The URL can be used to link to this page

Home My WebLink About5.D.13. 2004 Budget s. CJ. '3 CITY OF SHAKO PEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk e:r- SUBJECT: 2004 Budget DATE: August 26, 2003 This memorandum is intended to identify major differences between the 2003 budget and the 2004 budget for the city clerk's division. The 2003 budget for the city clerk's division is $290,025. The 2004 budget for the city clerk's division is $272,080. The major difference between 2003 and 2004 is attributed to: Electronic imaging -$50,000 Additional election judges +$14,000 Additional precinct counters (2 ) +$11,000 If you disregard the $50,000 electronic imaging expense in 2003, the increase in the 2004 budget over the 2003 budget equates to +13.4% If you include the $50,000 electronic imaging expense in the 2003, the decrease in the 2004 budget from the 2003 budget equates to - 6.0% I:\clerk\judy\budget 2003 CITY OF SHAKO PEE 2004 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide Information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public by telephone or in person. GOALS: 1- Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1- Cost Per Capita of departments expenditures: Budgeted Requested 2002 2003 2004 Total City Clerk Expenditures $251,560 $290,025 $274,080 City Population 25,316 26,837 28,337 Cost per Capita $ 9.94 $10.81 $ 9.67 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk (1/2 time), Receptionists (2 ) at ~ time each. Salaries - Temp: Election Judges $7.00/hr for regular judges and $8.00/hr for head-judges. Communications: Postage, legal publications, city code revision Equipment: Precinct counters (2 ) $11,000, voting booths $3,000 R5509BUD .S005 CITY OF.OPEE 8.314:10:01 Fiscal Period: 7 / 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 96,148 103,139 119,299 70,284 150,310 151,370 151,370 151,370 6005 OVERTIME-FT 10 16 6015 WAGES - PART TIME/TEMP 24,455 18,680 27,937 14,498 2,700 6002 WAGES 120,603 121,819 147,246 84,798 153,010 151,370 151,370 151,370 6100 BENEFITS 6122 PERA 5,719 6,222 7,350 4,683 8,300 8,370 8,370 8,370 6124 FICA 8,440 8,973 9,770 6,234 11,500 11,580 11,580 11,580 6135 HEALTH 12,197 12,564 16,428 9,411 19,300 19,970 19,970 19,970 6139 POST EMPLOYMENT HEALTH PLAN 842 446 900 900 900 900 6140 L1FE/L TD 522 629 600 386 650 790 790 790 6145 DENTAL 635 830 559 900 1,080 1,080 1,080 6170 WORKERS COMPENSATION 338 376 397 541 500 570 570 570 6180 COMPENSATED ABSENCES 512 5,842 7,737 5,000 7,500 7,500 7,500 6100 BENEFITS 27,728 35,241 43,954 22,259 47,050 50,760 50,760 50,760 6001 WAGES & BENEFITS 148,331 157,061 191,200 107,057 200,060 202,130 202,130 202,130 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 78 25,754 79 6210 OFFICE SUPPLIES 4,594 1,557 1,353 193 4,400 15,300 15,300 15,300 6240 EQUIPMENT MAINTENANCE 155 250 6201 SUPPLIES & SERVICES 4,594 1,790 27,107 272 4,650 15,300 15,300 15,300 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,975 6314 COMPUTER SERVICES 350 6316 EQUIPMENT MAINTENANCE 86 174 250 250 250 6318 FILING FEES 1,313 689 843 311 800 400 400 400 6327 OTHER 455 279 194 150 16,500 16,500 16,500 6300 PROFESSIONAL SERVICES 4,289 1,229 1,122 678 1,300 17,150 17,150 17,150 6330 COMMUNICATIONS 6332 POSTAGE 8,990 10,882 10,131 2,776 12,350 10,400 10,400 10,400 6334 TELEPHONE 822 244 236 114 300 300 300 300 R5509BUD .S005 CITY OFeOPEE 8.3 14:10:01 Fiscal Period: 7 / 03 Budget Report Page - 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTING/PUBLISHING 21,153 16,410 21,185 13,865 20,700 25,000 25,000 25,000 6330 COMMUNICATIONS 30,965 27,537 31,552 16,754 33,350 35,700 35,700 35,700 6350 INSURANCE 6352 L1ABI UTY 1,060 1,587 2,007 1,400 2,200 2,200 2,200 6354 PROPERTY 1,690 100 6350 INSURANCE 1,690 1,160 1,587 2,007 1,400 2,200 2,200 2,200 6400 RENTALS 6420 EQUIPMENT RENT 649 815 1,200 1,200 1,200 6435 OTHER RENT 709 30 923 6400 RENTALS 709 679 923 815 1,200 1,200 1,200 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 594 511 798 157 900 900 900 900 6475 TRAVEUSUBSISTENCE 186 85 163 70 250 200 200 200 6480 DUES 280 185 110 175 250 250 250 250 6490 SUBSCRIPTIONS/PUBLICATIONS 50 50 50 50 6470 DUES/TRAINING/TRAVEL 1,060 781 1,071 402 1,450 1,400 1,400 1,400 6498 EXPENSE CHARGED BACK 3,000- 3,000- 3,000- 3,000- 3,000- 3,000- 3,000- 6200 SUPPLIES AND SERVICES 40,305 30,175 60,362 20,113 39,965 69,950 69,950 69,950 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 50,000 6700 CAPITAL OUTLAY 50,000 6800 DEBT SERVICE 6000 EXPENDITURES 188,636 187,236 251,562 127,170 290,025 272,080 272,080 272,080 13 CITY CLERK 188,636 187,236 251,562 127,170 290,025 272,080 272,080 272,080 01000 GENERAL FUND 188,636 187,236 251,562 127,170 290,025 272,080 272,080 272,080 Clerk 2004 Budget Business Unit Business Unit Business Unit Business Unit 0130 0131 0132 0133 Budget Object # Description Benefits Management Elections Development Total 2003 Diff 6002 Wages FT - Reg. 19,680 117,130 5,460 9,100 151,370 150,310 1,060 6005 Wages aT - Reg. - - - 6015 Wages PT - Temp 2,700 (2,700) 6122 PERA 1,090 6,480 300 500 8,370 8,300 70 6124 FICA 1,510 8,960 410 700 11,580 11,500 80 6126 ICMA - 6128 Fire Pension - 6135 Health 19,970 19,970 19,300 670 6139 PEHP 900 900 900 6140 Life 790 790 1,550 (760) 6145 Dental 1,080 1,080 900 180 6170 Workers Comp 570 570 500 70 6180 Compensated Absences 7,500 7,500 5,000 2,500 6190 Retirement Benefit - Total Personnel 53,090 132,570 6,170 10,300 202,130 200,060 2,070 6210 Operating Supplies 1,300 14,000 15,300 4,650 10,650 6215 Materials . - 6222 Motor Fuels & Lubricants - - 6230 Building Maintenance - - 6240 Equipment Maintenance - - 6300 Professional Services - 6310 Attorney - 6312 Engineering Consultants - - 6314 Computer Services 350 (350) 6315 Building Maintenance - 6316 Equipment Maintenance 250 250 - 250 6318 Filing Fees 200 200 400 800 (400) 6322 Pavement Preservation - 6327 Other 16,500 16,500 150 16,350 6332 Postage 9,000 1 ,400 10,400 12,350 (1,950) 6334 Telephone 300 - 300 1,000 (700) 6336 Printing/Publishing 21,000 4,000 25,000 20,000 5,000 6352 Liability 2,200 2,200 1,400 800 6354 Property - 6360 Utility Service - - 6365 Gas - 6367 Refuse - - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 700 500 1,200 815 385 6425 Equipment Rent (IS FUND) - - - 6430 Building Rent (IS FUND) - 6435 Other - - 6472 Conf / School/Training 900 900 900 6475 Travel/Subsistence 200 200 250 (50) 6480 Dues 250 250 250 - 6490 Subscriptions/Publications 50 50 50 - 6498 Designated Miscellaneous - - - 6660 Cash Over/Short - Total Supplies & Services 36,350 32,400 4,200 72,950 42,965 29,985 6740 Capital Expenditures 50,000 (50,000) - 6498 Expenses Charged Back (3,000) (3,000) (3,000) - Total $ 53,090 $ 165,920 $ 38,570 $ 14,500 $ 272,080 $290,025 ($17,945) -6.19%