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HomeMy WebLinkAbout15.C.1. Extension of School Agreement . IS-C./. CONSENT CITY OF SHAKOPEE Police Department Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police ~ SUBJECT: Extension of School Agreement DATE: July 1, 2003 INTRODUCTION: The Police Department is seeking authorization to extend, under the same terms and conditions, the current Police Liaison Agreement by and between the Independent School District #720 and the City of Shakopee and the School Resource Agreement by and between Shakopee Independent School #720 and the City of Shakopee. BACKGROUND: In 2000, Community Orienting Policing Services awarded a $250,000 grant for police officers to be assigned as School Resource Officers (SRO) at the Junior and Senior High Schools. These assignments took place in May of2001. This grant is set to expire in August of2003. Gregg Vox land, Finance Director, has requested an extension ofthe contracts to allow the city to spend the funds that have been encumbered under this grant. Based upon his estimates, the grant will be spent at the end of May of 2004. Please see attachment #1. The city currently has a Police Liaison Agreement by and between the Independent School District #720 and the City of Shakopee, which outlines the funding for the federal grant. The local cash match is split 50-50 by the school district and the city when the officers are assigned into the schools. On an annual basis the school district contributes 33.5% of each officer's salary. This proposed agreement, with the new timeframe, is included under attachment #2. .. . In addition, the School Resource Officer agreement by and between Shakopee Independent Schools #720 and the City of Shakopee is in existence. This agreement further clarifies expectations between the school district and the city in the SRO program. This proposed agreement, with the new timeframe, is included under attachment #3. Both current agreements are set to expire in August of2003. Mark McNeill, the City Administrator, and Jon McBroom, the School District Superintendent, have conceptually agreed to extend both agreements through December 31,2004. Both Mr. McNeill and Mr. McBroom believe the dollars exist to fund these positions through 2004, which coincides with the City of Shako pee's budget cycle. BUDGET IMPACT: Funds exist in the 2003 Police Department budget and we expect to budget these funds in the 2004 city general fund budget to continue this program. RECOMMENDATION: Staff recommends the attached agreements, which will continue the two contracts under the same terms and conditions through December 31, 2004. ACTION REQUESTED: If Council concurs, they should, by motion, authorize the appropriate city staff to enter into agreements to extend the current Police Liaison and School Resource Agreements through December 31, 2004. DH:pm Attachments: (1) Grant Spread Sheet (2) Police Liaison Proposed Agreement (3) School Resource Officer Proposed Agreement ATTJ1C'H M ~^IT I. Cops in Schools Grant Cost Sharing ~ ~ ~ c.i.tY .ug 3rd qrt 00 0 4th qrt 00 0 1st qtr 01 0 2nd qtr 01 $ 9,776.98 $ 8,994.82 $ 782.16 $ 520.14 $ 262.02 3rd qtr 01 24,662.95 22,689.91 1,973.04 1,312.07 660.97 4th qtr 01 24,711.18 22,734.29 1,976.89 1,314.63 662.26 1st qtr 02 23,206.27 21,349.77 1,856.50 1,234.57 621.93 2nd qtr 02 27,976.63 21,821.77 6,154.86 4,092.98 2,061.88 3rd qtr 02 24,295.40 18,950.41 5,344.99 3,554.42 1,790.57 4th qtr 02 27,976.63 21,821. 77 6,154.86 4,092.98 2,061.88 1st qtr 03 26,600.80 20,748.62 5,852.18 3,891.70 1,960.48 2nd qtr 03 27,810.36 18,076.73 9,733.63 6,472.86 3,260.77 3rd qtr 03 32,091.79 20,859.66 11,232.13 7,469.37 3,762.76 4th qtr 03 27,810.36 18,076.73 9,733.63 6,472.86 3,260.77 1st qtr 04 29,252.41 19,014.06 10,238.35 6,808.50 3,429.85 2nd qtr 04 22,864.74 14,862.08 8,002.66 5,321.77 2,680.89 $ 250,000.62 $79,035.87 $ 52,558.85 $26,477.02 PARS request 1/21/03 for $138,362.74 ISD invoice 1/21/03 for $8,121.51 Based on estimates, program would end 5/21/04 Arrwc H/l1 €Il/T ;2.. POLICE LIAS ION AGREEMENT BY AND BETWEEN THE INDEPENDENT SCHOOL DISTRICT 720 AND THE CITY OF SHAKOPEE XHIS. AGREEMENT made this day of ,2.0p3,byand between the INDEPENDENT SCHOOL DISTRICT 720, a school district, (hereinafter "School District") and the CITY OF SHAKOPEE, a public corporation and political subdivision of the State of Minnesota, (hereinafter "City"). Recitals 6.0 The City and the School District desire to deter and prevent violence within its junior and senior high schools. 7.0 The federally funded COPS in SchoOls program provides monetary grants to communities to hire police liaison officers to address violence related issues within schools. ".8mTo that end, the City and the SchoolDistrict desire'tocollaboratively participate in the COPS in Schools program. NOW, THEREFORE, the City and the School District agree as follows: Terms 6.0 "COPS" PROJECT FUNDING INITIATIVE. The City, through its police department, will make application to the United States Department of Justice's COPS Qffice to request a "COPS in Schools" grant to help fund the school liaison officer position(s). 7.0 TERM. The term of this. contract shall be ,from August 31, 2003 topecember 31, 2004. 8.0 OFFICER SELECTIONS. The City will, dependin~on staffing levels, employ or assign, in accordance with all applicable state laws, the police officers that will participate in or serve as employees in the COPS in Schools program. The City will employ or assign two (2) officers to serve as school liaison during the term of this agreement. The number of police officers serving in the liaison position may be modified upon agreement of the City, the School District and the COPS office. 9.0 PROGRAM FUNDING. The School District will fund 33.5% of the cost of the unfounded portion of the grant for the officers. DPD-164859 1 SH155-23 5,0 SCHOOLS SERVED. The Shakopee junior and senior high schools will receive police liaison services under this contract. 6.0 OFFICER COMPENSATION. The City will re responsible for all payments regarding compensation, benefits, pension plans, andwithholdings for the officers serving in the liaison capacity. For the contract term, the School District will reimburse the City as outlined in section 4.0 ofthis document regarding the costs of the officers(s) for their work while in the COPS program capacity. 7.0 . DUTIESOFTHE OFFICER. The listofduties and work schedule of the officer(s) shall be developed and agreed upon by the City andthe School District. The law enforcement services provided to the School District will be at the sole discretion of the City. Officer standards of performance, conduct and disciplineO:fthe liaison, performance.reviews, and other internal matters related to enforcement services shall be under the authontyofthe City. The School District shall provide the City with a written appraisal ofthe services rendered by the police liaison at the end of each contract term. The School District shall immediately notify the City in writing of any . pe~f()r:11?:~~e~e~cit::]];~~e,s ()~i!lapp~op~ate conductof the liaison. All disciplinaryacti()n shalTljeundeftheauth6rity'6f the-City. Time spent in excess of eight (8) hOurs Will be on a specific, case-by-casebasis and requiring the advance approyalofhe Cityal1dthe School District. Compensation forthe excess time worked will be paid according to the officer's regular police contract. 8.0 ADDITIONAL OFFICER DUTIES. The liaison officer will respond to emergency calls within the boundaries of the City, attend police training, and any other special duties as assigned by the City while fulfilling the liaison requirements under this contract. 9.0 OFFICERSUPPLIESAND EQUIPMENT. The City shallproyide any required clothing, uniforms, vehicles, necessary equipment and supplies for the liaison officer. to perform law enforceJ11ent duties. . The School District. shall provide the liaison , officers with an office, telephone, and other supplies necessary to perform required duties as outline pursuant to section 7.0 of this contract. 10.0 TERMINATION. Eitherparty may terminate this agreement upon a sixty (60) day written n6ticetothe other of such termination. In the event of a termination, any paymentsdl.leshall be prorated. 11.0 INDEMNIFICATION. Except for claims arising out of the willful or negligent act of the other party or its representatives, each party shall indemnify and defend the other party against all claims, expenses, and liabilities incurred, including reasonable attorney fees, related to claims for loss of life, personal injury, and/or damage to property arising out of any occurrence in, upon or at the School District properties in accordance with the execution of the police liaison duties under this contract. DPD-164859 2 SH155-23 12.0 NOTICE. Any notice, demand, request or other communication that may or shall be given or served by the parties, shall be deemed to have been given or served on the date the same is deposited in the United States mail, registered or certified, postage "prepaid and addressed as follows: IftotheCity: Attn: Police Chief, Shakopee Police Department, 476 Gorman Street, Shakopee, Minnesota 55379; If to the School District: Attn: Superintendent, 505 South Holmes Street, Shakopee, Minnesota 55379. 13.0 ENTIRE AGREEMENT; AMENDMENTS. This contract constitutes the entire agreement between the parties, and no other agreement prior to this agreement or contemporaneous herewith shall be effective except as expressly set forth or incorporated herein. Any purported amendment shall not be effective unless it shall be ... set forth in writing and executed by both parties. CITY OF SHAKOPEE By Its Mayor By Its City Administrator By Its City Clerk By Its Board Chair By Its Superintendent DPD-164859 3 SH155-23 ATTftC ftM&N T 3. SCHOOL RESOURCE OFFICER AGREEMENT BY AND BETWEEN SHAKOPEE INDEPENDENT SCHOOL DISTRICT #720 AND THE CITY OF SHAKO PEE This agreement made and entered into this ,.2003, by and between the CITY OF SHAKOPEE and SHAKOPEE SCHOOL DISTSRICT #720. GOALS AND OBJECTIVES 1. Establish a positive working relationshipin a cooperative effort to~prevent juvenile delinquency and assist in student development. 2. Maintain a safe and secure environment on campus, which will he conducive to learning. 3. Promote positive attitudes regarding the police role in society and to inform students of their rights and responsibilities as lawful citizens. . A.. EMPLOYMENT AND ASSIGNMENTOFSCHOOL RESOURCE OFFICER 1. The City agrees to proyide a School Resou~ceOfficer (SRO) to the following Junior/Senior High Schools: Shakopee Senior High School 200 East Tenth Avenue Shakopee Junior High School 1137 So. Marschall Road 2. The City shall selecfthe SRO's and assign one to each school. 3. In the event the SRO is absent from work, theSRO is to notify bothhis/her police supervisor and the pril1cipalat theschoolto whichthey are assigned. .. The City agrees to assigl1a.SRO alternate incase oflong..term illness. 4. School Resource Officers shall remain employees of the City and shall not be employees of Shakopee School District #720. TheSchoolDistrictand the.City acknowledge that the SRO's remain responsive to the command of the Shakopee Police Department. B. HOURS AND SPECIAL EVENTS 1. Each SRO is assigned to a school on a full time basis. The SRO's shall be on duty at their assigned schools prior to schools start and at schools dismissal except in cases when the SRO is flexing their schedule to attend a school event outside regular school hours. During regular hours, SRO's may be off campus performing such tasks as may be required by their assignn1ent (Court, Training, Arrest). 2. If authorized by his/her supervisor, the SRO shall be present at school special events that occur outside of normal school hours. The City shall be responsible for any overtime pay associated with the SRO's attendance at these events. 3. All School Resource Offi<;;ers shall wear their duty uniform.a.lTIajorityofthe time and carry their duty weapon while at school. A uniform will be worn when the SRO is engaged in teaching and public speaking duties. C. DUTIES OF THE SCHOOL RESOURCE OFFICER: - ~..., 1. The SRnshall assist the principal in developing plans and strategies to prevent and/or minimize dangerous situations that lllayoccur on camp~s, and also address . other issues determined important byt1ie_princip~l. 2. The SRO shall present programs on various topics to students, Subjects shall include a basic understanding oflaw, role of law enforcement, drug awareness, anger management and the mission o flaw enforcement. 3. .The:SRO~sareencouraged to interact with studentsorian individual basis and in;.. small groups. -. ..--.-., '..~. 4. The SRO shall make him/herself available for conferences involving teachers, parents and faculty. 5. The SRO shall befamiliar with agencies and resources that offer assistance to . youth and their families, and make referrals to agencies when necessary. 6. The SRO shall take law enforcement actionwhen necessary. T' TheSROshalFcontact the principal of the school or their designeeabouthis.or her actions to make them aware of arrest ofcrinie. The'S~Osha:ll notifytheprincipaLor their designee before removing a student froll1school. ..9. . The SRO can take law enforcement action against intruders and unwanted guests who appear on school property. . 10. The SRO shall conduct investigations of crimes, which occur at their assigned schools and use other resources, if needed,' for follow-up investigations. 11. The SRO will turn in a monthly summation report to the SRO supervisor at the end of every month. 12. The SRO shall not be used as a school disciplinarian. Ifthe principal believes an incident is a violation of the law, they may contact the SRO to see iflaw enforcement action is needed. 13. The SRO cannot be present when a principal conducts an administrative search unless the principal or school personnel fear for their safety. 14. The SRO shall follow the Shakopee Police Departments Standard Operating ._, Procedures and GeneraLOrders when confiscating drugs from students on school -,'. .- property. 15. The SRO shall follow the guidelines of the Minnesota State Statutes, Case Law, . School Board Policy and the Shakopee Police Department Standard Operating Procedures and General Orders in regards to investigations, interviews .and searches relatingto juveniles. D. IUGJlTSAN)) nUTIESOF SHAKO PEE SCHOOL DISTRICT #720 The School District shall provide to thefulHilIle SRO the following materials and facilities, which are deemed necessary to the performance of the SRO: 1. Access to a temperature controlled and properly lighted private office containing atelephonelirie tOcbeused for. general business purposes;.,,' A desk with drawers, a chair and a filing cabinet; which can be locked and secured. 3. Access to a computer terminal or computer hook-up. The City will supply the officers with the usual and customary office supplies and fonus required in the performance of their duty. E. DISMISSAL OF SRO 1. Intheeventthe principal of the school that the SRO is assigned to feelsthatthe 'particular SRO is not effectively performing his or her duties andresponsibilities, the principal shall contact the SRO supervisor. . Within a reasbhab le'amountbf "', time, after receiving the information from the principal,theSROsupervisorshall advise the Chief of Police ofthe principal's request. Ifthe Chief of Police desires, the principaL and the Chief of Police or their designees~ shall meetwjth . the SROtomediate or resolve any problems which may exist. 2. TheChiefofPolice may dismiss or reassign a SRO based upon the Shakopee Police Department's rules, Regulations and General Orders. A School Resource Officer Program is hereby established in the public school system of the County of Scott, City of Shako pee, Minnesota, for a period of August 31, 2003 to December 31,2004. This agreement constitutes a final written expression of all the terms of this agreement and is complete and is an exclusive statement ofthoseterms. Modification of this agreement shall be made only by the consent of all parties. Such shall be made with the same formalities as were followed in this agreement and shall include a written document setting forth the modifications, signed by all parties. IN WITNESS WHEREOF, the parties have caused this agreement to be signed by their duly authorized officers. Signed, sealed and delivered in the presence of: SHAKOPEESCHOOLDISTRlCT#720,SHAKOPEE, MINNESOTA Jon McBroom, Superintendent Chair, ISD #720 Board of Directorsp Mayor City Clerk City Administrator [SRO Agreement SPD & School]