HomeMy WebLinkAbout2. Award Contract for Reconstruction of Alley N of Library
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Alley Reconstruction Contract Award
DATE: August 11, 2003
INTRODUCTION:
The Council is asked to award a contract to Bituminous Roadways, Inc., Shakopee for
reconstruction of the alley north of the library building and parking lot.
BACKGROUND:
The contract with Westra calls only for a connection from the existing alley into the
parking lot on the north side ofthe building, and a transition from the parking lot to the
existing alley.
However, since the contract was awarded, it has become apparent that the existing
condition of the alley is not conducive to good water drainage, and to handle the traffic
that is expected to utilize the alley.
For that reason, City staff solicited quotes from three asphalt contractors to redo that
alley, which runs the entire length ofthe block from east to west. The results of those
quotes are as follows:
Bituminous Roadways, Inc. $ 8,945
Prior Lake Blacktop $ 9,924
Plehal Blacktopping, Inc. $12,850
Note that by reconstructing the alley, the City should be able to negotiate a deduct from
the existing contract, in that the subcontractor for Westra should be able to reduce some
of the work needed to transition from the existing parking lot to the alley. That amount
will be determined.
BUDGET IMPACT:
Funding for this work will come from a combination of the Street Division's maintenance
funds, and the Library building construction fund. The exact amount will depend upon
the credit to be negotiated for the reduced scope of work, but it will be roughly a split
between the two. It is possible that a change order for the Library fund's share will be
necessary.
RECOMMENDATION:
I recommend that an award of a contract be made to Bituminous Roadways, Inc., for the
reconstruction ofthe east/west alley adjacent to the library, in the amount of$8,945.
Timing on this will be coordinated with Bituminous Roadways and the library contractor;
it is expected to take place in the next two to three weeks.
ACTION REQUIRED:
If the Council concurs, it should, by motion, authorize award of a contract in the amount
of$8,945 to Bituminous Roadways, Inc., for the reconstruction of the east/west alley
adjacent to the library site, as specified.
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Mark McNeill
City Administrator
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