HomeMy WebLinkAbout15.C.5. Copy Machine Lease Agreement
15.C,5.
CITY OF SHAKOPEE
Police Department
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: Bob Forberg, Sergeant
SUBJECT: Copy machine lease agreement
DATE: May 5, 2003
INTRODUCTION:
The police department currently leases a Savin 9032 copy machine at a montly lease of$534.42.
That three year lease expires in May 2003. The current machine has become problematic and is
no longer dependable; therefore we will discontinue the lease.
BACKGROUND:
The police department has reviewed various models of copy machines and monthly lease prices
from the State of Minnesota contract.
Canon IR400 with finisher, excess .012 36 months $586
per copy
Ricoh AF1 045P 36 months $592.00 plus network costs
+31.00 large capacity tray
$623.00
Savin 2545P with finisher, includes 36 months $465.45
network costs, service and supply. Up +30.00 large capacity tray
to 15,000 copies, excess .0lD per copy. $495.45
BUDGET IMPACT
$495.45 per month ($38.97 per month less than current lease)
RECOMMENDATION:
Direct appropriate city staff to enter into lease agreement with IKON Business Solutions for the
use of a Savin 2545P Digital Imaging System, at $495.45 per month. (This is a savings of
$38.97 over our current lease.)
ACTION REQUESTED:
If council concurs they should approve entering a lease with Ikon Office Solutions
for a Savin 2545P Digital Imaging System at $495.45 per month up to 15,000
copies (excess .010 per copy).