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Home My WebLink About15.F.10. 2004 Assessing Contract IS. F. /D. CITY OF SHAKOPEE COt~SENT Memorandum TO: Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 2004 Assessing Contract DATE: June 11, 2003 Introduction Council approval for an assessing agreement with Scott County for 2004 is requested. Background Attached is the proposed assessment agreement for 2004. The amount is increased from $89,400 to $102,400, a 14.5% increase. The number of parcels in Shakopee was about 9,981 last year and 10,777 this year. This is a 6.0% increase in the per parcel cost compared to a 12.3% increase last year. Also authorized by the Legislature is the option to transfer Board of Review duties and powers to the County Board of Equalization. The transfer can be permanent or for a specified number of years. There is a three year minimum for the transfer. Action Move to authorize the proper city officials to execute the assessment agreement with Scott County for the 2004 assessment year in the amount of $102,400. ~~ Gr.(~g oxland Finance Director C:\gregg\memo\assess04 ,., SCOTT COUNTY TAXATION DEPARTMENT GOVERNMENT CENTER' 200 FOURTH A VENUE WEST' SHAKOPEE, MN 55379- 1220 (952) 496-8115' Fax: (952) 496-8135' WWW.co.scott.mn.us LEROY T. ARNOLDI, Director June 4, 2003 MARK MCNEILL, ADMIN. CITY OF SHAKOPEE 129 HOLMES ST S SHAKOPEE, MN 55379 RE: Assessment Services Dear Mark; Enclosed you will find one original document of the Joint Powers Agreement for Assessment, year 2004. Please read and sign in the appropriate area on the back page. Return the entire document to the Scott County Taxation Department by July 15, 2003 so that we may pass the agreement to the County Board for approval. We will send you a copy of the agreement after all signatures have been obtained. Also enclosed you will find one copy of the Joint Powers Agreement for Assessment services, year 2003, as approved and signed by all interested parties. The fee, as noted on the contract, will be $89,400.00. This payment should be made to the County Treasurer on or before July 15, 2003. If you have any questions with regard to the new contract, please call Leroy Arnoldi at 952496-8124. Sincerely, ~~ Debbie Heyda Tax Coordinator ENC.l2 JOINT POWERS AGREEMENT FOR ASSESSMENT OF THE CITY OF SHAKOPEE THIS JOINT POWERS AGREEMENT is made and entered into by and between the City of Shakopee and the County of Scott, State of Minnesota, pursuant to Minnesota Statute 273.072 and Minnesota Statute 471.59. WHEREAS, the City of Shakopee wishes to enter into an agreement with the County of Scott to provide for the assessment of the property in said City of Shakopee by the County Assessor's office; and WHEREAS, it is the wish of said County to cooperate with said City of Shakopee to provide for a fair and equitable assessment of property; NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Shakopee which lies within the County of Scott and constitutes a separate assessment district, shall have its property assessed by the County Assessor of Scott County, for the assessment year 2004. All work done necessary to the establishment of the estimated market value for each parcel shall be performed by the Scott County Assessor or by one or more of the licensed assessors under his direction and supervision. 2. It is hereby agreed that the City of Shakopee and all of its officers, agents, and employees shall render full cooperation and assistance to said County to facilitate the provision ofthe services contemplated hereby. 3. In consideration for said assessment services, the City of Shakopee hereby agrees to pay the County of Scott the sum of $1 02,400.00, such payment to be made to the Scott County Treasurer on or before July 15,2004. 4. The County agrees that in each year of this Agreement it shall, by its County Assessor or one or more of his appraisers, view and determine the market value of at least twenty-five percent (25%) ofthe parcels within this taxing jurisdiction. It is further agreed that the County shall have on file documentation of those parcels physically inspected for each year of this agreement. 5. Each named party to this agreement shall be liable for its own acts to the extent provided for by law and hereby agrees to indemnify, hold harmless and defend the other named parties to this agreement, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including reasonable attorney's fees with the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants, or employees, in the execution, perfonnance, or failure to adequately perform its obligations. This provision to indemnify and hold harmless does not constitute a waiver by any named party to limitations on liability provided by Minnesota Statute Chapter 466. Further, all workers' compensation claims shall be handled in the jurisdiction in which the agent is employed. IN WITNESS WHEREOF, the City of Shakopee has executed this agreement by its Mayor and City Administrator or its Township Chairperson by the authority of its governing body and the County of Scott has executed this agreement by its Chairperson, County Administrator, and County Assessor pursuant to the authority of the Board of Commissioners intending to be bound thereby. CITY OF SHAKOPEE: City Mayor/Township Chairperson Date City Administrator Date City/Township Clerk (if applicable) Date COUNTY OF SCOTT: Chairperson Date County Board of Commissioners County Administrator Date County Assessor Date Approved as to form: Scott County Attorney JOINT POWERS AGREEMENT FOR ASSESSMENT OF THE CITY OF SHAKOPEE THIS JOINT POWERS AGREEMENT is made and entered into by and between the City of Shako pee and the County of Scott, State of Minnesota, pursuant to Minnesota Statute 273.072 and Minnesota Statute 471.59. WHEREAS, the City ofSbakopee wishes to enter into an agreement with the County of Scott to provide for the assessment of the property in said City of Shakopee by the County Assessor's office; and WHEREAS, it is the wish of said County to cooperate with said City ofSbakopee to provide for a fair and equitable assessment of property; NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Sbakopee which lies within the County of Scott and constitutes a separate assessment district, shall have its property assessed by the County Assessor of Scott County, for the assessment year 2003. All work done necessary to the establishment of the estimated market value for each parcel shall be performed by the Scott County Assessor or by one or more of the licensed assessors under his direction and supervision. 2. It is hereby agreed that the City of Shakopee and all of its officers, agents, and employees shall render full cooperation and assistance to said County to facilitate the provision of the services contemplated hereby. 3. In consideration for said assessment services, the City of Shakopee hereby agrees to pay the County of Scott the sum of $89,400.00, such payment to be made to the Scott County Treasurer on or before July 15, 2003. 4. The County agrees that in each year ofthis Agreement it s~l1, by itsCourityAssessor or one or more of his appraisers, view and determine the market.MdUe;6-f at1e~:t:Wenty.;..five percent (25%) of the parcels within this taxing jurisdiction. It is further agreed that the County shall have on file documentation of those parcels physically inspected for each year of this agreement. 5. Each named party to this agreement shall be liable for its own acts to the extent provided for by law and hereby agrees to indemnify, hold harmless and defend the other named parties to this agreement, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including reasonable attorney's fees with the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants, or employees, in the execution, perfonnance, or failure to adequately perform its obligations. This provision to indemnify and hold harmless does not constitute a waiver by any named party to limitations on liability provided by Minnesota Statute Chapter 466. Further, all workers' compensation claims shall be handled in the jurisdiction in which the agent is employed. IN WITNESS WHEREOF, the City of Shako pee has executed this agreement by its Mayor and City Administrator or its Township Chairperson by the authority of its governing body and the County of Scott has executed this agreement by its Chairperson, County Administrator, and County Assessor pursuant to the authority of the Board ofComnllssioners intending to be bound thereby. ~;V\HAKOPEE: ~ S-c')./-DJ.- 7 (21102 l\ , --- City Mayor/township Chairperson Date ill " 7/df/r<- v ~ ~1ILIJlU City Administrator Dale ( ~~~J~ >/3/ /6)~ Date Ci / . '1" Clerk if applicable) COUNTY OF SCOTT: ,?;@/;'jAM rJ1JAAf1hi!i zJ 0}6.d- Chairperson ' Date County- oard of Co ~ 7 Ie&- Date 81 l?-({) 2- Date Approved as to furm; . ~~ ~~ /-Scott County Attorney