The URL can be used to link to this page

Home My WebLink About4.E. Administration 2004 Budget CITY OF SHAKO PEE 2004 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day-to- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Actual Actual Budgeted Requested 2001 2002 2003 2004 Labor Cost $ 195.55 $195.55 $ 207.00 $213.20 Average Printing Cost $ 79.57 $ 79.57 $ 83.25 85.75 Average Cost to Produce Meeting Agenda Packet $275.12 $ 275.12 $290.25 $ 299.00 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator ($99,190), Assistant to the City Administrator ($50,550, with $34,000 charged to General Fund) , Executive Secretary ($46,250) , payroll/Benefits Coordinator ($55,930) PERA: $251,920 @ 5.53% = $13,930 FICA: $251,920 @ 7.65% = $19,270 Supplies & Services: Office Supplies ($1,000), Automatic time clock for Pool/Community Center ($2,000) (0123) Professional Service: LMC Labor Relations $5,000; (0123) Personnel Consultant for position Valuations $2,500 (0123); Fees for Flex Benefits Administration $3,000 (0123); Sentence to Service $3,500 (0121) LOGIS: Fees paid to LOGIS for processing payroll checks and personnel records $16,700 (0123) . Refuse: Cleanup Day un-reimbursed expenses ($12,000) Training: lCMA National Conference $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500; general department head training $2,000; Safe Assure Training for City Hall and Recreation $3,000; Miscellaneous Training $600 Dues: lCMA $900; lCMA for Assistant $200 ; MN Managers Association $75; Rotary $125; MATIMA $100; TUG and Personnel organization ($300) (0123) . Travel/Subsistence: Mileage/vehicle allowance $3,800 (0121) ; $300 (0123) ; Meal reimbursement $300 (0121) Subscriptions/publications: Miscellaneous and personnel $400 (0121); $200 (0123) . Capital Expenditures: R5509BUD Lv_....()05 CITY OF S~. .JEE 8/12.. 14:05:01 Fiscal Period: 7 I 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final. Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 207,217 264,503 290,574 176,658 297,920 301,100 301,100 301,100 6005 OVERTIME-FT 342 33 6015 WAGES- PARTTIMElTEMP 791 847 4,136 6002 WAGES 208,008 265,692 294,710 176,691 297,920 301,100 301,100 301,100 6100 BENEFITS 6122 PERA 6,327 9,037 10,717 6,601 10,900 17,810 17,810 17,810 6124 FICA 15,207 19,462 21,562 13,480 22,520 23,040 23,040 23,040 6126 leMA 4,431 4,533 4,822 2,866 6135 HEALTH 15,615 25,676 23,924 15,231 26,400 26,900 26,900 26,900 6139 POST EMPLOYMENT HEALTH PLAN 1,445 843 1,500 1,500 1,500 1,500 6140 L1FElL TO 888 1,495 1,319 889 1,330 1,400 1 ,400 1 ,400 6145 DENTAL 1,275 1,451 1,059 1,500 1,500 1,500 1,500 6170 WORKERS COMPENSATION 965 1,499 1,691 1,796 1,800 1,900 1,900 1,900 6180 COMPENSATED ABSENCES 22,374 26,564 12,279 20,000 15,000 15,000 15,000 6100 BENEFITS 65,807 89,541 79,211 42,765 85,950 89,050 89,050 89,050 6001 WAGES & BENEFITS 273,815 355,233 373,921 219,457 383,870 390,150 390,150 390,150 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 20 6,050 3,450 3,450 3,450 6210 OFFICE SUPPLIES 6,475 2,318 2,444 432 3,500 6,500 6,500 6,500 6222 MOTOR FUELS & LUBRICANTS 57 156 62 200 200 200 6240 EQUIPMENT MAINTENANCE 243 225 190 68 6201 SUPPLIES & SERVICES 6,774 2,543 2,790 561 9,550 10,150 10,150 10,150 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 20,451 10,668 6316 EQUIPMENT MAINTENANCE 33 298 600 600 600 600 6327 OTHER 56.434 87,819 34,001 48,750 55,000 55,000 55,000 6300 PROFESSIONAL SERVICES 20,451 67,135 88,116 34,001 49,350 55,600 55,600 55,600 6330 COMMUNICATIONS 6332 POSTAGE 62 1,000 250 250 250 6334 TELEPHONE 3,001 4,239 3,707 1,715 11,410 900 900 900 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/12/200314:05:01 Fiscal Period: 7 / 03 Budget Report Page- 2 Level Of Rol/up 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTING/PUBLISHING 4,120 3,789 6,574 2,878 6,300 6,800 6,800 6,800 6338 ADVERTISING 50 144 6330 COMMUNICATIONS 7,121 8,091 10,331 4,737 18,710 7,950 7,950 7,950 6350 INSURANCE 6352 LIABILITY 597 1,343 3,506 2,000 3,900 3,900 3,900 6354 PROPERTY 1,507 100 6356 AUTO 257 254 248 250 250 250 6350 INSURANCE 1,507 954 1,597 3,754 2,000 4,150 4,150 4,150 6360 UTILITY SERVICE 6367 REFUSE 20,444 750 12,000 12,000 12,000 12,000 6360 UTILITY SERVICE 20,444 750 12,000 12,000 12,000 12,000 6400 RENTALS 6410 LOGIS 16,396 17,489 10,789 16,700 16,700 16,700 16,700 6420 EQUIPMENT RENT 25 6435 OTHER RENT 1,000 6400 RENTALS 16,396 17,514 10,789 17,700 16,700 16,700 16,700 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 2,948 6,Q70 3,134 570 10,900 9,260 9,260 9,260 6475 TRAVEUSUBSISTENCE 5,506 7,606 3,068 1,366 5,500 4,900 4,900 4,900 6480 DUES 1,693 1,593 1,547 413 2,600 2,340 2,340 2,340 6490 SUBSCRIPTIONS/PUBLICATIONS 269 199 474 600 600 600 600 6470 DUESITRAININGITRAVEL 10,417 15,469 8,222 2,349 19,600 17,100 17,100 17,100 6200 SUPPLIES AND SERVICES 46,270 110,587 149,015 56,962 128,910 123,650 123,650 123,650 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,478 17,031 6700 CAPITAL OUTLAY 17,478 17,031 6800 DEBT SERVICE - 6000 EXPENDITIIRES 320,084 483,298 539,968 276,418 512,780 513,800 513,800 513,800 R5509BUD LL~,.,005 CITY OF Sh. ,-'EE 8/12. . _ 14:05:01 Fiscal Period: 7 I 03 Budget Report Page - 3 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 12 CITY ADMINISTRATOR 320,084 483,298 539,968 276,418 512,780 513,800 513,800 513,800 01000 GENERAL FUND 320,084 483,298 539,968 276,418 512,780 513,800 513,800 513,800 Admin 2004 Budget Business Unit Business Unit Business Unit Business Unit 0120 0121 0123 0370 Object # Description Benefits Administration Personnel Refuse Total 6002 Wages FT - Reg. 46,320 138,470 48,640 233,430 6005 Wages OT - Reg. - 6015 Wages PT - Temp - 6122 PERA 2,560 8,830 2,680 14,070 6124 FICA 3,550 10,590 3,720 17,860 6126 ICMA - 6128 Fire Pension - 6135 Health 26,900 26,900 6139 PEHP 1,500 1,500 6140 Life 1 ,400 1 ,400 6145 Dental 1,500 1,500 6170 Workers Comp 1,900 1,900 6180 Compensated Absences 15,000 15,000 6190 Retirement Benefit - Total Personnel 100,630 157,890 55,040 313,560 6210 Operating Supplies - 1,500 3,000 4,500 6222 Motor Fuels & Lubricants 200 200 6230 Building Maintenance - 6240 Equipment Maintenance - 6300 Professional Services - 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 400 200 600 6327 Other - 3,500 10,500 14,000 6332 Postage - - 6334 Telephone - - 6336 Printing/Publishing - 4,300 500 4,800 6350 Insurance - 6352 Liability Insurance - 3,900 3,900 6356 Auto 250 6360 Utility Service - 6365 Gas - 6367 Refuse 12,000 12,000 6400 Rentals - 6410 LOGIS 16,700 16,700 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other - - 6472 Cont / School/ Training - 7,500 600 8,100 6475 Travel/Subsistence - 4,100 300 4,400 6480 Dues 1 ,400 300 1,700 6490 Subscriptions/Publications 400 200 600 6640 Designated Miscellaneous - 6660 Cash Over/Short - Total Supplies & Services - 27,450 32,300 12,000 71,500 6740 Capital Expenditures - 6498 Expenses Charged Back - - Total $ 100,630 $ 185,340 $ 87,340 $ 12,000 $ 385,060