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HomeMy WebLinkAbout7. Approval of Minutes: June 04, 2003 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 4, 2003 Mayor Mars called the meeting to order at 5:45 p.m. with Council members Lehman, Link, and Helkamp present. Members Absent: Joos and Mayor Mars left at 6:20 p.m. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Dan Hughes, Chief of Police; Lynn Lipinsky, DARE Police Officer and Barney Clark, DARE Police Officer. School Board members present were: Todd Anderson, Mary Romansky, Steve Schneider, Andrew Unseth, Kathy Busch, Bob Loonan, and Kevin Carstens. Also present was: Pat Ciliberto, County Attorney. The meeting took place in the Independent School District 720 District Offices located in the City of Shakopee. There was an update on the School Resource Officers in the senior and junior high schools. It was felt by the School Board members that the DARE positions were very useful. It was noted that the schools had these positions because the Shakopee Police Department had received a grant enabling the City to hire police officers for that position. Officer Barney Clark, DARE Officer noted that monthly reports were submitted to be included into each Councilor's packet stating what had happened that month in the various schools as seen by himself and Ms. Lipinsky. Officer Clark noted that this position was constantly changing and ever expanding. This was not a program for busting kids but a program that provided interventions. Ms. Lipinsky noted that parents of students were also using the resources of the DARE Officers. The DARE Officers felt this program of being in the schools would reap benefits in the future with the contacts being invaluable. Right now, there was a great respect for the Officers and the Officers did seem to have a positive affect on students in the schools. Officer Lipinsky noted that the schools were much different today opposed to years in the past (not too many years). Chief Dan Hughes stated that in 2000 there was a federal grant that paid for these two positions that will terminate in 2003; and, the funds will end in August of2004. He will be bringing the positions to City Council to consider continuing. There was discussion on the Safe Schools Initiative. Superintendent Jon McBroom addressed the Safe Schools Initiative and the Safe Schools Interagency Team. Mr. McBroom noted a team of 11 people from Shakopee and Scott County attended a one-week safe schools interagency planning program. Superintendent McBroom noted the general goals of the Safe Schools Interagency Team were: 1) promoting Community and School collaboration that supports comprehensive, pro-active partnerships among private entities, schools and community. 2) Help community leaders develop an action plan centered on specific goals and objectives related to safe schools. 3) Help communities refocus existing community resources to better serve children, youth and families in the community and school, 4) Increase the capacity of community leaders, organizations, and schools to use information to make more informed decisions regarding children, youth, and families, particularly as they relate to school safety. Two of the four current goals identified by the Interagency Team are: 1) Develop strategies for information sharing Official Proceedings of the June 4, 2003 Shakopee City Council Page -2- across agency lines. The County Attorney will playa key role in identifying legal issues and 2) present safe school information to stakeholders and boards of the respective agencies involved. The Safe Schools Initiative program required the team members to make a commitment to get to a training session. Mr. McBroom noted he went to a training session and it was pretty impressive. He noted there was good progress seen with the program. However, this program was available thru a grant and this grant was due to run out. This money was due to run out at the end of2003 but because the program got started late an extension would be filed and therefore, money would be carried over until spring of2004. There would be no more grant money after this money was gone because this grant could be received only once. Mr. Pat Ciliberto, County Attorney, noted that the City of Shakopee had over 2000 juvenile cases in 2002. It was pointed out that the largest percentage was from the City of Shakopee but that the City of Shako pee had the largest population. Mr. Ciliberto thought the DARE Program was preventing crime from happening in the City of Shakopee. He also noted that the City of Shakopee was well ahead of the curve in Scott County regarding pro activeness with school safety. The DARE Program was enabling a safer learning environment. Mr. Ciliberto noted that the crime that was happening was preventable and he urged that the DARE program continue. There was discussion on the other joint ventures between the School District and the City of Shakopee. Mr. McNeill noted there was ajoint agreement between the City and the School District regarding facilities. The new soccer complex to be located at Sun Path was a very good example of this partnership. Not only was the soccer complex a partnership with the City and the School District but also a partnership with Shakopee Area Catholic Schools and Shakopee Public Utilities. Mr. McNeill noted the Scott County Alliance for Leadership and Efficiency was a work in progress. This committee was trying to consolidate resources ofthe City and the School District. Superintendent McBroom noted the most useful and best partnership was between the City, County and the School District. This was the partnership responsible for getting the INET up and going. Mr. McBroom noted the great cooperation that the School District received from the City and he much appreciated this cooperation. It was thought that perhaps in the future the Park and Recreation Department could partner with the School District (i.e. build a shared facility). There was discussion on the School Task Force. Mr. Anderson stated that this was not the first time that the School District had a facilities task force. The enrollment projections from the previous Task Forces were pretty much right on the money. Currently the Task Force is made up of twenty members (a broad base) with a majority on the members coming from the community and Michael Leek was the resource for the Task Force for the City. The Task Force was charged with the job to come up with a recommendation for a grade 6 through grade 12 school plan and a time frame for the plan. Official Proceedings of the June 4, 2003 Shakopee City Council Page -3. Michael Leek, Community Development Director, noted the Comprehensive Plan was adopted last year and now a Comprehensive Plan Update was in the works because of all of the changes occurring in the City (like the opening ofHwy 169). He noted that there would be a series of open houses for the public to comment. Mr. Leek noted some of the annexation issues were being addressed in the new Comprehensive Plan Update. He noted land was extremely valuable now and the town house concept might be needed to make the developments economically viable for the developers. It was noted that the School District needed to look a far time out (looking at enrollment projections) to buy property for future schools where the land was not as valuable and they wanted to know where the City/County saw future developments so they would know where to buy the land. It was noted that the School District would like to sit down with the County Planning Staff and the City to get their thoughts and ideas on the residential growth. Mr. Leek stated there really was no schedule for annexation with Jackson Township; the annexation was really development driven. Mr. Leek explained the extension of utilities regarding the annexation agreement. Mr. McBroom noted that the School District would like to be notified when an arterial street is designated. It was noted that the Public Works/City Engineer and Michael Leek, Community Development Director, thought it was necessary to do a Transportation Plan along with a Surface Water Plan for Jackson Township. The City and the County needed to sit down and talk about development plans. It was noted that the School District had hired a demographer and with this information perhaps there could be some land use planning for future or land use preservation. Mr. McBroom passed out a handout and reviewed what is happening with the debt service within the school district. He compared the debt service tax on a $150,000 home between 1998 and 2003. He noted that increased population does not give the school district increased dollars in taxes, that the school receives funding based on student population. The debt service tax to residents goes down as the population is increased. Mr. McBroom suggested that there be another session together once the Task Force is done because it would be helpful for development to see what comes out of it. LinklHelkamp moved to adjourn to Tuesday, June 10,2003, at 6:00 p.m. in the Board Room at the Scott County Courthouse. Motion carried unanimously. The meeting adjourned at 7:30 p.m. D~~'~ Carole Hedlund dith S. Cox City Clerk Recording Secretary