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Home My WebLink About15.C.5. Emergency Vehicle Preemption System I ~. c . S CITY OF SHAKOPEE Fire Department CONSENT Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Terry Stang, Fire Chief W BY: Dan Hughes, Chief of Police , . SUBJECT: Emergency Vehicle Preemption System DATE: July 1, 2003 INTRODUCTION: The Council is asked to consider approving Egan-McKay Electrical Contractors, Inc., to perform the installation of the City's Emergency Vehicle Preemption System (EVPS). BACKGROUND: EVPS allows emergency vehicles with emitters to control EVPS equipped intersections, allowing emergency vehicles to pass through intersections safely and unimpeded by other vehicle traffic. In essence, it allows the emergency vehicle to have a green light. Shakopee's Fire and Police vehicles have been equipped with these emitters and are currently using them at intersections that are equipped with the EVPS. In November 2000, the Council authorized the purchase of equipment for EVPS. The equipment has been delivered and is in storage. January 2001, the Council authorized the appropriate city officials to enter into an agreement with WSB for the installation design of the EVPS, and obtain quotes for the actual installation. In November 2001, the Council authorized Collins Electrical Systems, Inc., dba ColliSys, New Hope, Minnesota, to perform the installation system for the following intersections within the City of Shakopee: 1. CSAH 17 at 10th Ave. 2. CSAH at CSAH 16. 3. CSAH 17 at 4th Ave. 4. CSAH 17 at CSAH 101. 5. Fuller Street at CSAH 69. July 1, 2003 1 Emergency Vehicle Preemption System Since that time, Collins Electrical Systems has been unable to meet the City's needs to install these important safety systems. WSB's consulting engineer, Chuck Rickart, has previously sent a notice which terminates our relationship with Collins Electrical Systems. To date the City has paid Collins Electrical Systems $14,868 which is 70% of the contract amount of$21,240. This leaves $6,372 to complete the installation. January 2002, the Council authorized the appropriate city officials to enter into an agreement with WSB for the installation design of EVPS, for five intersections that are not equipped for EVPS and obtain quotes for installation. These intersections are: 6. CSAH 69 and CSAH 101 7. First Avenue and CSAH 101 8. CSAH 101 and CSAH 83 9. CSAH 101 and Valley Park Drive 10. CSAH 17 and CSAH 78 The design has been completed by WSB and requests for quotes were received from six different companies for the installation of the equipment. Quotes were received for this project on January 17, 2003. The quotes were checked for mathematical accuracy and tabulated. The low bid was Egan-McKay Electrical Contractors, Inc., New Hope, Minnesota, in the amount of $18,486. The city has two options for completing the 200 I EVP systems. 1. New quotes for the completion of the EVP systems could be received. This would require approximately one month to get a new contractor under contract. 2. Include the completion of the EVP systems with the new contract with Egan- McKay Electrical Contractors, Inc. RECOMMDATION: Staff recommends that Egan-McKay Electrical Contractors, Inc. continue the installation of EVPS intersections listed above. BUDGET IMP ACT: The Fire Department has funds budgeted for this expense in their capital expenditure budget. ACTION REQUESTED: July I, 2003 2 Emergency Vehicle Preemption System If the Council concurs, they should, by motion, authorize Egan-McKay Electrical Contractors, Inc., to install the EVPS for the above-listed intersections, in the amount of $24,858. DH:pm Attachments: 1. Notice of Termination letter dated 06/05/03 from WSB & Associates 2. Six Quotes letter dated 01122/03 from WSB & Associates July 1, 2003 3 Emergency Vehicle Preemption System . . ~ WSB WSB & Associates, Inc. 4150 Olson Memorial Highway, #300 Minneapolis, MN 55422 & Associates. Inc. (763) 541-4800 (763) 541-1700 (fax) June 5, 2003 Bruce Lillehei Collins Electrical Systems, Inc. (Collisys) 4990 North Highway 169 New Hope, MN 55428 Re: 2001 Emergency Vehicle Pre-Emption (EVP) Systems Shakopee,MN Contract Termination WSB Project No. 1281-06 Dear Mr. Lillehei: This letter will serve as notification of termination for the 2001 Emergency Vehicle Preemption (EVP) systems contract between Collins Electrical Systems, Inc. and the City of Shakopee. On April 10, 2003, you and I met on site and reviewed each intersection and determined exactly what was required to complete the installation of the EVP systems. At that time, you indicated that you would schedule your work forces and order any additional equipment needed for this completion. Since that time, I have made repeated phone calls to you requesting a status of the project without any return call. Since I have not received any returned phone calls and the fact that the City wishes to complete this project in a timely fashion, the City has chose to terminate your contract and contract with another electrical contractor for its completion. To date, the City has paid approximately 70% of the contract amount totaling $14,868. The original contract was for $21,240. This amount paid will be considered payment in full for the amount of work completed. The remainder of the contract will be used for payment to a new electrical contractor. If you have any questions concerning this matter, please feel free to call me at 763-287-7183. Sincerely, WSB & Associates, Inc. Charles T. Rickart, P.E., P.T.O.E. Associate/Project Manager cc: Dan Hughes, City of Shakopee C:lwindowslTEMPlO60503 hi. doc Iii"":!' F." ..!!m00,"". If.l,}0i~ it 1!(I'jySB ~:i!~! .. ~k~""'\! -<-: ~ . '!l ~~sociate8, Inc. 0:- January 22,2003 . Mr. Dan Hughes Police Chief City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1328 . Re: 2002 EVP Systems City of Shakopee, MN WSB Project No. 1281-34 Dear Mr. Hughes: Quotes were received for the above-referenced project on January 17,2003. A total of six (6) quotes were received. The quotes were checked for mathematical accuracy and tabulated. Please find enclosed the tabulation indicating the low bidder as Egan-McKay Electrical Contractors, Inc., New Hope, MN in the amount of$18,486.00. We recommend that the City Council consider these quotes and award a contract to Egan-McKay Electrical Contractors, Inc., based on the City's best interests. Sincerely, O[;(octs. In.~ . Charles T. Rickart, P.E., P.T.O.E. Proj ect Manager Enclosures . c: Egan-McKay Electrical Contractors, Inc. sm ~ . F:\WPWIN\1281-34\recmmdtn Itr.doc Minneapolis. st. Cloud. Equal Opportunity Employer Extension of Bids _i!l.l~ - t, ',' , __ ___y_,,~'-:-,,-~4',-TJflL';V"___'__'___'J_________ _ __ _ ___ _ u_"^, _____'-__~n~____U{m" $" : ::. '",q ", . , - PROJECT: 2002 EVP SYSTEMS _DENOTES CORRECTED ,.. FIGURE LOCA TlON: SHAKOPEE, MN PROJECT NO'S. WSB PROJECT NO. 1281-34 DATE: January 22, 2003 $21,000.00 $18,486.00 $19,072.00 COST OPINION LOW BIDDER 2ND LOW BIDDER EGAN.MCKAY ELECTRICAL DESIGN ELECTRIC. INC. LINE ITEM ESTIMATED UNIT ESTIMATED UNIT UNIT NO NUMBER DESCRIPTION UNIT QUANTITY PRICE COST PRICE COST PRICE COST -. 1 EVP SYSTEM A LUMP SUM 1.00 $3,000.00 3,000.00 $3,980.00 3,980.00 $3,890.00 3,890.00 2 EVP SYSTEM B LUMP SUM 1.00 $5,000.00 5,000.00 $3,700.00 3,700.00 $3,892.00 3,892.00 3 EVP SYSTEM C LUMP SUM 1.00 $5,000.00 5.000.00 $3,900.00 3,900.00 $3,890.00 3,890.00 4 EVP SYSTEM D LUMP SUM 1.00 $5,000.00 5,000.00 $4,470.00 4,470.00 $3,750.00 3,750.00 5 EVP SYSTEM E LUMP SUM 1.00 $3,000.00 3,000.00 $2,436.00 2,436.00 $3,650.00 3,650.00 ITOTAL II I $21 ,OOO.O~I I $18,486.0011 I $19,072.001 F:\WPWIN\EXCEL\1281-34 Bid Tab\Bid Detail Page 1013 . Extension of Bids , , ,'" ,; ....,,' ~~:',_,,^ ;: <,*", ' ,:;':-;:,'._.,_ AA~ ;:,,, ~~-,_,~~u-@_____~_ "". : ' /;-.-',. ____ _ ~ _DENOTES CORRECTED " PROJECT: 2002 EVP SYSTEMS ..... FIGURE LOCA nON: SHAKOPEE, MN PROJECT NO'S. WSB PROJECT NO. 1281-34 DATE: January 22, 2003 $21,000.00 $19,800.00 $22,414.00 COST OPINION 3RD LOW BIDDER 4TH LOW BIDDER RIDGEDALE ELECTRIC, INC. KILLMER ELECTRIC. CO., INC. LINE ITEM ESTIMATED UNIT ESTIMATED UNIT UNIT NO NUMBER DESCRIPTION UNIT QUANTITY PRICE COST PRICE COST PRICE COST - .. 1 EVP SYSTEM A LUMP SUM 1.00 $3,000.00 3,000.00 $3,800.00 3,800.00 $5,103.00 5,103.00 2 EVP SYSTEM B LUMP SUM 1.00 $5,000.00 5,000.00 $3,800.00 3,800.00 $4,200.00 4,200.00 3 EVP SYSTEM C LUMP SUM 1.00 $5,000.00 5,000.00 $4,100.00 4,100.00 $5,220.00 5,220.00 4 EVP SYSTEM D LUMP SUM 1.00 $5,000.00 5,000.00 $4,100.00 4,100.00 $5,220.00 5,220.00 5 EVP SYSTEM E LUMP SUM 1.00 $3,000.00 3,000.00 $4,000.00 4,000.00 $2.671.00 2.671.00 ITOTAL I $21,000.00 $19,800.00 I I $22,414.001 F:IWPWINIEXCELI1281-34 Bid TablBid Detail Page 2 of3 , Extension of Bids . -~~~~ .. _DENOTES CORRECTED . PROJECT: 2002 EVP SYSTEMS .. .. . FIGURE LOCA TlON: SHAKOPEE, MN PROJECT NO'S. WSB PROJECT NO. 1281-34 DATE: January 22, 2003 $21,000.00 $26,900.00 $33,700.00 COST OPINION 5TH LOW BIDDER 6TH LOW BIDDER ELECTRICAL INSTALL. & MAINTENANCE POLYPHASE ELECTRIC LINE ITEM ESTIMATED UNIT ESTIMATED UNIT UNIT NO NUMBER DESCRIPTION UNIT QUANTITY PRICE COST PRICE COST PRICE COST 1 EVP SYSTEM A LUMP SUM 1.00 $3,000.00 3,000.00 $5,100.00 5,100.00 $7,100.00 7,100.00 2 EVP SYSTEM B LUMP SUM 1.00 $5,000.00 5,000.00 $5,300.00 5,300.00 $6,500.00 6,500.00 3 EVP SYSTEM C LUMP SUM 1.00 $5,000.00 5,000.00 $5,150.00 5,150.00 $7,200.00 7.200.00 4 EVP SYSTEM D LUMP SUM 1.00 $5,000.00 5,000.00 $5,850.00 5,850.00 $8,600.00 8,600.00 5 EVP SYSTEM E LUMP SUM 1.00 $3,000.00 3,000.00 $5,500.00 5,500.00 $4,300.00 4,300.00 ITOT AL I $21,000.00 $26,900.00 I I $33,700.001 F:\WPWIN\EXCEL\1281-34 Bid Tab\Bid Detail Page 3 of 3