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Home My WebLink About5.D.6, 7, 8.Summary of differences between the adjusted 2003 and the 2004 Community Development Budget 6, Dlb/l~~ CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Summary of differences between the adjusted 2003 and the 2004 Community Development budget MEETING DATE: August 28, 2002 INTRODUCTION: Following is a comparison of the adjusted 2003. (i.e. after the changes made earlier in the year) and 2004 Community Development and Transit budgets, as well as a description of the major differences in those budgets. Also discussed briefly are some of the items that have been deferred, and are not a part of the proposed budget. Bud et Name 2003 Ad"usted 2004 Ad" usted Difference ($/%) Planning $ 597,010 $ 592,510 -$ 4,500/-.8% Inspections $ 576,250 $ 595,500 +$19,250/+3.34% TOTAL $1,173,260 $1,188,010 +$14,750/+1.26% Transit $634,732 $687,110 +$53,378/+8.25% DIFFERENCES: Planning: Because there is a net reduction in the proposed 2004 Planning budget, no description of differences is included. Inspections: . $8,000 increase for professional services (i.e. electrical inspections) - this increase has been included because of higher levels of electrical inspection activity in 2003. . $2,700 increase for liability insurance . $3,000 increase in rentals for LOGIS C:\WINDOWS\TEMP\08-28budgetmemo.doc 1 Transit: The transit budget does not affect the City's general fund or general fund levy, as operating funds for transit come exclusively from the State's vehicle excise tax (MVET). The major change is an increase in professional services of $135,858 for the addition of express commuter bus service, with other shifts occurring to offset the total increase. OTHER ITEMS: Management Information Systems (MIS): Over the past seven years, the City has systematically increased its reliance on computer technology to provide improved service to the public, and concomitantly to reduce the need to increase overall staff size. Some key examples are: . Property databases and Geographic Information Systems (GIS) mapping capabilities; . Computerized tracking of building permits and scheduling of inspections. . Credit card transactions for city services; . Enhanced website With the expanded use of these technologies, and the addition of such things as the INET and a new police facility, more than one MIS positiolJ. is increasingly necessary and desirable to support them. The approximate cost of such a position is on the order of $60,000. Inspection: The City's inspection staff operates with a relatively low number of inspectors compared to the amount of inspection activity (especially new construction) in the City. A concern about this is the possibility that, despite an excellent staff, items might be missed in the field that could result in increased cost to property owners and the City to remedy. In addition, there is little, if any, current inspection staff capacity to expand into other kinds of inspection activity, such as public health, housing codes, etc. Planning: For at least a couple of years, there was an unfounded planner position in the budget. It is not in the proposed 2004 budget, even though the planning caseload is increased. The increased case load; need to review an increased number of building permits; and time it takes for such things as property database management, addressing, mapping leave this staff stretched as well. The approximate cost of an entry-level planner is about $60-65,000. C:\WINDOWS\TEMP\08-28budgetmemo.doc 2 5.D.b, CITY OF SHAKO PEE 2004 TRANSIT FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT ACTIVITY: The transit system began operation in September of 1984. As the result of legislation passed in 2001, funding now comes from the Minnesota Vehicle Excise Tax (MVET) , and is passed from the Minnesota Department of Revenue through the Metropolitan Council. Service is comprised of 1) van pools for trips outside of Shakopee and 2) a dial-a-ride service for trips within the City limits. with the recent decision to contract with Scott County Transit for services, the City will gain access to new express commuter and circulator services. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Share of City Staff. Professional Services: Contracts with transit providers, i.e. Scott County Transit and Southwest Metro Transit. Communications: Advertising: Additional advertising to increase ridership in Van Pools, Dial A Ride and the Express route $10,000. Dues/Training/Travel: Dues: Suburban Transit Association $5,100. CITY OF SHAKOPEE, MINNESOTA 2004 Budget TRANSIT FUND BUDGET SUMMARY 2001 2002 2003 2004 Actual Actual Proposed Proposed Revenue Property Taxes $ 351,935 2969 $ - $ - State Aid 135,144 401,143 217,000 696,000 State Grants Fares 27,322 38375 30,000 38,000 Interest 29,282 33148 5,000 8,000 Total Revenue 543,683 475,635 252,000 742,000 Expenditures Personal Services 10,049 8,069 40,660 7,680 Supplies & Services 370,630 372,402 594,072 679,430 Capital Equipment 14,000 30,624 Total Expenditures 394,679 411,095 634,732 687,11 0 Excess (Deficiency) Of Revenues over Expenditures & Transfers $ 149,004 $ 64,540 $ (382,732) $ 54,890 Fund Balance $ 500,880 $ 565,420 $ 182,688 $ 237,578 R5509BUD .S005 CITY 080PEE 8.3 16:08:12 Fiscal Period: 7 1 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 02140 TRANSIT 17 COMMUNITY DEVELOPMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 7,094 8,939 6,398 3,126 32,930 6,800 6,800 6,800 6015 WAGES - PART TIMEITEMP 3,000 6002 WAGES 7,094 8,939 6,398 3,126 35,930 6,800 6,800 6,800 6100 BENEFITS 6122 PERA 364 463 352 173 1,990 370 370 370 6124 FICA 476 647 456 223 2,740 510 510 510 6135 HEALTH 787 306 6139 POST EMPLOYMENT HEALTH PLAN 18 12 6140 L1FEIL TD 30 13 6145 DENTAL 29 14 6100 BENEFITS 841 1,110 1,672 740 4,730 880 880 880 6001 WAGES & BENEFITS 7,935 10,049 8,070 3,866 40,660 7,680 7,680 7,680 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 9,000 6222 MOTOR FUELS & LUBRICANTS 22,000 6240 EQUIPMENT MAINTENANCE 626 15,303 6201 SUPPLIES & SERVICES 626 15,303 31,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 11,505 852 398 6324 TRANSPORTATION 363,987 345,512 167,883 510,672 646,530 646,530 646,530 6327 OTHER 263 3,881 6,066 18,000 12,000 12,000 12,000 6300 PROFESSIONAL SERVICES 11,505 365,101 349,792 173,948 528,672 658,530 658,530 658,530 6330 COMMUNICATIONS 6336 PRINTING/PUBLlSHING 546 1 545 3,296 3,000 3,000 3,000 3,000 6338 ADVERTISING 798 429 160 3,830 20,000 10,000 10,000 10,000 6330 COMMUNICATIONS 1,344 430 705 7,125 23,000 13,000 13,000 13,000 6350 INSURANCE 6352 LIABILITY 895 1,413 4,217 3,000 6354 PROPERTY 3,087 R5509BUD .S005 CITY O.OPEE 8.316:08:12 Fiscal Period: 7 1 03 Budget Report Page- 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6350 INSURANCE 3,087 895 1,413 4,217 3,000 6360 UTILITY SERVICE 363,108 148 6400 RENTALS 6435 OTHER RENT 500 6400 RENTALS 500 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 1,300 1,300 1,300 1,300 6475 TRAVEUSUBSISTENCE 1,500 1,500 1,500 1,500 6480 DUES 4,121 4,203 5,190 4,114 5,100 5,100 5,100 5,100 6470 DUESITRAINING/TRAVEL 4,121 4,203 5,190 4,114 7,900 7,900 7,900 7,900 6200 SUPPLIES AND SERVICES 383,791 370,630 372,403 189,552 594,072 679,430 679,430 679,430 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6730 BUILDINGS 9,600 14,000 30,624 808 6700 CAPITAL OUTLAY 9,600 14,000 30,624 808 6800 DEBT SERVICE 6000 EXPENDITURES 401,326 394,679 411,096 194,226 634,732 687,110 687,110 687,110 17 COMMUNITY DEVELOPMENT 401,326 394,679 411,096 194,226 634,732 687,110 687,110 687,110 02140 TRANSIT 401,326 394,679 411,096 194,226 634,732 687,110 687,110 687,110 Transit 2004 Budget Business Unit Business Unit Business Unit 2142 2143 2144 Budget Object # Description Dial-A-Ride Van Pool Circulator Total 2003 Diff 6002 Wages FT - Reg. 2,400 2,400 2,000 6,800 32,930 (26,130) 6005 Wages OT - Reg. - - - 6015 Wages PT - Temp - - 3,000 (3,000) 6122 PERA 130 130 110 370 1,990 (1,620) 6124 FICA 180 180 150 510 2,740 (2,230) 6128 Fire Pension - - - 6135 Health & Life - - 6145 Dental 6170 Workers Comp - - - 6180 Cornpensated Absences - - - 6190 Retirement Benefit - - - Total Personnel 2,710 2,710 2,260 7,680 40,660 (32,980) 6210 Operating Supplies - - - - 9,000 (9,000) 6222 Motor Fuels & Lubricants 22,000 (22,000) 6230 Building Maintenance - - 6240 Equipment Maintenance - - 6300 Professional Services - - 6310 Attorney - - - 6314 Cornputer Services - - 6315 Building Maintenance - - - 6316 Equipment Maintenance - 6324 Transportation 358,000 138,530 162,000 658,530 528,670 129,860 6332 Postage - - - 6334 Telephone - - 6336 Printing/Publishing 2,000 500 500 3,000 3,000 - 6338 Advertising 4,000 2,000 4,000 10,000 20,000 (10,000) 6350 Insurance - - 6354 Property Insurance - 3,000 (3,000) 6360 Utility Service - 6365 Gas - - 6367 Refuse - - - 6400 Rentals - - 6410 LOGIS - - 6420 Equipment Rent - 6425 Equiprnent Rent (IS FUND) - - - 6430 Building Rent (IS FUND) - - 6435 Other - 500 (500) 6472 Conf / School/ Training 1,300 1,300 1,300 - 6475 Travel/Subsistence 1,000 250 250 1,500 1,500 - 6480 Dues 5,100 5,100 5,100 - 6490 Subscriptions/Publications - - 6620 Property Tax/Spec Asses - - 6640 Designated Miscellaneous - - - 6660 Cash Over/Short - - - Total Supplies & Services 371,400 141,280 166,750 679,430 594,070 85,360 6740 Capital Expenditures - - - 6498 Expenses Charged Back - Total $ 374,110 $ 143,990 $ 169,010 $ 687,110 $634,730 $52,380 8.25% 5.D.1 CITY OF SHAKO PEE 2004 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT - PLANNING MISSION STATEMENT: The mission of the Community Development Department is as follows; . Provide effective and inclusive planning and management of the City's development and/or redevelopment in cooperation with the City Council, Board of Adjustments and Appeals/Planning Commission, Park and Recreation Advisory Board, Economic Development Advisory Committee, and Environmental Advisory Committee; . Provide quality transit services for a growing community with diverse transportation needs; . Provide effective MIS support services for the administration of the City and its services. ACTIVITIES: PLANNING: The Community Development planning staff engages in the following activities: . Provides land use, zoning, and related information to the City's residents, businesses, other units of government, and other City clients. . Reviews and processes a wide range of land use applications (home occupation permits, conditional use permits (CUPs) , planned unit developments (PUDs) , variances, minor subdivisions, plats, and building permits. . Prepares and/or directs the preparation of the City's Comprehensive Plan, as well as other long-range and special planning studies, and environmental review documents (EAW, EIS, AUAR) . . Works with other City staff, other transit providers, and the Metropolitan Council to provide and manage City transit services. MIS: MIS funds all of the operations/maintenance/replacement of the City's computer systems in City Hall, the Police department, Public Works building, and Fire stations (Recreation Department computers are funded in the Recreation budget). MIS funds system resources, operating systems, equipment replacement, word processing, spreadsheet, database, and other "general use" applications. To do this, the City currently employs a full- time MIS Coordinator. Other support is provided by Local Government Information Services (LOGIS) . STAFFING: The Community Development/Planning/MIS staff consists of the following positions: . Community Development Director . Planner II (one) . Planner I (one) . Planner I/GIS ( one) . Planning Secretary (one) . MIS Coordinator (one) The level of planning staffing has remained unchanged from the slow growth period that preceded the opening of the Bloomington Ferry Bridge and STH 169 in 1995 and 1996, respectively. GOALS: 1. Provide timely review of land use applications to applicants. 2. Complete preparation of a 2002 Comprehensive Plan Update, as well as corridor study for the Downtown, Riverfront/First Avenue, Marschall Road and West End. 3. Continue joint planning efforts between the City and adjacent Jackson and Louisville Townships. 4. Work with contractors to reduce per passenger subsidy levels for transit services. 5. Expand transit services to include commuter service utilizing the City's park and ride site adjacent to Seagate at STH 169 and CSAH 83, or an alternate site. Community Development Performance Measures: 2000 2001 2002 7/31/2003 Conditional Use Permits 39 26 24 20 Variances 3 5 6 6 preliminary Plats 4 9 7 7 Final Plats 15 18 8 8 preliminary/Final Plat 2 1 0 0 RLS 0 2 0 0 PUD's 5 8 2 5 Rezoning 5 8 9 12 Text Amendments 7 6 3 3 Vacations 5 6 2 4 Comprehensive Plan Amendments 2 1 2 2 EAW's 2 2 0 1 AUAR's 1 1 1 1 Other 11 TOTAL LAND USE APPLICATIONS 90 93 64 80 Cost Ratio Program 174 : Number of Applications $1,540:1 $1,039:1 $1,314:1 $1602:1 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 Community Development Director, 1 Planner II (i.e. , senior planner) , 1 Planner I (entry-level planner position), 1 Planner I/GIS (focuses on development and maintenance of GIS database and applications), 1 MIS Coordinator, and 1 Planning Secretary. Salaries - Temp: Up to $l,200/year for seven commission members, totaling $8,400. Total temporary salaries of $12,000. Supplies & Services: MIS operating supplies: Microsoft Software licensing $ 9,000 Exchange Server Replacement 10,000 GIS hardware and software 28,500 Tablet PC 4,000 PC/Workstation Replacement (27 PCs) 36,500 TOTAL $88,000 Professional Services: Updating Comprehensive Plan elements (storm water management and transportation, including analysis of Jackson Township potential annexation area), $10,000. Communications: Printing/Publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. Dues/Training/Travel: $5,600 for in-state, on-going professional training, GIS, MIS and new staff. Dues: Minnesota APA $1,100, Minnesota Bar Association $300. Rentals: R5509BUD .S005 CITY OF.OPEE 8.3 11:21:48 Fiscal Period: 7 1 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 17 COMMUNITY DEVELOPMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 203,716 194,451 278,579 167,351 354,740 331,840 331,840 331,840 6005 OVERTIME-FT 149 451 1,700 2,000 2,000 2,000 6015 WAGES - PART TIMElTEMP 8,799 8,598 8,811 5,648 12,000 10,000 10,000 10,000 6002 WAGES 212,664 203,501 287,390 172,999 368,440 343,840 343,840 343,840 6100 BENEFITS 6122 PERA 10,525 10,199 15,547 9,259 20,200 19,010 19,010 19,010 6124 FICA 16,096 15,043 21,340 12,769 27,940 26,300 26,300 26,300 6135 HEALTH 20,504 24,594 26,400 12,712 28,600 25,180 25,180 25,180 6139 POST EMPLOYMENT HEALTH PLAN 1,726 968 2,100 1,800 1,800 1,800 6140 L1FE/L TO 1,083 1,259 1,352 887 1,620 1,560 1,560 1,560 6145 DENTAL 1,088 1,385 975 2,100 2,160 2,160 2,160 6170 WORKERS COMPENSATION 1,568 1,153 1,279 2,065 1,400 2,100 2,100 2,100 6180 COMPENSATED ABSENCES 1,669- 5,751 14,954 4,000 10,000 10,000 10,000 6100 BENEFITS 48,107 59,087 83,983 39,635 87,960 88,110 88,110 88,110 6001 WAGES & BENEFITS 260,771 262,588 371,373 212,634 456,400 431,950 431,950 431,950 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 176 27,114 48,000 52,000 52,000 52,000 6210 OFFICE SUPPLIES 33,668 24,901 42,064 8,414 3,650 3,500 3,500 3,500 6222 MOTOR FUELS & LUBRICANTS 75 50 21 6240 EQUIPMENT MAINTENANCE 2,774 1,942 130 6201 SUPPLIES & SERVICES 36,516 27,069 69,329 8,414 51,650 55,500 55,500 55,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 264,012 6312 ENGINEERING CONSULTNTS 20,422 37,393 17,776- 20,000 20,000 20,000 6314 COMPUTER SERVICES 23,839 8,410 3,312 13,000 6316 EQUIPMENT MAINTENANCE 4,812 499 19,000 19,000 19,000 6327 OTHER 21,290 49,300 11,234 16,160 11,600 11,600 11,600 6300 PROFESSIONAL SERVICES 264,012 65,552 99,914 2,731- 29,160 50,600 50,600 50,600 6330 COMMUNICATIONS 6332 POSTAGE 43 43 200 200 200 R5509BUD .S005 CITY OFeOPEE 8.3 11:21:48 Fiscal Period: 7 1 03 Budget Report Page - 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 2,634 854 1,374 775 2,300 2,160 2,160 2,160 6336 PRINTING/PUBLlSHING 4,914 3,187 2,646 1,693 1,000 2,000 2,000 2,000 6330 COMMUNICATIONS 7,548 4,083 4,019 2,511 3,300 4,360 4,360 4,360 6350 INSURANCE 6352 LIABILITY 1,383 1,877 4,174 2,500 4,800 4,800 4,800 6354 PROPERTY 10,482 125 6350 INSURANCE 10,482 1,508 1,877 4,174 2,500 4,800 4,800 4,800 6360 UTILITY SERVICE 667 6400 RENTALS 6410 LOGIS 28,112 35,286 20,563 34,000 36,500 36,500 36,500 6425 EQUIPMENT RENT (IS FUND) 996 996 581 1,000 1,000 1,000 6435 OTHER RENT 31,838 4,100 4,100 4,100 6400 RENTALS 31,838 29,108 36,282 21,144 34,000 41,600 41,600 41,600 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 3,066 1,633 2,163 5,497 2,000 5,600 5,600 5,600 6475 TRAVEUSUBSISTENCE 1,997 1,584 541 2,000 2,000 2,000 2,000 6480 DUES 1,211 2,857 1,206 935 800 1,400 1,400 1,400 6490 SUBSCRIPTIONS/PUBLlCA TIONS 91 637 540 578 1,200 700 700 700 6470 DUES/TRAININGITRAVEL 6,365 6,711 4,450 7,010 6,000 9,700 9,700 9,700 6498 EXPENSE CHARGED BACK 6,000- 6,000- 6,000- 6,000- 6,000- 6,000- 6,000- 6200 SUPPLIES AND SERVICES 351,428 128,031 209,870 40,522 120,610 160,560 160,560 160,560 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 20,000 6700 CAPITAL OUTLAY 20,000 6800 DEBT SERVICE 6000 EXPENDITURES 612,199 390,619 581,243 253,156 597,010 592,510 592,510 592,510 17 COMMUNITY DEVELOPMENT 612,199 390,619 581,243 253,156 597,010 592,510 592,510 592,510 01000 GENERAL FUND 612,199 390,619 581,243 253,156 597,010 592,510 592,510 592,510 Comm Dev 2004 Budget Business Unit Business Unit Business Unit Business Unit Business Unit 0170 0171 0172 0174 0175 Budget Object # Description Benefits Management MIS Current PC Long Range Total 2003 Diff 6002 Wages FT - Reg. 37,650 44,910 71,880 160,290 17,110 331,840 354,740 (22,900) 6005 Wages OT - Reg. 2,000 2,000 1,700 300 6015 Wages PT - Temp 10,000 10,000 12,000 (2,000) 6122 PERA 2,080 3,150 3,970 8,860 950 19,010 20,200 (1,190) 6124 FICA 2,880 4,350 5,500 12,260 1,310 26,300 27,940 (1,640) 6128 Fire Pension 6135 Health 25,180 25,180 28,600 (3,420) 6139 PEHP 1,800 1,800 2,100 (300) 6140 Life 1,560 1,560 1,620 (60) 6145 Dental 2,160 2,160 2,100 60 6170 Workers Comp 2,100 2,100 1,400 700 6180 Compensated Absences 10,000 10,000 4,000 6,000 6190 Retirement Benefit Total Personnel 85,410 64,410 81,350 181,410 19,370 431,950 456,400 (24,450) 6210 Operating Supplies 3,500 52,000 55,500 51,650 3,850 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6300 Professional Services 20,000 20,000 20,000 6310 Attorney 6314 Computer Services 13,000 (13,000) 6315 BUilding Maintenance 6316 Equipment Maintenance 19,000 19,000 19,000 6327 Other 1,600 10,000 11,600 16,160 (4,560) 6332 Postage 200 200 200 6334 Telephone 1,860 300 2,160 2,300 (140) 6336 Printing/Publishing 2,000 2,000 1,000 1,000 6350 Insurance 4,800 4,800 2,500 2,300 6354 Property Insurance 6360 Utility Service 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 28,500 8,000 36,500 34,000 2,500 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other 1,000 4,100 5,100 - 5,100 6472 Conf / School 1 Training 600 5,000 5,600 2,000 3,600 6475 TravellSubsistence 2,000 2,000 2,000 6480 Dues 1,400 1 ,400 800 600 6490 Subscnptions/Publications 200 500 700 1,200 (500) 6640 Designated Miscellaneous 6660 Cash OverlShort Total Supplies & Services 66,060 88,900 1,600 10,000 166,560 126,610 39,950 6740 Capital Expenditures 20,000 (20,000) 6498 Expenses Charged Back (6,000) (6,000) (6,000) Total $ 85,410 $ 124,470 $ 170,250 $ 183,010 $ 29,370 $ 592,510 $ 597,010 -$4,500 -0.75% 5 . 0, ~; CITY OF SHAKO PEE 2004 GENERAL FUND BUDGET DIVISION: INSPECTION BUILDING-PLUMBING-HEATING-FIRE MISSION STATEMENT: The mission of the Inspection Division is to provide timely and effective inspections to the City's constituents. GOALS: 1- Maintain a reasonable schedule for review of individual building- related permits. 2. Provide efficient and cost-effective permit and inspections services. Performance Measures: Cost/Permit 2000 2001 2002 7/31/2003 $343:1 $349:1 $344:1 $289:1* *(A relatively stable budget, coupled with increased activity for 2003 would seem to account for the change in this measure) ACTIVITIES: Reviews plans for new construction and inspects construction for building code compliance; enforces applicable State and City building, safety, and fire codes. OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 Building Official, 3 Building Inspectors, 1 Fire Inspector, 1 Building Secretary, and 1 Office Service Worker. Equipment Maintenance: Five vehicles Professional Services: Electrical Inspector $90,000, Consultant LOGIS: $23,000 for support of Citrix and PIMS permit tracking and inspection scheduling software Dues/Training/Travel: Dues: ICBO $1,000 (250 each) Conferences/School/Training: $5,000 for staff of seven, including fire inspector R5509BUD .S005 CITY OF.PEE 8.3 12:16:00 Fiscal Period: 7 1 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 33 INSPECTION-BLDG-PLMBG-HTG 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 275,487 267,740 315,356 203,614 339,160 342,010 342,010 342,010 6005 OVERTIME-FT 1,235 238 1,011 635 4,700 1,000 1,000 1,000 6015 WAGES - PART TIMEITEMP 1,038 17,889 161 6002 WAGES 277,760 285,866 316,367 204,410 343,860 343,010 343,010 343,010 6100 BENEFITS 6122 PERA 14,355 13,842 17,454 11,295 19,290 18,910 18,910 18,910 6124 FICA 21,291 21,215 23,481 15,128 26,690 26,160 26,160 26,160 6135 HEALTH 29,970 35,642 41,287 27,394 39,000 42,000 42,000 42,000 6139 POST EMPLOYMENT HEALTH PLAN 2,098 1,291 2,100 2,100 2,100 2,100 6140 L1FEIL TD 1,478 1,595 1,569 1,106 1,570 1,680 1,680 1,680 6145 DENTAL 1,381 2,103 1,614 2,100 2,520 2,520 2,520 6170 WORKERS COMPENSATION 1,413 2,703 2,154 2,489 2,300 2,600 2,600 2,600 6180 COMPENSATED ABSENCES 3,495 620 7,482 5,000 5,000 5,000 5,000 6100 BENEFITS 72,003 76,997 97,627 60,317 98,050 100,970 100,970 100,970 6001 WAGES & BENEFITS 349,763 362,863 413,994 264,727 441,910 443,980 443,980 443,980 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 3,678 2,105 262 2,640 2,040 2,040 2,040 6210 OFFICE SUPPLIES 13,434 15,076 5,523 2,962 2,840 5,970 5,970 5,970 6222 MOTOR FUELS & LUBRICANTS 3,862 4,758 4,724 3,018 3,800 5,480 5,480 5,480 6240 EQUIPMENT MAINTENANCE 2,403 1,255 1,160 510 560 560 560 6201 SUPPLIES & SERVICES 19,699 24,767 13,511 6,753 9,280 14,050 14,050 14,050 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 96,801 6314 COMPUTER SERVICES 507 537 6316 EQUIPMENT MAINTENANCE 80 141 6327 OTHER 97,591 83,350 53,501 82,000 90,000 90,000 90,000 6300 PROFESSIONAL SERVICES 96,801 97,591 83,937 54,179 82,000 90,000 90,000 90,000 6330 COMMUNICATIONS 6332 POSTAGE 4,600 6334 TELEPHONE 3,032 3,762 4,045 2,319 3,800 4,520 4,520 4,520 R5509BUD .S005 CITY OF.OPEE 8.312:16:00 Fiscal Period: 7 1 03 Budget Report Page - 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTlNG/PUBLlSHING 2,269 2,141 1,250 913 1,750 1,750 1,750 6330 COMMUNICATIONS 5,301 5,903 5,296 3,232 8,400 6,270 6,270 6,270 6350 INSURANCE 6352 L1ABI UTY 1,243 1,449 4,054 1,500 4,200 4,200 4,200 6354 PROPERTY 3,721 231 6356 AUTO 1,480 1,262 1,351 1,500 1,500 1,500 1,500 6350 INSURANCE 3,721 2,954 2,711 5,405 3,000 5,700 5,700 5,700 6400 RENTALS 6410 LOGIS 16,620 21,416 12,121 20,000 23,000 23,000 23,000 6425 EQUIPMENT RENT (IS FUND) 5,256 5,160 6,013 5,160 5,200 5,200 5,200 6435 OTHER RENT 19,203 6400 RENTALS 19,203 21,676 26,576 18,134 25,160 28,200 28,200 28,200 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 2,549 4,257 4,208 883 4,000 4,700 4,700 4,700 6475 TRAVEUSUBSISTENCE 1,796 670 2,660 401 300 300 300 300 6480 DUES 585 440 715 220 1,000 1,000 1,000 1,000 6490 SUBSCRIPTIONS/PUBLlCATIONS 475 535 1,775 1,200 1,300 1,300 1,300 6470 DUESITRAININGITRAVEL 5,405 5,902 9,359 1,504 6,500 7,300 7,300 7,300 6200 SUPPLIES AND SERVICES 150,130 158,993 141,389 89,207 134,340 151,520 151,520 151,520 6500 DEPRECIATION 6600 MISCELLANEOUS 6650 CREDIT CARD FEES 157 6600 MISCELLANEOUS 157 6800 DEBT SERVICE 6000 EXPENDITURES 499,693 521,856 555,384 354,091 576,250 595,500 595,500 595,500 33 INSPECTION-BLDG-PLMBG-HTG 499,893 521,656 555,364 354,091 576,250 595,500 595,500 595,500 01000 GENERAL FUND 499,893 521,856 555,384 354,091 576,250 595,500 595,500 595,500 Inspection 2004 Budget Business Unit Business Unit Business Unit Business Unit Business Unit Business Unit 0330 0331 332 333 334 337 Budget Object # Description Benefits Management Plan Review Building Insp Plumb/Heat Insp Fire Insp Total 2003 Dill 6002 Wages FT - Reg. 33,980 141,540 50,970 40,770 30,580 44,170 342,010 339,160 2,850 6005 Wages aT - Reg. 1.000 1,000 4,700 (3,700) 6015 Wages PT - Temp 6122 PERA 1,880 7,830 2,820 2,250 1,690 2,440 18,910 19,290 (380) 6124 FICA 2,600 10,820 3,900 3,120 2,340 3,380 26,160 26,690 (530) 6128 Fire Pension 6135 Health 42,000 42,000 39,000 3,000 6139 PEHP 2,100 2,100 2,100 6140 Life 1,680 1,680 1,570 6145 Dental 2,520 2,520 2,100 420 6170 Workers Comp 2,600 2,600 2,300 300 6180 Compensated Absences 5,000 5,000 5,000 6190 Retirement Benefit Total Personnel 94,360 161,190 57,690 46,140 34,610 49,990 443,980 441,910 2,070 6210 Operating Supplies 5,970 2,040 8,010 5,480 2,530 6222 Motor Fuels & Lubricants 5,480 5,480 3,800 1,680 6230 Building Maintenance 6240 Equipment Maintenance 500 60 560 560 6300 Professional Services 6310 Attorney 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 6327 Other 90,000 90,000 82,000 8,000 6332 Postage 4.600 (4,600) 6334 Telephone 4,520 4,520 3,800 720 6336 Printing/Publishing 1,750 1,750 1,750 6350 Insurance 5,700 5,700 3,000 2,700 6354 Property Insurance 6360 Utility Service 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 23,000 23,000 20,000 3,000 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 5,200 5,200 5,160 40 6430 Building Rent (IS FUND) 6435 Other 6472 Conf 1 School/ Training 4,280 420 4,700 4,000 700 6475 Travel/Subsistence 300 300 300 6480 Dues 1,000 1,000 1,000 6490 Subscriptions/Publications 1,000 300 1,300 1,200 100 6640 Designated Miscellaneous 6660 Cash Over/Short Total Supplies & Services 148,400 3,120 151,520 134,340 17,180 6740 Capital Expenditures 6498 Expenses Charged Back Total $ 94,360 $ 309,590 $ 57,690 $ 46,140 $ 34,610 $ 53,110 $ 595,500 $ 576,250 $19,250 3.34%