Loading...
HomeMy WebLinkAbout7. Approval of Minutes: June 30, and July 01, 2003 , OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA JUNE 30, 2003 Mayor Mars called the meeting to order at 7:00 p.m. with Council members Lehman, Joos and Helkamp present. Absent; Link. Also present for the Planning Commission were: Larry Meilleur, Deb Amundson, Mary Romansky, Ryan Magin, Gayl Madigan and Steve Clay. Also present for the Park and Recreation Advisory Board were: Arvid Somberger and Jim Dorenkamp. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer (7:10); Gregg Voxland, Finance Director; Mark McQuillan, Natural Resources Director; Mark Themig, Facilities and Recreation Director and Tracy Schaefer, Assistant to the City Administrator. The following items were added to the agenda. 5.a. Liquor License Renewal for Heyde Hospitality, Inc. dba Park Inn & Suites and 5.b. Certification for 2 a.m. Closing License. The agenda was approved as amended. Motion carried 4-0. Tracy Schaefer gave a presentation on the new electronic equipment in the Council Chambers that the City would be using for televising various meetings. The new electronic equipment would give a better presentation and quality to the televised meeting for the viewing audience. Ms. Schaefer offered some helpful hints to the Councilors and staff. The new electronic equipment are: a DVD player, the City now has the ability to show whatever is on VHS and there is a document camera and lap top that can access a computer to show various presentations along with a new large screen. There were also some pretty teclmical upgrades to increase the quality for viewership, noted Ms. Schaefer. This new equipment was paid for from the Telecommunications Fund and not the General Fund. Ms. Schaefer noted the audio system was replaced about 3 Y:2 years ago, so only some adjustments were made to that. The upgrade this time was for the video end. Ms. Schaefer stated that the document camera had the ability to focus on a very large map. Mayor Mars noted that this equipment (technology) was a great enhancement for the City of Shakopee. The following item was added to the Consent Agenda. 5.a. Liquor License Renewal for Heyde Hospitality, Inc. dba Park Inn & Suites with conditions. Lehman/Helkamp moved to approve the Consent Agenda as amended. Motion carried 4-0. Mr. Leek reported on the Capital Improvement Plan (ClP) with a power point presentation. Mr. Leek gave an overview of the Comprehensive Plan and how it related to the CIP. Mr. Leek noted the Comprehensive Plan was an overall vision of the City and strategic plans evolved from the Comprehensive Plan. Mr. Leek stated that the CIP and the Budget were implementing mechanisms to implement the Comprehensive Plan. Mr. Leek noted that every time a Official Proceedings of the June 30, 2003 Shakopee City Council Page -2- Comprehensive Plan was put together or a special study was done goals, objectives, obligations and programs were proposed that had some monetary impact on the City. Mr. Leek stated this type joint meeting was the place to have dialogue between Council, Boards and Commissions regarding the implications of the Comprehensive Plan and if what was shown in the ClP adequately expressed what was set forth in the Comprehensive Plan. Mr. Leek noted that under state law the Metropolitan Land Planning Act recognizes the relationship between the Comprehensive Plan and the ClP. Mr. Leek noted that when a Comprehensive Plan was submitted to the Metropolitan Council a ClP needed to be included. Mr. Leek noted it would be helpful to have the future Comprehensive Plan Update in mind when the eIP was being discussed. There was a change this year by the legislature that cities could issue capital improvement bonds for certain projects. These improvement bonds would be subject to a reverse referendum; if this type bond was planned, an official public hearing and adoption of the ClP by resolution was required. Mr. McQuillan, Natural Resources Director, reported on the various projects over the next several years that the Park And Recreation Advisory Board wanted to do and Mr. Themig, Facilities and Recreation Director, reported on: 1) how the parks projects for the next several years would be funded and 2) some projects of the Park and Recreation Advisory Board that needed discussion. Mr. McQuillan, Natural Resources Director, gave a Power Point presentation project by project. Mr. McQuillan gave a description of what projects are under away or about to get underway. Mr. McQuillan noted that plans were still being developed for the relocation of the Minnesota Boat Landing that is currently in Huber Park; a site across the river was now being looked at. The Pheasant Run Park project was scheduled to start very soon and the Council had given the Park and Recreation Advisory Board the authority to go out and look for some parkland most likely in partnership with someone. The soccer complex was scheduled to go out for bids soon (partial complex). Improvements to Huber Park were being discussed at the Council level. It was noted by Mr. McQuillan that staff were taking extraordinary steps to get the fill for Huber Park at the lowest possible cost. There were some small trail projects to connect trails to parks (this usually happened when there was a new development and the trails were not connected to a neighboring park) and some small improvement projects (additional structures to a current park). The projects now underway or about to get underway were approximately $2,020,000. The parkland acquisition was the big-ticket item. Mr. McQuillan noted that the small trail projects and the small improvements are budgeted for annually in the elP. Mr. McQuillan noted the park projects that were hoped to get done in 2004. Some of these projects would carry over to the year 2005. These projects were: continuation of the soccer complex (this was a high priority for the Park and Recreation Advisory Board), Huber Park Official Proceedings of the June 30, 2003 Shakopee City Council Page -3- Development (fill should start coming in and the sewer should be replaced soon), Tahpah Park improvements, Prairie Village Neighborhood Park, Greenfield Neighborhood West Park, Skate Park (additional equipment), some short trail connections and some small improvement projects. Mr. McQuillan stated the soccer complex would be phased in over a period of years similar to how Tahpah Park was built. Mr. McQuillan noted some ofthe improvements to Huber Park that were intended to be done. Mr. McQuillan noted that the Council would have to make some decisions regarding the riverbank stabilization. It was the riverbank stabilization that was the big- ticket item as far as Huber Park construction was concerned. The Council needed to remember that constructing Huber Park and the river stabilization would take funds from other park projects for the next 5-10 years. All the improvements to T ahpah Park would be done over a period of several years also. Mayor Mars wondered if there were any grants from the Army Corp of Engineers or the DNR that could be applied for to help with the riverbank stabilization project. Mr. McQuillan and Mr. Loney addressed this question. The cost of the projects for 2004 was approximately $2,015,500. It was suggested by Cncl. Joos that there needed to be a maintenance fund for the parks for small maintenance items that needed to be done (i.e. light replacement etc). Mr. McQuillan stated that for a neighborhood park less the land the cost was approximately $150,000. Because the City needed to acquire land (2 acres) for the Pheasant Run Neighborhood Park that park cost was estimated at $365,000. Additional pieces of equipment for the skate park were also requested to be purchased, so there would be more challenging pieces of equipment for the older kids. The League of Minnesota Cities insurance program has had some changes and now higher ramps were permitted. $25,000 was being requested to expand the skate park. This request came from the youth themselves and they were willing to do some fundraising for this project. Replacement of the carpet for the community center was in the CIP again for the third year. The replacement of the carpet is yet to be realized. Cncl. Lehman noted that the Park and Recreation Advisory Board had a park master plan as to where parks in the City should be situated and this helped determine if parkland dedications should be taken of if cash in lieu of parkland dedication should be taken instead. Mr. Dorenkamp. President of the Park and Recreation Advisory Board, addressed the question as to how it was determined if land or fees should be taken for parks. Mayor Mars felt perhaps the fees needed to be adjusted because the fees alone certainly would not be able to buy parkland. Cncl. Joos thought it was necessary to take an inventory of the private parks done by developers, for some of their developments, so the City could put their parks in strategic places. Commissioner Romansky stated it would be most helpful for the Planning Commission to have a copy of the updated park master plan when they were reviewing preliminary plats or doing concept reviews. It was noted by Mr. McQuillan that there were some areas of the City that were deficient in parks. It was noted by Cncl. Joos that the park dedication fees were being used for Official Proceedings of the June 30, 2003 Shakopee City Council Page -4- maintenance of older parks, as well as new parks and at this point most of the money was coming from new development. Mr. McQuillan noted as far as the trail system was concerned, the City was looking at connecting Dean Lake from the east side all the way to the west side in the year 2005. The City portion of this cost would be around $192,500. The ProvidencelWestchesterNeighborhood Park Development (this is a combination of two developments with about 12 acres total for the playground), a Community Playground (this had an approximate cost of$150,000 with the rest of the money coming from donations and it was thought it would be nice to have this park in Huber Park) and a land acquisition for a new park in the Southbridge area were scheduled for 2005 with the cost of these projects estimated at $1,754,000. Mr. McNeill gave a history of the MnDOT parcel #75 for the last seven years. This was the parcel that the Park and Recreation Advisory Board was interested in, at this time, for the new park and trails in the Southbridge area for 2005. Cnds. Lehman and Helkamp wanted to take the MnDOT parcel #75 out of the CIP. They wanted to see what MnDOT would be offering before the money was put in the CIP. Commissioner Romansky wanted to keep some money in the CIP for a park in Southbridge because this was an area that was low in parks. Cncl. Lehman noted that if the MnDOT parcel #75 were left out of the CIP that did not mean that negotiations for the parcel could not take place. There was a general consensus to take the $2.5 million for the MnDOT parcel #75 out of the CIP for the year 2005. The park projects for 2006 having a price tag of approximately $776,500 were discussed. These projects were: 1) a five acre park for the Greenfield East Neighborhood Park, 2) park improvements to O'Dowd Lake Park (parking and access modifications because of vandalism), 3) land acquisition and park development for a Horizon Heights Neighborhood Park and 4) Lions Park improvements to be funded through donations. Commissioner Magin noted that all of these parks were needed for the developments. If possible the Park and Recreation Advisory Board would like to see the O'Dowd Lake Park improvements moved up. Cncl. Lehman noted that the improvements to O'Dowd Lake Park could be staged. The right-of-way acquisition and trail construction to O'Dowd Park along County Road 79 was discussed for the year 2007; this project had an approximate price tag of$275,000. The other improvements were necessary because of vandalism and the Council wanted to see those improvements made first. It was noted by Mr. Themig that the Public Works Department would be making some quick fixes to O'Dowd Lake Park before the actual improvements could be made. Mr. McQuillan noted that in approximately year 2009, it was hoped that some land could be acquired out in Horizon Heights for a park along the Prior Lake/Spring Lake Greenway corridor. This land was projected to cost $400,000. It was noted by Mr. McQuillan that if the land developed out there some of the land could be gotten by park dedication. Mayor Mars would . Official Proceedings of the June 30, 2003 Shakopee City Council Page -5- like to see land taken if this area were developed so a larger buffer and a trail could be between the homes and the corridor channel. Mr. Loney, Public Works Director/City Engineer noted that when the Greenway Channel was upgraded it would be a natural looking channel. Mayor Mars thought the Greenway Corridor was a good possibility for grants. The Killarney Hills Park Improvements were contingent on development of surrounding land. These improvements were projected to cost $70,000. It was hoped to construct a trail along the Blue Lake Channel in 2009; the cost of this project was estimated to be $110,000. Mr. McQuillan noted the Park and Recreation Advisory Board would like to make some improvements to the park at 10th and Spencer; this was not a high priority but should be kept on the back burner. Mr. Themig, Facilities and Recreation Director, approached the podium to report on a few building projects for the Parks and Recreation Department. These projects were: 1) expansion to the community center, 2) a new community center multi-use facility and 3) improvements for the aquatic park. Mr. Themig noted that there was a task force appointed to come up with a survey to be given to the community so the needs of the community could be determined. There was the possibility that these needs would necessitate expansion to the community center and more revenue would be realized by the community center with the expansion and not as much of a transfer from the City's General Budget would be needed to put the community center in the black. There was a multi task force right now working on the multi purpose concept for a multi-use facility. This design was nearly finished and the task force would be working on fundraisers for the proposed multi-use facility. Mr. Themig stated the improvements to the Aquatic Park would consist of demolition to the present service building and replacing it and there should be some play features added to the aquatic park. The City did make major investments to the Aquatic Park mechanical systems in 2000 and with these improvements the upgrades would be complete for the facility. Mr. Themig noted that the Aquatic Park was very unique. Mr. Themig noted that staff did talk about the park dedication fees and projecting those fees. Mr. Themig noted that there were several large construction projects for 2002 that paid their park dedication fees up front. Mr. Themig stated that he would follow-up with getting the amount of acreage that was dedicated for park purposes by the developers for the 2002/03 years. Commissioner Clay noted that the amount of park projects far exceeded the projected park dedications fees. Mr. Themig noted according to Gregg Voxland, Finance Director, the Park Reserve Fund would go into the arrears in 2005 and these arrears would just keep getting worse as the years progressed. Mr. Themig would like some possible options to consider in scaling . Official Proceedings of the June 30, 2003 Shakopee City Council Page -6- back projects. He noted that $2.5 million was already cut when Council gave consensus to not put money for the purchase ofMnDOT parcel #75 in the CIP. There were other projects that needed to be scaled back too. Other possible options that Mr. Themig could come up with were: 1) reschedule projects 2) raise park dedication fees - this would help some, 3) seek other funding sources and 4) possibly including some of these projects in bonding for other type improvement projects. Mayor Mars noted that the national League of Minnesota Cities had an article talking about the low cost of borrowing money now. Mayor Mars thought maybe now was the time to borrow a little money and do some of the things that needed to be done for items that had a long life expectancy. Mayor Mars noted that he would be coming to the Council with some information regarding options that were available for financing. Cncl. Lehman thought the park dedication fees should be looked at yearly (there was consensus by the Council that the fees should be looked at annually). He was of the opinion that Huber Park construction could be spread over four years because in reality he thought it would take at least that long to complete. To construct Huber Park in two years was just too aggressive for him. Commissioner Clay agreed with Cncl. Lehman and added to what Mayor Mars had to say regarding borrowing money at today's low rates. Cncl. Lehman agreed but pointed out that there was just so much bonding that can be done and there already were a couple of projects that bonding was being looked at for. Mayor Mars noted that the bonding would be for the capital improvements not for the parks. Cncl. Joos noted that if the economics in the state legislature continued on their present course, the City of Shakopee would be hard pressed to do anything for the future. Mayor Mars noted that this was just the start of planning for the CIP. In the near future the CIP in total would be presented to the Council for its adoption. There was discussion on when Huber Park would be ready for development. Cncl. Lehman wanted to see something done in the Park and Recreations CIP regarding Huber Park in the years 2004/2005 because it was in 2005 that the Park and Recreation Fund started to go in the negative and remain in the negative. He would like to see the $1.3 million spread over several years rather than just 2004/05. There was consensus that Huber Park should be phased in and first and foremost the river stabilization needed to be looked at. Mayor Mars noted that Huber Park would be a showcase of the City, in his opinion. He would like to incorporate some of the natural features if possible into the plan. Mayor Mars noted that parking along with trails were important for the Huber Park draw. The first step was to get the land and infrastructure ready for Huber Park. Cncl. Helkamp also wanted the land purchase for the Prairie Village Neighborhood Park moved from 2004 to 2005. It was by noted by Mr. McQuillan that there was a problem in purchasing this land and the land purchase wasn't expected to be done in 2004. . Official Proceedings of the June 30, 2003 Shakopee City Council Page -7- LehmanlHelkamp moved to remove from the table the renewal of the liquor Licenses for TL Foods, LLC, dba Harwell's Steakhouse and Brewery. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to approve the applications and grant on sale and Sunday on sale intoxicating liquor licenses to TL Foods, LLC, dba Harwell's Steakhouse and Brewery, 1128 Vierling Drive East. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to approve the applications and grant on sale and Sunday on sale intoxicating liquor licenses to Heyde Hospitality, Inc. dba Park Inn and Suites, 1244 Canterbury Road, conditioned upon compliance with City Code requirements. (Motion carried under the Consent Agenda). Ms. Cox, City Clerk, noted that staff would like direction as to how staff should handle applications from establishments that wanted to sell liquor until 2:00 a.m. Ms. Cox stated that City Council did approve an liquor licenses and City Code did provide for liquor to be sold until 2:00 a.m. CncL Joos stated that he preferred staffhandle this administratively. There was consensus by the Council that this be handled administratively. HelkamplLehman moved to adjourn to Tuesday July 1, 2003 at 7 :00 p.m. Motion carried 4-0. The meeting adjourned at 9:10 p.m. rJ:::o~. ~ City Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA JULY 1, 2003 Mayor Mars called the meeting to order at 7:00 p.m. with Council members Link, Joos, Lehman and Helkamp present. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Dan Hughes, Police Chief; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Mark Themig, Facilities and Recreation Director and Tracy Schaefer, Assistant to the City Administrator. The pledge of allegiance was recited. Joos/Link moved to approve the Agenda as written. Motion carried 5-0. Mayor Mars reported that he attended the League of Minnesota Cities conference. He noted he had some handouts to share with the Council and staff. Mayor Mars stated that the Metropolitan Council appointed a Livable Communities Advisory Committee, to which he was appointed. This committee helps hand out grants for Livable Communities. Mayor Mars commended staff and volunteers who worked on the City Picnic that was held for City employees, Boards, Committees and Commissions. Mayor Mars noted that he attended a legislative update and had handouts from that meeting also. He noted the Relay for Life was going to be held at the Shakopee High School. The following item was removed from the Consent Agenda. 15.C.5 Emergency Vehicle Preemption System. Lehrnan/Helkamp moved to approve the Consent Agenda as amended. Motion carried 5-0. Mayor Mars asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Lehrnan/Helkamp moved to approve the meeting minutes for May 20 and June 3, 2003. (Motion carried under the Consent Agenda). Lehrnan/Helkamp moved to approve the bills in the amount of$802,815.73 plus $46,343.75 for refunds, returns and pass through for a total of$849,159.48. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval]. Mayor Mars opened the public hearing on the proposed vacation of the alley in the municipal parking lot located north of 15t A venue and east of Fuller Street extended. Mr. Leek reported this was a proposed vacation of an alley located on the lot of the Northridge Senior Residential project. Mr. Leek oriented the site via the document camera. Mr. Leek noted Official Proceedings of the July 1, 2003 Shakopee City Council Page -2- the Planning Commission reviewed the proposed vacation and based on staff recommendation the Planning Commission recommended the vacation of this alley easement with conditions. Mr. Leek noted what some of the conditions were. It was noted by Mr. Leek that a modification would be made to one of the conditions noting that Shakopee Public Utilities would have to approve the relocation of all underground utilities as well as the City. Mayor Mars asked for audience participation. There were no comments made. JooslHelkamp moved to close the public hearing. Motion carried 5-0. Helkamp/Lehman offered Resolution No. 5899 A Resolution Of The City Of Shako pee Vacating Of Public Right-Of-Way (Alley), Block 5, City Of Shako pee, Scott County, Minnesota, and moved its adoption with the stipulation that Shakopee Public Utilities be noted in the condition regarding the relocation of underground utilities as well as the City. Motion carried 5-0. Cncl. Lehman noted he spoke with one ofthe council members in Grass Valley, California and they went on a tour of the City of Grass Valley. Grass Valley was very similar to the City of Shakopee with all the same issues and the make-up ofthe town buildings being very similar to Shakopee's. Cncl. Lehman noted that he went to Vision Shakopee's meeting and a new web site that they were working on was discussed. There were a few minor changes that the Board wanted to make. They asked if they could link their web site to the City's. The Derby Days sponsorship of $2,000 was discussed and a motion was made by the Vision Shakopee Board stipulating where this money was to be allocated. Cncl. Lehman noted that the Vision Shakopee Board also made and passed a motion to pay $1,500. towards the renewal lease of the gator to water flowers. Cncl. Lehman also stated that Vision Shakopee passed a motion to donate $250.00 towards the restoration of the helicopter in Memorial Park. Cnc1. Joos noted that he attended the School Board meeting and their preliminary budget was discussed. Cncl. Joos noted that the School District did a demographic study ofthe type people living in Shakopee and the type of people that would be moving into the City of Shakopee; Cncl. Joos noted that was very enlightening information. He noted there were reports from the junior high as well as the high school regarding grade issues. Cncl. Joos and Cncl. Helkamp attended with Cncl. Joos speaking on behalf of the Council at the dedication of the Bluff Avenue Urban Village. This was a very nice addition to the City. Cncl. Joos thanked Mr. Leek, Community Development Director, for putting words to the speech. Cncl. Joos left a booklet with Mr. McNeill, City Administrator. Cncl. Link reported on the Shakopee Public Utilities Commission (SPUC) meeting. He noted that SPUC opened bids on their new building and the bids came in almost $1 million below what Official Proceedings of the July 1, 2003 Shakopee City Council Page -3- the architect projected. This was very good news. Cncl. Link updated the Councilors on the helicopter for Memorial Park. Cncl. Helkamp noted that he attended the dedication for the new HRA Bluff A venue facility along with Cncl. Joos. He also attended the Chamber of Commerce Board meeting for the month and they reviewed the action plan and reported that they were on track with all their projects. Cncl. Helkamp noted that the Minnesota Chamber of Commerce was looking to partner with local chambers to do a business expansion and retention research project, similar to the project that the City was doing with the City's Chamber of Commerce. It was great to see that the City of Shakopee was ahead of everyone else in this effort. JooslLink moved to recess at 7:21 p.m. for the purpose of conducting the Economic Development Authority meeting. Motion carried 5-0. Mayor Mars re-convened the City Council meeting at 7:23 p.m. Mr. Leek, Community Development Director, reported on the rezoning request of Mark and Joel Liesener for property located north of County Road 16, northwest of Foothill Trail and northeast of Pike Lake Road. Mr. Leek oriented the property with the document camera. Mr. Leek noted the two properties the Liesener's were requesting to be rezoned tonight were currently zoned Agricultural Preservation and Light Industrial. The two properties were asking to be rezoned to R-1B. The property between this property had already been zoned to R-1B North to the Prior Lake/Spring Lake Outlet Channel. Mr. Leek stated the subject properties were guided single- family residential and on June 1 ih the City Council did approve extending MUSA to those properties with conditions. The Planning Commission reviewed the request on June 19th and found the rezoning request to be consistent with the property located in the middle of these two properties and the rezoning was consistent with the long term guiding of this area and they recommended approval of this rezoning. Mr. Leek noted that the Liesener's and Shakopee Crossings had been in discussion with the adjacent property owner. Shakopee Crossings controls the 85 acres to the northeast and they are coordinating their development plans with the Liesener's. It did look like there would be a joint agreement to facilitate the extension of sewer and water to the Liesener's property. Link/Lehman offered Ordinance No. 675, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending The Zoning Map Adopted ill City Code, Sec. 11.03 By Rezoning Land Generally Located North Of County State Aid Highway 16, East of Pike Lake Road And West Of Foothill Trail From Agricultural Preservation (AG) Zone/Light illdustrial (I- I) Zone to Urban Residential (R-1B) Zone, and moved its adoption. Motion carried 5-0. Official Proceedings of the July 1, 2003 Shakopee City Council Page --4- Lehman/Helkamp offered Resolution No 5904, A Resolution Of The City Of Shakopee, Minnesota, Approving The Registered Land Survey Submitted By Scott Wirth/Generation Homes, and moved its adoption. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to authorize the appropriate City officials to enter into an agreement for 2003 with LOGIS for shared Network Administrator services at $45.00/hour. (Motion carried under the Consent Agenda). Mr. Loney, Public Works Director, City Engineer, reported on the payment for easements for Vierling Drive, Project No. 2002-4. Mr. Loney noted that these easements were needed to complete Vierling Drive from County Road 15 to the Orchard Park West development. Mr. Loney stated this would complete the segment of Vierling Drive through town. Mr. Loney noted plans and specifications for this project would be at the next Council meeting along with plans and specifications for Valley View Road so these two projects could be bid together. Mr. Loney noted an agreement had been reached with the property owner south of Lions Park for the needed easements. Mr. Loney noted the appraisal prepared by Patchin Messner & Dodd for the permanent and temporary easements needed was $55,125 and the figured negotiated with the property owner for easements was $62,000. This figure was agreed to in an attempt to avoid condemnation. Mayor Mars commended staff for moving this project along and getting all the pieces in place so these portions of Vierling Drive and Valley View Road could be constructed. Joos/Mars moved to authorize payment for the permanent and temporary easements from the property owner of Parcel No. 27-912050-0 and in the amount of $62,000, for improvements to Vierling Drive to CR 15, Project No. 2002-4. Motion carried 5-0. Lehman/Helkamp moved to authorize the appropriate City staff to enter into agreements to extend the current Police Liaison and School Resource Agreements through December 31, 2004. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to authorize the purchase of storage shelving for the new police building Property and Evidence Room from Material Handling Group, Inc. for a dollar amount not to exceed $4,986.33. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to authorize the appropriate City staff to enter into a purchase and installation agreement of audio-visual equipment for the new police building with Alpha Video for an amount not to exceed $25,035. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to direct the appropriate city officials to enter into a contract awarding the INET extension work to Access Communication, for the amount of$14,304 from the Telecommunications Fund. (Motion carried under the Consent Agenda). Official Proceedings of the July 1, 2003 Shakopee City Council Page -5- Mr. Loney reported on the emergency vehicle preemption system. There was a question regarding the previous contract and contractor (Collins Electrical Systems, Inc. dba ColliSys) on the first five signal sites. Mr. Loney noted the job had not been completed and the contractor had not responded to several calls made by the City to finish the work. The City was now in the process of terminating that contract. The City estimated that 70% of the contract amount had been completed. The first contractor had been paid 70% of the amount that had been agreed to. The remaining amount from the total agreed to was left to pay the contractor who finished this job. Eagan McKay, the contractor, who submitted the lowest bid and was awarded the contract for the second set of emergency vehicle preemption signals to be installed had verbally agreed to fmish the work on the first set of emergency vehicle preemption signals for the remaining amount left ($6,372) from the first contract. Mr. Loney noted no response had been received regarding the letter dated June 5, 2003; therefore, Mr. Thomson, City Attorney, noted he would look into the matter of terminating the contract with Collins Electrical Systems, Inc. dba ColliSys. Mr. Thomson noted that he thought there was just cause to terminate the contract. Chief Hughes was of the understanding that just connections had been made by Collins Electrical Systems, Inc. dba ColliSys for the five intersections contracted for. Chief Hughes recommended that Egan McKay be allowed to finish the work. This project had been dragging on since November of2001 and these signals were really needed. The money for this project was identified in the Fire Departments budget for this second project. Helkamp/Joos moved to authorize Egan-McKay Electrical Contractors, Inc. to install the Emergency Vehicle Preemption System at County State Aid Highway 69 and County State Aid Highway 101; First Avenue and County State Aid Highway 101; County State Aid Highway 101 and County State Aid Highway 83; County State Aid Highway 101 and Valley Park Drive; and County State Aid Highway 17 and County State Aid Highway 78, in the amount of $18,486 and to finish the Emergency Vehicle Preemption System for County State Aid Highway 17 at 10th A venue; County State Aid Highway 17 at County State Aid Highway 16; County State Aid Highway 17 at 4th A venue; County State Aid Highway 17 at County State Aid Highway 101; Fuller Street at County State Aid Highway 69 that was started and not completed by Collins Electrical System dba ColliSys at the verbally agreed to price of $6,372. Motion carried 5-0. If an agreement could not be agreed to at the $6,372 amount( amount remaining in the agreed to bid with Collins Electrical Systems) Cncl. Helkamp would be looking to Collins Electrical Systems to make up the difference. LehmanlHelkamp moved to award demolition of the building located at 129 Levee Drive to Lloyd's Construction in the amount of $22,865, and pay the $21,875 from the 2003 contingency. (Motion carried under the Consent Agenda). Official Proceedings of the July 1, 2003 Shakopee City Council Page -6- LehmanlHelkamp moved to approve the residence response time changes in the job description for firefighters from the four (4) mile radius to a six (6) mile radius for a firefighters living in the Station 51 area and for firefighters working out oftown from seven (7) miles or ten (10) minutes to ten (10) miles or fifteen (15) minutes to the closet fire station. (Motion carried under the Consent Agenda). (Clerk's Document No. 336) Lehman/Helkamp offered Resolution No. 5905, A Resolution Of The City Of Shakopee, Milll1esota, Approving Premises Permits For The Shakopee Rotary Club, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Helkamp offered Resolution No. 5906, A Resolution Of The City Of Shakopee, Milll1esota, Accepting A $5,000 Donation From The Shakopee Lion's Club and moved its adoption with the funds to be escrowed in the Lion's Park account. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to accept the resignation of Dave V osejpka from the Parks and Recreation Advisory Board with regrets, and authorized filling the vacancy. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to approve the application and grant a tobacco license to CCF, Inc., dba Circle C Convenience Centers, 312 West 1 st A venue. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to approve the applications and grant temporary on-sale 3.2 percent malt liquor licenses to the Shakopee Jaycees, Inc. for the municipal parking lot at 2nd A venue and Lewis Street, August 1 and 2,2003, with sales to cease at 11:00 p.m., and for the designated beer garden adjacent to the concession stand at Tahpah Park, July 19 and 20, 2003, conditioned upon meeting all requirement of the City Code. (Motion carried under the Consent Agenda). Mr. McNeill reported on the Derby Days street and parking lot closures. Mr. Mc Neill noted that Derby Days was going to be held Thursday, July 31 st through Sunday, August 3rd 2003. The Derby Days committee has submitted a request that certain streets and parking lots be closed for Derby Days to facilitate certain events. Mr. McNeill noted that it was also requested by the Derby Days Committee that Public Works help set-up and clean up for Derby Days. Some of the businesses on Holmes Street had a concern regarding the closing of Holmes Street on Friday, August 1 st and Saturday, August 2nd. Mr. McNeill noted City staff did not have a problem leaving Holmes Street open Friday, August 1 st and Saturday, August 2nd if the sidewalk sales stayed up on the sidewalk and the people attending events at Derby Days still had room to pass on the sidewalks. Jack McGovern, Derby Days President, approached the podium and noted he had safety issues regarding not closing a portion of 69 so cars can not shoot up Holmes Street on Friday and Official Proceedings of the July 1, 2003 Shakopee City Council Page -7- Saturday. He realized there were traffic flow problems in some areas but he thought it was in the best interest of safety to have Holmes Street closed off completely on Friday and Saturday. The City required them to carry a $1 Million dollar insurance policy for Derby Days and when that amount was used up then the City would possibly have to take over the insurance claims. Getting that insurance policy was somewhat problematic this year. This was a community festival and not a money making proposition. The Derby Days committee was looking at the safety aspect and they would like to see the road closed. Mr. McGovern noted that new signage would be put up this year to try and help the traffic flow. Dave Jansen, downtown business owner (Valley Sports), approached the podium and noted many people were confused as to how to get around during Derby Days. He did not think business downtown should be cut off for three days from vehicle traffic. Chief Hughes addressed the issue of safety and closing off streets. Chief Hughes stated he was comfortable with leaving Holmes Street open on Friday and Saturday. If it was deemed necessary the Police could barricade that street. Lehman!Helkamp moved to accept the recommendation of Mr. McNeill and Police Chief Dan Hughes that Holmes Street remain open to traffic on Friday, August 1 st and Saturday, August 2nd and to monitor the access off of 69 along with the following traffic and parking related lot or street closures: 1) Parking lot and Second Avenue north of the railroad tracks between Sommerville Street and Lewis Street from Wednesday, July 30th at 5:00 PM until noon on Sunday, August 3rd; 2) Parking lot between Lewis Street and Holmes Street from Noon Thursday, July 31 S\ to Midnight Saturday, August 2nd. [For inflatable kiddie rides]; 3) Lewis Street from First to Second A venues, from 8 AM to 8 PM. Thursday, July 31 st through Saturday, August 2nd. [Sidewalk sales]; 4) Scott Street from 2nd to 3rd Avenues on Saturday, August 2nd from Noon until 3:00 PM [water fights]; 5) Scott Street from 2nd to 3rd Avenues, from Noon to 5 pm on Saturday, August 2nd [firefighter displays]; 6) Lewis Street from 4th Avenue to 2nd Avenue on Saturday August 2nd, from 2 PM to 4 PM (Soap Box Derby); 7) Exit from County Road 69 onto Holmes Street, and 1st A venue from Holmes Street to Sommerville Street, and Holmes Street from the south line of First Avenue to the north line of the east-west alley on Thursday, July 31st beginning at 1 PM to 9 PM [Taste of Shako pee]; 8) 10th Avenue. from exit to County Road 69, east to Spencer Noon to 3 PM (Parade Route); 9) Saturday as needed, 3rd Avenue, Atwood to Lewis,9 - 11 AM [kiddie parade]; 10) Alleys between Sommerville Street to Holmes Street up to the parking area behind Real Gem Jewelers and Art Gallery - July 31 st to Aug. 3rd; 11) Authorize sidewalk sales by downtown merchants - Thursday through Saturday; 12) Authorize the assistance of Public Works for set up of picnic tables, benches, and clean up as needed. Motion carried 5-0. Lehman/Helkamp moved to remove from the table the renewal of the liquor licenses for Sabroso, Inc. and the Beer and Wine Licenses for Cafr e LaBarra. (Motion carried under the Consent Agenda). Official Proceedings of the July 1, 2003 Shakopee City Council Page -8- Lehman/Helkamp moved to table action on renewal of the On Sale and Sunday On Sale Intoxicating Liquor Licenses for Sabroso, Inc., 1120 East 1st Avenue to July 15, 2003. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to table action on renewal ofthe On Sale 3.2 Percent Malt Liquor License and the On Sale Wine license for Cafre LaBarra, Inc., 238 South Lewis Street to August 6, 2003. (Motion carried under the Consent Agenda). LehmanlHelkamp moved to authorize the appropriate City staff, to enter into a purchase and installation agreement of cabling for the new library building with FS Technology for an amount not to exceed $32,265.05. (Motion carried under the Consent Agenda). Lehman/Helkamp moved to authorize the advertisement for the Requests for Proposals (RFP) for the new library and police building phone systems. (Motion carried under the Consent Agenda). Mr. McNeill reported on dedication plaques for the new Police Building and the new Library. Mr. McNeill noted that he was looking for direction on the wording for the dedication plaques. There was money provided in both budgets for those dedication plaques. Mr. McNeill noted that the architect provided some samples of appropriate wording for these plaques. Mr. McNeill noted that these projects took time and perhaps the Council would like language that would recognize the contributions of the fonner Council and Mayor on these projects. Mr. McNeill noted regarding the Library it seemed appropriate to add language acknowledging Scott County. There was direction that the dedication plaque for the new library should include the previous Council along with the current Council and the spelling ofCncl. Joos name should be Terrance Joos not Terry Joos, the City Administrator, the Architect and the General Contractor should be acknowledged also (exhibit D) and to direct BKV to have plaques fabricated as directed. There was direction that the dedication plaque for the new Police Station should include the previous Council along with the current Council and the spelling ofCncl. Joos name should be Terrance Joos not Terry Joos, the City Administrator, the Police Chief, the Architect and the General Contractor should be acknowledged (exhibit C) and to direct BKV to have plaques fabricated as directed. Mr. McNeill noted that he would come before Council with a sample of the wording to be put on the dedication plaques for the new police building and the new library before the language was sent to BKV. Cncl. Link asked about a dedication or open house for the new Shakopee Library. Mr. McNeill stated no definite date had been set yet. The thought was that the date would be some Saturday morning in October for both the police building and new library. Cncl. Link thought this planning should begin now. It was thought Mr. McNeill could follow-up on this request. Official Proceedings of the July 1, 2003 Shakopee City COlUlcil Page -9- Cncl. Lehman asked people to be careful that they did not park in a handicapped spot. Cncl. Link noted that he received a letter from David C. Ferrens, a new resident, who was unhappy about the soccer complex backing up to his back yard and the trail that would be on his easement. Cncl. Lehman addressed this issue along with the trail. Mr. Loney addressed the trail issue, also. Mr. McNeill asked that staff research the concerns in this letter and staff would get back to the property owner. Cncl. Helkamp noted there was a resident's concern regarding the dust on Viking Steel Road. Joos/Lehman moved to adjourn to Monday, July 14, 2003, at 7:00 p.m. at City Hall in the Council Chambers. Motion carried unanimously. The meeting adjourned at 8:13 p.m. ~~.~ ~th s. Cox City Clerk Carole Hedlund Recording Secretary