HomeMy WebLinkAbout15.B.1. Hiring of Police Building Contents Movers
/5. ~.I.
CITY OF SHAKOPEE CONSENT
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Deputy Chief Poole
Date: June 27,2003
Subject: Hiring of Police Building Contents Movers
Introduction
The Police Department is seeking authorization to hire a moving firm to move the
selected contents from our current building to the new police facility.
Back!!round
There are some items that must be moved from our current building to the new police
facility, the most important of these being computers and the contents of the property and
evidence room. The last time the contents of the police department was moved was in
1975, a move accomplished by the members of the police department. Today, due to
labor agreements and concern for work comp claims this is not an acceptable choice. The
use of Public Works Department employees is also not a suggested option for the same
reasons plus the City would incur lost productivity and they would charge for their time.
The cost of the move is not included in the new building contract and according to BKV
not an appropriate cost to be deducted from the contingency portion of the contract. Two
moving firms were contacted for tours of our current building, All Furniture Commercial
Services and We Haul Moving & Storage, after which both submitted proposals. All
Furniture's proposal estimated the cost of the move to be $3,027.00. We Haul Moving's
proposal estimated cost of the move to be no more than $2800.00. All Furniture provided
an impressive list of references while We Haul Moving is a small local firm from New
Prague with experience in moving police agencies and evidence rooms.
Bud!!et Impact
Funds exist in the 2003 Police Budget to pay for the proposed moving costs.
Recommendation
Staff recommends We Haul Moving & Storage be hired to move the selected contents of
the current police building to the new police facility. Staff makes this recommendation
partially because We Haul Moving & Storage successfully moved the Carver County
Sheriffs Department without incident.
Action Requested
Council should, ifthey concur, by motion, authorize We Haul Moving & Storage to
move the selected contents from the current police building to the new police facility for
a fee not to exceed $2800.00.
Jerry Poole
Deputy Chief of Police