development were inappropriately placed by the contractor. Mr. Loney did recommend the placement of stop signs at the intersection of any street intersecting Independence Drive and the cOlmection of Independence Drive to Valley View Road. Mr. Loney did recommend to Council that some stop signs be allowed to remain in place along with his rationale for this action. These stop signs were: Omega Drive and Crane Street; Omega Drive and Thrush Street; Ormond Drive and Thrush Street; Omega Drive with Thrush Street. Mr. Loney noted other areas would be looked at in the future. It was staff s opinion that the intersection at Crane Street and Omega Drive; and Crane Street and Elsberry Curve would probably warrant stop sign control this summer but other intersections would need to be studied at a later date. Official Proceedings of the March 4, 2003 Shakopee City Council Page -9- Lehman/Joos moved to authorize the stop sign placement in the Greenfield development at the intersection of any street intersecting Independence Drive and the cOlmection of Independence Drive to Valley View Road, as well as, at the intersections of Omega Drive and Crane Street; Omega Drive and Thrush Street; Onnond Drive and Thrush Street; Omega Drive with Thrush Street; Williams Street with Thrush Street; Crane Street and Omega Drive; and Crane Street and Elsberry Curve. Motion carried 5-0. Lehman/Link moved to authorize the appropriate City officials to enter into a Law Enforcement Mutual Aid Pact with the City of Bloomington and the City of Shakopee. (Motion carried under the Consent Agenda). Lehman/Link moved to approve the purchase of six units of Pre cor Cardio Equipment from Push Pedal Pull at a price of$19,999.64. (Motion carried under the Consent Agenda). Lehman/Link moved to authorize an agenda item for the Shakopee Hockey Association at the March 11th City Council work session. (Motion carried under the Consent Agenda). Mr. Leek reported on the preparation of an Environmental Assessment Worksheet (EA W) for proposed changes in the development plan for Valley Green Corporate Center. Mr. Leek gave a brief background on the site and process for an enviromnental review. Mr. Leek noted that staff recommended a revision be done to the AUAR when a specific use for the site was identified. Mr. Leek stated staff did have in front of them a PUD Application for the site consisting of approximately 550 town homes, some single family homes and some commercial area. Bolten and Men1(, who did the original AUAR, was unsure if a revision needed to be done but to keep the process moving forward City staff recommended that a revision be done based on the revised land use. Mr. Leek noted that Ryan Companies has been in communication with the Envirol1l11ental Quality Board (EQB) to see what level of review needed to be done. Mr. Leek thought that in good faith the City would want to move forward with a review to make sure there were no additional impacts from the change in land use. Mr. Leek noted in an e-mail communication from Mr. Selegren, attorney for Ryan Companies to Mr. Greg Downing from the EQB, Mr. Selegren asked Mr. Downing if an EA W would suffice for the revision. Mr. Downing noted based on the facts submitted by Mr. Selegren, an EA W would suffice for the revision to the revised ADAR. Mr. Leek stated that just because the City authorized an EA W to be done, it did not mean that the City approved the land use. In fact because of the history of this site, Mr. Leek stated this application was going before the Planning Commission and then he would bring the application before the City Council so they could have the input from the Planning Commission; this second step before the City Council was not a usual step. Mr. Leek noted he was comfortable with an EA W. Official Proceedings of the March 4, 2003 Shakopee City Council Page -10- Mr. Leek noted that a letter of agreement had been sent to Mr. Carlson of Ryan Companies noting that the City required this letter of agreement to be executed stating that the City needed to be reimbursed for all the costs associated in doing an EA W. Joos/Lehman moved to direct staff to prepare an EA W for the Valley Green Corporate Center site based on the land use changes proposed by Ryan Companies and submitted by Ryan Companies to the City. Motion carried 5-0. Joos/Lehman moved to authorize the appropriate City officials to enter into an extension agreement with WSB for preparation and processing of the environmental review for Valley Green Corporate Center. Motion carded 5-0. Mr. Leek pointed out that there was a temporary easement agreement between the City, School District and Tollefson Development for the temporary drainage improvements across Tollefson Development's and the School District property. Regarding the engineering recommendations, Mr. Leek also stated that based on conversations with Corrine Thomson, Acting City Attorney, he did make a few revisions in the conditions for approval of the final plat for Westchester Estates. Mr. Leek highlighted these revised conditions. Mr. Loney addressed the water issue in a certain area in Jackson Township. The water and sewer services to lots in Hillwood Estates were discussed and water services to Lots 1-5, Block I were deleted from the resolution. Cncl. Lehman would like to see the drainage issues discussed at the joint meeting with Jackson Township and the City Council. Link/Lehman offered Resolution No. 5861, A Resolution Of The City Of Shako pee, Minnesota Approving The Final Plat Of Westchester Estates, and moved its adoption with the revisions in the conditions made by the City Plamler. Gary Wollschlager, Tollefson Development, approached the podium and commented the major concern was the sewer system. This water and sewer problem has been worked on hard and long. It was noted residents in the area did not need water service right now. Motion carried 5-0. Lelunan/Link offered Ordinance No. 657, Fomih Series, An Ordinance Relating To The Annexation Of Certain Property Located At The Southeast Quadrant Of STH 169 and CSAH 15/Marystown Road, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Link moved to authorize the appropriate officials to execute Grant Agreement No. SC- 02-153 with the Metropolitan Council for Housing Incentive Account funds for the second phase of Boulder Ridge Town Homes. (Motion ca11'ied under the Consent Agenda). Official Proceedings of the March 4, 2003 Shakopee City Council Page -11- Mr. Leek addressed the joint meeting between the City and Jackson Township. Mr. Leek noted that the orderly mmexation agreement between the City and Jackson Township stipulated that there would be two yearly meetings between the two entities to discuss plalming issues. Mr. Leek was asking that dates be identified for these meetings. Mr. Leek noted there were a number of issues that needed to be discussed. The make-up of the members to attend these meetings was discussed. Cncl. Joos volunteered & Cncl. Lelunan recommended that the chair of the Planning COlmnission also be included. The direction given to Mr. Leek was to set a time for the meetings anytime after 4:00 p.m. and any day except Tuesday's if possible. Land use, drainage issues, transportation routes, infrastructure, as well as, the issues identified by Mr. Leek would be topics that needed to be discussed. LelU11an/Link moved to approve the applications and grant temporary on-sale liquor licenses to the Church of St. Mary, 535 South Lewis Street, for March 16, 2003 and hme 22,2003. (Motion carried under the Consent Agenda). Lelunan/Link moved to approve the application and grant a tobacco license to Sam's West, Inc. for their liquor store at 8201 Old Carriage Court. (Motion carried under the Consent Agenda). Mr. McNeill reported on the 2003 budget reduction plan from Governor Tim Pawlenty and how this plan affected the City of Shako pee. Mr. McNeill stated the effect would be: 100% loss of the City's Local Government Aid (LGA), and Market Value Credit (MVC). The amount of the reduction to the City would be $652,471 for both 2003 and 2004. The City when doing the budget for 2003 had already cut out the LGA amount of$165,000 and now is looking to cut $487,500. Mr. McNeill felt that the governor was maybe low in his estimate of the budget deficit. Mr. McNeill noted that budget reduction workshops had been held earlier and tonight was the formalization of those budget cuts. Mr. McNeill noted at the budget reduction workshops the City departments offered more cuts than thought necessary at this time; Mr. McNeill suggested that some of the cuts be added back into the respective department budget. There was discussion as to some of the budget items that were suggested to be added back in. Cncl. Lehman thought these budget reductions were a one-time fix. He really wanted the City Departments to look at their priorities and let some services be cut for a long-tenn fix. Cncl. Link thought this cutting of services would be really hard because of the growth of the community. Mr. McNeill noted that just keeping the level of employees that the City has now would actually result in a reduction of services because of the growth. Mayor Mars thought the City of Shakopee had been very proactive. He noted that the City is looking for revenue increases and the City had already taken the LOA out of the budget for 2003. Mayor Mars noted the City of Shako pee was much better off than many cities. Official Proceedings of the March 4, 2003 Shakopee City Council Page -12- Mr. V oxland, Finance Director, noted that for the budget 2002 the revenues and transfers were exceeding the expenditures and transfer outs by $1.3 million, however, not all of the information was in yet. Mayor Mars was thinking of taking a small percentage of this surplus to help the City with the 2003 budget. Joos/Helkamp moved to adopt the 2003 budget reductions as suggested by department heads at the January Budget Reduction Workshops and with the suggested add-ins back to the respective departments, as noted by Mr. McNeill, with the modification that the hours to the aquatic park not be restored. (CC Document No. 334) Motion carried 4-1 with Cncl. Lehman dissenting. Lehman/Link moved to approve the following change in the 2003 Clean Up Day gate fees: Proposed 2002 Price 2003 Prices Recycling fee $15 $20 Tipping Fee - Car $25 $30 Tipping Fee - Trailer $30 $35 Tipping Fee - Pick-Up Truck $30 $35 Mattress/Box Spring $15 $20 Tires (Off Rim) $3 $5 Tires (On Rim) $5 $6 Console TV or Stereo $0 $20 (Motion carried under the Consent Agenda). Chief Hughes, Chief of Police, reported on the 2003 Southwest Metro Drug Task Force Joint Powers Agreement. He noted that this amount was added back into the general fund and he was now proposing to take the funds from the drug forfeitme account. Joos/Helkamp moved to authorize the appropriate City officials to enter into the 2003 Joint Powers Agreement between Southwest Metro Drug Task Force and the City of Shakopee Police Department, and authorize the expenditure of $8,400 from the drug forfeiture account. Motion carried 5~0. Chief Hughes noted there would be a gang related seminar in cooperation with the Shakopee Police Department, Shakopee Schools #720, and the Gang Strike Task Force on March 12 at 6:00 p.m. at the Shakopee High School Auditorium. Cncl. Helkamp would like to see the Architectural Design Standards come before the City Council in a workshop before the Sign Ordinance comes before the Council. Official Proceedings of the March 4, 2003 Shakopee City Council Page -13- Mr. Leek commented on the Architectural Design Standards of other neighboring cities. A workshop was set for March 31, 2003 at 6:00 p.m. to discuss Architectural Design Standards. LelunanlLink moved to recess the City Council meeting at 10:46 p.m. to go into an executive session to discuss labor negotiations. Motion carried 5-0. Mayor Mars re-convened the meeting at 11 :05 p.m. The Council took no action during the executive session. Mayor Mars questioned a proposed bill relating to concealing and carrying of handguns and whether or not they can be prohibited from public spaces. He questioned if the City can implement additional restrictions. Mr. McNeill will look into the matter with the City Attorney. Joos/Lelunan moved to adjourn to Tuesday, March 11, 2003 at 6:00 p.m. Motion carried unanimously. The meeting adjourned at 11: I 0 p.m. ~Jdl J ~ J ith S. Cox City Clerk Carole Hedlund Recording Secretary