HomeMy WebLinkAbout15.C.4. Vierling Dr Improvements Project No. 2002-4
- ) s c. 4
.
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Vierling Drive Improvements, from C.R. 15 to
Orchard Park West, Project No. 2002-4
DATE: June 17,2003
INTRODUCTION:
Attached is an extension agreement with WSB & Associates, Inc. to prepare the final
design for the Vierling Drive improvement project, from c.R. 15 to Orchard Park West,
Project No. 2002-4.
BACKGROUND:
On October 15, 2002, City Council approved Resolution No. 5796, a resolution ordering
the improvement and the preparation of plans and specifications for improvements to
Vierling Drive, from C.R. 15 to Orchard Park West. This project was being designed by
City staff, with assistance from WSB & Associates, Inc., for the box culvert design
survey and easement preparation. At this point, City staff has completed the preliminary
design and is moving towards the final detail drafting design work to complete the plans
for bidding and possible award of contract. City staff is also extremely busy at this time
and cannot complete the plans in order to meet a July 1st deadline. It is being considered
to bid the Vierling Drive Project with the extension of Valley View Road Project along
the Greenfield Subdivision.
Staff is recommending, due its workload and due the large number of permits and
construction activity both in the office and in the field, WSB & Associates, Inc. be
authorized to complete the final design in order to meet a July 1, 2003 approval of the
plans for Vierling Drive, from c.R. 15 to Orchard Park West. Depending on State Aid
approvals and Shakopee Public Utilities approval, the plan approval by Council may be
delayed to July 15, 2003.
ALTERNATIVES:
1. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. for design engineering services on this project.
-
.
2. Do not authorize the extension agreement with WSB & Associates, Inc.
3. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, in order for the project plan preparation to be
completed by July 1, 2003 for the Vierling Drive Improvement Project.
ACTION REQUESTED:
Authorize the appropriate City officials to execute an extension agreement with WSB &
Associates, Inc. for design engineering services on the Vierling Drive Improvement, from
C.R. 15 to Orchard Park West, Project No. 2002-4.
~H
Public Works Director
BUpmp
PROJECT 2002-4
.
.
June 17,2003
Mr. Bruce Loney, P.E.
Public Works Director/City Engineer
City of Shakopee
129 Holmes Street
Shakopee,~ 55379
Re: Contract Extension Agreement
Vierling Drive - CSAH 15 to Orchard Park West Plat
WSB Project No. 1452-02
Dear Mr. Loney:
According to our agreement for professional services within the City of Shakopee, this
contract extension agreement is written to provide you with a summary of our service and
estimated cost for providing the final design for the above referenced proj ect.
The following summarizes our proposed scope of services and estimated fees for this
project.
A. PROJECT APPROACH
l. Final Design - Preparation of Plans and Specifications
WSB & Associates, Inc. will prepare a set of detailed construction plans for this
project in accordance with the feasibility study completed by City staff. It is our
understanding that the City has completed a portion of the design, and that WSB
will simply take the work that has been done to date, and finish the preparation of
the plans and specs for bidding purposes. We will submit a set of95% plans to the
City for review and comment, and make all redline changes upon receipt of the
changes. At that time, the final plans will be prepared and presented to the City
Council for authorization to bid the project. This project is a Municipal State Aid
project, so the plans and specifications will be completed in accordance with state
aid standards.
The final construction will include the following plan sheets:
. Typical sections and pavement details
. Quantity tabulations
. Roadway plan profiles
. Storm sewer design elevations and profiles
c: lDocumeflls and SellingslBLoneylLocal Sellings\Telllporary Internet FiIes\OLK4D3\061703-bll.doc
.
Mr. Bruce Loney
. June 17, 2003
Page 2 of 4
. Watermain design elevations and profiles
. Erosion control and turf establishment
. Standard City details
. TraiVsidewalk plans
. Cross sections
. Signing and striping
. Other drawings as determined to be necessary
WSB & Associates, Inc. has already been authorized to complete the design of the
box culvert crossing over the Upper Valley Drainageway, and those plans will be
incorporated into these final construction plans as well.
2. Permits
WSB & Associates, Inc. will prepare for the City's signature all permit applications
identifiable. The City will be responsible for the permit fees necessary for
acquiring these permits. The following is a tentative list of known local, state, and
federal permits that approval is required.
Minnesota Department of Health - Watermain
Scott County - Right-of-Way Permit
MPCA - Erosion Control
Municipal State Aid Approval
Watershed Permits
3. Bid Administration
Once the final plans and specs have been approved, and bidding authorized, WSB
& Associates, Inc. will administer the bidding for this project. All plans and specs
will be distributed by WSB and our project engineer will be available to answer
questions from prospective bidders during the process. We will attend the bid
opening and prepare a bid tabulation once all bids have been opened. Upon
verification of the bids, a letter of recommendation will be submitted to the City
Council for their consideration.
4. Construction Services
This contract extension agreement does not include any construction services fees
at this time. Once the construction contract has been awarded by the City ifthe
City Council desires to use WSB for surveying and/or inspection, we can provide
an estimate of our fees at that time, utilizing our current billing rates.
C:\Documents and Settings\BLoneyILoca/ Setlings\Temporary Internet Fi/esIOLK4D3\061703-bl/.doc
.
Mr. Bruce Loney
. June 17,2003
Page 3 of4
B. SCHEDULE
It is proposed to complete this project using the following schedule:
Final Plans (95%) Submitted to City and State Aid for June 27,2003
Review and Comment
City Council Approves Plans and Authorizes Bidding July 1, 2003
Comments Received Back from State Aid July 11, 2003
Final Plans Completed July 18, 2003
Bid Opening August 5,2003
Council A wards Contract August 6, 2003
C. PROPOSED FEE
The proposed fee for our design services, as described in the above scope, is based
on our 2003 rates. It also assumes that a large majority of the design has been
completed by City staff. Until we actually review the work done by City staff,
though, it is somewhat uncertain as to the exact amount oftime it will take to
complete the plans to State Aid standards.
These numbers should be considered a not-to-exceed cost and if, in fact, it takes a
greater effort to complete the plans, we hope the City will work with us to adjust
the contract fees accordingly.
Final Design, Plans, and Specs $16,000
Preparing Permit Applications $500
Bid Administration $2,000
Total $18,500
It is our understanding that we have already been authorized to start work on this project,
and we will work toward getting the final plans and specs to the City and MnlDOT by
June 27, 2003.
I have assigned Tom Voll as the project manager for this project. Please do not hesitate to
contact him at 763-287-7175 if you have any questions or comments on the proj ect.
As indicated, we propose to complete this project on an hourly basis, with a not-to-exceed
fee of$18,500. This letter represents our understanding of the project's scope. If you are
in agreement, please sign on the space provided and return one original signed copy to us
for our records.
C:\DoclIments and SeltingslBLoneylLocal Sellings\Tempormy Internet FilesIOLK4D31061703-bll.doc
.
Mr. Bruce Loney
. June 17, 2003
Page 4 of 4
We look forward to working with you and your staff on this proj ect.
Sincerely,
WSB & Associates, lltc.
David E. Hutton, P.E.
Municipal Manager/Vice President
cc: Bret Weiss - WSB & Associates, Inc.
Tom V oll- WSB & Associates, Inc.
Mark McNeill, City Administrator Date
Judy Cox, City Clerk Date
Bill Mars, Mayor Date
C:\DoclImenls and SetlingslBLoneylLocal Settings I Tempormy Inlemel FilesIOLK4D3106J703-bll.doc