HomeMy WebLinkAbout9.A. Proposed Improvements to 4th Avenue Project No. 2003-3-Res. No. 5885
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LOREN GROSS
ATTORNEY AT LAw
8S09 LYNOALE AVENUE SO.
BLOOMINGTON. MINNESOTA 55420
TELEPHONE (952) 881.8S36
FAX (952) 881.9150
May 1, 2003
City of Shakopee
Attention: Judith Cox, Clerk
129 Holmes Street South
Shakopee,1fN 55379
Re: Veroon Kelley
1644 East Highway 101
Shakopee, Minnesota
Dear Ms. Cox:
Enclosed please find an Objection to Special Assessments by Vernon Kelley regarding property
at 1644 East Highway 101 in Shakopee.
YQ&svery truly,
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.' Loren Gross
LO/lem
Enclosure
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OBJECTION TO SPECIAL ASSESSMENTS
RE: 1644 EAST HIGHWAY 101. SHAKO PEE. MINNESOTA
TO: City of Shakopee
129 Holmes Street South
Shakopee,~ 55379
Vernon Kelley, in conformity with the requirements of Minnesota Statutes 9429.061, does
hereby object to the amount of special assessments to be levied against his property at 1644 East
Highway 101 in the City of Shakopee, County of Scott, State of Mimlesota.
Dated this 1st day of May, 2003.
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VernOl1 Kelley /'
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?A,
CITY OF SHAKO PEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Public Hearing for the 2003 Reconstruction,
Project No. 2003-3
DATE: May 6, 2003
INTRODUCTION:
As per Resolution No. 5873, a resolution receiving a report and calling for a public
hearing on the 2003 Reconstruction Project No. 2003-3, a public hearing is scheduled for
May 6, 2003. This agenda item is to conduct the public hearing for this proposed
improvement to 4th Avenue, from Naumkeag Street to Shenandoah Drive; Viking Steel
Road, from 4th Avenue to c.R. 101; and Cavanaugh Drive, from Viking Steel Road to the
Union Pacific Railroad Crossing.
BACKGROUND:
On November 6, 2002, City Council ordered the preparation of a feasibility report for the
2003 Reconstruction Project. The report was completed and accepted by City Council on
April 15, 2003. This proposed project includes the following streets:
. 4th Avenue, from Naumkeag Street to Shenandoah Drive
. Viking Steel Road, from 4th Avenue to C.R. 101
. Cavanaugh Drive, from Viking Steel Road to the west terminus at the Union
Pacific Railroad crossing
Since the acceptance of the feasibility report on April 15, 2003, staff has conducted an
informational meeting on April 29, 2003 for the property owners being affected by the
proposed project, and also has found errors in the proposed assessment rolls that were
corrected before the information meeting. Staff has attached an amendment to the
feasibility report, with the corrections to the assessment roll to show the proper names,
legal descriptions and correction of assessments as found by staff.
At the April 29th informational meeting, a total of eleven residents attended the meeting,
with most of the attendees from the Canterbury Pointe development, and their concerns
with the project were in regard to a possible berm along 4th Avenue to screen their
properties, undergrounding of electric lines along 4th A venue or not and the amount of
traffic and trucks along 4th Avenue. In regard to these issues received at the
informational meeting, the berming on private property is something City Council can
review and direct staff to consider during the design phase of the project, if the project is
approved. The undergrounding of existing overhead electric lines is a policy question
between the City and Shakopee Public Utilities Commission (SPUC). Finally, the traffic
and truck traffic on 4th A venue is expected to increase due to the amount of industrial
Mea. that ~s si~l1 und~yc1opcd, since this is a State Aid Municipal collector route, the City
cannot designate no trucks on this route. It is proposed in the feasibility report to
construct this road to a 9-ton State Aid Standard, which is 44 feet wide, in order to handle
the traffic upon full development in this area.
Other issues associated with this project can be summarized as follows:
1. Costs of the Project to the City
2. Undergrounding of Existing Overhead Power Lines
3. Assessments to Property Owners
4. Timing of the Improvements to Meet the Schedule & Right-of-Way Acquisition
I Issue No.1 - Costs of the Project to the City I
The main two funds that are being affected by this project is the tax levy for the
reconstruction portion of 4th Avenue and the CIF/State Aid Funds for railroad crossing
signal, trails and street oversizing. In the 2003 Budget and the in the Capital
Improvement Program, the estimate for this project was for $600,000.00 for tax levy and
$600,000.00 for CIF to be utilized. It is now estimated in the feasibility report that the
tax levy is $682,050.27and the CIF/State Aid Funds to be utilized is $712,171.17.
I Issue No.2 - Undergrounding of Existing Overhead Power Lines I
Staff proposes to meet with SPUC on May 5, 2003 to discuss the undergrounding of
existing overhead power lines and the possibility of higher assessments associated with
this project. Staff may have additional information to provide City Council on May 6,
2003. The City's Right-of-Way Management Ordinance does allow the City the option
to require undergrounding of the utility line if relocation is more than 300 feet. It is
anticipated that the existing overhead power line along 4th Avenue and Viking Steel Road
may need to be relocated. A determination from City Council may be necessary during
this project to either allow the overhead lines to remain or to be relocated underground.
I Issue No.3 - Assessment to Property Owners I
Within the project area, particularly with Viking Steel Road improvements, from 4th
Avenue to CSAH 101, the amount of the assessments to one parcel may exceed the
special benefit to the property in question. City Council may want to consider a benefit
appraisal for the property owned by Kelley Fuels to detennine if the assessments are
supported. The reason being, for this recommendation by staff, is that any assessments
that is not supported by the benefit appraisal could be shifted over to other parcels along
Viking Steel Road that could support the assessment and benefit to their properties.
Issue No.4 - Timing of the Improvements to meet SPUC's Schedule for the New
Building and Right-oC-Way Acquisition
Staff is anticipating, due to the amount of right-of-way acquisition and the project size,
that the reconstruction of 4th Avenue would not be able to be completed this year and
would extend into the construction season of 2004. The more realistic construction is to
construct the utilities needed for the project and the pond construction with the possibility
of reconstructing some of the project area before the construction season ends in 2003.
The remaining portion of the project would be done in 2004, if approved by City Council.
In order to obtain the right-of-way for this project, staff is recommending that a right-of-
way acquisition firm be utilized and is included in the proposal from WSB & Associates,
Inc. for the design in order to obtain the right-of-way in a timely fashion.
If this project is approved by City Council, as described in the feasibility report, staff
would request the following actions by City Council:
. Approve a motion approving the amendment to the feasibility report, as attached
to this memorandum.
. Approve Resolution No. 5885, a resolution ordering an improvement and
preparation of plans and specifications for the 2003 Reconstruction Project No.
2003-3 and move its adoption.
. Approve an extension agreement with WSB & Associates, Inc. for the design of
the proposed improvements and right-of-way acquisition associated with this
improvement project.
. Authorize staff to proceed with a benefit appraisal for the Kelley Fuel parcel.
AL TERNATIVES:
1. Adopt Resolution No. 5885, a resolution ordering the improvement and the
preparation of plans and specifications for the 2003 Reconstruction Project No.
2003-3.
2. Deny Resolution No. 5885. This action will halt the project until such time as the
City Council reconsiders the resolution.
3. Table Resolution No. 5885, to allow time for staff to prepare additional
infonnation and/or revise the feasibility report as directed by City council.
4. Modify Resolution No. 5885, to reduce the scope of the project area, as
determined by City Council.
5. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. for survey, preparation of easements, acquisition of
easements and design engineering services, as necessary for this project.
6. Authorize staffto proceed with a benefit appraisal for the Kelley Fuel parcel.
7. Approve a motion to approving the amendment to the feasibility report, as
attached.
RECOMMENDATION:
If Council desires to proceed with this project, at this time, then Resolution No. 5885
needs to be adopted, a resolution ordering the improvement and the preparation of plans
and specifications. Also, associated with the approval of this project, staff would
recommend execution of an extension agreement with WSB & Associates, approval of
the amendment to the feasibility report and authorization to prepare a benefit appraisal
for the Kelley Fuel parcel. If City Council does not wish to pursue this project, then the
appropriate action would be to move the approval of Resolution No. 5885 and vote
against the motion. If City Council wants more information on the project and/or to
amend the feasibility report, then Alternative No.3 is recommended.
ACTION REQUESTED:
1. Offer Resolution No. 5885, A Resolution Ordering an Improvement and
Preparation of Plans and Specifications for 2003 Reconstruction, Project No.
2003-3, and move its adoption.
2. Authorize appropriate City officials to execute an extension agreement with WSB
& Associates, Inc. for surveying, preparation of easements, right-of-way
acquisition and design engineering services, as necessary for this project.
3. Authorize staff to prepare a benefit appraisal for the Kelley Fuel parcel.
4. Approve a motion approving the amendment to the feasibility report, as attached
in this memorandum.
~~
ruce Loney
Public Works irector
BUpmp
MEM5885
RESOLUTION NO. 5885
A Resolution
Ordering An Improvement And Preparation Of
Plans And Specifications For
2003 Reconstruction
Project No. 2003-3
WHEREAS, Resolution No. 5873 adopted on April 15, 2003, fixed a date for Council
hearing on the proposed improvement of 4th Avenue, from Naumkeag Street to Shenandoah Drive;
Viking Steel Road, from 4th Avenue to County Road 101; and Cavanaugh Drive, from Viking Steel
Road to Union Pacific Railroad Crossing by installation of sanitary sewer, watermain, storm sewer,
storm water pond, concrete curb & gutter, grading, aggregate base, bituminous paving, concrete
sidewalk, bituminous trail, railroad crossing and warning signals, street lighting and all appurtenant
work; and
WHEREAS, ten days published notice of the hearing through two weekly publications of
the required notice was given and the hearing was held on the 6th day of May, 2003, at which all
persons desiring to be heard were given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. That the improvement is necessary, cost effective and feasible and is ordered as
hereinafter described:
2003 Reconstruction Project - 4th Avenue, from Naumkeag Street to Shenandoah .Drive;
Viking Steel Road, from 4th Avenue to County Road 101; and Cavanaugh Drive, from
Viking Steel Road to Union Pacific Railroad Crossing by installation of sanitary sewer,
watermain, storm sewer, storm water pond, concrete curb & gutter, grading, aggregate base,
bituminous paving, concrete sidewalk, bituminous trail, railroad crossing and warning
signals, street lighting and all appurtenant work.
2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this
improvement. He shall prepare plans and specifications for the making of such improvements.
3. The work of this project is hereby designated as part of the 2003-3 Public Improvement
Program.
4. The City Council shall let the contract for all or part of the improvements as authorized
by Minnesota Statutes 429.041, no later than three years from the date of adoption of this
resolution.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2003.
Mayor of the City of Shakopee
ATTEST:
City Clerk
AMENDMENT TO
FEASIBILITY REPORT
2003 RECONSTRUCTION
FOURTH A VENUE, FROM NAUMKEAG STREET
TO SHEANDOAH DRIVE; VIKIING STEEL ROAD,
FROM FOURTH A VENUE TO CSAH 101; AND
CAVANAUGH DRIVE, FROM VIKING STEEL
ROAD TO WEST TERMINUS
MAY 1, 2003
City of Shakopee
Feasibility Report Amendment ~
2003 Reconstruction
SHAKOPEE
COMMlJNlIYPRlDESlNCE 1857
AMENDMENT TO FEASIBILITY REPORT
CERTIFICATION
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly registered professional engineer under the laws of
the State of Minnesota.
Bruce Loney, P.E.
Date: May 1, 2003 Reg. No. 17590
City of Shakopee
Feasibility Report Amendment ~
2003 Reconstruction
SHAKOPEE
COMMUNIlYPRlDESIN<:E 1857
TABLE OF CONTENTS
I. INTRODUCTION Page 1
II. BACKGROUND Page 1
III. ASSESSMENTS Page 2 - 7
City of Shakopee
Feasibility Report Amendment ~
2003 Reconstruction
SHAKOPEE
COMMUNITYl'RIDESINCE 1657
INTRODUCTION:
The City Council at their April 15, 2003 meeting, approved the feasibility report for the
2003 Street Reconstruction Project. This amendment is to correct the preliminary
assessment rolls for the four segments in this project area.
BACKGROUND:
The assessment roll had incorrect property descriptions and assessment frontages.
Attached to this amendment are corrected assessment rolls for the project. Notices were
sent to all properties listed in the revised assessment rolls.
Revised assessment rolls are attached.
City of Shakopee
Feasibility Report Amendment ~
2003 Reconstruction
SHAKOPEE
COMMUNIlYPRIDESINCE 1857
... ""
ASSESSMENT ROLL FOR SEGMENT 1 - 4TH A VENUE (NAUMKEAG ST. TO MARSCHALL RD.)
MARCH, 2003
Street Street Sanitary Sewer Total
PID# Owner Leaal Description Front Foot Assessment Assessment Assessment
27-906035-0 Shakopee Public Utilities Commission SECT-06 TWP-115 RNG-022 11.52A IN N1/2 SW1/4
City of Shakopee - City Administrator & ALL OF ADJACENT VACATED RR 88.48 $ 468.86 $ - $ 468.86
129 Holmes St S
Shakooee, Mn. 55379
27-004139-0 Scott County HRA &LOTS 2-5 & N1/2 VAC 4TH AVE LYING W OF
323 Naumbeag St S BLK 35 & LYING W OF NAUMKEAG & 265.45 $ 1,406.64 $ - $ 1,406.64
Shakooee, Mn. 55379 P/O VAC SHAWMUT ST
27-090001-0 Citizens Sate Bank LOT 1 BLK 1
11004 Ave E CENTURY PLAZA SQUARE 1ST 198.48 $ 1,051.74 $ $ 1,051.74
Shakooee, Mn. 55379
27-906033-0 Randolph & Lisa Kubes SECT-06 TWP-115 RNG-022 E 150' OF W 200' OF
12264 Av E N 333' OF NW1/4 SE 1/4 148.21 $ 785.36 $ - $ 785.36
Shakooee, Mn. 55379
27-906017-0 L R Minnetonka One SECT-06 TWP-115 RNG-022 1.24 E 180' OF W 380'
3080 North Shore Dr OF N 333' OF W3/4 OF NW1/4 SE 1/4 176.64 $ 936.01 $ - $ 936.01
Wavzata, MN 55391
27-178001-0 Wiser & Gustafson Partnership LOT 1 BLK 1
802 Yellow Brick Rd CENTURY PLAZA SQUARE 4TH 152.17 $ 806.35 $ - $ 806.35
Chaska, MN 55318
27-087007-0 Randolph & Lisa Kubes LOT 3 BLK 2
12264Av E FURRIES 2ND ADDN 199.56 $ 1,057.47 $ 26,185.50 $ 27,242.97
Shakooee, Mn. 55379
27-087008-0 E 4th Ave Professional Bldg LOT 4 BLK 2
1407 Vierling Dr E FURRIES 2ND ADDN 190.00 $ 1,006.81 $ 34,826.17 $ 35,832.98
Shakooee, Mn. 55379
27-087009-0 Marquette Bank Shako pee LOT 5 BLK 2
380 Marschall Rd S FURRIES 2ND ADDN 211.63 $ 1,121.43 $ - $ 1,121.43
Shakooee, Mn. 55379
Totals ...> $ 1,630.62 $ 8,540.67 $ 61,011.67 $ 59,652.34
Total Street Assessment = $ 8,640.67
Street Assessment Per Front Foot = $ 5.30
Total Sanitary Sewer Assessment = $ 24,583.63
Total Sanitary Sewer Service Assessment = $ 1,601.88
Total Assessment = $ 34,826.17
2003 RECONSTRUCTION - FEASIBILITY
ASSESSMENT ROLL FOR - 4TH A VENUE - MARSCHALL RD. TO SHENANDOAH DR.
MARCH, 2003
"Assessable Front Footaae is for Street, Curb & Gutter, Sidwalk and Storm Sewer Assessments
Assessable Street Curb & Gutter Sidewalk Sanitary Sewer Storm Sewer Watermain Watermain Total
PID# Owner Leaal Descriotion Front Foot" Assessment Assessment Assessment Assessment Assessment Front Foot Assessment Assessment
27-068004-0 Randolph J & Lisa M Kubes LOT 5 BLK 1
12214 Ave E FURRIES 1ST ADDN 217.65 $ 4,539.69 $ 2,665.35 $ $ $ 1,398.62 0.00 $ $ 8.803.67
Shako Dee, Mn. 55379
27-906018-0 Shakopee 62 Partnership SECT-06 TWP-115 RNG-022 E 321' OF N 333' OF W 3/4
Heartland Bank OF NW1/4 SE1/4 323,97 $ 6,757.29 $ 4,265.05 $ $ - $ 2,081.84 0.00 $ $ 13,104.18
14125 Clayton Rd
Chesterfield, MO 63017-8355
27-036048-0 Shakopee Village Homes Assoc Lot 1 Block 9
3161/2 Shawnee Trl Patricia's 1 st Addn 136.82 $ 2,853.76 $ 1,801.23 $ - $ - $ 879.21 0.00 $ $ 5,534.20
Shakooee, Mn. 55379
27-036049-0 Shakopee Village Homes Assoc Lot 1 Block 10
316 1/2 Shawnee Trl Patricia's 1 st Addn 128.25 $ 2,675.01 $ 1,688.41 $ $ - $ 824.14 0.00 $ $ 5,187.55
Shakooee, Mn. 55379
27-199009-0 Klingelhutz Development Common Elements
350 Hwy 212 E CIC #1024 Prairie Bend 150.21 $ 3,133.04 $ 1,977.51 $ $ - $ 965.25 0.00 $ - $ 6,075.80
Chaska, MN 55318
27-906028-2 William A & Renelda Hauer SECT-06 TWP-115 RNG-022 E5/8 N1/2 SE1/4
14264 AV E COM 1310.46' W OF NE COR, E 149.44" 155.22 $ 3,237.54 $ 2,043.47 $ $ - $ 997.45 0.00 $ $ 6.278.45
Shakooee, Mn. 55379 SE 210.35',SE 294.16',SW 416.54N 400' TO POB
27-906052-0 JLD Investments llC SECT-06 TWP-115 RNG-022 16.9A IN SE1/4
6285170 ST E NE1/4 S OF RR 876.65 $ 18,284.95 $ 11,541.07 $ - $ 5.633.36 0.00 $ 5,302.88 $ 40,762.27
Prior Lake, MN 55372
27-906054-0 The Kelley Family L TO Partnership SECT-06 TWP-115 RNG-022 P/O SE1/4
930 Pleasant ave s NE1/4 LYING S OF RR & E OF LINE COM 450.9' 338.93 $ 7,069.32 $ 4,462.00 $ - $ - $ 2,177.97 0.00 $ 1,060.58 $ 14,769.87
Bloominaton, MN 55420 W OF ELINE, SE 328',S TO S LINE EX .25A
27-905021-0 United Land LLC SECT-05 TWP-115 RNG-022 P/O N1/2 S OF
3500 80 ST W RR (EX 1.2A) (EXE1/2 NE1/4) & (EX W 1234.91' 2524.51 $ 52,655.62 $ 33,235.09 $ $ - $ 16,222.54 2524.51 $ 76,498.14 $ 178,611.38
Bloominaton, MN 55420 OF NW1/4 EX S 639.08')
27-905018-0 Shakopee Council 1685 Home SECT-05 TWP-115 RNG-022 N 499.7'
17604 Ave E OF NW1/4 SW1/4 ES 975' 329.60 $ 6,874.72 $ 4,339.17 $ - $ 7,892.50 $ 2,118.01 359.60 $ 10,896.66 $ 32,121.07
ShakaDee, Mn. 55379
27-905020-0 Shakopee Cemetery Assoc SECT-05 TWP-115 RNG-022 7.70 IN
119 1/2 1 Ave E NW1/4 SW1/4 0.00 $ $ $ $ - $ - 0.00 $ - $
ShakoDee,Mn. 55379
27-214081-0 Pinewood Estate Homeowners Asn OutlotB
606 Barrington DR CIC #1038 Pinewood Estates 256.63 $ 5,352.73 $ 3,378.53 $ $ - $ 1.549.11 256.63 $ 7,776.45 $ 18,156.81
Shakooee, Mn. 55379
27-214080-0 Pinewood Estate Homeowners Asn Outlot A
606 Barrington DR CIC #1038 Pinewood Estates 340.00 $ 7,091.54 $ 4,476.09 $ $ - $ 2,184.84 340.00 $ 10,302.74 $ 24,055.31
Shakooee, Mn. 55379
27-117001-0 Charles W Fuller Lot 1 Block 1
2400 4 Ave E Prahmcoll1 st Addition 639.95 $ 13,347.92 $ 8,424.92 $ - $ - $ 4,112.33 639.95 $ 19,391.87 $ 45,277.04
Shakooee, Mn. 55379
27-206040-0 Marlys L Flanigan Unit 40 27206
1502 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ - $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206037-0 Melvin A &Dorothy B Malz Unit 37 27206
1504 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206038-0 David W & Marion N Morison Unit 38 27206
1506 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 S $ 898.74
Shakooee,MN 55379
2003 RECONSTRUCTION - FEASIBILITY
27-206039-0 David H & Linda J Indrehus Unit 39 27206
1508 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206036-0 Mary J Lilly Unit 36 27206
1510 4th Ave E Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78. 0.00 $ $ 898.74
Shakooee,MN 55379
27-206033-0 Kristin & William Henak Unit 33 27206
1512 4th Ave E Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206034-0 Leonard & Paula Frohnauer Unit 34 27206
1514 4th Ave E Plat-27206 clC 1030 Canterbury pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27 -206035-0 Howard Cichy Unit 35 27206
1516 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ - $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206029-0 Jo E & Raymond D Crooks Unit 29 27206
1518 4th Ave E Plat-27206 CIC 1030 Canterbury pointe 22.22 $ 463.44 $ 292.52 $ - $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206032-0 Elouise M Solum Unit 32 27206
1520 4th Ave E Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ - $ - $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206028-0 Elllen A Garlock Unit 28 27206
1524 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ - $ 898.74
Shakooee,MN 55379
27-206023-0 Margaret M Jansen Unit 23 27206
1526 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ $ 898.74
Shakooee,MN 55379
27-206024-0 David L & Marilyn J Perkins Unit 24 27206
1528 4th Ave E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.44 $ 292.52 $ $ $ 142.78 0.00 $ - $ 898.74
Shakooee,MN 55379
27-206005-0 Canterbury pointe Condo Assn Unit 5 27206
Gassen Company 22.22 $ 463.46 $ 292.53 $ $ - $ 142.79 0.00 $ - $ 898.77
7275 Bush Lake Rd Plat-27206 CIC 1030 Canterbury Pointe
Edina, MN 55439
27-206006-0 Bernice J Brasket Unit 6 27206
402 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakonee,MN 55379
27-206007-0 Joseph & Virginia Semrad Unit 7 27206
404 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ - $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206008-0 Margery A Mortland Unit 8 27206
406 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206017-0 James L & Janet L Drabek Unit 17 27206
408 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206018-0 Myrna L Thompson Unit 18 27206
410 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ - $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206013-0 Blythe Grunke Unit 13 27206
412 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ - $ - $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206014-0 Louise R Braun Unit 1427206
414 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ - $ - $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27 -2060 15-0 Joseph F & Gretchen A Helkamp Unit 15 27206
416 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakonee,MN 55379
27-206016-0 Laura L & Viggo Sorensen Unit 16 27206
418 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
2003 RECONSTRUCTION - FEASIBILITY
.
27-206019-0 Edward D Elgethun Unit 19 27206
420 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ - $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206020-0 Harley H & Donna R Gunderson Unit 20 27206
422 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakopee,MN 55379
27-206021-0 Anna S Moldestad Unit 21 272206
424 Sarazin St. Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ - $ $ 142.79 0.00 $ $ 898.77
Shakopee,MN 55379
27-206022-0 Allan & Darlene Grow Unit 22 27206
426 Sarazin St Plat-27206 Clc 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206025-0 Gilbert W & Stella T Oelfke Unit 25 27206
428 Sarazin St Plat-27206 clC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206026-0 Kethleen R Anderson Unit 26 27206
430 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ - $ - $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206027-0 Robert L & Jane A Morrison Unit 27 27206
15224 AVE E Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206031-0 Beverley & Gregory W Dummer Unit 31 27206
432 Sarazin St Plat-27206 CIC 1030 Canterbury pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206030-0 James P & Marlene M Gabrelcik Unit 30 27206
434 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakopee,MN 55379
27-206011-0 Betty M Moldenhauer Unit 11 27206
436 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ - $ 898.77
Shakooee,MN 55379
27-206012-0 Kenneth W & Carol A Frey Unit 12 27206
438 Sarazin St. Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakopee,MN 55379
27-206009-0 Clement F & Teresa E Gerold Unit 9 27206
440 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27 -206010-0 Joyce E Stein Unit 10 27206
442 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206002-0 Joyce M Peterson Unit 2 27206
444 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206003-0 Lucille J Leaveck Unit 3 27206
446 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
27-206004-0 Kathleen H Hoffman
448 Sarazin St Plat-27206 CIC 1030 Canterbury Pointe 22.22 $ 463.46 $ 292.53 $ $ $ 142.79 0.00 $ $ 898.77
Shakooee,MN 55379
Totals ...> 7,284.96 $ 151,947.93 $ 95,906.25 $ . $ 7,892.50 $ 46,813.25 4,120.69 $ 131,229.31 $ 433,789.24
Total Street Assessment = $ 151,947.93 Total Storm Sewer Assessment = $ 46,813.25
Street Assessment Per Front Foot = $ 20.86 Storm Sewer Assessment Per Front Foot = $ 6.43
Total Curb & Gutter Assessment = $ 95,906.25 Total Watermain Assessment = $ 131,229.31
Curb & Gutter Assessment Per Front Foot = $ 13.16 Total Watermain Hydrant Assessment (Required by Zoning) = $ 6,363.46
Total Watermain Assessment minus Hydrant Assessment = $ 124,865.86
Total Sidewalk Assessment = $ - Total Watermain Assessment Per Front Foot = $ 30.30
Sidewalk Assessment Per Front Foot = $
Total Sanitary Sewer Assessment = $ 7,156.88
Sanitary Sewer Service Assessment = $ 735.63
Total Assessment = $ 433,789.24
2003 RECONSTRUCTION - FEASIBILITY
- ~
ASSESSMENTROLL FOR SEGMENT 3- VIKING STEEL RD
MARCil, 2003
Assessable Street and Sanitary Sewer Sanitary Sewer Storm Sewer Watermain Watermain Total
PID# Owner Leoal Descriotion Front Foot* Curb & Gutter Assessment Acreage Assessment Assessment Front Foot Assessment Assessment
27-905024-0 Shakopee Public Utilities Commission SECT..Q5 TWP-115 RNG-022 W 1234.91' OF
City of Shakopee - City Administrator NW1/4 LYING S OFRR EX S 639.08' 616.12 $ 100,737.10 20.09 $ 77,634.16 $ 24,031.99 345.00 $ 19,587.12 $ 221,990.37
129 Holmes St S
Shakooee Mn. 55379
27-906055-0 Timothy R Dressen SECT.06 TWP-115 RNG-022 PIO SE1/4 NE1I4
1058 Marschall Rd BEG 81.5'SW OF 5 ROW RR OR 1260'N OF E1I4 92.84 $ 15,179.56 0.25 $ 966.08 $ 3,621.26 0.00 $ - $ 19,766.90
Shakopee. Mn. 55379 COR.SWI19.4'SE loo'NE 100' N lo1.9'TOBEG
27-906053-0 Arthur J & Martyne J Halch SECT -06 TWP.115 RNG-022 Plo E1I2 NE1/4
4288 Sanctuary Way BEG INTERS 5 LINE RR & W LINE SE1/4 S 0.00 $ 0.00 $ $ - 0.00 $ $
Bonita Sprinos FL34134 525.85', E 387.4' N 601.25 swro BEG
27-906054-0 The Kelley Family L TO Partnership SECT.06 TWP-115 RNG-022 P/O SE1/4
930 Pleasant aye 5 NE1/4 LYING S OF RR & E OF LINE COM 450.9' 1066.16 $ 174,319.72 8.29 $ 32,035.20 $ 41.585.96 1697.00 $ 96.345.94 $ 344,286.83
Bloominoton. MN 55420 W OF ELINE SE 328' 5 TO 5 LINE EX .25A
27-906052-0 JLD Investments LLC SECT -06 TWP.115 RNG-022 16.9A IN SE1I4
6285 170 ST E NE1/4 S OF RR 0.00 $ 0.00 $ - $ 152.00 $ 8,629.69 $ 8,629.69
Prior Lake MN 55372
27-905021-0 United Land LLC SECT-OS TWP-115 RNG-022 PIO N1I2 S OF
3500 80 ST W RR (EX 1.2A) (EXE1I2 NE1/4) & (EX W 1234.91' 555.29 $ 90,791.25 19.00 $ 73,422.06 $ 21,659.29 561.00 $ 31,850.37 $ 217,722.96
Bloominoton MN 55420 OF NW1I4 EX S 639.08')
Totals -> 2,330.41 381,027.63 47.63 184,057.50 90,898.50 2,755.00 156,413.13 812,396.75
Note: . Assessable Front Footage is for Street, Curb & Gutter,
and Storm Se\W'r Assessments
Total Street Assessment = $ 381,027.63
Street Assessment Per Front Foot = $ 163.50
Total Sanitary Se~r Assessment = $ 184,057.50
Sanitary Sev.er Assessment Per Acre = $ 3,864.32
Total Stonn Se!M:!r Assessment = $ 90,898.50
Storm Se'vWr Assessment Per Front Foot = $ 39.01
Total Watermain Assessment = $ 156,413.13
Watermain Assessment Per Front Foot = $ 56.77
Total Assessment = $ 812,396.75
2003 RECONSTRUCTION - FEASIBILITY
,-
ASSESSMENT ROLL FOR SEGMENT 4 - CA VANAUGH DRIVE
MARCH, 2003
Street Total
PID# Owner Legal Description Assessment Assessment
27 -906053-0 Arthur J & Martyne J Hatch SECT -06 TWP-115 RNG-022 P/O E1/2 NE1/4
4288 Sanctuary Way BEG INTERS S LINE RR & W LINE SE1/4 S $ 9,974.12 $ 9,974.12
Bonita Sprinqs, FL 34134 525.85', E 387.4', N 601.25 SWTO BEG
27-906052-0 JLD Investments LLC SECT-06 TWP-115 RNG-022 16.9A IN SE1/4
6285170 ST E NE1/4 S OF RR $ 9,974.12 $ 9,974.12
Prior Lake, MN 55372
Totals ---> $ 19,948.24 $ 19,948.24
Total Street Assessment = $ 19,948.24
Street Assessment Per Adjacent Land Owner = $ 9,974.12
Total Assessment = $ 19,948.24
2003 RECONSTRUCTION - FEASIBILITY
May 1, 2003
Mr. Bruce Loney, P.E.
City Engineer/Public Works Director
City of Shakopee
129 Holmes Street South
Shakopee,~ 55379
Re: Estimate of Cost to Provide Engineering Services
4th A venue, Viking Steel Road, and Cavanaugh Drive Reconstruction
WSB Project No. 1516-00
Dear Mr. Loney:
According to our Agreement for Professional Services within the City of Shakopee and
Section I-C-2 (Major Projects), this extension agreement is written to provide you with an
estimate of cost for engineering services for the above-referenced project. We are
proposing to complete the work as detailed on the attached scope of services, Exhibit A.
The attached work plan describes the approach and tasks proposed to be completed by
WSB. It should be noted that the work plan includes engineering design for roadway
plans, storm sewer plans, sanitary sewer plans and watermain plans.
We propose to conduct the work on an hourly basis with an estimated fee of$129,780 and
a fee not-to-exceed $148,300. We will review our progress monthly and will not exceed
this amount without your prior approval.
The services for right-of-way acquisition will be processed under separate cover by
Evergreen Land Services Company. WSB's coordination of Evergreen and the land
acquisition process is included in our costs identified herein.
It is proposed that all work under the contract would be considered complete after the
preconstruction conference. The construction management phase would be initiated after
the preconstruction conference.
We are available to begin work plan as soon as authorized by the City, and we anticipate
completing the project according to the following schedule, assuming that we receive the
notice to proceed on May 7,2003.
This project is proposed to be completed during the 2003 and 2004 construction seasons
with an August, 2004 substantial completion date for opening of all streets. The land
acquisition process will determine how much construction can be completed in 2003.
F:\WPWIM/5/6-001043003rcn- hl.doc
Mr. Bruce Loney, P.E.
May 1, 2003
Page 2
We would propose to complete the project according to a tentative schedule noted as
follows:
Public Hearing ........................................ ...... ..... ...... ..................May 6, 2003
Order Plans and Specifications .................................................May 6, 2003
Receive Plans and Specifications/Order Ad for Bids............August 5, 2003
Open Bids ............. ......................................... .......... ............August 29, 2003
Award Contract ....................................September 2 or September 16,2003
Begin Construction............................................................. September, 2003
Substantial Construction Completion........... ......................... ........ Fall, 2004
The City of Shakopee agrees to reimburse WSB & Associates for these services in
accordance with Section IV ofthe Agreement for Professional Services. If this agreement
meets with your approval, please sign below and return one copy to our office.
If you have any questions concerning the work plan or fee as discussed herein, please feel
free to contact me at 763-287-7190 or Tom Voll at 763-287-7175. We look forward to
working with you and greatly appreciate the opportunity to assist you and your staff in the
completion ofthis project.
Sincerely,
WSB & Associates, Inc.
Bret A. Weiss, P .E.
President
ACCEPTED BY:
City Administrator
City Clerk
Mayor
Date
F:IWPWINlI516-001043003rcn- hl.doc
Exhibit A
4th A venue, Viking Steel Road, and Cavanaugh Drive Reconstruction
City of Shakopee, MN
WSB Project No. 1516-00
WORK PLAN
. Project Management - This task includes planning and coordination of all work tasks, establishment
and monitoring of budgets, and correspondence with the City of Shakopee on a periodic basis. The
project manager will provide technical direction on all aspects of the project, review all work products,
and prepare monthly progress reports. The project manager will serve a primary role in the many design
considerations.
. Data Collection - Available data will be collected from the City, Scott County. MnlDOT, private utility
companies, and adjacent developers as necessary, to prepare the construction documents.
. Soils Report - Soils information will be used from the Feasibility Report.
. Construction Plan/Bidding Documents - The construction plans/bidding documents phase includes the
bulk of our effort on the project. The activities associated with this phase and included in the project fee
are as follows:
Description of the Project
As outlined in the feasibility report (prepared by the City of Shakopee on April 10, 2003) this project is
broken into four segments.
Sel:!:ment 1: 4th Avenue from Naumkeal:!: Street to Marschall Road
This segment consists of the following:
. Milling and overlaying the existing bituminous pavement.
. Extend the sanitary sewer main west to serve a vacant parcel that does not have sewer at this time.
Sel:!:ment 2: 4th Avenue from Marschall Road to Shenandoah Drive
This segment consists of the following:
. Reconstructing the street pavement to a width of 44 feet, with concrete curb and gutter.
. Addition of sidewalk and bituminous trail.
. Installation of storm sewer to facilitate drainage.
. Replacement of the existing KC Hall sanitary sewer service on 4th Avenue from Sarazin Street to
their building.
. Installation of an 8-inch trunk watermain on 4th A venue from Sarazin Street to Shenandoah Drive.
. Addition of street lighting (by SPUC) to meet the City's Street Lighting Policy.
. Relocation of overhead power lines (by SPUC).
. Right-of-way acquisition for oversizing of 4th A venue to City collector standards.
Sel:!:ment 3: Vikinl:!: Steel Road from 4th Avenue to Union Pacific Railroad and Utilities to the West
1 F:\WPWlM/5/6-00IEXHA.RCNDOC
Exhibit A
4th A venue, Viking Steel Road, and Cavanaugh Drive Reconstruction
City of Shakopee, MN
WSB Project No. 1516-00
The segment consists of the following:
. Reconstructing Viking Street Road to a 36-foot wide road with concrete curb and gutter.
. Installation of sidewalk and a bituminous trail.
. Installation of storm sewer to facilitate drainage, including a crossing under the existing railroad
tracks.
. Construction of a stormwater pond to serve developed industrial land, as well as future individual
land and Viking Steel Road drainage.
. Installation of an 8-inch sanitary sewer along the south side of the Union Pacific Railroad, then
south along Viking Steel Road to 4th Avenue.
. Connecting to an existing 12-inch watermain and extending this east to Viking Steel Road, then
south to connect to an existing main on 4th Avenue.
. Installation of street lights (by SPUC) per City policy.
. Installation of a concrete railroad crossing, including signals and pavement markings (by Others).
Se!!:ment 4: Cavanau!!:h Drive from Vikin!!: Steel Road to Dead End
The segment consists of the following:
. Rehabilitating the street pavement by milling in place and adding crushed rock and new
bituminous pavement to develop a 9-ton design.
. Installation of street lights (by SPUC) per City policy.
. Final Design - This phase will include the development of bidding documents as necessary to
facilitate construction, as well as receive the necessary agency approvals. Preparation of these
documents includes, but is not limited to, the following tasks.
- Existing utilities and removal plans
- Typical sections and pavement details
- General details and construction notes
- Erosion control/landscaping
- Construction staging and traffic control
- Roadway plans
- Storm sewer plans
- Sanitary sewer plans
- Watermain plans
- Street cross sections
- Specification
- WSB will utilize the standard City of Shakopee specification and details. Project-
specific items will be addressed in a special provision section, as well as a
supplementary general condition section.
2 F:\WPWlN\ /5/6-00IEXHA-RCN.DOC
Exhibit A
4th A venue, Viking Steel Road, and Cavanaugh Drive Reconstruction
City of Shakopee, MN
WSB Project No. 1516-00
. Permits - All necessary permits will be acquired as a part ofthe construction plan preparation. The cost
of the permits would be paid by the City of Shakopee.
. Project Bidding - Upon approval of the bidding documents by the City, WSB will distribute the
necessary number of plan sets to the City for distribution. WSB will bill the City for the expenses ofthe
plan printing. If requested, WSB will sell the plan sets to prospective bidders and will not refund that
deposit to the unsuccessful bidders. In this case, the City would not be billed for the plan printing.
. Construction Staking - This will be addressed at the time the project is awarded.
. Construction Management/Observation - This will be addressed at the time the project is awarded.
. Record Drawings - These will be completed on a cost-reimbursable basis upon completion of the
project.
3 F:\WPWIM1516-00lEXHA-RCN.DOC
May 1, 2003
Steven V; Ische, R.L.S.
Associate
Survey Group Manager
WSB & Associates, Inc.
4150 Olson Memorial Highway
Suite 300
Minneapolis, MN 55422
RE: 4th Avenue and Valley View Road
Dear Mr. Ische:
Thank you for the opportunity to provide the WSB and the City of Shakopee with an
estimate for appraisal and acquisition services on the 4th Avenue and Valley View Road
projects. Evergreen Land Services (ELS) is sufficiently staffed to begin assistance on
this project upon approval by you.
It is my understanding that the project will consist of appraisal and partial acquisition of
land on 12 properties, for 4th Avenue and two parcels for Valley View Road. Our
proposal will be based on this assumption.
Scope of Work to be Performed:
Evergreen Land Services will perform the following tasks necessary for the appraisal
and acq uisition of the 12 parcels:
. Update Owners and Encumbrance Reports as needed
. . Create individual parcel files for each acquisition
. Perform Minimum Damage Assessments (MDAs) on properties with an
estimated acquisition cost of under $ 10,000
. Perform individual appraisals on properties with severance damage or with an
estimated acquisition cost of over $ 10,000. The type of appraisal will be
determined by the complexity of the acquisition, i.e. narrative summary
appraisal or restricted appraisal or uncomplicated appraisal.
. Provide you with two copies of each appraisal report
. Prepare appropriate conveyance documents
. Prepare individual offer letters
. Make offers and negotiate with each of the property owners
. Provide you with updates on the acquisition process
. Provide you with a list of unsigned owners and properties should it be
necessary for the city to complete the acquisitions through the condemnation
process.
Our activities will comply with Minnesota Statute and Uniform Act regulations and will
include all steps required in the process and additional steps as may be helpful.
Estimated Cost:
Evergreen Land Services is prepared to perform the above mentioned acquisition
items for a cost of and not to exceed $50,000 for 4th Avenue and a cost of and not to
exceed $5,000 for Valley View Road (see breakdown below). This estimate includes all
expenses such as mileage, copies, parking, recording fees, etc. Since ELS invoices
only for time spent on the project based on the attached 2003 Rate Schedule. projects
completed in less time than anticipated result in savings to the client. ELS invoices
twice monthly on services rendered.
Should condemnation be necessary, ELS can assist your legal counsel, as he or she
deems necessary for an additional fee. Please note that this estimate does not
include testimony in commissioner's hearings or court by the ELS appraiser.
Condemnation testimony and preparation is at the rate of $100 per hour.
Breakdown of Cost for 4th Avenue
Four Uncomplicated Appraisals $1,500.00 = $6,000.00
Eight Limited or MOA's $1,000.00 = $8,000.00
Acquisition of 12 Parcels (each) $3.000.00 = $36,000.00
Total Cost $50,000.00
Breakdown of Cost Vallev View Road
Two parcels MDA Appraisals and Acquisition (each) $2,500.00 = $5,000.00
Items Needed to Proceed:
We would then need a copy of the construction plan or preliminary construction plan,
size of the acquisitions, legal descriptions, taxpayers/property owners affected, your
timetable for the project, maps, aerials, etc.
Thank you for the opportunity to work with you on this project.
Sincerely,
Matthew S. Storm, SRfWA
Principal and Acquisition Manager
EVERGREEN LAND SERVICES COMPANY
2003 RATE SCHEDULE
MANAGEMENT
Manager/Consultant $70.00 per hour
RELOCATION SERVICES
Relocation Manager $70.00 per hour
Relocation Specialist $60.00 per hour
ACOUISITION SERVICES
Acquisition Manager $70.00 per hour
Acquisition Specialist $60.00 per hour
APPRAISAL SERVICES
ELS Appraiser $70.00 per hour
CLERICAL
Typist, Clerical $30.00 per hour
EXPENSES
Vehicle mileage allowance $0.45 per mile
Per diem (Motel & Meals) Actual costs
Evergreen Land Services Company (ELS) is a Minnesota company
that has provided land and right of way acquisition, relocation assistance, and appraisal services
since 1972. Currently, we have eight full-time and four-part time employees, who have up to 40
years of individual experience in the acquisition, relocation, and appraisal fields. ELS is a
licensed Real Estate Brokerage firm and all of our agents have a Minnesota Real Estate Agents
License under Evergreen Land Services Brokerage license. Collectively, the company has
employees experienced in the areas of route selection and development, field and title research
and analysis, document and file preparation, and negotiation and relocation assistance in
compliance with local, state and federal procedural requirements.
ELS' staff is recognized for the wide variety of projects on which they have worked under the
guidelines of the Federal Uniform Relocation Assistance and Real Property Acquisition Act of
1970, as amended. We have also worked on projects under specific funding sources: HUD
Section 811, CDBG, U.S. Army Corps of Engineers, Federal Aviation Administration, Federal
Highway Administration, and Minnesota State Aid. ELS has provided acquisition, appraisal and
relocation services to more than 85 public and private entities, including Minnesota Department
of Transportation (Mn/DOT).
ELS is an approved consultant by Mn/DOT for acquisition, appraisal and relocation services.
ELS' staff consists of qualified professionals with diverse experience in land acquisition,
appraisal and relocation services, insuring the quality and cost effective implementation of each
project. Realizing that the abilities of individual professionals are paramount to our success,
ELS assembles a team that assures the client that the proper blend of experience and expertise
is provided for each project.
ELS' excellent reputation and record of accomplishments is an extension of the experience of
our qualified personnel, as well as the close working relationships established with our clients.
Our primary objectives are client satisfaction, dedication to sensible and practical project
implementation, maximizing financial participation, and meeting time and budgetary constraints.
ELS is also very sensitive to clients' respective timing and restrictive guidelines. We maintain
excellent working relationships with all staff members of regulatory and approval agencies in
order to enhance the likelihood of compliance.
ELS' experience includes not only public projects, but also includes acquisition, appraisal and
relocation services for various utilities. Our services have been supplied to Mn/DOT,
Metropolitan Council, numerous cities and counties, electric utilities, gas utilities, telephone
companies, railroads and airports.
ACQUISITION SERVICES
The acquisition process typically begins with an initial meeting with client's staff to discuss project
coordination and procedures. After receiving the appraisal of fair market value for each parcel, ELS staff
will develop an acquisition file and prepare the Just Compensation Offer to be signed by the client. ELS
then meets with each individual owner to present the offer and review the appraisal, conduct negotiations
with each property owner, and be available for questions from each owner regarding the acquisition file.
All owners receive an information booklet explaining their rights and the acquisition process.
If the owner agrees on the acquisition price, both parties execute a purchase agreement and a closing is
set up with the closing agent and the title company. If the acquisition involves easements, ELS initiates
the signing of the documents and recording at the county recorder's office. If the owner does not agree
with the offer, and after an appropriate amount of time in negotiations, the client's attorney may initiate
eminent domain proceedings with requested assistance fromELS.
ACQUISITION SERVICES INCLUDE THE FOLLOWING:
~ Meet with client's staff to discuss project coordination, timing and procedures.
~ Attend any other meetings with staff as required.
~ Read appraisal and review appraisals for each parcel and discuss with appraiser and reviewer as
necessary.
:) Prepare just compensationofferletterfor the client'ssignature on all parcels.
:> Prepare landowners information booklet for each parcel.
:> Deliver offer letter and booklet to owners and begin negotiations.
:> In negotiations, gather information and work towards resolving disagreements and disputes to get
a purchase agreement or easement signed.
:> All written and oral communication will be documented in each file.
:> Prepare purchase agreements for all files.
:> Prepare easement documents for all files.
:> Prepare a weekly report on status of negotiations.
=:> Work with relocation team concerning vacancy dates and other activities.
:> Coordinate closings and recording of instruments with the title company.
=:> Record easement documents.
=:> Work with the client's attorney or title company on issues concerning marketable title.
:> If condemnation is necessary, provide services as directed by client's attorney.
ABILITY TO MEET SCHEDULES:
ELS has a reputation for completing projects on schedule, within budget and without loss of Federal or
State Aid Funds. ELS's ability to meet schedules is well recognized by many clients who have selected
ELS to assist with their projects.
ELS has been through the auditing process several times with Mn/DOT and the Federal Highway
Administration. An audit is necessary to receive certain funding. We have received compliments in these
audits on our files, record keeping, success in our accomplishments, and the meeting of budgets and
schedules.
ELS has found that some land acquisition and relocation projects are controversial. However, we feel an
experienced and qualified staff can do a great deal to overcome the misconceptions about the program
and the acquisition and relocation process.
RELOCA TION ASSISTANCE
The project approach assists all the impacted residents and businesses, eligible for assistance
under the Federal guidelines, in relocating to adequate replacement accommodations as quickly as
possible. In addition, ELS can assure each project is performed in accordance with the Uniform
Relocation Assistance and Real Property Acquisition Actof 1970, as amended, to maximize Federal
participation. All impacted residential homeowners, tenants, and businesses will be treated in a just
manner and receive adequate compensation under the applicable guidelines.
ELS operates a cost effective and efficient program and addresses all the special needs of the
individual residential homeowner, tenant and business. We make a concerted effort to find workable
solutions to . all problems related to the relocation program. We anticipate the usual range of
difficulties, together with new challenges, with each project, and have the capabHitiesJo address all
of these issues.
RELOCATION SERVICES INCLUDE THE FOLLOWING:
~ Initial meeting with th~ client's staff to discuss projyct .coordination and pr8(;~dures.
~ Meeting(s) with the public and occupant(s) to discuss and provide written general information
on relocation benefits, documentation required, and the process applicable to each of their
situations.
~ Determine. needs and preferences for the move and replacement location for the owner and
occupants. Explain relocation benefits, the process involved with relocation, and
documentation requirements.
~ Offer advisory services regarding the move, explanations of relocation benefits and
procedures, and other assistance as necessary.
~ Prepare the required general information, eligibility, and gO-day vacate notices for client's
review and signature.
~ Assist the displaced occupants to identify and document eligible reimbursable relocation
costs and confirm that the submitted costs are reasonable and necessary per the regulations.
~ Conduct research for comparable properties, inspect comparable properties, and provide
referrals to available replacement properties, as requested.
~ Prepare claims for relocation payment and make recommendations to the client regarding the
eligibility of relocation benefits requested by the displaced occupants.
~ Throughout the project, address questions and concerns of the displaced occupants, and
advise the occupants of their rights and obligations in the relocation process.
~ Throughout the project, review the project/relocation status and review any questions and
concerns.
~ Document and close out file once all relocation benefits are issued.
This list of tasks is not all-inclusive. Our activities comply with Minnesota Statutes and the Uniform
Act regulations and include all steps required in the process together with additional steps as may
be helpful. All written and oral communication is documented in each file and a bi-weekly status
report is updated and presented to the client.
ApPRAISAL SERVICES
Evergreen Land Services Company (ELS) now offers appraisal services to our clients. ELS has
on staff a Certified General Real Property Appraiser who has experience with the appraisal of
partial acquisitions. ELS can provide the following appraisal formats:
1. Narrative Appraisals - can be used for any type of acquisition but is typically
used for more complex acquisitions.
2. Short Form Appraisals '- used for acquisitions of residential
properties, vacant land, or for partial acquisitions involving
easily supported damages to the remainder of the property.
3. Minimum Damage Assessments (MDAs) - this format is not technically an
appraisal but is a format promoted by Mn/DOT to be used for uncomplicated
acquisitions up to a value of $10,000, including simple partial acquisitions
where only land or land and minor improvements are involved.
In conjunction with the "UniforrnuRelocation Assistance and Real Property Acquisition policies
Act of 1970" (commonly known as the Uniform Act), ELS offers property owners the opportunity
to accompany the appraiser on the inspec~ionof their properties and treats the property owners
with respect.
Appraisals are prepared in conformance with the Uniform Standards of Professional Appraisal
Practice (USPAP) as well as Mn/DOT or other agency regulations.
APPRAISAL REVIEW
ELS can also provide appraisal review services. Reviews can be via form or narrative reports
depending on the client's request and the complexity of the appraisal. Review criteria include
sound appraisal principles and USPAP conformance as well as Mn/DOT or other agency
regulations.
CONSUL TATION
ELS understands the appraisal process and requirements and can provide appraisal expertise.
in the form of consultation for appraisal contracting or condemnation.
Appraisal fees are dependent on the client's desired appraisal format and the complexity of the
appraisal problem, but can be via an hourly rate of $70.00 plus costs or a charge per appraisal.
SrUART "(BUD" SrORM, SR/WA
Principal
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (612) 875-3461
Email: Stuarts@elsco.net
Bud has over 40 years experience in land, right of way, and residential/commercial real estate
acquisition and relocation services. He has the professional designation "SRjWA" from the
International Right of Way Association. He has served as president of local IRWA chapter and held
numerous positions on International Committees. He served as Chairperson for the 1998
International Educational Seminar. He is certified as an expert witness in Minnesota and South
Dakota. He has been a presenter at numerous conferences including MNDOT's annual Right Of
Way Professionals Conference. Supervised and participated in numerous acquisition and relocation
projects for clients in Minnesota, North and South Dakota and Wisconsin. He holds a Minnesota
Real Estate Broker's license and also has a Minnesota Notary License.
Flood Control Project, City of Grand Forks, NO
Work Performed:
. Co-Managed Relocation of
0 Eight Businesses
0 96 Tenants
0 92 Homes
. Fall 1999 - Present
Street Widening, City of St. Cloud
Work Performed:
. Managed the acquisition process
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. Supervised Appraisals for all Parcels
. 110 parcels
. January 1999 - December 1999
Sanitary Sewer Project, City of Woodbury
Worked Performed:
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. Supervised Appraisals on all Parcels
. 21 Parcels
. Six-month project in 2001
9}1ATTHEW S. STORM, SR/WA
Principal and Acquisition Manager
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (612) 875-3460
Email: Matthews@elsco.net
Matthew has over 20 years experience in real estate and right of way acquisition, the past 15
years of which include acquisitions requiring displacement. He has the professional designation
"SR/WA" from the International Right of Way Association. He has supervised several projects that
included both acquisition and relocation services. Has served as project manager on MNDOT
projects. He has commercial real estate background in the area of property management, leasing
and land sales. Knowledgeable in both' field title and court house title work. He has been a
presenter at numerous conferences including MNDOT's annual Right Of Way Professionals
Conference. He is currently on the International Board of Directors. He also served as President of
the Minnesota Chapter of the International Right of Way Association. His education includes real
estate and business administration/psychology coursework at the University of Wisconsin-River
Falls and Inver Hills Community College. He holds a Minnesota Real Estate Salesperson license and
has a Minnesota Notary License.
Road Construction, TH -38, Marcell, MN District 1
Work Performed:
. Managed the acquisition process
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. Supervised Appraisals for all Parcels
. Field Title Work
. 30 parcels
. Project currently in progress
Odean Avenue, City of Otsego
Worked Performed:
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. Supervised Appraisals on all Parcels
. 65 Parcels
. Summer 1999 - Spring 2000
Tamarack Interchange, City of Woodbury
Work Performed:
. Managed the acquisition process
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. 13 parcels
. Project Completed Summer of 2000
<1))UGLAS K. JOHNSON, SRjWA
Principal and Appraisal Manager
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (651) 442-1571
Email: douglasj@elsco.net
Douglas (Doug) has over 23 years experience in real estate appraisal and over 15 years experience
in right of way acquisition. He was the Property Manager/Acquisition Specialist with the
Washington County Department of Transportation and Physical Development for over 15 years
before joining Evergreen Land Services. Prior to that, Doug was a staff appraiser for the Bureau of
Reclamation in Bismarck, North Dakota, and a staff appraiser for the Bureau of Land Management
in Billings, Montana. He has managed numerous highway acquisition projects including federal aid
projects and in addition to highway work has acquired land for park, jail, and library uses. Doug is
knowledgeable in appraisal, appraisal contracting, appraisal review, title research, negotiations,
condemnation, the Uniform Act, and GIS.
Doug has attained the "SR/WA"professionaldesignation from the International Right of Way
Association (IRWA) and is a past President and Board Member of the Minnesota Chapter of the
IRWA. He teaches several IRWA appraisal courses and has been a presenter at Mn/DOT's Right of
Way Professional's Conference. His education includes a Bachelor of Science in Forest Science
from the University of Minnesota as well as numerous appraisal courses. Doug has a "Certified
General Real Property Appraiser License" from the State of Minnesota and is a Minnesota Notary.
CSAH 19 Reconstruction, City of WoodbUry, Washington County
Work Performed:
. Managed the entire acquisition process from start to finish
. Title Work
. Contracted appraisers & reviewer
. Negotiated with Landowners
. Coordinated condemnation process
. 12 parcels acquired plus numerous berm and tree planting easements
CSAH 3 Reconstruction, New Scandia Township, Washington County
Work Performed:
. Federal Aid Project
. Managed the entire acquisition process from start to finish
. Title Work
. Contracted appraisers & reviewer
. Negotiated with Landowners
. Coordinated condemnation process
. 120:f: parcels acquired
Yl1ARK STORM
Acquisition Specialist
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (612) 875-3464
Email: Marks@elsco.net
Mark has worked for Evergreen Land Services for over seven years. He has performed field title
investigation, market data reports, landowner concerns form as well as fee acquisition for MNDOT.
He has performed permanent & temporary easement acquisition, plan evaluation, damage
settlements, title search, document preparation and related services on numerous federally funded
projects for both municipalities and counties throughout the metro area. Holds Minnesota Real
Estate license and Minnesota Notary License. He is a member of the Minnesota Chapter 20 of The
International Right of Way Association.
Snowmobile Trail, St. Louis County Land Department
Work Performed:
. Project Manager, Team Coordination
. Title Search
. Landowner Negotiations
. 100 Parcels
. June 2001 - April 2002
Cooper Avenue Reconstruction, City of St. Cloud
Work Performed:
. Project Manager
. .Coordination with City Officials
. Condemnation Testimony
. 70 Parcels
. June 2001 - April 2002
Highw~y 49 Trail, City of Shoreview
Work Performed:
. Project Coordination to assure Federal Compliance
. Landowner Negotiations
. 55 Parcels
. August 2001 - June 2002
10th Street Reconstruction, City of St. Cloud
Work Performed:
. Project Coordination to assure Federal Compliance
. Title Search
. Negotiate Fee Purchases and Easements for both Commercial and Residential
. Relocation Assistance
. 30 Parcels
PAUL STORM
Acquisition Specialist
Tel: (651) 882-0200
Fax: (651)882-6564
Cell: (612) 875-3468
Email: Pauls@elsco.net
Paul has worked for Evergreen Land Services for two years. His duties include: field title
investigation, permanent and temporary easement acquisition, damage settlements, title search,
document preparation and related services. Paul is currently a member of Chapter. 20 of the
International Right of Way Association. He holds a Minnesota Notary License.
Wilmes Lake Storm Sewer, City of woodbury
Work Performed:
. Acquisition of Temporary Easement
. Acquisition of Permanent Easements
. 17 Total Parcels
. July 2001 - October 2001
Hwy 49 Bike Trail, City of Shoreview
Work Performed:
. Title Work
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. 61 Total Parcels
. September 2001 - June 2002
,Silver Lake Road Reconstruction, City of New Brighton
Work Performed:
. Acquisition of Temporary Easements
. Acquisition of Permanent Easements
. Mortgage Consents
. 52 Total Parcels
. March 2002 - Present
(BoNNIE ZAVADIL, RWjRAC
Relocation Specialist
Tel: (651) 882-0200
Fax: (651) 882~6564
Cell: (612) 875~3466
Email: Bonniez@worldnet.att.net
Bonnie has over 12 years with Evergreen Land Services Company as the firm's office manager; six
years active relocation assistance services. Has worked with law firms concentrating on real estate
and estate planning and with title company as real estate closer. Education includes degree in
business from Minneapolis Community College. Participated in past acquisition/relocation projects
for the cities of Blaine, Brooklyn Center, St. Cloud, New Hope; Counties of Dakota, Ramsey, and
Hennepin; the State of Minnesota Department of Redevelopment; Northern States Power;
Minneapolis Parks and Recreation; St. Cloud Urban Development; and MN DOT.
While working for the title company, the work focused on all aspects of title work.
Flood Control Project,Grand Forks, ND
Work Performed:
. Relocation of 196 homeoWners, tenants and businesses
. Fall 1999 - Present
53rd A ve, City of Brooklyn Center
Work Performed:
. Relocation of 39 homeowners, tenants and businesses
10th Street, City of St. Cloud
Work Performed:
. Relocation of 15 homeowners
Highway 47, City of.Ramsey
Work Performed:
. Relocation of 20 homeowners
Highway 242, City of Coon Rapids
Work Performed:
. Relocation of 10 homeowners