HomeMy WebLinkAbout15.F.6. Derby Days Street/Parking Lot Closings
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Derby Days Street/Parking Lot Closings
DATE: June 27,2003
INTRODUCTION:
The Council is asked to approve a request from the Derby Days Committee regarding
street and parking lot closures.
BACKGROUND:
Derby Days will be held this year from Thursday, July 31 st - Sunday, August 3rd. Events
similar to those in previous years, including the Taste of Shakopee on Thursday, beer tent
and dance on Friday will be held.
As was the case in 2002, the parade route will again be on 10th A venue, and will set up in
the town Square Mall parking lot. A kiddie parade will be held on 3rd Avenue from
Atwood to Lewis on Saturday.
Derby Days President Jack McGovern has submitted a letter showing the requested street
closures, parking lot closures, and other restrictions. The Derby Days Committee has
advised, or will advise the major users of the parking lots of the times for closure. If
funding permits, fireworks will be displayed near the High School, beginning at 9:30 PM
or Sunday, August 3rd.
One change being recommended by staff is that Derby Days and downtown merchants
abide by street closures on Holmes Street, so that they are the same this year as has been
approved in previous years. Mr. McGovern informs me that barricades which have been
requested and approved in previous years, and set up along the south line of First Avenue
extended across Holmes Street, have been moved by area merchants, to permit vehicular
traffic on to Homes Street from the CR 69 "off ramp". Shakopee Police Officers have
noted that this leads to a dangerous conflict between pedestrians attending sidewalk sales
and those vehicles.
Rather than have Holmes Street area merchants deal \vith this issue separately from
Derby Days, thus requiring separate requests, insurance questions and the like, aU
merchants be instructed to abide by the decision made by the Council. Staff recommends
that tho barricades again be placed across Holmes (thus leaving Holmes between the
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south line of First l\.Yeffile, south to the north line of the east '.vest alley in the middle of
the blode accessible to pedestrian traffic only. If that is approyed by Council, the Police
Department will be instructed to ticket any individuals mOT ling those barricades. This is
critical for the safety of Derby Days participants.
Since this memo was written last week. I have had contact with a Holmes Street
merchant. He has significant concerns about the closure of Holmes Street on Friday and
Saturdav of the Derbv Days weekend. In exchange for his agreement to keep his
sidewalk sale event out of the street. and to allow enough space on the sidewalk to
accommodate both shoppers and passers-by. I can recommend no closure of Holmes
Street for Friday and Saturdav. (Holmes Street and the off-ramp from CR 69 will be
closed for the Taste of Shakopee on Thursdav).
The merchant also expressed concerns about the speed of traffic from the off-ramp. and a
desire for advisory "slow" signs during Derbv Days. We will look at the need for more
traffic signage at that intersection in the future; advisory signage is not a solution in and
by itself.
Mr. McGovern will be in attendance at the July 1 st meeting to answer any questions.
RECOMMENDATION:
We recommend that the following traffic and parking related lot or street closures be
approved, subject to any modifications recommended by the Police Department:
1. Parking lot and Second A venue north ofthe railroad tracks between Sommerville
Street and Lewis Street from Wednesday, July 30th at 5:00 PM until noon on
Sunday, August 3rd.
2. Parking lot between Lewis and Holmes Street, from Noon Thursday, July 31 S\ to
Midnight Saturday, August 2nd (for inflatable kiddie rides).
3. Lewis Street from First to Second Avenues. from 8 AM to 8 PM. Thursdat Julv 31
through Saturdav. August 2nd. (Sidewalk sales).
4. JM AT/enue Scott Street from Scott to Atwood Streets 2nd to 3rd Avenues on
Saturday, August 2nd, from Noon until 3:00 PM. (Water Fights)
5. .^..tvlood Scott Street from 2nd to 3rd Avenues, from Noon to 5 pm on Saturday,
August 2nd (firefighter displays)
6. Lewis Street from 4th Avenue to 2nd Avenue on Saturday August 2nd, from 2 PM
to 4 PM (Soap Box Derby)
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7. Exit from County Road 69 onto Holmes Street, and 1 st A venue from Holmes St.
to bewis Sommerville St., and Holmes street from the south line of First Avenue
to the north line of the east-west alley on Thursday, July 31 st beginning at ~ LPM_
to 9 PM (Taste of Shako pee)
8. 10th A venue, from exit to CR 69, east to Spencer Noon to 3 PM. (Parade Route)
9. Saturday as needed, 3rd Avenue, Atwood to Lewis, and north to 2nd }..venue on
bewis 9 - 11 AM (Kiddie Parade)
10. Alleys between Sommerville St. to Holmes St. up to the parking area behind Real
Gem Jewelers and Art Gallery - July 31 st - Aug. 3rd
11. Authorize sidewalk sales by downtown merchants - Thursday through Saturday
12. Authorize the assistance of Public Works for set up of picnic tables, benches, and
clean up as needed.
ACTION REQUIRED:
If the Council concurs, it should, by motion, approve the listed parking and traffic related
issues relating to Derby Days, July 30th to August 3rd.
IlkQ VLLlitJfl
Mark McNeill
City Administrator
MM:th
CC: Judy Cox
Dan Hughes
Public Works
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Derby Days Street/Parking Lot Closings
DATE: June 27, 2003
INTRODUCTION:
The Council is asked to approve a request from the Derby Days Committee regarding
street and parking lot closures.
BACKGROUND:
Derby Days will be held this year from Thursday, July 31 st - Sunday, August 3rd. Events
similar to those in previous years, including the Taste of Shakopee on Thursday, beer tent
and dance on Friday will be held.
As was the case in 2002, the parade route will again be on 10th A venue, and will set up in
the town Square Mall parking lot. A kiddie parade will be held on 3rd A venue from
Atwood to Lewis on Saturday.
Derby Days President Jack McGovern has submitted a letter showing the requested street
closures, parking lot closures, and other restrictions. The Derby Days Committee has
advised, or will advise the major users of the parking lots ofthe times for closure. If
funding permits, fireworks will be displayed near the High School, beginning at 9:30 PM
or Sunday, August 3rd.
One change being recommended by staff is that Derby Days and downtown merchants
abide by street closures on Holmes Street, so that they are the same this year as has been
approved in previous years. Mr. McGovern informs me that barricades which have been
requested and approved in previous years, and set up along the south line of First Avenue
extended across Holmes Street, have been moved by area merchants, to permit vehicular
traffic on to Homes Street from the CR 69 "offramp". Shakopee Police Officers have
noted that this leads to a dangerous conflict between pedestrians attending sidewalk sales
and those vehicles.
Rather than have Holmes Street area merchants deal with this issue separately from
Derby Days, thus requiring separate requests, insurance questions and the like, all
merchants be instructed to abide by the decision made by the Council. Staff recommends
that the barricades again be placed across Holmes (thus leaving Holmes between the
south line of First Avenue, south to the north line of the east-west alley in the middle of
the block - accessible to pedestrian traffic only. If that is approved by Council, the Police
Department will be instructed to ticket any individuals moving those barricades. This is
critical for the safety of Derby Days participants.
Mr. McGovern will be in attendance at the July 1 st meeting to answer any questions.
RECOMMENDATION:
We recommend that the following traffic and parking related lot or street closures be
approved, subject to any modifications recommended by the Police Department:
1. Parking lot and Second A venue north of the railroad tracks between Sommerville
Street and Lewis Street from Wednesday, July 30th at 5:00 PM until noon on
Sunday, August 3rd.
2. Parking lot between Lewis and Holmes Street, from Noon Thursday, July 31 st, to
Midnight Saturday, August 2nd (for inflatable kiddie rides).
3. Lewis Street from First to Second Avenues, and Holmes Street from the south line
of First Avenue to the north line of the east-west alley, leaving access to the
parking lot via Holmes St., and 1st Street from Holmes to Sommerville Streets on
Thursday, July 31 st, through Saturday August 2nd, from 8:00 AM until 8:00 PM.
(Sidewalk Sales)
4. 3rd Avenue from Scott to Atwood Streets on Saturday, August 2nd, from Noon
until 3:00 PM. (Water Fights)
5. Atwood Street from 2nd to 3rd Avenues, from Noon to 5 pm on Saturday, August
2nd (firefighter displays)
6. Lewis Street from 4th Avenue to 2nd Avenue on Saturday August 2nd, from 2 PM
to 4 PM (Soap Box Derby)
7. Exit from County Road 69 onto Holmes Street, and 1st Avenue from Holmes St.
to Lewis St. on Thursday, July 31 st beginning at 2 PM (Taste of Shakopee)
8. 10th Avenue, from exit to CR 69, east to Spencer. (Parade Route)
9. Saturday as needed, 3rd Avenue, Atwood to Lewis, and north to 2nd Avenue on
Lewis (Kiddie Parade)
10. Alleys between Sommerville St. to Holmes St. up to the parking area behind Real
Gem Jewelers and Art Gallery - July 31 st - Aug. 3rd
11. Authorize sidewalk sales by downtown merchants - Thursday through Saturday
12. Authorize the assistance of Public Works for set up of picnic tables, benches, and
clean up as needed.
ACTION REQUIRED:
If the Council concurs, it should, by motion, approve the listed parking and traffic related
issues relating to Derby Days, July 30th to August 3rd.
1JA/L~/JJJJJ
Mark McNeill
City Administrator
MM:th
CC: Judy Cox
Dan Hughes
Public Works
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Presented by the Community oj Shak.qJee & the Shukopee JtlJ'Cees
Dear Business Owners:
The Derby Day Committee has worked hard for the past five years to plan
and run a safe and fun community festival and hopefully a profitable weekend for
the area businesses.. This year will be no exception. We do, however, have some
changes we are going to implement in the street closings. We will still utilize both
parking lots, we will close First A venue from Holmes to Sommerville Street on
Thursday, from 1:00 P.M. to 9:00 P.M. for the Taste of Shako pee and close Lewis
Street from Jrd A venue to 1 st A venue and the alleys from Real Gem parking lot to
Lewis and alley from Lewis to Sommerville and Second A venue from Lewis to
Sommerville.
Because of some problems we encountered in years past, we will no longer
be closing the 69 access to First A venue or Holmes Street, nor will we be
requesting to the council that this area be considered as part of the Derby Days
responsibility. Because of the disrespect we have experienced, we feel that there
are some people who don't share our ideas of safety and we can't afford to take the
chance of someone getting hurt because of barricades being moved. Thus this will
put the ball in your hands to get the 0 K from the City to have your sales and also
take the necessary steps to satisfy the City of Shako pee's insurance rules.
We are sorry it has come to this but our committee is not that large and we
feel our time and effort could be better spent elsewhere. Myself and the
committee would appreciate your cooperation on the closing that we are going
ahead with, also we ask if you have deliveries on the dates of Derby Days, if at all
possible could they be rescheduled or be delivered off of First A venue. to help cut
"- down confusion, Thank you for your cooperation, any questions contact Jack
McGovern,4455791.
Sincerely,
Jack McGovern
Derby Days Chair
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Presented by the Community of Shakcpee 4. the Sfwkqpee Jaycees
Please fmd enclosed an updated list of those streets we are asking
the City Council to close for Derby Days. Derby Days is July 31 st to
August 3rd this year. The council meeting is tentatively planned for July
1 8t, 2003.
If you have any concerns about the street closings you may come to
our meeting (contact Jack for meeting dates and times), contact me
directly about concerns or attend the Council Meeting.
We hope you will take advantage of the extra pedestrian traffic
as well as take some time out to enjoy some of the events we have at
Derby Days.
Sincerely,
Derby Days Committee
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NOTICE TO DOWNTOWN BUSINESS OWNERS AND RESIDENTS
The Derby Days Committee is bringing the following requests to the City Council
Meeting on July 1,2003.
1 Request to close parking lot and Second A venue north of the railroad
tracks between Sommerville Street and Lewis Street on Wednesday
July 30 at 5:00 PM to set up the tent and area for Expo. This area will also
be closed for food vendors until noon on Sunday the 3rd.
2. Request closing of parking lot between Lewis and Holmes Street (by
Pablos) at 1:00 PM July 31st to August 3rd for carnival rides.
3. Request closing of Lewis Street north of 3rd and Holmes Street north
of the alley, leaving access to parking lot via Holmes St on Thursday,
July 31st to Saturday, August 2nd for sidewalk sales and crafters.
4 Request closing of 3rd A venue August 2nd from Atwood Street to Lewis
Street from 9:00 until approximately 11 :00 for Kiddie Parade. Request
closing of Scott Street from 2nd to 3rd, noon to 5:00 for fire fighters open
house displays and water fights. Closing of Lewis Street from 4th Avenue
to 2nd Avenue at about 2:00 PM for the Soap Box Derby Races on
Saturday.
5. Request closing of 1 st A venue from Holmes Street to Sommerville on
Thursday July 31 st from 1 :00 to 9:00 for the Taste of Shakopee.
6. Request closing 10th A venue August 3rd from 69 entrance to Spencer Street
from 12:00 noon to approximately 3:00 PM. for parade.
7. Request closing of the alleys between Sommerville and Holmes up to
to the parking area behind Real Gem Jewelers and Art Gallery, July 31st
to August 3, 2003.
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We would like to thank you for your cooperation and support. Although some of
these closings may cause inconvenience, we hope you will take advantage of the
added pedestrian traffic. Many people attending the events this year will be new
to the community. This is the community's opportunity to accentuate our
uniqueness as well as goods and services we can provide.
If you have any specific concerns please contact Jack McGovern prior ot the
Council Meeting on July 1,2003. We would like the opportunity to work together
to prevent problems. Weare willing to work with you to ensure this is an
enjoyable event for everyone.
The City Council Meeting will be held on July 1, 2003.
Sincerely,
Jack McGovern
Board of Directors
Work 445-5791 Home 445-0937
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REQUEST FOR STREET AND PARKING LOT CLOSINGS
Please find enclosed a copy of the notice concerning all street closings and
parking lot closings for the Classic Car Cruise, Carnival Rides. This notice
will be given to all businesses and residents in the area.
WEDNESDAY JULY 30
Block off part of the parking lot for tents to be set up.
Please sweep lot for tent set-up and carnival rides (pablos)
Request loader to move pallets of blocks.
THURSDAY, JULY 31ST, by 9:00 AM
Please place 10 pylon cones in front of Bill's Toggery.
Please place road barriers on 3rd Ave and Lewis Street, the
parking lot entrance on Holmes St. on the corner of 1 st Avenue
and Holmes, and corner of 1 st A venue and Sommerville.
FYI Derby Day Volunteers will;
Post notice of parking restrictions by 8:00AM
Post notice of parking lot closing by 8:00 AM
Supply signage.
By 1:00 PM
Please place 40 picnic tables in parking lot by tent and 20 at the
intersection of 1st Avenue and Lewis Street.
Please place 20 garbage receptacles at the intersection of 1 st Ave
and Lewis St. and 25 in parking lot by tent.
Please place road barriers:
1 st Ave and Lewis, east edge
1 st Ave and Holmes, east edge
2nd Ave and Lewis, north edge
2nd Ave and Sommerville, west edge. east of
entrance to Performance Shop.
FYI Derby Days Volunteers will
Post parking restriction notices by 8:00 AM, Wed.
Set up for Taste of Shako pee at 12:00 PM
Arrange picnic tables for Friday's street dance.
FRIDAY. AUGUST 1ST
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Early AM
Please empty garbage cans, sweep parking lot, and sweep Lewis
St. and 1 st Ave.
Anytime please deliver picnic tables.
FYI
Derby Day Volunteers will:
Post parking restriction notices by 8:00 AM
Set up Food Vendors and Street Dance by 8:00 AM
Begin fencing beer garden area by 10:00 AM
SATURDAY, AUGUST 2ND
By 7:30 AM
Please empty garbage receptacles in parking lot
Please place 24 garbage receptacles near hydrant on 2nd & Lewis,
14 near large tent, 8 at intersection of 2nd Ave and Lewis St, and
6 by the Volley Court by Eagles Club.
Please place barricades on comer of 3rd and Scott and 3rd and
Fuller, and 3rd and Holmes for Kiddie Parade by 9:00.
SUNDAY AUGUST 3RD
Please place 100 garbage receptacles along parade route, 2 on
opposite comers of each intersection and 1 on every block of the
route.
Place barricades on all Streets.
By 6:00 AM
Please sweep parking lot between Lewis and Sommerville for
Pancake and Sausage Breakfast.
MONDAY, AUGUST 4TH
Pick up picnic tables, garbage receptacles, etc.
Thank you for supporting Derby Days 2003
Call Jack if you have any questions.
445-5791 work 445 0937 home Cell 612 741 3576