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HomeMy WebLinkAbout5.D.3. Administration 2004 Budget 5.D.3. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Administration 2004 Budget DATE: August 27, 2003 COMMENT ADMINISTRATION The 2003 budget for the Administrative Division is $393,040. The proposed 2004 budget for the Administrative Division is $385,310. The major differences between 2003 and 2004: . 2003 and 2004 figures show Natural Resources as a stand-alone division. . Professional Services (3627) - Reduction of professional services from $17,800 in 2003, to $14,000 in 2004. . 6334 - 2003 budget included $10,560 in Administrative Division; telephones are now being charged through 0181 City Hall. . Reduction in 6470 (Dues/Training/Travel) from $16,300 in 2003 to $14,800. The percentage difference between 2003 and 2004 -1.96% wJL~huJJ Mark McNeill City Administrator MM:th CITY OF SHAKO PEE 2004 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day-to- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Actual Actual Budgeted Requested 2001 2002 2003 2004 Labor Cost $ 195.55 $195.55 $ 207.00 $213.20 Average Printing Cost $ 79.57 $ 79.57 $ 83.25 85.75 Average Cost to Produce Meeting Agenda Packet $ 275. 12 $ 275.12 $290.25 $ 299.00 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator ($99,190) , Assistant to the City Administrator ($50,550, with $34,000 charged to General Fund) , Executive Secretary ($46,250) , Payroll/Benefits Coordinator ($55,930) PERA: $251,920 @ 5.53% = $13,930 FICA: $251,920 @ 7.65% = $19,270 Supplies & Services: Office Supplies ($1,000) , Automatic time clock for Pool/Community Center ($2,000) (0123) Professional Service: LMC Labor Relations $5,000; (0123) Personnel Consultant for position Valuations $2,500 (0123) ; Fees for Flex Benefits Administration $3,000 (0123) ; Sentence to Service $3,500 (0121) LOGIS: Fees paid to LOGIS for processing payroll checks and personnel records $16,700 (0123) . Refuse: Cleanup Day un-reimbursed expenses ($12,000) Training: ICMA National Conference $1,500, State Managers Conference $500, State Managers Conference (for Assistant) $500; general department head training $2,000; Safe Assure Training for City Hall and Recreation $3,000; Miscellaneous Training $600 Dues: ICMA $900; ICMA for Assistant $200; MN Managers Association $75; Rotary $125; MAUMA $100; TUG and Personnel organization ($300) (0123) . Travel/Subsistence: Mileage/vehicle allowance $3,800 (0121); $300 (0123) ; Meal reimbursement $300 (0121) Subscriptions/Publications: Miscellaneous and personnel $400 (0121) ; $200 (0123) . Capital Expenditures: R5509BUD .S005 CITY O.OPEE 8.314:00:11 Fiscal Period: 7 1 03 Budget Report Page - 1 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Req uested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 207,217 264,503 290,574 176,658 297,920 301,100 301,100 301,100 6005 OVERTIME-FT 342 33 6015 WAGES - PART TIMEITEMP 791 847 4,136 6002 WAGES 208,008 265,692 294,710 176,691 297,920 301,100 301,100 301,100 6100 BENEFITS 6122 PERA 6,327 9,037 10,717 6,601 10,900 17,810 17,810 17,810 6124 FICA 15,207 19,462 21,562 13,480 22,520 23,040 23,040 23,040 6126 ICMA 4,431 4,533 4,822 2,866 6135 HEALTH 15,615 25,676 23,924 15,231 26,400 26,900 26,900 26,900 6139 POST EMPLOYMENT HEALTH PLAN 1,445 843 1,500 1,500 1,500 1,500 6140 L1FEIL TD 888 1,495 1,319 889 1,330 1,400 1,400 1,400 6145 DENTAL 1,275 1,451 1,059 1,500 1,500 1,500 1,500 6170 WORKERS COMPENSATION 965 1,499 1,691 1,796 1,800 1,900 1,900 1,900 6180 COMPENSATED ABSENCES 22,374 26,564 12,279 20,000 15,000 15,000 15,000 6100 BENEFITS 65,807 89,541 79,211 42,765 85,950 89,050 89,050 89,050 6001 WAGES & BENEFITS 273,815 355,233 373,921 219,457 383,870 390,150 390,150 390,150 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 20 6,050 3,450 3,450 3,450 6210 OFFICE SUPPLIES 6,475 2,318 2,444 432 3,500 4,500 4,500 4,500 6222 MOTOR FUELS & LUBRICANTS 57 156 62 200 200 200 6240 EQUIPMENT MAINTENANCE 243 225 190 68 6201 SUPPLIES & SERVICES 6,774 2,543 2,790 581 9,550 8,150 8,150 8,150 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 20,451 10,668 6316 EQUIPMENT MAINTENANCE 33 298 600 600 600 600 6327 OTHER 56,434 87,819 34,002 48,750 55,000 55,000 55,000 6300 PROFESSIONAL SERVICES 20,451 67,135 88,116 34,002 49,350 55,600 55,600 55,600 6330 COMMUNICATIONS 6332 POSTAGE 62 1,000 250 250 250 6334 TELEPHONE 3,001 4,239 3,707 1,715 11,410 900 900 900 R5509BUD .S005 CITY OFeOPEE 8.3 14:00:11 Fiscal Period: 7 1 03 Budget Report Page - 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTINGIPUBLlSHING 4,120 3,789 6,574 2,878 6,300 6,800 6,800 6,800 6338 ADVERTISING 50 144 6330 COMMUNICATIONS 7,121 8,091 10,331 4,737 18,710 7,950 7,950 7,950 6350 INSURANCE 6352 LIABILITY 597 1,343 3,506 2,000 3,900 3,900 3,900 6354 PROPERTY 1,507 100 6356 AUTO 257 254 248 250 250 250 6350 INSURANCE 1,507 954 1,597 3,754 2,000 4,150 4,150 4,150 6360 UTILITY SERVICE 6367 REFUSE 20,444 750 12,000 12,000 12,000 12,000 6360 UTILITY SERVICE 20,444 750 12,000 12,000 12,000 12,000 6400 RENTALS 6410 LOGIS 16,396 17,489 10,789 16,700 16,700 16,700 16,700 6420 EQUIPMENT RENT 25 6435 OTHER RENT 1,000 6400 RENTALS 16,396 17,514 10,789 17,700 16,700 16,700 16,700 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 2,948 6,070 3,134 570 10,900 9,260 9,260 9,260 6475 TRAVEUSUBSISTENCE 5,506 7,606 3,068 1,366 5,500 4,900 4,900 4,900 6480 DUES 1,693 1,593 1,547 413 2,600 2,340 2,340 2,340 6490 SUBSCRIPTIONS/PUBLlCATIONS 269 199 474 600 600 600 600 6470 DUESITRAININGITRAVEL 10,417 15,469 8,222 2,349 19,600 17,100 17,100 17,100 6200 SUPPLIES AND SERVICES 46,270 110,587 149,015 56,963 128,910 121,650 121,650 121,650 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,478 17,031 6700 CAPITAL OUTLAY 17,478 17,031 6800 DEBT SERVICE 6000 EXPENDITURES 320,084 483,298 539,968 276,419 512,780 511,800 511,800 511,800 Admin 2004 Budget Business Unit Business Unit Business Unit Business Unit 0120 0121 0123 0370 Budget Object # Description Benefits Administration Personnel Refuse Total 2003 Diff 6002 Wages FT - Reg. 46,320 138,470 48,640 233,430 230,250 3,180 6005 Wages OT - Reg. - - 6015 Wages PT - Temp - 6122 PERA 2,560 8,830 2,680 14,070 7,160 6,910 6124 FICA 3,550 10,590 3,720 17,860 17,340 520 6126 ICMA - 6128 Fire Pension - 6135 Health 26,900 26,900 26,400 500 6139 PEHP 1,500 1,500 1,500 6140 Life 1 ,400 1,400 2,830 (1,430) 6145 Dental 1,500 1,500 1,500 6170 Workers Comp 1,900 1,900 1,800 100 6180 Compensated Absences 15,000 15,000 20,000 (5,000) 6190 Retirement Benefit - - - Total Personnel 100,630 157,890 55,040 313,560 307,280 6,280 6210 Operating Supplies - 1,500 3,000 4,500 2,500 2,000 6222 Motor Fuels & Lubricants 200 200 200 6230 Building Maintenance - 6240 Equipment Maintenance - - 6300 Professional Services - 5,000 (5,000) 6310 Attorney 6314 Computer Services - 6315 Building Maintenance - - - 6316 Equipment Maintenance 400 200 600 600 6327 Other - 3,500 10,500 14,000 12,800 1,200 6332 Postage 1,000 (1,000) 6334 Telephone 10,560 (10,560) 6336 Printing/Publishing - 4,300 500 4,800 5,300 (500) 6350 Insurance 6352 Liability Insurance 3,900 3,900 2,000 1,900 6356 Auto 250 250 6360 Utility Service - - - 6365 Gas 6367 Refuse 12,000 12,000 12,000 - 6400 Rentals - - - 6410 LOGIS 16,700 16,700 16,700 - 6420 Equipment Rent - - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other - 1,000 (1,000) 6472 Conf 1 School/ Training 7,500 600 8,100 9,600 (1,500) 6475 Travel/Subsistence - 4,100 300 4,400 4,000 400 6480 Dues 1,400 300 1,700 2,100 (400) 6490 SubscriptionslPublications 400 200 600 600 - 6640 Designated Miscellaneous - 6660 Cash Over/Short Total Supplies & Services - 27,450 32,300 12,000 71,750 85,760 (14,010) 6740 Capital Expenditures - - - 6498 Expenses Charged Back - - - Total $ 100,630 $ 185,340 $ 87,340 $ 12,000 $ 385,310 $ 393,040 ($7,730) -1.97% CITY OF SHAKOPEE Police Department Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police ~ SUBJECT: 2004 Budget DATE: August 27,2003 This memorandum is intended to identify major differences between the 2003 Police Department budget and the proposed 2004 budget. The 2003 amended budget for the police department is $3,143,110. The proposed 2004 budget for the Police Department is $3,331,400, which reflects a 6% Increase. The major difference between the 2003 and 2004 budgets is attributed to: Building Maintenance + $15,220 Insurance + $14,500 Utility Service + $37,710 Building Rent + $138,660 Outdoor Waming Siren + $21,300 In addition the police department request is to take advantage of the COPS grant and hire an additional three officers at a local cost of approximately $92,000. DH:pm '!:f2 b{(j3 ,. L ,r,.4 R5509BUD LG-..,...005 CITY OF Sh. ,~EE Nt'^lU 0\20 8/15,. 13:33:18 Fiscal Period: 7 1 03 Budget Report Page - 1 ~ Level Of Rollup 0/'/ Tti 13 t.. f:.. ~ 7 ~ 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 164,973 213,891 233,387 143,936 230,250 233,430 233,430 233,430 6005 OVERTIME-FT 342 33 6015 WAGES - PART TIMEITEMP 791 847 279 6002 WAGES 165,764 215,080 233,666 143,969 230,250 233,430 233,430 233,430 6100 BENEFITS 6122 PERA 4,139 6,416 7,562 4,792 7,160 14,070 14,070 14,070 6124 FICA 12,359 15,729 17,049 11,075 17,340 17,860 17,860 17,860 6126 ICMA 4,431 4,533 4,822 2,866 6135 HEALTH 15,615 25,676 18,135 11,534 26,400 26,900 26,900 26,900 6139 POST EMPLOYMENT HEALTH PLAN 1,204 705 1,500 1,500 1,500 1,500 6140 L1FElL TD 888 1,495 1,062 718 1,330 1 ,400 1,400 1 ,400 6145 DENTAL 1,275 1,189 867 1,500 1,500 1,500 1,500 6170 WORKERS COMPENSATION 965 1,499 1,691 1,796 1,800 1,900 1,900 1,900 6180 COMPENSATED ABSENCES 22,374 26,564 12,279 20,000 15,000 15,000 15,000 6100 BENEFITS 60,771 83,186 64,993 34,351 77,030 80,130 80,130 80,130 6001 WAGES & BENEFITS 226,535 298,267 298,659 178,321 307,280 313,560 313,560 313,560 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 20 6210 OFFICE SUPPLIES 3,434 1,825 1,969 292 2,500 4,500 4,500 4,500 6222 MOTOR FUELS & LUBRICANTS 57 156 62 200 200 200 6240 EQUIPMENT MAINTENANCE 243 225 190 68 --.------- 6201 SUPPLIES & SERVICES 3.734 2,051 2,315 442 2,500 4,700 4,700 4,700 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 15,955 10,668 6316 EQUIPMENT MAINTENANCE 33 298 600 600 600 600 6327 OTHER 27,701 17,732 24,516 17,800 14,000 14,000 14,000 6300 PROFESSIONAL SERVICES 15,955 38,402 18,030 24,516 18,400 14,600 14,600 14,600 6330 COMMUNICATIONS 6332 POSTAGE 62 1,000 6334 TELEPHONE 2,428 3,772 3,238 1,469 10,560 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/15/200313:33:18 Fiscal Period: 7 1 03 Budget Report Page - 2 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTiNG/PUBLlSHING 4,090 3,726 4,238 2,865 5,300 4,800 4,800 4,800 6330 COMMUNICATIONS 6,518 7,560 7,477 4,334 16,860 4,800 4,800 4,800 6350 INSURANCE 6352 LIABILITY 597 1,343 3,506 2,000 3,900 3,900 3,900 6354 PROPERTY 1,507 100 6356 AUTO 257 254 248 250 250 250 6350 INSURANCE 1,507 954 1,597 3,754 2,000 4,150 4,150 4,150 6360 UTILITY SERVICE 6367 REFUSE 20,192 750 12,000 12,000 12,000 12,000 -- -- -----.------- 6360 UTILITY SERVICE 20,192 750 12,000 12,000 12,000 12,000 6400 RENTALS 6410 LOGIS 16,396 17,489 10,789 16,700 16,700 16,700 16,700 6420 EQUIPMENT RENT 25 6435 OTHER RENT 1,000 6400 RENTALS 16,396 17,514 10,789 17,700 16,700 16,700 16,700 6470 DUESITRAININGITRAVEL 6472 CONFERENCElSCHOOUTRAINING 2,203 5,025 2,030 165 9,600 8,100 8,100 8,100 6475 TRAVEUSUBSISTENCE 4,473 5,065 1,105 1,002 4,000 4,400 4,400 4,400 6480 DUES 1,478 1,198 1,344 226 2,100 1,700 1,700 1,700 6490 SUBSCRIPTIONS/PUBLlCATIONS 269 199 474 600 600 600 600 6470 DUESITRAININGITRAVEL 8,423 11,488 4,952 1,393 16,300 14,800 14,800 14,800 6200 SUPPLIES AND SERVICES 36,136 76,850 72,076 45,978 85,760 71,750 71,750 71,750 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,478 17,031 -- ----- 6700 CAPITAL OUTLAY 17,478 17,031 6800 DEBT SERVICE 6000 EXPENDITURES 262,671 392,594 387,766 224,298 393,040 385,310 385,310 385,310 '" '---; '. ... ". /._~ R5509BUD LO"',<:i005 CITY OF Sh, .r'EE 8/15,. _ 13:33:18 Fiscal Period: 7 1 03 Budget Report Page - 3 Level Of Rollup 7 2000 2001 2002 7/31/2003 2003 2004 2004 2004 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget --- 12 CITY ADMINISTRATOR 262,671 392,594 387,766 224,298 393,040 385,310 385,310 385,310 01000 GENERAL FUND 262,671 392,594 387,766 224,298 393,040 385,310 385,310 385,310