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Home My WebLink About15.A.1. New Play Equipment for Pheasant Run Park ~ IS-it ( " .. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Natural Resource Director Subject: New Play Equipment for Pheasant Run Park Date: June 17, 2003 INTRODUCTION Staff request Council's approval to hire Mom's Landscaping and Design, LLC for landscaping and concrete installation at Pheasant Run Park, BACKGROUND At the June 10, 2003, City Council Meeting, Council tabled staff's request to hire Mom's Landscaping & Design for the site work at Pheasant Run Park, Mom's Landscaping submitted the lowest proposal to grade the site, establish turf, install concrete sidewalks, and add tree and shrub plantings, The park planner estimated the cost for this phase of the project would be about $30,000, The low quote came in at $49,225,00 or $15,000 more than what was approved by Council. Council directed staff to slash $15,000 from the plan before bringing it back for approval. On Friday, June 13, 2003, I met with Ann Bach and Jen Millis of the Pheasant Run Park Committee, Councilman Joe Halcamp, Craig Weckman of Mom's Landscaping & Design at the Community Center to look at ways to downsize the cost of the project. From our discussions, the following items are being trimmed from the project: . All Plant material including trees, . Stamped concrete . Concrete sitting wall . Concrete table pad . Soil amendments . Soil removal or additional soils . Any watering of sod These reductions from the project net a savings of $13,300,00, The budget total to date is as follows: $49,065,62 (Play equipment) $35.925,00 (Site Work - grading & cement work) $84,990,62, Sub total We still need $600,00 for supervisory costs for the playground assembly and $450,00 for concrete mix to secure the posts of the play unit. This would brinq the proiect total to $86.040,62, Midwest Playscapes, Inc, has agreed to donate the use of their bobcat to auger the holes for the posts, This is a savings of $400,00, Public Works is also willing to pre-drill the holes the night before the volunteers assemble the equipment if needed, ALTERNATIVES 1. Authorize the appropriate City officials to enter into agreement with Mom's Landscaping and Design, LLC, for the site work at Pheasant Run Park, 2, Table for further information . " RECOMMENDATION Alternative #1 ACTION REQUESTED Staff is requesting two motions. Move to approve the increase of funding for Pheasant Run Park Project from $85,000,00 to $86,240,62 with funding allocation from the Park Reserve Fund, Move to authorize appropriate City officials to enter into agreement with Mom's Landscaping and Design, LLC, for the site work for Pheasant Run Park at an amount not to ex e 35,9925.00, d, ' 4 . . PROPOSAL MOM'S LANDSCAPING & DESIGN LlC 296 Greenleaf Ct. Chanhassen, MN 55317 (952) 443-3MOM (443-3666) PROPOSAL SUBMITTED TO PHONE Mark McQuillan STREET JOB LOCATION Pheasant Run Neighborhood Park CITY, STATE:, ZIP DATE I A~CHITECrIDESIGNER Shakopee, MN 55379 June 16, 2003 We hereby submit specifications and estimates for: .:. Surveying and Grade Elevations .:. 3,889 sq. yards of finish grading and sod preparation .:. Installation of 2700 Yards of sod .:. 2.298sq. ft, of poured concrete sidewalk and patio in specified areas .:. 505 linear feet of 8 x 18" concrete curbing TOTAL: $ 35,925.00 No 1'R.ec--s. v Note: Proposal does not include any watering of sod, plant material, soil removal or additional soil to be hauled in $tamped concrete, seating walls, benches, concrete table pad, or soil amendments. Plant mal8riol subject to llWlllebl1lty and IIllb6tiMlOIl$ wIK be made if lllllC88lllJry. _~I.1a ~OI11Il'"'''t- .._ or$1-" to g__ . ._I~ IWplIir prio.. to be_......imsd_OtPutIIod Sod polotl '0 tMl~i"""_.. """"" m_.~"-'" .._.." ~~ iii:::: -~~, _~_.. ~~'bY~~""'''''1i'''''' We Propose hereby to furnish material and labor complete in accordance with the above estimate, for the sum of: . dollars ($ ) A 50 Per Cent down pa)'l"/'ltll\\ is Tequilecl. f:ull payment to be made upon completion; 1.5 PeT Cent f:INANCE CHARGE Per month will be added on accounlG over 30 day:;;. ALTERNATE PAYMENT Pt../IN_..__..,.--....----.- --.... .......--..... ..--...,... _..._-~ All mal9rial i~ IIL1ar8nllled to be lOa specified, All work to be completed in 8 worltmenllke man~f/JI' accordin\llo 8l8ndarCl praclic86. ...ny alta18tion or d.viallan rrom 8bov" ~p8CIfiC8tion5 involving .xtra ct>Cb will b. eX!Il;ulod only upon wril.tan ord8f6, "nd will beoo,"", an ewa ch"rllfJ over and ilbove the .."tlmate. AIIl;lbor and m_ri.ll~ concllJllively lIOCepted 85 6atl~ctory unl9" expec:lBd to in writing within 60 days 01 pet1orm8n~9, Ad agream9n1$ are contlngenl upon strikO$. accIdeme or delay. bayam! tlllr control. DamGtge to undel\llOund structurn. wil86. cubte$. WlIterlinl:OlJ. ate. ill the ron;pon~lbillty of thlll Qarty aoceptin[j thi$ agreement llnll!laa the 6am" lJre clearly indicated. This proposal may be withdrawn by Respectfully submitted. us if not accepted within 14 days. By James P. Sweeney '"""ff~"".- _..,,,",,. ~" ~~m..~~c:;:v..,,== - --, "'''''''''''' "",^,n 1~"- Acceptance of Proposal - The above Signature prictl1;, speclflcations and conditions <lre !Il3tiafaclOry and are hereby ac- cepted. You are aUlhorized 10 do the work aa specified. Payment will Signature be made as outlined above, ----- Date of Acc;eptance__"