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Home My WebLink About15.F.5. Library Change Order No 4 IS. F. s: CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tracy Schaefer, Assistant to the City Administrator SUBJECT: Library Change Order No.4 DATE: August 6, 2003 INTRODUCTION: The Council is asked to approve a contract in favor of Westra Construction Company, in the amount of$8,075 for Change Order #4. BACKGROUND: Attached is a recommendation from BKV Architects to approve Library Change Order #4 for the library project. The amount of Change Order #4 is $8,075, for which city code requirements have requested the largest dollar amount, $4,962 to make the necessary plumbing revisions. The other minimal amounts are due to nominal requests due to unforeseen field conditions for storm sewer layout and revisions for SPUC, software program for HV AC system, and foam for windows. The City Council was notified of proposal request #6, proposal request #21 and ASI #21 in November 2002 and ASI #17 in March 2003. The additional $681 for proposal request #23 has been recently added to change order #4. After reviewing the construction schedule, it appears that City Council will see at least one more change order, change order #5, for roughly $2,000. Since the project is not completed, staff can not guarantee there will be no more than change order #5, but feels confident that the contingency fund is healthy and can support such change orders. BUDGET IMPACT: If City Council concurs with staff s recommendations, the budget impact of Change Order #4 is $8,075 bringing the current library change order total to $107,983.82. This leaves the available contingency amount at $233,799. The contingency fund started with $410,971. RECOMMENDATION: I recommend that Change Order #4 be approved. ACTION REQUIRED: If the Council concurs, it should, by motion, authorize the appropriate City officials to execute Change Order No.4 3 in favor of Westra Construction Company in the amount of$8,075. CHANGE OWNER - ORDER ARCHITECT - CONTRACTOR - FIELD - OTHER - AlA DOCUMENT G701 THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USING AlA DOCUMEN 0401. PROJECT: Shakopee Library CHANGE ORDER NO.: FOUR (4) 235 So. Lewis St. Shakopee, MN DATE: June 9th, 2003 TO CONTRACTOR: ARCHITECT'S PROJECT #: 1536.01 Westra Construction Co.) 4355 Peavey Road, Suite # 300 CONTRACT DATE: May 8, 2002 Chaska, MN 55318 CONTRACT FOR: Complete Construction The contract is changed as follows: 1. Proposal Request # 6. Misc. plumbing revisions, required by Code Review notes. $ 4,962.00 (Code Requested) 2. Proposal Request # 21. Storm sewer layout & routing revisions, (SPUC coordination) $ 1,285.00 (Unforeseen Field Condition) 3. Proposal Request # 22. Provide power to doors # St-B4 & St-B3, and door # 116 for security. VOID (Contractor Requested) 4. Proposal Request # 23. Provide approximately 88 sf of 1" thick closed cell foam insulation $ 681.00 behind the metal panels that are located between the 1st and 2nd floor windows. (Architect Requested) 5. ASI # 18. Clarification of Solid Surface material. No cost change 6. ASI # 19. Provide for corrective repairs to contractor damaged masonry pilaster at Grid point B/3. No -cost change (Field Condition) 7. ASI # 20. Relocate FACP from Vestibule to Stairwell "B". No Cost Change (Owner Requested) 8. ASI # 21. Provide for corrective repairs to contractor damaged masonry pilaster at Grid point 3/G. No cost change (Field Condition) 9. ASI # 17, (item # 2). Provides for a software program to reset ventilation of unoccupied $ 1,147.00 meeting rooms. (Voluntary Option - Owner Requested) Total of items # 1 - 9, including all O. H. & Profit, and bond costs = $ 8,075.00 The original Contract Sum was $ 3,470,000.00 Net change by previously authorized Change Orders $ 99,908.82 The Contract Sum prior to this Change Order was $ 3,569,908.82 Q:\PROJ\l 536-0 l\BUS\CO# 4.doc The Contract sumw'ill be increased by this change order in the amount of $ 8,075.00 The new Contract Sum including this Change Order will be $ 3,577,983.82 $ The Contract time will be increased by 0 days. The date of Substantial Completion as of the date of this Change Order is August 10, 2003. NOTE: This summary does reflect changes in the Contract Sum and the Contract Time which have been authorized by Construction Change Directives incorporated into the work by Change Order line item.. Authorized: ARCHITECT CONTRACTOR OWNER Boarman Kroos Vogel Group, Inc. Westra Construction Co. City of Shakopee Address Address Add ress 222 N. 2nd 4355 Peave 129 So. Holmes Street South Minnea Chaska, MN Shakopee, MN 55379 BY y B" "- ATE AlA DOCUMENT G701* CHANGE ORDER * 1987 EDITION * AlA - COPYRIGHT 1987 * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW., WASHINGTON, D.C. 20006-5292 WARNING; Unlicensed photocopying violates U.S. copyright law and is subject to legal prosecution. This document was electronically produced with permission of the AlA and cannot be reproduced without violation until the date of expiration noted below. 2 CITY OF SHAKOPEE Memorandum TO: Clete Link FROM: Mark McNeill, City Administrator SUBJECT: Library Change Order DATE: March 31, 2003 BKV has asked us to accept a change order proposal in the amount of$1,147. This is an optional pricing of computer software program which will allow HV AC system to automatically adjust itself (or be manually reset to accommodate a large group of people occupying any of the meeting rooms). The mechanical people say that the pay back on this type of system is usually relatively short - 2-5 years. It seems to me to be a responsible thing to include now. Do you have questions or concerns on this? Otherwise, I will have BKV go ahead and process this. IW Mark McNeill City Administrator MM:th City of Shakopee Memorandum TO: Councilor Cletus Link Mark McNeill, City Administrator FROM: Tracy Schaefer, Assistant to the City Administrator SUBJECT: Library Construction Update - Change Order #4 MEETING DATE: November 20, 2002 Library construction schedule is slightly ahead of its proposed schedule, and the building is over 30% complete. Change order #4 will come to the City Council's attention in the upcoming weeks. The change order will address plumbing revisions due to adjustments that are needed to meet city code and storm and sanitary sewer line provisions that have been requested by the city and state agencies. Proposal Request #22, should result in the city breaking even or potentially a credit. Of the 7 items on change order #4, only proposal request #6 and proposal request #21 may result in increased costs. To date, the costs are unknown, but I wanted to pass this information onto you know, so we can begin the discussion and look at alternatives. Attached is a copy of change order #4 for your review. The final costs should be known in early December Please contact me if you have any questions/comments. Have a nice Thanksgiving Holiday. 1 City of Shakopee Memorandum TO: Councilor Cletus Link Mark McNeill, City Administrator FROM: Tracy Schaefer, Assistant to the City Administrator SUBJECT: Change Order #4 - Library DATE: December 23, 2002 Introduction As directed by City Council, I wanted to receive your input on change order #4 for the library construction project. Background In November, I had sent you information regarding change order #4; however, it did not have some of the pricing information from PR #6. After discussing the HV AC and mechanical issues with Jon Rall, BKV, we agreed that $4,962.00 would be an appropriate and fair amount. It was planned to go over this information with you at the past two Wednesday construction meetings; however, due to unfortunate circumstances those meetings were cancelled. I want your input and feedback on this issue before it is brought forward to the City Council, so I have attached the details and correspondence on this issue. Action Please contact me before Thursday January 2 if you have any questions or concerns about change order #4. Tracy Schaefer Assistant to the City Administrator 1